YSM Student Research Program Manager

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Overview

This position provides comprehensive strategic and operational leadership for three NIH T35 Short-Term Research Training Grants and the MD-MHS (Master of Health Science) degree program housed within YSM Medical Education. The role requires a seasoned program management professional who can independently lead, not merely support, the full lifecycle of complex federal grant submissions, including planning, data synthesis, writing, and ensuring submission readiness of renewal submissions (both competing and non-competing) in a regulatory environment of continually evolving NIH requirements.

A central responsibility is serving as the primary driver of NIH T35 competitive and non-competitive renewal submissions: setting and enforcing timelines, partnering with the pre-and post-award teams, coordinating content from investigators, trainees, and administrators across multiple departments, resolving competing priorities, and producing polished, compliant application packages. The incumbent must be capable of anticipating and adapting to changes in NIH policy, program announcement requirements, and federal regulatory guidance, and translating those changes into actionable steps for Program Directors, faculty, and support staff.

In parallel, this position functions as the de facto registrar for the MD-MHS degree program, serving as the primary point of contact for students, faculty advisors, and administrative offices across the medical school. Responsibilities include communicating and enforcing degree requirements, managing course registration, tracking student progress toward completion, processing diplomas, and coordinating with the University Registrar's Office and other institutional offices to ensure all academic milestones are met accurately and on time.

The position requires the ability to manage high-complexity administrative workflows simultaneously, exercise independent judgment, and maintain strong working relationships with a broad range of internal and external stakeholders, including NIH program officers, medical students, physician-scientists, departmental administrators, and university leadership.

Required Skills and Abilities

1. NIH Grant Leadership: Demonstrated ability to independently lead complex federal grant submissions from inception through award, including full ownership of timelines, content coordination, compliance review, and submission logistics.

2. Data Synthesis and Reporting: Skilled at gathering, synthesizing, and presenting complex programmatic and outcome data from diverse sources (trainee metrics, publication records, match outcomes, diversity statistics) in formats required for NIH progress reports and renewal applications.

3. Academic Program Administration: Experience functioning in a registrar or trainee-services capacity, including managing enrollment, academic records, degree completion tracking, and diploma processing, with a high degree of accuracy and attention to detail.

4. Communication and Writing: Excellent written and oral communication skills, with the ability to write and edit grant narrative, synthesize feedback from multiple authors, and clearly communicate program requirements and expectations to diverse audiences including students, faculty, and NIH staff.

5. Technical Proficiency: Proficiency with MS Office Suite (Word, Excel, PowerPoint, Outlook), academic records systems, NIH submission platforms, and the ability to learn and use institutional systems (e.g., Workday, course registration platforms).

Preferred Skills and Abilities

1. Prior experience managing NIH T35, T32, or other institutional training grant programs.

2. Familiarity with graduate degree programs within an academic medical center.

3. Experience working with Graduate School, Registrar, or Student Affairs offices at a research university.

4. Understanding of biomedical research training environments, including mentorship structures, regulatory requirements (IACUC, EHS, IRB), and trainee reporting obligations.

5. Advanced degree in public health, health administration, business administration, higher education administration, or a related field.

Principal Responsibilities

1. Oversees the advancement and growth of the program. Gives direction and leadership supporting the philosophy, mission, strategy, and annual goals and objectives. Assumes primary accountability for disseminating and publishing all program information to create public awareness and support of the program. 2. Plays a key role in strategic planning. Works closely with leadership, internal and external colleagues and community residents to develop new initiatives to support the strategic direction of the organization and implements long-term goals and objectives to achieve the successful outcome of the program. 3. Develops an annual budget and operating plan to support the program. Ensures program operates within approved budget. Monitors and approves all budgeted program expenditures. Manages all program and project funds according to established accounting policies and procedures. 4. Builds and maintains a program evaluation framework to assess the strengths of the program and to identify areas for improvement. Monitors the program activities on a regular basis and conducts an annual evaluation according to the program evaluation framework. Identifies and evaluates the risks associated with program activities and takes appropriate action to control the risks. Reports evaluation findings to appropriate stakeholders and recommends changes to enhance the program, as appropriate 5. Ensures that program activities operate within the policies and procedures of the organization and activities comply with all relevant legislation/regulatory requirements. 6. Identifies, solicits, and cultivates community partnerships and collaborations to assist in the development and growth of the program. Develops the metrics to identify and measure the success of the program. Responsible for measurements of grant success and related evaluation. 7. Identifies and evaluates potential future funding sources, and contributes to the submission of grants and contracts supporting the program, including the annual submission and writing of all content areas and budgetary sections of grant applications. 8. Develops the administrative infrastructure of the program. Manages human resource and administrative functions of the program, including staffing and hiring, supervision, performance development, counseling and discipline, if warranted. Oversees and manages information systems, facilities, and space needs. 9. Investigates, identifies, implements, and oversees the maintenance of systems to gather, track, and report information to support the initiatives of the program. Tracks all program activities and regularly informs leadership of progress on each initiative. Recommends structural or programmatic adjustments, changes or additions based on full knowledge of missions, goals, and objectives. 10. Initiates, designs, and manages the compilation of program communications; identifying outreach potential, and promoting philanthropic and collaborative support of the program. Contributes to the development and assists in the management of content on the program's website and monitors all changes and additions to the editorial content. 11. Performs other duties as assigned. Required Education and Experience Bachelor's degree in a related field. Six years of related experience or an equivalent combination of education and experience.

Job Posting Date

04/22/2026

Job Category

Professional

Bargaining Unit

NON

Compensation Grade

Administration & Operations

Compensation Grade Profile

Senior Manager; Senior Program Leader (25)

Salary Range

$82,000.00 - $131,500.00

Time Type

Full time

Duration Type

Staff

Work Model

Hybrid

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

Salary offers are determined by a candidate's qualifications, experience, skills, and education in relation to the position requirements, along with the role's grade profile and current internal and external market conditions.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.