Workday Project Services Coordinator

Date Posted: 01/15/2026

Hiring Organization: Rose International

Position Number: 495654

Industry: Government/Staffing

Job Title: Workday Project Services Coordinator

Job Location: Kingston, RI, USA, 02881

Work Model: Onsite

Shift: 8:30 AM - 4:30 PM (35 hours/week)

Employment Type: Temporary

FT/PT: Full-Time

Estimated Duration (In months): 6

Min Hourly Rate ($): 24.00

Max Hourly Rate ($): 24.00

Must Have Skills/Attributes: Administrative Assistant, Calendar Management, Microsoft Office, Project Coordinator, Scheduling, Workday

Experience Desired: Professional experience providing administrative support (2 yrs); Demonstrated experience in project coordination and execution of complex scheduling (2 yrs); Demonstrated strong organizational and time management skills, including the ability to manage multi (2 yrs)

Required Minimum Education: Bachelor’s Degree

C2C is not available

Job Description

Required Education:

• Bachelor’s degree

Required Skills, Knowledge, and Experience:

• Minimum of two years of professional experience providing administrative support

• Demonstrated experience in project coordination and execution of complex scheduling

• Demonstrated strong organizational and time management skills, including the ability to manage multiple tasks simultaneously

• Demonstrated strong verbal and interpersonal communication skills, including a customer service orientation and positive attitude

• Demonstrated proficiency in written communication skills, including experience developing professional presentations

• Demonstrated proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Teams)

• Demonstrated proficiency with Google calendars and/or other scheduling software tools

• Demonstrated proficiency with virtual meeting management software (Zoom, Teams)

• Demonstrated ability to work independently and collaboratively in a fast-paced, dynamic environment

• Demonstrated attention to detail and proactive problem-solving skills

• Demonstrated success working with cross-functional teams, including HR, IT, and external consultants

• Demonstrated flexibility and adaptability to manage changing priorities and shifting deadlines

• Demonstrated ability to work with diverse groups/populations

Workday Project Services Coordinator Job Responsibilities:

• Maintain and update the overall project calendar, tracking key milestones, deliverables, and deadlines throughout the Workday implementation lifecycle

• Schedule and manage recurring project meetings, workshops, steering committee sessions, and user acceptance testing (UAT) activities

• Proactively identify potential scheduling conflicts and ensure resource availability for critical project tasks and meetings

• Collaborate with team members and stakeholders to adjust schedules as needed, ensuring alignment with project objectives

• Coordinate and schedule meetings between internal teams, external consultants, and stakeholders, ensuring all participants receive timely invitations, agendas, and follow-up materials

• Organize project workshops, training sessions, and implementation events, managing logistics such as meeting room reservations, virtual meeting setup, and equipment arrangements

• Monitor attendance and follow up with participants to ensure all key project members are engaged and aware of upcoming activities

• Assist the project management team in developing high-quality presentations for stakeholder meetings, status updates, and executive briefings

• Create and maintain project documentation, such as meeting minutes, decision logs, status reports, and risk registers

• Assist in the development of visual aids and other materials for presentations, using tools such as PowerPoint, Excel, and Workday-related content

• Ensure all project-related documentation is organized and stored in a central repository for easy access by the team and stakeholders

• Work with Workday consultants, subject matter experts, and HR/IT leaders to coordinate training activities for end users

• Develop and manage the training schedule, ensuring that all key user groups (HR, payroll, finance, managers, etc.) receive necessary training

• Coordinate logistics for training sessions, including booking venues, arranging materials, managing virtual training platforms, and tracking participant attendance

• Assist in the development and distribution of training materials, including guides, tutorials, and recorded sessions, ensuring easy access to resources for all participants

• Maintain effective communication with all stakeholders, providing timely updates on project activities, scheduling changes, and upcoming milestones

• Distribute meeting agendas, action items, and key decisions to ensure alignment across teams

• Serve as the point of contact for project-related inquiries, assisting with the resolution of scheduling or logistical issues as needed

• Provide administrative support to project managers and team leads as required

Only those lawfully authorized to work in the designated country associated with the position will be considered.

Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.

Benefits:

For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.

California Pay Equity:

For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.