Vehicle Acquisition Coordinator

The Vehicle Acquisition Specialist will play a key role in supporting our Acquisitions Manager in sourcing and procuring inventory across our four dealership locations. This position combines analytical decision-making, logistics coordination, and vendor relationship management to ensure we maintain the right inventory to meet customer demand.

This is an excellent opportunity for a highly organized, analytical individual who is interested in developing a career in vehicle acquisition, inventory management, or sales operations. 

Responsibilities

Inventory Analysis & Strategy

• Assist Acquisitions Manager to analyze current inventory levels, vehicle turn rates, and market trends to identify acquisition needs
• Partner with sales managers across multiple dealership locations to determine inventory gaps and opportunities
• Assist in evaluating vehicle pricing, market competitiveness, and profitability potential
• Support inventory planning efforts to maintain optimal inventory mix and supply levels

Vehicle Sourcing & Procurement

• Assist with purchasing vehicles from auctions, wholesalers, and other sourcing channels
• Evaluate vehicle condition reports, pricing data, and market comparables
• Help identify and pursue new sourcing opportunities and partners
• Support acquisition decision-making using data, research, and established processes

Logistics & Coordination

• Dispatch drivers to pick up purchased vehicles and coordinate transportation logistics
• Arrange and manage third-party transportation vendors when needed
• Track vehicle movement and ensure on-time delivery to dealership locations
• Maintain accurate records and ensure all acquisition and transport processes are followed

Process Execution & Administrative Support

• Follow detailed acquisition and inventory processes with a high level of accuracy
• Maintain organized documentation and records related to vehicle purchases and transport
• Assist with internal reporting, tracking, and data management
• Support continuous improvement of acquisition and logistics processes

Relationship Management

• Maintain professional relationships with auctions, transport vendors, and other sourcing partners
• Communicate effectively with internal teams across multiple dealership locations
• Represent the organization professionally in all acquisition-related interactions

Qualifications

• Highly detail-oriented with strong organizational skills
• Analytical mindset with ability to evaluate data and make informed decisions
• Strong problem-solving and critical thinking ability
• Excellent communication and supervision skills
• Ability to manage multiple priorities and follow structured processes
• Self-motivated with strong accountability and follow-through
• Automotive industry experience is a plus, but not required
• Experience with logistics, inventory management, purchasing, or operations is a plus
• Strong computer skills, including Excel or similar tools
• Interest in developing a career in vehicle acquisition or inventory management

Career Growth Opportunity

This position works closely with our Acquisitions Manager and provides a clear path for growth into a Vehicle Buyer or Acquisition Manager role for high performers who demonstrate strong analytical ability, sound judgment, and ownership of the acquisition process.