Wvum Senior Project Manager - ITWest Virginia University Health SystemMorgantown, WV
Welcome! We're excited you're considering an opportunity with us! To apply to this position and be considered, click the Apply button located above this message and complete the application in full. Below, you'll find other important information about this position. Responsible for leading a project team (or teams) on institutional-wide very complex high-risk and highly visible projects affecting various departments with multiple executive level sponsors. May also lead overall project management of multiple smaller scale projects. Responsible for planning, directing and coordinating all aspects of IT projects. This includes, but is not limited to, project work plan development & management, project plan reporting, issue tracking, scope development & management, project cost, resource & time management, project communications and project risk management. Collaborates with IT, vendors, and Customers to ensure successful completion of projects. May also be responsible for serving as a liaison between Information Technology and other practices affiliated with the health system. This may include providing appropriate on-site visits, facilitating regular communication, resolving client requests, and overseeing resolution of issues to ensure delivered services meet client needs and expectations outside of defined projects. MINIMUM QUALIFICATIONS: EDUCATION, CERTIFICATION, AND/OR LICENSURE: Bachelor's degree in Information Technology, MIS, or related field required OR four (4) years of project management, project coordination, project lead, or systems analysis experience required; AND five (5) years of IT Project Management experience required. Internal employees must meet all mandatory competencies in current position in order to qualify for promotion within IT. PREFERRED QUALIFICATIONS: EDUCATION, CERTIFICATION, AND/OR LICENSURE: Master's degree in Information Technology, MIS, or related field preferred. PMP certification preferred EXPERIENCE: Hospital or Healthcare Information Technology experience preferred. Knowledge and understanding of hospital operational practices, business practices, and IT-related concepts preferred. CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned. Project Management: Work significantly affects organizational wide, multiple large functional areas with various executive management stakeholders and increasingly higher levels of complexity and responsibility. Plans and manages highly complex projects and programs within the defined scope and budget to ensure success by delivering a solution that meets the organization's requirements and is the owner of all implementation issues related to a project or program assigned. Proactively leads and organizes and plans IT projects; Initiates/develops project charter & scope independently; interacts positively with project sponsors, vendors and IT Leadership to determine project requirements and participates in the project contract process, and tracks purchase orders to ensure that all project goals are being addressed. Within the project/program framework - plan, allocate and supervise project direction, scope, tasks, resources and activities. This includes but is not limited to developing, maintaining, and ensuring adherence to the organization's Information Technology PMO standard. Facilitation of proper transition of project support to Customer Service at the completion of each assigned project and /or program. Proactively anticipates and responds to identify potential risks and/or issues, and provides and participates in implementation of options for resolution Implements and monitors the project change control process, and documents and facilitates the outcomes of the change control process for assigned projects. Provides mentoring for PMs and other IT staff and operation teams that utilize project management methodologies. Exhibits a deep knowledge of principles, practices, and theories. Outstanding record of project management success as demonstrated in results achieved and use of project management methodology. Considered a resource for others. Maintains a strong and current awareness of project management industry trends and best practices. Communication Effectiveness: Ensures project status, issues, and successes are communicated to all levels (team, management, stakeholders, etc.), documented and is in accordance with project plan and standards as outlined by organization's IT Project Management Office (PMO). Ensures open communication across project teams and maintains objectivity in all communication utilizing fact-based information. Demonstrate superior inter-personal skills, conflict resolution, and negotiating skills with various levels of management and project team. Leads pre-engagement preparation and implementation planning, and transition to support. Defuses emotionally charged situations and uses them to constructively build greater shared commitment to the end goals. Motivates project team to action. Identifies common themes, makes inferences, and draw conclusions. Resource and Fiscal Management: Ensure acceptable level(s) of project staffing and oversight of consultants, contractors, and vendors to meet the requirements of the agreed upon contract for assigned IT projects. Directly manages all internal resources assigned to project or program for work assignment completion, and manages external resources in the absence of a vendor project manager. Schedules activities, events, and programs, as well as the work of project team members, in support of Customer needs and expectations. Establishes and maintains cooperative and positive working relationships with customers and project staff. Escalates vendor related issues for resolution. Manages vendor Project Manager and coordinates with vendor PM to manage vendor resources. Engages vendor to resolve issues related to vendor-provided resources and/or agreed upon project activities as per the contract. Provides mentoring/guidance/ management to PMs and team resources. Cultivates relationships with vendor to obtain information about future application developments in the functional area and to try to influence those developments in ways favorable to the organization during the life cycle of the project. Participates in the development of project/program budgets. Responsible for managing the project budget i.e. (actual vs. budget, forecasting, etc.). Project/Program budget typically greater than $500,000. Critical Thinking Skills & Problem Solving: Responsible for identifying and managing project with high-risk and high visibility. Engages the proper resources and facilitates and actively participates in the resolution of project related problems. Mentors Project Managers to identify and manage project risk, and how to engage the proper resources and facilitating the resolution of project related problems. Identifies, develops, and initiates innovations and solutions where precedents and procedures may not exist. Works cross-functionally to solve problems and implement changes. Analyzes decisions and actions in support of strategic direction. Works with Executive Management to resolve more complex problems. Collaboration: Demonstrates superior collaboration skills and techniques; define alternate solutions; resolve conflicts; and create positive relationships with others. Establishes clear ground rules for behavior during project activities. Maintains a controlled and relaxed demeanor during intense situations. Uses good listening skills to document the issue accurately. Activates proper escalation protocols. Mentors Project Managers. Projects a credible executive image. Fosters and manages productive relationship with various executive level sponsors. Accountability and Decision Making: Acts decisively in critical situations or to circumvent potential problems. Regularly makes decisions and takes independent action on matters affecting project goals. Guides project team and other project managers in learning and applying useful decision-making approaches. Partners with sponsors in understanding and creating opportunities in making timely choices. Influencing and Leading: Provides leadership, vision, and direction setting for both project team and stakeholders. Viewed as an expert, highly sought after resource. Establishes contacts, relationships, internal and external to the organization. Appropriately utilizes resources on improving project effectiveness. Project Management Tools: Proficiently utilizes current organization's versions of desk top software to perform project planning and oversight for example: Windows, MS Project ,MS Office, MS SharePoint. Mentors Project Managers in the use of desk top software Participates in the evaluation and selection of project management technologies. Administrative Responsibilities: Develop and continuously improve project management toolkits, methodologies and training pathways for the PMO. Provides mentoring of PMs and provides mentoring for other IT job roles that use project management methodologies as part of assigned duties. Reviews potential PMO candidates and participates in the interview process. Participates and contributes to the RFP/RFI process and/or research other market research opportunities as assigned. Offers suggestions and assists leadership in departmental process improvements. Team Building: Leads departmental teams. Coordinates team cross training. Leads new technology projects and shares knowledge with team members. Creates presentations and/or reports for staff meetings. This position may require travel to other facilities or affiliated sites to assist with implementations, training, and/or support. Adheres to the established policies of the West Virginia United Health System (WVUHS) as well as the policies of the entity or entities where the IT team member is assigned to work and/or employed. Other duties may be assigned. PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequent walking, standing, stooping, kneeling, reaching, pushing, pulling, lifting, grasping are necessary body movements utilized in performing duties through the work shift. WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is a standard office environment. SKILLS AND ABILITIES: Ability to handle and maintain confidential information. Ability to work well under high stress conditions. Ability to work independently or cooperatively as a team member. Ability to adapt to various workloads and assignments. Ability to work with multi-disciplinary groups. Must have reading and comprehension ability. Must be able to type. Possess good oral and written communication skills. Ability to prioritize tasks. Ability to work in a fast paced and rapidly changing environment. Must be flexible. Ability to sit for extended periods of time. Additional Job Description: Scheduled Weekly Hours: 40 Shift: Exempt/Non-Exempt: United States of America (Exempt) Company: SYSTEM West Virginia University Health System Cost Center: 5903 SYSTEM IT Program Management Office Address: 315 Point Marion Road Morgantown West Virginia Equal Opportunity Employer West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.
Posted 2 weeks ago