Trusts & Estates Administrative Paralegal (Perm)

• The firm operates on a hybrid schedule with the majority of their positions (3 days in, 2 days remote)

• Bonuses are discretionary on a year-to-year basis, but employees usually do receive them. Start date determines eligibility.

Position Summary:

The trusts and estates administrative paralegal is responsible for managing and timely producing a high volume of complex, detailed work involving domestic estate administration, trust administration and fiduciary accounting in a manner that ensures that we successfully meet our objective of distinguishing ourselves through exceptional service. The paralegal must be able to work independently, handling the administration of an estate from beginning to end collaborating with attorneys as needed. Because much of the work is in the areas of accounting and estate taxes, the paralegal must have good mathematical skills, good organizational skills, and strong technological skills.

Our lawyers and staff work collaboratively in a team environment across all offices sharing significant client contact; accordingly, the paralegal must willing to mentor and be mentored. In addition, the paralegal must be able to interact with, and show compassion to, individuals who may have suffered the loss of a loved one or are under a great deal of stress. In general, the position requires excellent organizational, client service, communication and technological skills; effective judgment managing information; the ability to manage and meet deadlines in a fast-paced work environment; flexibility to work overtime, as deadlines require; the ability to multitask while adapting to changes in priorities; and the ability to adapt to changes in technology and process.

Responsibilities:

• Identifying, gathering, and valuing assets; preparing various probate and accounting documents;*
• Preparing accountings for both estates and trusts;*
• Preparing death tax returns, including the federal estate tax return and state estate tax returns;*
• Reviewing and interpreting wills and trust agreements, in collaboration with attorneys, so as to implement the plan during the estate and trust administration process and to fund trusts;*
• Although attorneys generally research issues of law, the paralegal must be able to use reference materials and perform basic research using a variety of resources.

Education and Experience:

• Undergraduate degree and paralegal certification (or equivalent)*
• Familiarity with procedures of courts and regulatory agencies*
• Experience working with Microsoft Office resources (Outlook, Word, Excel, PowerPoint), with PDF software and related scanning and production utilities, and with document management software*
• Experience working with tax preparation and accounting software (e.g., FastTax, ProSystems)*
• Ability to learn and use advanced software programs and new technology and desire to seek and attend training to improve skills*
• Good understanding of basic business relationships and client confidentiality principles