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Client Billing Coordinator-logo
Baker BottsAustin, Texas
Baker Botts, a full-service, leading international law firm recognized for our understanding of the industries we serve, is seeking a Client Billing Coordinator. The position will assist the Client Billing Manager in providing the necessary services and information to lawyers, staff and firm to produce accurate and timely billing. Perform all duties related to General Billing and supervising client billing staff in assigned office. This firmwide, fully remote, exempt position may be resident in our Austin office and reports to the Client Billing Manager. Essential Duties and Responsibilities General Perform duties related to client billing invoice processing utilizing computerized client billing software packages within established billing guidelines. Review and make necessary corrections on prebills; generate invoice that is submitted to clients for payment. Answer billing related questions, telephone calls with clients on billing issues as they arise, address billing team needs and requests, assist other office locations with same, and handle client ebill issues and uploads or issues. Discuss special needs billing with billing timekeeper, follow through, and make certain that billing staff follows directives (convert invoices to word for cosmetic changes at client’s request, special line entry of some sort, discounts…) Work with the Rates Control team for set up and maintenance of client matter rates and cost exceptions as directed by billing lawyer. Disseminate monthly prebills and run reports as requested by attorneys and staff. Work with multiple e-billing systems with accuracy. Maintenance of client records for electronic invoice submission. Maintenance of client task/activity codes as directed by billing attorney/secretary and resolve task/activity code issues. Transmit invoices and resolve issues that arise from electronic invoice process. Request new matters be opened for ebill clients through secretary or client. Bill and upload or email out bills, prepare backup for ebills, and revise bills as requested by attorney. Upload into e-billing systems such request by clients. Assist attorneys/secretaries with ebill compliance questions. Assist with time entry issues associated with Intapp time entry converted to Aderant (late time, wrong client /matter, hours). Assist attorneys with report requests regarding client billing activities and history. Respond to questions, issues, and special requests from attorneys, paralegals and secretaries. Prepare trust/unallocated/payment applications of funds forms as requested. Inquire or assist clients on payment issues. Assist A/R supervisor with A/R inquiries as requested. Provide reports, spreadsheets, and documents, as requested. Provide monthly unbilled time estimates spreadsheets to clients and billing attorneys as requested. Supervise, manage and coach client billing staff to ensure timely quality work and help them grow into better employees. This includes but is not limited to the following: Approve weekly timecards, monitor workflow of staff; resolve work-related issues; conduct periodic one-on-one meetings with individual staff and annual performance evaluations. Other tasks as assigned by Manager. Qualifications High school diploma or equivalent required; some college a plus. Two to three years of on-the-job related billing experience in a legal/accounting environment is required. Basic knowledge of accounting principles and understanding of internal controls; some college business related courses and Aderant experience is desirable. Must have basic level MS Excel, Word and Outlook skill, preferable and general computer knowledge. Must be detail oriented and accurate; must be able to produce a neat and accurate work product. The ability to respond to requests requiring analysis of client billing histories and other basic financial analyses is required. Must have strong written and verbal communication skill in order to communicate effectively both internally and externally. Must behave professionally at all times and maintain a customer-service focus. Must demonstrate sound judgement and work effectively and collaboratively with subordinates, peers and firm management. Ability to organize and prioritize numerous tasks and complete them in prescribed deadlines. Ability to maintain confidential information. Must be a strong self-starter. Must be able to supervise staff working in other locations. Extent of Contact (Within and outside the Firm) This position requires contact with individuals within the firm as follows: Interpersonal skills necessary in order to communicate effectively in person, by e-mail and telephone. Must be able to follow instructions effectively from a diverse group of attorneys, clients, staff and other outside professionals to provide information in a friendly and professional demeanor. Physical Demands Must be able to work for at least 1 hour without a break Requires heavy data entry skills. Must be able to sit for extended periods. Working Condition and Environment Position is remote. Must have ability to work and supervise remotely. Overtime is required as work occasionally requires more than 37.50 hours per week to perform the essential duties of the position. Position is full-time and requires a five-day work week and standard hours as outlined in the Firm policy manual. Must be flexible and able to work additional hours as necessary. Ability to work well in high pressure environments. Must be able to perform essential duties of the position with time constraints and frequent interruptions. This position supervises employees in both Austin and our west coast offices. The standard working hours are between 10:30am and 7:00pm CST. Baker Botts L.L.P. is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, gender, sex, age, religion, creed, national origin, citizenship, marital status, sexual orientation, disability, medical condition, military and veteran status, gender identity or expression, genetic information or any other basis protected by federal, state or local law.

Posted 30+ days ago

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Washington University in St LouisSaint Louis, Missouri
Scheduled Hours 40 Position Summary Obtains insurance information and referral forms and counsels patients on financial assistance when seen in department for services. Job Description Primary Duties & Responsibilities: Obtains insurance information from patients and counsels alternative ways for financial assistance. Registers all new patients and assists with form completion. Reviews schedule for new patients and makes updates when necessary. Calls patients with appointment time reminders; obtains insurance information and referral forms. Explains billing process to patients; answers incoming inquiries from patients and third-party payers. Explains billing process to other staff; assists with basic account maintenance activities. Assists patients with insurance questions regarding the billing process. Assists staff with sending out reminder cards and other scheduling duties. Performs other duties as assigned. Working Conditions: Job Location/Working Conditions Normal office environment. Patient care setting. Physical Effort Typically sitting at desk or table. Repetitive wrist, hand or finger movement. Equipment Office equipment. The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time. Required Qualifications Education: High school diploma or equivalent high school certification or combination of education and/or experience. Certifications: The list below may include all acceptable certifications and issuers. More than one credential or certification may be required depending on the role. Basic Life Support - American Heart Association, Basic Life Support - American Red Cross Work Experience: Billing Systems And Third-Party Claims And/Or Medical Office Setting, Related Customer Service (3 Years) Skills: Not Applicable Driver's License: A driver's license is not required for this position. More About This Job Required Qualifications: Basic Life Support certification must be obtained within one month of hire date. Basic Life Support certification (Online BLS certifications, those without a skills assessment component, are not sufficient to meet the BLS requirements). Preferred Qualifications Education: No additional education beyond what is stated in the Required Qualifications section. Certifications: No additional certification beyond what is stated in the Required Qualifications section. Work Experience: No additional work experience beyond what is stated in the Required Qualifications section. Skills: Financial Information, Insurance, Interpersonal Relationships Grade C06-H Salary Range $17.34 - $25.40 / Hourly The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ . Accommodation If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits Statement Personal Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Take advantage of our free Metro transit U-Pass for eligible employees. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! Family We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/ EEO Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

Posted 3 days ago

Patient Accounts Representative - Hospital Prof Billing-logo
Nationwide Children's HospitalColumbus, Ohio
Overview: Schedule: Monday-Friday (1st shift) Location: Remote Job Description Summary: Responsible for the timely processing of duties and/or activities related to the accurate processing and handling of patient accounts. Ensures that all patient account information, charges, billings, and follow-up activities are accurate, complete, and timely. Job Description: Essential Functions: Reviews patient account information for completeness and accuracy. Makes necessary changes/updates to patient account information to ensure timely payment on accounts. Retrieves status information from government and third party payers regarding outstanding professional claims. Coordinates with governmental agencies, third-party payers, and internal auditors to ensure maximum reimbursement for hospital services. Acts as a liaison between the hospital and third party payers in resolving billing and reimbursement issues. Provides follow-up on claim edits, rejections, denials, and outstanding professional claims in a timely manner. Maintains patient records and ensures confidentiality of sensitive information. Education Requirement: High school diploma, required. Associates degree, preferred. Licensure Requirement: (not specified) Certifications: (not specified) Skills: Knowledge of medical terminology, various claim forms, third party contracts and payment patterns, CPT and ICD9 coding, and reimbursement regulations and policies of third party payers. The ability to do data entry and work a calculator. Problem identification and problem solving skills,required. Excellent interpersonal, verbal, and written communication skills. Excellent organization skills and the ability to comprehend and follow written and verbal instructions. Experience: Two years' experience in medical billing, claims follow-up and customer service, required. One year experience working on a mainframe computer. Experience using Outlook, Word and Excel, required. Physical Requirements: OCCASIONALLY: Lifting / Carrying: 0-10 lbs, Lifting / Carrying: 11-20 lbs, Pushing / Pulling: 0-25 lbs, Reaching above shoulder, Squat/kneel, Standing, Walking FREQUENTLY: Flexing/extending of neck, Patient Equipment, Peripheral vision CONTINUOUSLY: Audible speech, Color vision, Computer skills, Decision Making, Depth perception, Hand use: grasping, gripping, turning, Hearing acuity, Interpreting Data, Problem solving, Repetitive hand/arm use, Seeing – Far/near, Sitting Additional Physical Requirements performed but not listed above: (not specified) "The above list of duties is intended to describe the general nature and level of work performed by individuals assigned to this classification. It is not to be construed as an exhaustive list of duties performed by the individuals so classified, nor is it intended to limit or modify the right of any supervisor to assign, direct, and control the work of employees under their supervision. EOE M/F/Disability/Vet"

Posted 30+ days ago

Accounting Clerk - Billing-logo
Crown Buick GMCSt. Petersburg, Florida
Crown Automotive Group is hiring a Billing Clerk for their Corporate Accounting Department. This is an on-site position. This position is responsible for all steps in processing new and used car deals for compliance posting and funding. Processes trade paperwork and maintains contract in transit schedule. Our Benefits are Listed Below: Competitive pay Medical, dental and vision insurance NO Health Plan Price Increase in FOUR years! January Health Plan 'Premium Holiday' for the past FOUR years Based upon Plan Performance as a Group Single HSA Health Plan, $95/month! Short- and long-term disability coverage Life insurance Flexible spending accounts 401K w/ company match Paid Time Off (PTO) The stability of an established company Opportunity for growth and advancement Opportunities to serve your community Responsibilities: Prepares invoices, listing items sold and service provided, amounts due, and credit terms. Posts and verifies payoff checks. Posts journal entries. Prepares contracts to send to bank. Calls for funding. Reconciles schedules. Completes trade paperwork. Edits paperwork for compliance with policy cost and posts car deals. Posts transactions to accounting records such as worksheet, ledger, and computer files. Accesses computer files and compiles reports as requested. Maintains professional appearance and neat work area Accesses, completed, and maintains accurate logs of critical retail sale information Edits incoming deal paperwork for compliance to Crown policy, state and federal guidelines Prepares and ships contract packages to designated lenders Posts retail deals and other transactions to apply funds to numerous accounts (gross profit, taxes, tag & title fees, commissions, etc.) Writes payoff checks for incoming trade units and follow up to ensure receipt of title or lien release Maintains professional intercompany communication to efficiently resolve any errors and/or problems Files/scans completed deals and misc. paperwork, maintaining the required cycle of internal storage, digital records, and shredding Qualifications: Minimum Six (6) Months of general office experience (automotive a plus ) Basic 10-key knowledge MS Office - Specifically with Word and Excel Spreadsheets Ability to follow instructions (written and verbal) and solve problems as per company policies Data Entry experience is helpful Must have professional appearance and demeanor Current FL Driver’s License and ability to meet US employment and Crown's eligibility requirements Special Skills and Abilities and/or: Excellent interpersonal/communication skills and customer service skills – approachable, cheerful, helpful, etc. Ability to complete detailed paperwork. Ability to organize and manage multiple priorities. Problem analysis and problem resolution at a functional level. Commitment to company values. Exceptional Organizational and time-management skills. Self-starter and self-directed. Attention to detail imperative. Must be able to handle stress and problems effectively. Ability to resolve stressful customer situations using all resources necessary. Exceptional teamwork skills. Ability to be very flexible to meet Crown’s and Client’s needs. Maintains professional demeanor and appearance at all times. Thank you for considering Crown Automotive Group in your career plans! Apply Now - EOE/DFWP At Crown Automotive Group, our culture is defined by our unwavering commitment to being 'Employee Centric'. We prioritize the well-being, growth, and happiness of every member of our team, because we understand that our employees are the driving force behind our success. With a focus on transparency, collaboration, and respect, we foster an environment where every individual feels valued, supported, and empowered to thrive. Join us and become part of a company culture where your voice is heard, your ideas are valued, and your potential is limitless. We are an Equal Opportunity Employer and a Drug Free Workplace

Posted 3 days ago

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American Family Care Ladera RanchLadera Ranch, California
Benefits: 401(k) Bonus based on performance Competitive salary Health insurance Opportunity for advancement Paid time off Training & development Benefits/Perks Paid time off Health insurance Dental insurance Retirement benefits Employee referral incentives Great small business work environment Flexible scheduling Additional perks! Responsibilities Office administrative work HR Duties Process billing, payments, and other financial transactions Assist with medical record filing and data entry Insurance and payer follow ups Greeting patients visiting the facility, answering any questions they may have and helping them fill out the required forms Answering phone calls, creating appointments, directing the calls as required and handling all queries Maintaining a filing system for all patient documents and reports submitted Answering emails and other electronic messages as required Creating invoices and bills, processing insurance forms and managing vendors and contractors Transcribing all notes and documents related to treatments Coordinate with other departments to ensure smooth operations Assist with special projects and other administrative tasks And other Medical Office Administration and Billing tasks Qualifications Bachelor’s degree preferred - Not Required A minimum of 1 year experience medical office administration required Demonstrated skills in written, verbal, and consultative communications Ability to deliver high levels of customer service and achieve customer satisfaction Understanding of compliance and regulatory guidelines Understanding medical office admin/billing Company Overview American Family Care (AFC) is one of the largest primary and urgent care companies in the U.S. providing services seven days a week on a walk-in basis. Our state-of-the-art centers focus on the episodic treatment of acute illnesses and injuries, workers' compensation, and occupational medicine. Each location is equipped with an onsite lab and in-house x-ray capability. AFC is the parent company of AFC Franchising, LLC (AFCF). Compensation: $22.00 - $28.00 per hour PS: It’s All About You! American Family Care has pioneered the concept of convenient, patient-centric healthcare. Today, with more than 250 clinics and 800 in-network physicians caring for over 6 million patients a year, AFC is the nation's leading provider of urgent care, accessible primary care, and occupational medicine. Ranked by Inc. magazine as one of the fastest-growing companies in the U.S., AFC's stated mission is to provide the best healthcare possible, in a kind and caring environment, while respecting the rights of all patients, in an economical manner, at times and locations convenient to the patient. If you are looking for an opportunity where you can make a difference in the lives of others, join us on our mission. We invite you to grow with us and experience for yourself the satisfying and fulfilling work that the healthcare industry provides. Please note that a position may be for a company-owned or franchise location. Each franchise-owned and operated location recruits, hires, trains, and manages their own employees, sets their own employment policies and procedures, and provides compensation and benefits determined by that franchise owner. Company-owned locations provide a comprehensive benefits package including medical, dental, vision, disability, life insurance, matching 401(k), and more. We are an Equal Opportunity Employer.

Posted 5 days ago

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Caresense Home HealthBrick, New Jersey
At CareSense we are only as good as our caregivers. Our extraordinary caregivers provide quality Home Health assistance, bringing much relief and quality of life for our patients and their families. A BILLING - FISCAL BOOKKEEPING SPECIALIST is needed to assist in our Lakewood NJ Branch. RESPONSIBILITIES INCLUDE: Billing: · Prepares claim reports and ensures all claim data is accurate and correct · Submits claims to the appropriate payers and monitors status from submission until payment · Resolves and coordinates resolution of denied claims, by communicating with all parties involved · Resubmits corrected denied claims · Identifies and reconciles discrepancies in reimbursements · Reports issues regarding claims to appropriate individuals Fiscal: · Reviews client/staff files to ensure all information required for authorizations is present · Enters services authorizations into proprietary software ensuring correct coding and amounts · Updates authorizations as needed · Reviews care logs to ensure correct coding, unit and dollar calculations. · Reviews expense reimbursement requests · Reviews expense reports to ensure good practices are being followed · Implements cost control measures · Disburses funds for approved expenses Bookkeeping: · Enters data in Quickbooks including invoices, payments, adjustments in Quickbooks · Enters expenses, income, and reconciles bank and credit card statements · Runs reports to identify outstanding invoices and initiate collection Requirements: · Three to five years related experience and training; in-depth knowledge of billing/fiscal administration processes, procedures and best practices. · Familiarity with insurance reimbursement protocols. · Expert level proficiency in QuickBooks and Microsoft Office (Word and Excel); · Expert computer skills with the ability to utilize various advanced computer systems to support the various responsibilities · Excellent phone, interpersonal, verbal and written communication skills · Fast paced, very organized and detailed, with the ability to handle extensive amounts of paperwork/documentation · Self-directing and very independent with the ability to work with little direct supervision · Very comfortable with technology applications including personnel recruiting systems, staffing and scheduling systems, electronic medical records systems, · Reliable car, valid State driver's license and car insurance · Background check will be required · Must have authorization to work in the USA CareSense Home Health and Hospice provides superb services, including nursing, therapy, social services, and health aides. We are committed to quality care, sensitivity, and patient satisfaction. Our goal is to improve our patients' health and quality of life with professionalism and respect. To learn more about our company please visit our website at http://www.caresensehc.com

Posted 30+ days ago

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Attorney CareerBaltimore, Maryland
Legal Billing Specialist Miles & Stockbridge has positioned itself as an AmLaw 200 firm that is global in scope and in reach. Miles & Stockbridge maintains a reputation for a dynamic and approachable work environment that allows talented lawyers and staff from diverse backgrounds to thrive and grow. As part of our ongoing commitment to affect positive change, Miles & Stockbridge focuses on partnerships that benefit the community, reflect the causes our colleagues support, and allow us to collaborate with clients and neighbors to deepen relationships. Miles & Stockbridge is currently seeking a Legal Billing Specialist to join our Finance Team. The person in this position will play a key role in supporting the firm’s billing operations by ensuring timely, accurate, and professional delivery of client invoices. This role is ideal for an experienced Billing Specialist who wants exposure to a variety of billing processes and clients. If you are detail-oriented, have a strong understanding of client billing systems and practices in professional services firms, and enjoy working closely with attorneys and legal support staff, you will fit right in! Responsibilities: Compiling and issuing monthly draft and final invoices. Reviewing, editing, and formatting bills based on attorney requests. Appling retainer funds as directed by attorneys. Processing write-offs and holds per firm policy. Executing complex billing arrangements (split-party billing, multiple discounts, etc.) Preparing and sending bills using an e-billing system and troubleshoot issues. Managing high-volume billing with accuracy and professionalism. Researching and responding to billing inquiries and resolving discrepancies Creating and maintaining client billing formats. Creating and distributing monthly reports. Assisting with preparing supporting documentation for legal inquiries, litigation, and court appearances. Effectively communicating and interacting with attorneys, legal support staff, and clients. Maintaining billing compliance and confidentiality. Qualifications: High school diploma. Previous billing experience in a law firm or other professional services environment. Proficiency with billing software such as LMS or Aderant. Experience using Microsoft Office, especially Excel to perform accounting/finance tasks. Flexibility to adapt to all situations, work varied hours and be flexible for vacation scheduling during prime billing days including month-end and year-end close. High level of accuracy, organizational skills, and ability to manage deadlines. High level writing and verbal communication skills. Ability to work both independently and collaboratively within a team. Comfortable managing a high volume of billing transactions and shifting priorities. Miles & Stockbridge offers competitive compensation and benefits package including PTO, medical, dental, vision, life insurance, 401K, Firm sponsored Memberships (i.e. Peloton, Norton LifeLock), and more. The pay range for this position is $75,000 - $90,000. The pay range provided is in compliance with state, city, or local employment laws and applies to this location only. Actual pay for this position will be determined based on multiple factors including, but not limited to, knowledge, skills, abilities, experience, current market data, and business needs. Miles & Stockbridge is not currently accepting resumes or assistance from search firms for this position. Physical Demands: While performing the duties of this position, the employee is regularly required to remain in a stationary position or sit for prolonged periods and repeat motions that may include the wrists, hands and/or fingers. The employee is occasionally required to stand and stoop, kneel, or crouch. The employee is frequently required to perform light work that includes lifting and moving objects up to 25 pounds. Disclaimer and Acknowledgement: This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements will exclude individuals who may pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. Nothing in this job description restricts management’s right to assign or reassign duties in this job description at any time for any reason. Miles & Stockbridge is an Equal Opportunity Employer and committed to cultivating an inclusive environment that embraces and promotes diversity, equity, and inclusion as core values of our firm.

Posted 3 weeks ago

Xacimate Billing Specialist-logo
ServproMedford, New York
Benefits: Signing bonus Role Overview We are looking for an experienced Mitigation Billing Specialist with advanced Xactimate skills and a strong understanding of profit and loss management throughout the entire project lifecycle. This role supports our fire, water, mold, and structural mitigation services by ensuring that all estimates are accurate, fully documented, and aligned with project financial goals. You’ll manage the billing process, audit job files for completeness, and collaborate with project teams to ensure each phase—from initial scope to final invoice—supports job profitability and compliance. Accuracy, accountability, and clarity in documentation are essential. Key Responsibilities Write, revise, and manage Xactimate estimates for mitigation and structural restoration projects, ensuring they align with scope, carrier guidelines, and internal financial goals Perform field inspections and develop detailed scopes with supporting documentation (when necessary) Audit project files for accuracy and completeness, including photos, notes, change orders, and cost documentation Submit and follow up on supplements with insurance carriers and TPAs Work directly with project managers and leadership to track budgets, job costs, and profitability throughout the project lifecycle Maintain consistent documentation and support audit readiness across all platforms and systems Assist in resolving billing discrepancies and ensuring timely payment collection Support clear communication between internal teams, insurance carriers, and clients Qualifications 5+ years of experience in restoration estimating and Xactimate billing ( Proven experience managing job costing, estimating, and documentation for insurance-funded restoration work Familiarity with residential and commercial construction practices, mitigation scopes, and supplement workflows Ability to read and interpret scopes of work, blueprints, and field reports Strong working knowledge of Microsoft Office Detail-oriented with strong organizational and analytical skills Benefits Offered: Medical Insurance – Comprehensive healthcare coverage for employees Dental Insurance – Preventive and restorative dental care 401(k) Retirement Plan – With company contribution to help you plan for the future Paid Vacation & Personal Time Paid Holidays – Enjoy time off for major U.S. holidays Paid Training & Certifications – We invest in your professional development Additional Requirements Field-based estimating role; job site inspections are required (not mandatory but when necessary) Must pass a background check and drug screening Compensation: Pay Range: $60K-$80K per year based on qualifications and relevant experience Compensation: $60,000.00 - $80,000.00 per year Picture yourself here fulfilling your potential. At SERVPRO ® , you can make a positive difference in people’s lives each and every day! We’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO ® career opportunities near you is easy! We look forward to hearing from you. All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.

Posted 1 week ago

Business Office Manager - Medicare/Medicaid Billing-logo
AvamereSeattle, Washington
Full-Time Business Office Manager Status: Full-Time Wage: $29.84 - $36.07 / hour Location : Avamere Rehabilitation of Park West - 1703 California Ave SW, Seattle, WA 98116 We are seeking an experienced Business Office Manager to oversee the financial and administrative operations of our Skilled Nursing Facility. The ideal candidate will have a strong background in managing business functions within an SNF, including billing, accounts receivable, and payroll. Accounts Receivable Manage the business office systems in accordance with Avamere policies and procedures including completion of daily, weekly, and monthly tasks and non- Perform routine billing process by ensuring billing is set up, billed, and collected timely and accurately. Ensure payer tree accuracy for all new admissions and payer changes as well as insurance verification upon admission and year end. Identify, research and correct billing discrepancies timely and communicate with the administrator and regional support to problem solve and collect on difficult Applies knowledge of skilled nursing insurance billing including but not limited to Medicare, Medicaid, private insurance, HMOs, and co-insurances. Stays current with facility contracts along with industry changes, covered charges, and billing practices. Communicates with residents and/or responsible parties regarding bills and financial obligations per collection policy. Participated in monthly A/R review and completes necessary reports as Complete the month end close within designated timeframe by utilizing the month end daily task form and month end check list. Expectations for the month end process include bad debt logs, refund tracking log, adjustment log, triple check, etc. Maintains accurate and up to date records of business office functions including accounts receivable (A/R), accounts payable (A/P), admissions and census numbers, resident insurance information and financial files, bank deposits, petty cash, and resident trust Engage as part of the management team by actively contributing to problem solving, decision making, center and company-wide initiatives and attending management team meetings such as stand up, triple check, utilization review (UR) quality assurance performance improvement (QAPI), AR, and other meetings as required. Provides prompt, professional, and courteous customer service to residents, family members, vendors, and outside representatives. Review resident trust accounts, follow Avamere policy and procedures as well as state regulations, and month end reconciliation. Assist in implementing the day-to-day functions of the accounting Prepare monthly accrual logs of open invoices and reclasses as Assist in preparing expense reports, petty cash reconciliation, etc. Accounts payable (if required by facility) Process and verify payment of invoices on a timely basis including verifying purchase orders and invoices match. Verify invoices received for quantity, unit price, extensions, and Forward invoices to appropriate department personnel for approval for Code invoices with appropriate chart of account number to assure that expenses are distributed to the correct expense account and vendors. Communicate with suppliers/vendors concerning errors or questions on Perform functions of computer/data processor efficiently and Maintain and secure usernames and Stay up to date on all programs and software that are utilized by Ensure that resident admission contracts are signed and appropriately filed per BOM admission checklist. Payroll (if required by facility) Assist in preparing payroll, time sheets, , as directed. Maintain payroll to include maintenance of employee records, processing timecards, paychecks, computation of federal and state payroll taxes, miscellaneous deductions, etc., as directed. Report known or suspected incidents of fraud, waste and or abuse to the Participation in all compliance training Attend and participate in facility mandatory in-service training programs as scheduled (e.g., OSHA, TB, HIPAA, Abuse Prevention, etc.). Follow established safety regulations, to include fire protection/prevention, smoking regulations, infection control, etc. Assist in preparing budget and financial information as Ensure that the resident’s rights to fair and equitable treatment, self-determination, individuality, privacy, property, and civil rights, including the right to wage complaints, are well established, and always maintained. 2 years medical billing experience required, SNF preferred, including Medicare, Medicaid, Must have, as a minimum, three (3) years’ experience in bookkeeping or accounting practices. Experience in SNF accounting preferred but not required. Must possess, as a minimum, a high-school diploma or its Proficient in Microsoft word, excel, email, Must be knowledgeable of computers, data entry/retrieval, output, Must be able to read, write, speak, and understand the English Must possess the ability to make independent decisions when circumstances warrant such Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel and the general public. Must be able to type 45 words per minute and use a 10-key Must possess the ability to work independently and harmoniously with other Must be able to complete tasks and meet deadlines with the potential for multiple interruptions throughout the workday. Must possess the ability to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies, and procedures, etc., that are necessary for providing sound accounting techniques. Must be able to understand and conduct written and oral Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing accounting practices. Must possess the ability to examine and verify financial documents and Must be able to prepare financial and other records in a systematic, neat, and legible Must not pose a direct threat to the health or safety of other individuals in the Benefits: At Avamere, we believe in taking care of our employees. We offer a comprehensive benefits package that includes: Health Insurance: Comprehensive medical, dental, and vision plans. Low individual and family deductible. 401 (k) Plan: After 90 days of employment, with matching program. Paid Time Off (PTO): Accrue up to 4 weeks PTO per year, 6 holidays and accrued sick leave. EAP Canopy with unlimited telehealth mental health visits. Continuing Education and Higher Education Reimbursement. Generous employee referral bonus program. Flexible Spending Accounts & CERA: Medical FSA, Dependent Care FSA and CERA (Commuter Expense Reimbursement Account). Professional Development: Opportunities for growth and development within the company. Voluntary Benefits: Life insurance, disability coverage, supplemental hospital, accident and critical illness coverage, Legal Services, Pet Insurance, discount programs and more. Avamere is an Equal Opportunity Employer and participates in E-Verify #Clinical95

Posted 5 days ago

1
180 MedicalOklahoma City, Oklahoma
Job Description Summary Billing & Invoicing work is focused on designing and ensuring compliance with billing and invoicing processes including: •Information verification (e.g., ensure accuracy of billing information, negotiated terms and compliance with current legislation) •Monitoring customer accounts (e.g., ensure payments made on time, report on overdue accounts, etc.) •Resolving billing discrepancies (e.g., investigate and resolve billing & invoicing errors, recommend process improvements to avoid future errors, etc.) •May include collections activities Job Description Requires basic knowledge of job procedures and tools obtained through work experience and may require vocational or technical education. May require the following proficiency: • Works under moderate supervision. • Problems are typically of a routine nature but may at times require interpretation or deviation from standard procedures. • Communicates information that requires some explanation or interpretation. Key Responsibilities: Responsible for claim review and submission to Medicare, Medicaid, commercial and private insurance payers. Verifies accuracy and completeness of all required information prior to submission. Follows up with insurance companies on unpaid or rejected claims. Resolves issues and resubmits claims. Reads and interprets insurance explanation of benefits. Maintains specialized knowledge in insurance processes and guidelines, including authorizations and limitations. Investigates insurance claim denials, exceptions, or exclusions. Takes necessary action to resolve claim and payer issues in an effort to recover proper reimbursement. Provides customer service relating to all billing inquiries and complaints. Able to explain insurance processes, benefits, and exclusions. Follows HIPAA guidelines in handling customer information. Performs other billing duties as requested by the Billing Supervisor, Billing Manager, or Director of Billing. Qualifications/Education: Must have a high school diploma, college degree preferred, not required. Six months to one year of related experience and/or training; or equivalent combination of education and experience. Proficient in use of computers and software including, but not limited to: practice management software, word processing and spreadsheet applications. Detail oriented with ability to multi-task. Manages one’s own time with minimal supervision. Strong mathematics and problem-solving skills. Seeks and shares pertinent information related to insurance or internal processes. Communicates effectively both verbally and in writing to convey and receive information. Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Self-evaluates performance to make improvements or take corrective action. Consider the relative costs and benefits of potential actions to choose the most appropriate one. Use equipment, facilities, and materials appropriately as needed to do certain work. This position must commit to 9 months in the role before applying for alternative roles within the organization. Exceptions must be approved by Department leadership. Physical Demands Regularly required to sit, stand, walk, and occasionally bend and move about the facility. Infrequent light physical effort required. Occasional lifting under 10 lbs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Working Conditions Work performed in an office environment, Special Factors This role can be performed remotely. Beware of scams online or from individuals claiming to represent Convatec A formal recruitment process is required for all our opportunities prior to any offer of employment. This will include an interview confirmed by an official Convatec email address. If you receive a suspicious approach over social media, text message, email or phone call about recruitment at Convatec, do not disclose any personal information or pay any fees whatsoever. If you’re unsure, please contact us at careers@Convatec.com . Equal opportunities Convatec provides equal employment opportunities for all current employees and applicants for employment. This policy means that no one will be discriminated against because of race, religion, creed, color, national origin, nationality, citizenship, ancestry, sex, age, marital status, physical or mental disability, affectional or sexual orientation, gender identity, military or veteran status, genetic predisposing characteristics or any other basis prohibited by law. Notice to Agency and Search Firm Representatives Convatec is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any Convatec employee by a third party agency and/or search firm without a valid written and signed search agreement, will become the sole property of Convatec. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you. Already a Convatec employee? If you are an active employee at Convatec, please do not apply here. Go to the Career Worklet on your Workday home page and View "Convatec Internal Career Site - Find Jobs". Thank you!

Posted 4 days ago

G
Goodwin ProcterBoston, Massachusetts
Join Goodwin’s Global Operations Team, and make a real impact on a global scale. At Goodwin, we work with some of the world’s most successful and innovative investors, entrepreneurs and disruptors in the life sciences, private equity, real estate, technology and financial industries, and where they converge. As part of the Global Operations Team – all business professionals at the firm – you’ll collaborate with colleagues from varied backgrounds and experiences, fostering an environment where cross-functional learning, networking, and collaboration are at the core of what we do. Here, we’re not just supporting a law firm; we’re partnering with attorneys and clients to deliver cutting-edge solutions in high-stakes litigation and dispute resolution, world-class regulatory compliance and advisory services, and complex transactions. Our commitment to integrity, ingenuity, agility, and ambition drives us, and we’re proud to have been recognised as the “Best Business Team” by The American Lawyer. This is your opportunity to grow professionally in a dynamic, global environment, surrounded by forward-thinking peers. Goodwin is seeking an experienced, enthusiastic and detail-oriented Senior Billing Administrator to join our dynamic law firm. Must have significant experience with billing in a law firm setting including compiling, managing and executing assigned attorneys' client billing. The Senior Billing Administrator will Implement all phases of legal billing. Compiles, manages, and executes attorney billing edits and finalization and posting of invoices. May also perform a variety of other accounting and bookkeeping duties according to established policies and procedures. Maintains contact with attorneys, staff, vendors and clients and observes confidentiality of client and firm matters. What You’ll Do: Invoice Preparation • Process complex legal billing accurately and efficiently in accordance with client fee agreements (i.e., multiple discounts by matter, split-party billing, preparation of electronic bills, etc.); perform revisions as per attorney or legal assistant instructions while keeping with firm policy; finalize and post invoices in firm’s financial software. • Prepare, transmit and ensure successful submission of e-bills; work with e-billing team to resolve any rejection issues; monitor and report on status when necessary. • Hands on familiarity with multiple e-billing vendor systems (Legal Exchange, Collaborati, Legal Tracker, CounselGo, CounselLink, Tymetrix, Coupa, etc.) and outside counsel guidelines. • Assist with bill preparation for more sophisticated bills and/or on-demand requirements. • Effectively interact and communicate with clients, vendors, attorneys, paralegals and administrative team members within the Firm to provide a solution-oriented Customer Service Experience • Utilize accounting software and billing programs (aderant) as well as MS Office Suite including Word, Excel and Outlook to perform duties and responsibilities. • Ability to handle a high volume of invoices per month with a high degree of accuracy. • Produce ad hoc reports as requested. • Assists with special projects, as needed or requested. • Respond in a timely manner to Client Accounting emails and help line calls • Work collaboratively with collection coordinators on accounts receivable issues Who You Are: • A minimum of 3-5 years of legal billing and e-billing experience in a law firm or other professional services environment • Experience with financial/billing software packages and Finance/Accounting organizational operations. Aderant billing system experience preferred. • Experience with electronic billing transmission on a variety of e-billing platforms, BillBlast experience preferred. • perform at high levels in a fast-paced ever-changing work environment and successfully adapt to changing priorities and work demands • Excellent written and verbal communication skills along with an aptitude for working with numbers. • Ability to multi-task, prioritize and manage a full workload with a keen attention to detail, efficiency and accuracy. • Proficiency in MS Office; strong knowledge of Excel preferred. #LI-MS1 Benefits and More At Goodwin, you will discover your next career opportunity with a rewarding compensation package and comprehensive benefits, including: Flexible work arrangements and hybrid work schedule Health, dental, and vision insurance Life and disability insurance Retirement & Savings Plan Emergency back-up child and adult care Paid vacation, sick time off, and holidays Professional development and career advancement opportunities Employee recognition and reward programs Employee wellness and assistance programs Employee discounts and perks ​ Consistent with the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance an arrest and conviction record will not automatically disqualify a qualified applicant from consideration. Consistent with the SF Fair Chance Ordinance, an arrest and conviction record will not automatically disqualify a qualified applicant from consideration. G oodwin Procter LLP is an equal opportunity employer. This means that Goodwin Procter LLP considers applicants for employment, and makes employment decisions without unlawful discrimination on the basis of race, color, gender, gender identity or expression, age, religion, national origin, citizenship status, disability, medical condition, genetic information, marital status, sexual orientation, military or veteran status, or other legally protected status. To request a reasonable accommodation to participate in the job application or interview process in the US, contact the Benefits Department by email or by phone at 617-570-1800. To request any disability or neurodivergence related accommodations to participate in the job application or interview process in the UK or Germany, please email the Recruiting Department. Any information you provide will be in the strictest confidence, and only used for the purpose of providing the accommodations needed. Requesting accommodations will not adversely affect the outcome of your application. This position is eligible for overtime: Yes The Target Salary Range For This Position Varies By Location And Is Commensurate With Relevant Experience: $72,900.00- $97,200.00

Posted 30+ days ago

Director, Billing and Payment Operations (Remote in California)-logo
Rocket LawyerSan Francisco, California
About Rocket Lawyer We believe everyone deserves access to affordable and simple legal services. Founded in 2008, Rocket Lawyer is the largest and most widely used online legal service platform in the world. With offices in North America, South America, and Europe, Rocket Lawyer has helped over 30 million people create over 50 million legal documents, and get their legal questions answered. We are in a unique position to enhance and expand the Rocket Lawyer platform to a scale never seen before in the company’s history, to capture audiences worldwide. We are expanding our team to take on this challenge! About your role Leading Billing and Payment Operations this role is responsible for ensuring a simple and versatile payment experience for customers, effective internal tooling and operations, optimizing global payment processing and mitigating risk for all constituents. This role will report to the VP, Operations and be responsible to manage payments in the US, UK, EU and BR markets. How you will make a difference day to day Strategy & Roadmap Execution Lead the development and delivery of Rocket Lawyer’s overall billing, payment processing and payment risk management roadmap Effectively partner with Product Management, Operations, Engineering, Finance Risk/Security and external platform partners, defining and documenting clear and unambiguous definitions of roles, responsibilities, handoffs and dependencies of each Identify opportunities for improvement and proactively organize resources to drive constant optimization of billing and payment processing platforms, tools and operations Operational Excellence Maintain expert level understanding end to end billing and payment operations and drive increased internal efficiency, optimized customer experience, maximum transaction success rates while minimizing refunds and chargebacks globally Partner with Product and Engineering leadership to evaluate, select and implement new billing and payment options, methods, features, etc. in constant quest for optimization Maintain detailed command of Rocket Lawyer billing and payment processing documentation, policies and tools and ensure partner organizations are engaged and supported at every turn Customer Experience & Risk Management Ensure Rocket Lawyer is always using the most current, accurate and optimal alerting and risk management solutions and tirelessly work to mitigate fraud losses/prevent fraudulent activity Function as an extremely hands on leader maintaining detailed command of all billing and payment operations, reviewing operational results daily/hourly/as needed, ensuring KPI attainment, communicating and managing response to any variances Maintain deep working knowledge of all aspects of end to end customer experience from product selection through to fulfillment and renewal and understand how bill/pay operations contribute to a successful customers experience, constantly evaluating and implementing improvements Data & Reporting Define and deliver regular, meaningful data analysis and insights based in deep understanding of the data and end to end business operations to inform and drive payment strategy and key decisions in each country Rocket Lawyer operates, including complete command, documentation and maintenance of end to end of all reporting methodologies, architecture, etc and ability to translate understanding into action and relevant communication Serve as subject matter expert for all payment related discussions and efforts across the enterprise, effectively lead and participate in all discussions and meetings benefiting from bill/pay domain expertise Lead all efforts across the enterprise related to chargeback prevention and response ensuring Rocket Lawyer’s CB management is world-class Vendor Management Own key vendor and industry relationships, including contract negotiation/execution/adherence and run regular vendor performance reviews (processors, risk services providers, etc.) ensuring all billing and payment processing expenses are closely monitored and optimized and vendor KPIs consistently met/exceeded Team Leadership Effectively lead a high performing Payment Operations team in a very hands on manner, Understand in detail each team member’s work product and contributions, Continuously coach and develop and ensure excellent morale and drive continuous improvement on the team What you’ll need 8-10 years in payments at a SaaS or subscription-based e-commerce business Expert-level understanding of credit/debit card processing and intimate familiarity with the all facets of the payment card processing ecosystem, alternative payment method experience helpful Demonstrated track record developing and managing high performing teams with excellent morale Proven history of effective cross functional partnership and collaboration with key stakeholders, peers and other internal constituents Ability to effectively communicate and convey critical information to all levels of the organization, tailoring style and content appropriately for all situations Experience with Stripe required Deep understanding of payment settlement and reconciliation processes Proven ability to optimize payment success while managing risk and minimizing chargebacks Expertise in regional (US, UK, EU, BR) payment systems and trends preferred Proven track record as a self-starter who can also manage a small team and work cross functionally to drive projects to completion preferred Knowledge of relevant federal and state regulations and card industry rules preferred Bachelor's degree preferred Not sure if you meet all the qualifications? Apply anyway! We value diverse experiences and encourage you to bring your unique talents to our team! Benefits & Perks Comprehensive health plans (including Medical, Dental and Vision insurance for full-time employees) Unlimited PTO Competitive salary packages Life insurance Disability benefits Supplemental Optional Life Insurance Benefits FSA Options Optional HSA with Company Match 401k program with Company Match Fertility Assistance and Planning options Wellhub & ClassPass fitness platforms Comprehensive Pet Insurance options Financial Wellbeing & Student Loan Program access Access to additional Mental Health & Wellbeing resources Pre-tax Commuter/Transit Benefits Free Rocket Lawyer account with online access to an extensive legal documents library and brilliant licensed attorneys at discounted rates Interview Process: Recruiter Phone Screen Role Assessment(s) Hiring Manager Interview Panel Interviews Final Interview Rocket Lawyer is proudly committed to recruiting and retaining a diverse and inclusive workforce. As an Equal Opportunity Employer, we never discriminate based on race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, military or veteran status, status as an individual with a disability, or other applicable legally protected characteristics. We particularly welcome applications from veterans and military spouses. All your information will be kept confidential according to EEO guidelines. You may request reasonable accommodations by sending an email to hr@rocketlawyer.com . Compensation Base salary range by location: San Francisco Bay Area, CA: $166,000 - $225,000 California (outside of San Francisco Bay Area): $153,000 - $205,000 Colorado: $141,000 - $191,000 Utah, Arizona, and North Carolina: $135,000 - $180,000 Actual compensation packages are determined by various factors unique to each candidate, including but not limited to skill set, depth of experience, certifications, specific work location, and performance during the interview process. $135,000 - $225,000 USD By applying for this position, your data will be processed as per Rocket Lawyer .

Posted 30+ days ago

Project/Billing Assistant-logo
Rosendin ElectricSterling, Virginia
Whether you’re a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more. Why Rosendin? Committed. Innovative. Engaged. If you’re looking to take your career to the next level and work with some of the best and brightest in the industry, we want to hear from you. Since our founding over 100+ years ago, Rosendin has been driven to positively impact the communities where we live and work. We are an organization built on integrity and we have a culture that empowers people, embraces diversity, and inspires everyone to do their best. As one of the largest EMPLOYEE-OWNED electrical contractors in the United States, you will have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success. When our people succeed and fuel our success, we reward them. We'd love to have you as a shareholder! YOUR NEXT OPPORTUNITY: The Billing Specialist is responsible for invoicing assigned accounts, assuring they are submitted timely , accurately, completely, and in accordance with established billing processes or procedures. WHAT YOU’LL DO: Researches and resolves invoices that are incomplete and unable to be billed. Performs timely collection of payment for assigned accounts. Prepare time & material billings for submission to customers. Ensure that billing records are accurate and up to date. Assist in achieving and maintaining corporate goals with respect to billing metrics. Review data, report and identify issues. Take necessary steps to communicate or resolve the issues with customers and operations teams. Develop and maintain rapport with billing specialist counterparts at General Contractor or customer to ensure timely payment. Collect lien releases as and maintain an accurate and up-to-date log of jobs requiring releases. Work with A/R Specialist and credit to facilitate collections. Review billing status of ongoing projects to ensure month-end cutoff dates are met. Generate and review various reports and reconciliation for the billing department. Perform general clerical duties including copying, faxing, mailing, and filing. Interface with project team to investigate and resolve issues to ensure jobs are billed accurately and within the appropriate time frames. The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position’s role within the business unit. WHAT YOU BRING TO US: Bachelor’s degree in Accounting , Finance, or business-related field Minimum 1 year of experience in a billing-related role in a construction setting Experience with accounting/billing and Cost Plus Billing preferred Can be a c ombination of education, training, and relevant experience WHAT YOU’LL NEED TO BE SUCCESSFUL: Demonstrate the ability to work closely with operations and other departments in finance as A pply and adapt quickly to new invoicing procedures Attention to detail is necessary ; strong analytical skills favored Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred P rioritize and manage multiple tasks, changing priorities as necessary W ork under pressure and adapt to changing requirements with a positive attitude O ral and written communication skills as for the position S elf-motivated, proactive and an effective team player I nteract effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred P rioritize and manage multiple tasks, changing priorities as necessary W ork under pressure and adapt to changing requirements with a positive attitude O ral and written communication skills as for the position S elf-motivated, proactive and an effective team player I nteract effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others TRAVEL : 0 % WORKING CONDITIONS: General work environment - sitting for extended periods , standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions , such as fluorescent lighting and air conditioning. Noise level is typically low to medium; it can be loud on a job site. Occasional lifting of up to 30 lbs. We fully comply with the ADA and applicable state law , including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions. Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status , pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law . YOU Matter – Our Benefits ESOP – Employee Stock Ownership 401 K Annual bonus program based upon performance, profitability, and achievement 17 PTO days per year plus 10 paid holidays Medical, Dental, Vision Insurance Term Life, AD&D Insurance, and Voluntary Life Insurance Disability Income Protection Insurance Pre-tax Flexible Spending Plans (Health and Dependent Care) Charitable Giving Match with our Rosendin Foundation Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business…and your career. Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Posted 30+ days ago

Physician Billing Auditor-logo
Ann & Robert H. Lurie Children's Hospital of ChicagoChicago, Illinois
Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children’s Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report. Day (United States of America) Location Ann & Robert H. Lurie Children's Hospital of Chicago Job Description K.S.A.'s: High School Diploma required; College degree preferred. Certified Professional Coder (CPC) or Certified Coding Specialist- Physician Based (CCS-P) required or Registered Health Information Administrator (RHIA) and/or Registered Health Information Technician (RHIT) certification in conjunction with physician based coding experience, to include evaluation & management (E/M), may be considered contingent upon CPC or CCS-P certification acquired within the first 90 days of employment. A minimum of three (3) years coding experience is required. Prior experience with claims processing preferred. Prior experience working in a hospital or clinical setting is preferred. Must be able to demonstrate thorough knowledge of CPT and ICD9 coding by passing a test. Strong communication and organizational skills. Job Duties: Follows a pre-determined or assigned audit schedule for provider and coder audits. Participates in special audits as assigned. Using CPT, ICD-10, HCPCS, provider documentation and other approved resources, evaluates the proper assignment of procedure, modifier, and diagnosis codes to Physician Billing charges to validate for accuracy and compliance. Reviews charge information, claim forms, and insurance correspondence to determine if coding, billing, claim follow-up, payment receipts, posting activities, and credit processing is being performed in an accurate and timely manner and is supported by documentation. Analyzes billing trends to identify areas of non-compliance and prepares regular reports on audit findings to appropriate committees. Reviews assigned Claim Edit and Follow-up Work queues to resolve reimbursement issues based on coding and payer guidelines. Identifies inconsistency or improvement opportunities that impact reimbursement and/or reduce denials. Establishes effective communication to provide feedback to providers, coders, and leadership. Maintains knowledge of coding, compliance, and reimbursement procedures. Attends department meetings, webinars, seminars to maintain coding certificate requirements. Performs job functions adhering to service principles with customer service focus of innovation, service excellence and teamwork to provide the highest quality care and service to our patients, families, co-workers and others. 1Other job functions as assigned. Education High School Diploma/GED (Required) Pay Range $65,520.00-$107,120.00 Salary At Lurie Children’s, we are committed to competitive and fair compensation aligned with market rates and internal equity, reflecting individual contributions, experience, and expertise. The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions. In addition to base salary, Lurie Children’s offer a comprehensive rewards package that may include differentials for some hourly employees, leadership incentives for select roles, health and retirement benefits, and wellbeing programs. For more details on other compensation, consult your recruiter or click the following link to learn more about our benefits. Benefit Statement For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes: Medical, dental and vision insurance Employer paid group term life and disability Employer contribution toward Health Savings Account Flexible Spending Accounts Paid Time Off (PTO), Paid Holidays and Paid Parental Leave 403(b) with a 5% employer match Various voluntary benefits: Supplemental Life, AD&D and Disability Critical Illness, Accident and Hospital Indemnity coverage Tuition assistance Student loan servicing and support Adoption benefits Backup Childcare and Eldercare Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members Discount on services at Lurie Children’s facilities Discount purchasing program There’s a Place for You with Us At Lurie Children’s, we embrace and celebrate building a team with a variety of backgrounds, skills, and viewpoints — recognizing that different life experiences strengthen our workplace and the care we provide to the Chicago community and beyond. We treat everyone fairly, appreciate differences, and make meaningful connections that foster belonging. This is a place where you can be your best, so we can give our best to the patients and families who trust us with their care. Lurie Children’s and its affiliates are equal employment opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law. Support email: candidatesupport@luriechildrens.org

Posted 3 weeks ago

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PHI HealthPhoenix, Arizona
Join our life-saving team in Phoenix, AZ and take advantage of a sign-on bonus up to $7,500 — this offer won’t last long! Apply today! Are you ready to elevate your career to new heights? PHI Health is looking for dynamic, driven individuals to join our team. We are committed to providing top-tier emergency medical services with unmatched speed and efficiency, saving lives when every second counts. By supporting our mission from the ground, you will play a crucial role in orchestrating the seamless operations that keep our advanced fleet soaring and our patients safe. With PHI Health you’ll collaborate with the best minds in the industry, driving initiatives that enhance our services and expand our reach to those who need it most. If you're passionate about making a difference and thrive on challenges, PHI Health offers an extraordinary opportunity to impact lives and develop your professional career in a meaningful way. Who We Are: PHI Health is the leading air ambulance provider in the United States. With an unmatched safety record and the best aviation, medical and communication specialists in the field, we set the standard in the air medical industry. We transport more than 22,000 patients each year from our more than 80 bases across the country, all while offering services and outreach education to local communities and leading healthcare systems. Our mission is simple: move communities to health while maintaining the highest standard of safety, period. Job Summary: Under the direction and supervision of the Team Operational Coordinator (TOC), the Follow Up & Collections III position performs all collection tasks as assigned utilizing collection processes with a high level of knowledge, skills, abilities, and experience. The follow-up position will assume duties as a collector but not limited, to manage patient accounts from the point of resubmission through final resolution. Identify and address denials by writing appeal letters and ensure account balances are correct based on payer contract terms. Possess and maintain knowledge of payer specific rules and guideline related to collection requirements. Perform necessary follow-up to obtain the appropriately owed reimbursement for services in a timely fashion. Responsibilities Include: Acts as a patient advocate to obtain additional information and support for claims processing or to discuss outstanding patient balance with options available for balance resolution. Analyze adverse billing, collections, and payer trends and report/present to management to include suggested solutions. Assist with special projects related to payer issues or overall collections shortfalls. Contact insurances in an assertive, consistent and knowledgeable manner in order to obtain timely payments. This includes escalation of issue to supervisors and/or grievance departments. Categorize and quantify payer payment issues for resolution and reporting to management. Demonstrate and maintain consistent customer focus in the face of adversity and change both internally and externally. Demonstrate the ability to contact insurances in a consistent and knowledgeable manner in order to obtain timely payments, this includes escalation of issue to supervisors. Demonstrates understanding of payer fee schedules, enrollment requirements along with PHI payer and facility contracts. Demonstrates, performs an understanding of insurance collections to include payment in full (negotiation) offers, overpayment reviews and approvals, next action on correspondence, insurance types, insurance classes, in compliance with PHI's billing policies and procedures. Draft correspondence to patients and payers including 1st level appeals for technical denials, and identify accounts to refer to Appeals Department for escalation. Handle patient calls in support of collections activities to include financial review for charity program, payment plans, negotiation of discounts and proper resolution of patient complaints. Maintaining a professional relationship and effectively communicating with first responders, facilities, PHI agencies, entities, insurers, attorneys and patient's Must demonstrate positive teaming, effective cooperation in all communication within established team and throughout the entire PFS department. Organize and prioritize work to support production goals utilizing on-line tools and required systems and software. Participate in increasing responsibility through ongoing training and expansion of duties. Perform financial screening for payment in full (negotiation) offers, setting up payment plans and PHI's charity program in compliance with PHI's billing policies and procedures for appropriate next required action. Perform in-depth account review such as skip tracing, correspondence research, secondary claims billing, payment review, contractual adjustments and modify insurances/demographic information in compliance with PHI's billing policies and procedures for appropriate next required action. Perform, identify, collect and confirm insurance coverage to include obtaining prior authorization, third party liability and coordinator of benefits. Possess a good working knowledge of HCPCS, CPT, ICD-9, ICD10 codes, medical terminology and clinical documentation. Provide leadership and act as a resource for management to assist, train and provide support to the PFS Billing Staff Research, evaluate and communicate to the team, payer specific billing policies, guidelines and statutory regulations for insurance and collection follow-up. Respond, monitor and track claims and correspondence and prioritize work accordingly to maintain and meet productions standards. Review and evaluate any patient account for appropriate handling – regardless of age, status or payer. Review and interpret explanation of benefits to determine contractual compliance, accuracy of payment received, true patient responsibility, status of denied or reduction of service coverage and follow up appropriately. Take direction, coordinate projects and prioritize assignments on individual basis, as well as on a departmental/team level. Understand billing requirements for all payers and participate in ensuring claims are accurate prior to submission; train staff on billing requirements for new and established payers. Understand insurance regulations and guidelines to include CMS guidelines in order to effectively discuss outstanding claims with payers related to slow payments, underpayments, denials and to ensure claims are processed compliantly and paid appropriately. Comply with Company HS&E policy and procedures. Responsible for supporting company Safety Management Systems activities. Understand and provide visible support of Destination Zero Other duties and responsibilities as assigned. Schedule/Location: Phoenix, AZ 5 & 2 The Successful Candidate Will Have: Must have completed high school diploma (or GED equivalent) and have previous experience in medical billing/collections with a progressive increase in complexity and responsibilities. Must have knowledge of general office procedures using office equipment. Must have PC skills and demonstrated proficiency in Microsoft Office Word, Excel and medical billing software. Must have prior experience with email and using the web. Some college preferred. Must be able to pass a pre-placement drug test and background screen. This position is designated Safety Sensitive for purposes of the Arizona Medical Marijuana Act. Compensation and Benefits: We offer a range of competitive pay and benefits package to keep our teams happy, healthy, and invested. Our Core Competencies: Safe. We are absolute in our belief in the tenets of Destination Zero and that Zero is not only achievable, but the only acceptable outcome. Efficient. We are focused on outcomes that are smart and responsible by making the best use of our resources to maximize overall productivity and achieve sustainable profitability as a high performing organization. Quality. We are committed to ensuring excellent organizational performance which produces sustainable and reliable outcomes. Service. We are dedicated to the service of our customers, our communities and each other. Behavioral Competencies: Drive & Energy – The ability to maintain a fast pace and continue to produce during exhausting circumstances. Functional & Technical Expertise – Allows the individual to add organizational value through unique expertise and serve as a resource to the organization within his/her area of expertise High Standards – Sets the stage for continuous improvements, the adoption of best practices and ultimately influences organizational standards. Initiative – Takes a proactive approach and takes action without being prompted. Integrity – Acts ethically and honestly and applies those standards of behavior to daily work activities. The PHI Health Advantage: For more than 40 years, our company has been providing critical air medical transport services across the country. As an organization, we outfit each aircraft we fly with the most advanced technology, subject our crews to the most rigorous protocols and training and pioneer the most-forward thinking safety program in the country. Everything that we do comes back to the safety of our crew and our patients. Our accident rate is well below the national average and we were the first to receive the Vision Zero Aviation Safety Award. This belief has guided us towards a number of industry firsts and has given us the highest safety rating in the industry. Phoenix, AZ, Up to $7,500 sign on bonus DISCLAIMER The above Statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed, as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. PHI, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws

Posted 4 days ago

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Acadia ExternalSan Juan, Puerto Rico
FUNCIONES ESENCIALES: Retransmitir los beneficios del seguro y la responsabilidad del paciente al paciente /asegurado de manera profesional, reconociendo ingresos incobrables y generando la documentación adecuada. Solicitar y procesar todas las facturas a terceros pagadores y pacientes, maximizando el reembolso de los servicios prestados para alcanzar los objetivos hospitalarios establecidos. Responsable de la entrada de datos precisa y oportuna de la información demográfica y de seguro del paciente, los cargos, los pagos, los ajustes y otras transacciones a las cuentas de los pacientes, según sea necesario, para incluir tanto al seguro como al paciente por la facturación de los cargos incurridos. Responsable del seguimiento oportuno a las compañías de seguros en la facturación presentada para permitir un flujo de dinero efectivo y eficiente de las cuentas por cobrar del hospital. Revise los registros de admisiones de los ingresos de días anteriores. Verifique el seguro médico según sea necesario e ingrese las admisiones y descargas en el sistema de manera oportuna. Entrada de datos de todos los cargos diarios. Registrar tanto A/R como efectivo. Prepare depósitos bancarios, post efectivo y ajustes a los records de pacientes según sea necesario. Equilibrar el A/R y mantener informes de apoyo según la política del departamento. Recuperar y realizar la facturación electrónica a las compañías de seguros lo más pronto posible. Haga llamadas de seguimiento a las compañías de seguros según sea necesario. OTRAS FUNCIONES: Realizar otras funciones y tareas según le sea asignado. EDUCACIÓN / EXPERIENCIA / HABILIDADES REQUERIDAS: Diploma de secundaria o equivalente requerido. Trabajo de curso universitario adicional preferido. Tres años de experiencia en la oficina de negocios, preferiblemente en un hospital u oficina médica.

Posted 6 days ago

HUB Billing Coordinator-logo
Giving Home Health CareAlbuquerque, New Mexico
Since 2012, Giving Home Health Care has been supporting individuals impacted by health conditions related to their work in nuclear facilities for the Department of Energy. With a focus on personalized, in-home care, we are committed to assisting those who have dedicated their careers to these vital roles. As a fast-growing, leading provider, we proudly serve patients across Arizona, Colorado, Kentucky, Missouri, Nevada, New Mexico, Tennessee, Texas, and Utah. If you’re a compassionate individual who puts patients first and thrives in a mission-driven, collaborative environment, we want you to join our team! Apply today and help us continue delivering exceptional care to those who need it most. We are seeking a full-time Billing Coordinator to join our Hub Billing Department. This critical role involves preparing medical notes and work with our Case Managers, Home Health Aides and Nurses. You will be required to use Excel spreadsheets with a high level of accuracy and attention to detail. Work collaboratively with multiple departments ensuring a seamless authorization and billing process. The HUB Billing Coordinator will be supporting De Novo offices, Missouri, Tennessee and Kentucky. We are seeking someone who is friendly, reliable, detail-oriented, and who enjoys working independently as well as in a team environment. #IND Responsibilities: Contact Home Health Aides and Nurses to retrieve missing notes and request corrections to charting. Use medical management software, PDF editing software, spreadsheets, email, and other basic Microsoft Office applications. Process and review medical and caregiver notes for accuracy. Keep payroll deadlines ensuring contractors are accurately paid, in collaboration with the Billing Specialist. Troubleshoot problems in a timely manner. Qualifications: Proficiency Microsoft applications specifically Excel spreadsheets, MS word, Teams, and Outlook. Excellent reading, writing, & verbal communication skills. Acute memory with exceptional analytical skill. Passionate about creating meaningful impact behind the scenes for patients and their families. Strong interpersonal skills and a collaborative mindset are essential. Ability to manage repetitive tasks and remain seated at a computer for extended periods is required. Benefits: Health, Dental, and Vision Insurance after 90 days. 401(k) with company matching program. PTO, holidays, and your birthday off. Company holidays, floating holiday, and birthday holiday. Vacation (PTO) and Sick Days. Company-paid STD and LTD. Tuition reimbursement program. $100 monthly cell phone reimbursement. Monthly in-office lunch for birthdays, anniversaries, and events. $19 - $21 an hour To provide the exceptional care our patients deserve, we rely on a team of passionate, dedicated professionals. We’re committed to creating a supportive, collaborative culture, offering competitive benefits and compensation, and giving our team members the tools and opportunities to grow and advance their careers. If you’re ready to be part of an organization that truly makes a difference in people’s lives, we encourage you to apply today and start a fulfilling journey with Giving Home! Giving Home is dedicated to fostering an inclusive and equitable work environment. We adhere to all applicable federal, state, and local pay transparency laws to ensure fair compensation practices. Giving Home is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law. Our employment practices are designed to provide equal opportunity at all stages of employment, including hiring, promotion, training, compensation, and termination. Giving Home is committed to maintaining transparent compensation practices and regularly reviews our policies to ensure compliance with evolving laws and best practices. We value the contributions of our employees and strive to provide a work environment where everyone feels respected, valued, and fairly compensated.

Posted 1 week ago

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MedVanta CareersBethesda, Maryland
MedVanta is the nation's largest physician-owned and operated next generation management services organization (MSO). Our services are specifically designed for musculoskeletal (MSK) providers and go beyond that of a traditional MSO, empowering our clients with the precise infrastructure, data, technology, and administrative processes needed to thrive both today and tomorrow. MedVanta has an employee centered culture that supports and promotes diversity and inclusion. Our encouraging and empowering management style makes MedVanta a great place to further grow your knowledge while building a team driven path to success. The Central Billing Office (CBO) Accounts Receivable Representative is responsible for performing a variety of complex accounts receivable-related functions for the Central Billing office. The CBO Accounts Receivable Representative reports directly to the designated Central Billing Office leader. Duties include, but are not limited to: Investigates and resolves denied claims. Works and manages claims from all aging buckets, including posting, appeals, ADRs. Identifies and reviews delinquent accounts and pursues collection as needed. Performs and documents follow-through efforts in a timely manner. Coordinates medical record documentation to be submitted with appeals. Communicates accurate patient and billing information to insurance carriers. Prepares weekly status reports for review with management. Assists with medical biller duties, including but not limited to handling insurance claims, submitting claims to insurance, collecting, posting, and managing patient account payments, and preparing and reviewing patient statements. Other duties as assigned. Required Education & Experience High School Diploma. 2+ years of related experience, with experience in an orthopaedic setting preferred. Proficiency with Microsoft Office suite of products well as electronic billing systems. Extensive knowledge of insurance, benefits, medical terminology, and medical billing. Experience working with billing and accounts receivable or both commercial and non-commercial payors. Competencies/Required Skills & Abilities Strong interpersonal skills - ability to develop relationships and collaborate and influence in a centralized organization. Demonstrated ability to organize, prioritize, and manage multiple tasks in a dynamic environment with a proven track record of results. Strong interpersonal, oral, and written communication skills with excellent self-discipline and patience. Able to work independently. Exudes professionalism in presentation. Physical Demands Must be able to sit for long periods of time and lift up to 25 pounds Must be able to use appropriate body mechanics techniques when performing front desk duties. Requires frequent bending, reaching, repetitive hand movements, standing, walking, squatting, and sitting. Adequate hearing to perform duties in person and over telephone. Must be able to communicate clearly to patients in person and over the telephone. Visual acuity adequate to perform job duties, including reading materials from printed sources and computer screens.

Posted 30+ days ago

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Southern Urology LafayetteLafayette, LA
EXPERIENCED MEDICAL BILLER/AR SPECIALIST ALSO NEEDED TO PRE-CERT RADIOLOGY AND RADIATION CLAIMS -   NEEDED FOR A BUSY SPECIALTY CLINIC. THIS IS A FULL-TIME OFFICE JOB IN LAFAYETTE. EXPERIENCE REQUIRED DESCRIPTION OF SOME OF THE JOB DUTIES: Follows up on claim rejections and denials to ensure appropriate reimbursement for our clients Process assigned AR work lists provided by the manager in a timely manner Write appeals using established guidelines to resolve claim denials with a goal of one contact resolution Identified and resolved denied, non-paid, and/or non-adjudicated claims and billing issues due to coverage issues, medical record requests, and authorizations Recommend accounts to be written off on Adjustment Request Reports address and/or filing rule changes to the manager Check system for missing payments Properly notates patient accounts Review each piece of correspondence to determine specific problems Research patient accounts Reviews accounts and to determine appropriate follow-up actions (adjustments, letters, phone insurance, etc.) Processes and follows up on appeals. Files appeals on claim denials Scan correspondence and index to the proper account Inbound/outbound calls may be required for follow up on accounts Route client calls to the appropriate RCM Respond to insurance company claim inquiries Communicates with insurance companies for status on outstanding claims Job Type: Full-time Benefits: 401(k) 401(k) matching Dental insurance (day one of employment) Health insurance (day one of employment) Paid time off Vision insurance Schedule:            Day shift      Monday to Friday Experience: ICD-10: 2+ years (Required) Powered by JazzHR

Posted 3 weeks ago

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Top Tier Reps LLCEl Segundo, CA
Top Tier Reps is seeking a detail-oriented Billing Analyst with experience in workers’ compensation billing to join our growing team. This role ensures timely, accurate invoicing and plays a key part in collections and compliance. You’ll collaborate closely with the Senior Billing Analyst and Billing & Collections Supervisor to support our mission of delivering top-tier litigation support. Key Responsibilities Prepare and process monthly client invoices Review billing transactions for accuracy and compliance Submit invoices through manual and electronic platforms Reconcile accounts receivable and monitor payment statuses Follow up on past-due accounts and resolve discrepancies Act as liaison between clients and legal teams Ensure adherence to client billing guidelines Track eBilling submissions and troubleshoot delays Provide billing support and training to team members Maintain timely processing and turnaround deadlines Deliver exceptional client service Perform other billing/admin tasks as needed Preferred Tools & Software Tabs3 / PracticeMaster (nice to have) Familiarity with eBilling Hub (a plus) Qualifications Prior billing and collections experience required Experience with electronic billing systems (e.g., Tymetrix, Legal X, Collaborati, CounselLink) Intermediate Excel skills Strong attention to detail and organizational skills Excellent communication skills (written & verbal) Ability to multitask and meet tight deadlines Comfortable with data entry and financial systems Collaborative, accountable, and discreet Bachelor’s degree in Business or related field preferred (or equivalent experience) What We Offer Competitive salary Medical, dental, and vision insurance 401(k) with company match Collaborative and casual work environment Professional development and career growth opportunities Work Environment Hybrid/remote flexibility based on location Frequent computer use; occasional travel Standard auditory, visual, and communication requirements Apply Now Submit your resume and cover letter via email . Powered by JazzHR

Posted 3 weeks ago

Baker Botts logo

Client Billing Coordinator

Baker BottsAustin, Texas

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Job Description

Baker Botts, a full-service, leading international law firm recognized for our understanding of the industries we serve, is seeking a Client Billing Coordinator. The position will assist the Client Billing Manager in providing the necessary services and information to lawyers, staff and firm to produce accurate and timely billing.  Perform all duties related to General Billing and supervising client billing staff in assigned office. This firmwide, fully remote, exempt position may be resident in our Austin office and reports to the Client Billing Manager.

Essential Duties and Responsibilities

General

  • Perform duties related to client billing invoice processing utilizing computerized client billing software packages within established billing guidelines.
  • Review and make necessary corrections on prebills; generate invoice that is submitted to clients for payment.
  • Answer billing related questions, telephone calls with clients on billing issues as they arise, address billing team needs and requests, assist other office locations with same, and handle client ebill issues and uploads or issues.
  • Discuss special needs billing with billing timekeeper, follow through, and make certain that billing staff follows directives (convert invoices to word for cosmetic changes at client’s request, special line entry of some sort, discounts…)
  • Work with the Rates Control team for set up and maintenance of client matter rates and cost exceptions as directed by billing lawyer.
  • Disseminate monthly prebills and run reports as requested by attorneys and staff.
  • Work with multiple e-billing systems with accuracy.
  • Maintenance of client records for electronic invoice submission.
  • Maintenance of client task/activity codes as directed by billing attorney/secretary and resolve task/activity code issues.
  • Transmit invoices and resolve issues that arise from electronic invoice process.
  • Request new matters be opened for ebill clients through secretary or client.
  • Bill and upload or email out bills, prepare backup for ebills, and revise bills as requested by attorney.
  • Upload into e-billing systems such request by clients.
  • Assist attorneys/secretaries with ebill compliance questions.
  • Assist with time entry issues associated with Intapp time entry converted to Aderant (late time, wrong client /matter, hours).
  • Assist attorneys with report requests regarding client billing activities and history.
  • Respond to questions, issues, and special requests from attorneys, paralegals and secretaries.
  • Prepare trust/unallocated/payment applications of funds forms as requested.
  • Inquire or assist clients on payment issues.
  • Assist A/R supervisor with A/R inquiries as requested.
  • Provide reports, spreadsheets, and documents, as requested.
  • Provide monthly unbilled time estimates spreadsheets to clients and billing attorneys as requested.
  • Supervise, manage and coach client billing staff to ensure timely quality work and help them grow into better employees. This includes but is not limited to the following:  Approve weekly timecards, monitor workflow of staff; resolve work-related issues; conduct periodic one-on-one meetings with individual staff and annual performance evaluations.
  • Other tasks as assigned by Manager.

Qualifications

  • High school diploma or equivalent required; some college a plus.
  • Two to three years of on-the-job related billing experience in a legal/accounting environment is required.
  • Basic knowledge of accounting principles and understanding of internal controls; some college business related courses and Aderant experience is desirable.
  • Must have basic level MS Excel, Word and Outlook skill, preferable and general computer knowledge.
  • Must be detail oriented and accurate; must be able to produce a neat and accurate work product.
  • The ability to respond to requests requiring analysis of client billing histories and other basic financial analyses is required.
  • Must have strong written and verbal communication skill in order to communicate effectively both internally and externally.
  • Must behave professionally at all times and maintain a customer-service focus.
  • Must demonstrate sound judgement and work effectively and collaboratively with subordinates, peers and firm management.
  • Ability to organize and prioritize numerous tasks and complete them in prescribed deadlines.
  • Ability to maintain confidential information.
  • Must be a strong self-starter.
  • Must be able to supervise staff working in other locations.

Extent of Contact (Within and outside the Firm)

This position requires contact with individuals within the firm as follows:

  • Interpersonal skills necessary in order to communicate effectively in person, by e-mail and telephone.
  • Must be able to follow instructions effectively from a diverse group of attorneys, clients, staff and other outside professionals to provide information in a friendly and professional demeanor.

Physical Demands

  • Must be able to work for at least 1 hour without a break
  • Requires heavy data entry skills.
  • Must be able to sit for extended periods.

Working Condition and Environment

  • Position is remote. Must have ability to work and supervise remotely.
  • Overtime is required as work occasionally requires more than 37.50 hours per week to perform the essential duties of the position.
  • Position is full-time and requires a five-day work week and standard hours as outlined in the Firm policy manual. Must be flexible and able to work additional hours as necessary.
  • Ability to work well in high pressure environments.
  • Must be able to perform essential duties of the position with time constraints and frequent interruptions.
  • This position supervises employees in both Austin and our west coast offices. The standard working hours are between 10:30am and 7:00pm CST.

Baker Botts L.L.P.  is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, gender, sex, age, religion, creed, national origin, citizenship, marital status, sexual orientation, disability, medical condition, military and veteran status, gender identity or expression, genetic information or any other basis protected by federal, state or local law.

Automate your job search with Sonara.

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