The Paralegal – Real Estate is responsible for the structured execution of real estate transaction support functions to ensure matter progression, compliance with deadlines, and documentation accuracy within established legal and operational frameworks.
This role directly impacts attorney productivity, transaction throughput, and revenue realization through disciplined execution of support tasks, document control, and workflow coordination.
Core Accountabilities
1. Transaction Support Execution
Accountable for accurate and timely execution of assigned real estate transaction support tasks.
This includes:
Preparing closing documents, deeds, affidavits, and transaction packages
Drafting standard correspondence and transaction-related documentation
Organizing transaction files and supporting materials
Assisting in preparation of closing statements and related documentation
Formatting and proofreading legal documents
2. Deadline & Closing Coordination
Accountable for maintaining accurate tracking and execution of transaction timelines and closing deadlines.
This includes:
Conducting initial client interviews and appointment coordination
Maintaining transaction calendars and milestone tracking
Monitoring contract deadlines, contingencies, and closing dates
Confirming completion of required tasks prior to closing
Escalating risks prior to deadline or closing failure
3. File & Document Control
Accountable for maintaining organized, complete, and audit-ready transaction files.
This includes:
Managing digital and physical transaction files
Ensuring all documents are properly labeled and stored
Maintaining version control
Updating case records in PracticePanther
4. Title & Due Diligence Coordination
Accountable for supporting structured review and organization of title and due diligence materials.
This includes:
Reviewing title commitments and supporting documents for completeness
Organizing surveys, title documents, and closing requirements
Coordinating with title companies and lenders
Tracking resolution of title issues
5. Billing & Revenue Capture Support
Accountable for supporting accurate revenue capture through proper task execution and documentation.
This includes:
Recording task activity within case systems
Supporting attorneys with documentation needed for billing
Ensuring all completed work is reflected in case records
Identifying unbilled work activity
Qualifications
- 3–5+ years experience in real estate or transactional paralegal workExperience with:
- Real estate transactions and closings
- Contract and document preparation
- Title review and due diligence