Billing Jobs 2026 (Now Hiring) – Smart Auto Apply

• Maintain and update billing-related fields and data within Practifi, including:
  • Fee details
  • Payout details
  • ADV details
  • Previous advisor information
  • Zero balance approval fields
  • Billing start dates
  • Payee updates
• Manage and relate households for billing purposes.
• Maintain indirect billing relationships.
• Approve and process zero balance accounts when required.
• Close accounts and calculate refunds when applicable.
• Track and manage uncollectable balances.
• Maintain and update billing adjustment spreadsheets including:
  • Fee refunds
  • Successfully collected fees
  • Uncollectables
  • Trade errors
  • Fee corrections.

• Post client payments within Orion.
• Manage and execute billing cycles.
• Run audits of Orion data to ensure accuracy.
• Run mock billing cycles and provide results to advisors along with:
  • Accounting Reports- Payable Summary (including by rep), Cash Funding
• Run live billing cycles and provide results to accounting along with:
  • Accounting Reports- Payable Summary (including by rep), Billing Data & Payee Query
• Submit fee files.
• Reconcile completed billing cycles.
• Push funds to TD Bank related to billing activity.

• Maintain and review household accounts in Orion.
• Run regular audits including:
  • Unassigned Accounts Audit
  • Stale Accounts Audit
  • Zero Balance Audit.
• Monitor and manage AdvicePay invoices.
• Close Pontera accounts and calculate refunds when required.
• Process SMARTX IMA updates based on billing-related requests.

• Bachelor’s Degree in Accounting, Finance, Business or related field

• Experience in billing, operations, or financial services preferred.
• Experience working with CRM or portfolio management systems such as Practifi or Orion preferred.
• Strong Excel skills and ability to manage spreadsheets and billing data.
• Strong attention to detail and organizational skills.
• Ability to manage recurring billing cycles and deadlines.
• Strong analytical and reconciliation abilities.

• Must maintain confidentiality
• Ability to ensure compliance of firm’s policies and procedures
• Attention to detail with strong oral and written communication skills
• Ability to prioritize and multitask
• Strong interpersonal skills
• Strong organizational and documentation skills
• Creative, flexible, and persistent in completing tasks
• Strong initiative; ability to work independently

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