Vendor Relations Specialist

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Description

Job Overview

We are seeking a motivated, self-starting individual to join our firm as an Vendor Relations Specialist. This role is responsible for managing and optimizing operational processes in Dynasty's Middle Office, focusing on vendor management, contract governance, risk assessment, and expense policy administration. The ideal candidate will oversee vendor relationships, ensure accurate documentation, and collaborate with business owners and stakeholders to support new and existing services. Extensive engagement with third-party partners and cross-functional teams is required. This is an in-office position located in downtown St. Petersburg, Florida reporting to the Chief Administrative Officer.

Key Responsibilities:

• Run the vendor onboarding process, facilitating contract review, negotiation, and risk assessment for resource partners and service providers
• Manage and administer the Tallie expense process, including reviews, reporting, approval workflows, and policy updates in coordination with Financial Controller
• Develop and maintain process documentation and policy updates for vendor management and T&E
• Create and deliver training materials (infographics, PowerPoints) to support company-wide learning and development
• Collaborate with Finance, Legal, Technology, and Operations to ensure alignment during onboarding of vendors and service providers
• Maintain a comprehensive database of third-party risk information
• Provide key performance indicator reports on operational activities and improvements to senior leadership, key stakeholders, and the Board of Directors as needed
• Serve as subject matter expert for Dynasty's cloud based VRM system and T&E applications
• Create recurring and scalable reporting to senior leadership and the Board on operational activities and improvements
• Drive process improvement and cross-functional initiatives to enhance operational efficiency and compliance

Requirements

Requirements

• Minimum 5 years' experience negotiating and managing contract life cycles, with emphasis on technology or service agreements; skilled in contract review, negotiation, risk assessment, and vendor management
• Strong interpersonal and communication skills; able to build relationships and collaborate effectively across departments (technology, compliance, finance, legal, operations) and with external partners
• Solid project and process management abilities; comfortable handling multiple vendors, contracts, and tasks simultaneously, and managing projects under pressure to meet tight deadlines
• Advanced proficiency in MS Office Suite, Tallie, and third-party risk platforms; strong quantitative and analytical skills to interpret and communicate data insights
• Knowledge of procurement, vendor management, contract negotiation best practices, and risk mitigation; able to align complex business needs with contractual requirements
• Customer-focused approach to delivering contract management services to internal stakeholders
• Excellent verbal and written communication; able to present complex ideas simply and create training materials for staff learning
• Exceptional critical thinking and problem-solving abilities; entrepreneurial mindset with adaptability and innovation in a fast-paced environment
• Bachelor's degree preferred in an analytical field (business, economics, computer science, mathematics, statistics, or finance)

BENEFITS

• Health Insurance
• Dental insurance
• Vision insurance
• Retirement plan 401(k)
• 401(k) matching
• Paid Time Off
• FSA/HSA benefits plans
• Disability benefits
• Voluntary Life Insurance
• Basic Life Insurance

EQUAL EMPLOYMENT OPPORTUNITY ?Dynasty Financial Partners is committed to providing equal employment opportunities and ensuring that all employment-related decisions are made without regard to race, color, sex, age, national origin, religion, physical or mental disability (unrelated to the ability to perform job duties) veteran status, or any other protected status under applicable law.