US HR Operations Specialist - Internal Role

Role 2 : Title: US HR Operations Specialist Experience : 4-6 YearsLocation: Gachibowli, Hyderabad (Onsite – 5 Days)Notice Period: Immediate Joiners or 15 Days PreferredJob Summary: We are looking for a detail-oriented US HR Operations Specialist to manage and support HR processes for US-based employees and contractors. The role requires strong knowledge of US employment types, compliance processes, onboarding, and HR systems, ensuring a seamless employee lifecycle experience. The ideal candidate will:

• Managing end-to-end employee/consultant lifecycle: onboarding, extensions, transfers, offboarding
• Ensuring background checks, documentation, I-9/work authorization, NDA/MSA compliance (as applicable)
• Handling consultant grievances, escalations, attendance, leave, and engagement matters
• Coordinating with recruiters, account managers, payroll, and finance for smooth operations
• Monitoring contract end dates, renewals, and redeployment opportunities
• Maintaining employee records, and operational reports
• Supporting invoice validation through timesheet accuracy and billing coordination
• Driving consultant retention and reducing attrition through regular engagement
• Conducting periodic check-ins with placed consultants for performance feedback and client satisfaction
• Ensuring adherence to labor laws, company policies, and client compliance requirements
• Preparing reports on headcount, joins, exits, utilization, and payroll status -
• Immigration knowledge is Nice to have.

Key Responsibilities:

• Manage end-to-end onboarding and offboarding for US employees and contractors
• Handle different employment types including W2, C2C, and 1099 engagements
• Ensure completion and compliance of I-9 documentation and E-Verify processes
• Coordinate and track Background Verification (BGV) checks and drug screening (if applicable)
• Maintain accurate employee and contractor records in HR systems and ATS tools
• Work extensively on ATS platforms such as JobDiva and Ceipal (Cipal) for candidate and employee tracking
• Support documentation related to offer letters, contracts, amendments, and compliance forms
• Collaborate with payroll teams to ensure accurate processing for W2 employees and contractor payouts
• Handle employee queries related to onboarding, documentation, benefits, and policies
• Ensure compliance with US labor laws, IRS guidelines, and internal company policies
• Generate HR reports and maintain audit-ready documentation

Required Qualifications:

• Bachelor's degree in HR, Business Administration, or related field
• Experience in US HR Operations / US Staffing / HR Shared Services
• Strong understanding of:
  • W2, C2C, 1099 employment types
  • I-9 compliance and E-Verify process
  • BGV (Background Verification) and onboarding workflows
• Hands-on experience with ATS tools like JobDiva and Ceipal
• Familiarity with US payroll basics and compliance requirements
• Excellent communication and stakeholder management skills
• High attention to detail and ability to handle confidential data