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P
Legal & Compliance Associate
Plume NetworkNew York, New York
Role Overview We’re looking for a Legal & Compliance Associate to help manage our contract workflows, KYC/KYB processes, and legal documentation. This role requires strong attention to detail, excellent organizational skills, and a solid understanding of compliance practices. You’ll collaborate across teams—finance, product, legal—to help ensure Plume’s infrastructure is robust, regulator-ready, and efficient. What You'll Do Contract & Document Management Support the drafting, review, and execution of NDAs, service agreements, and grant contracts. Maintain our legal document repository with proper version control. Liaise with external counsel and team members to ensure timely completion of agreements. Help standardize templates and ensure documentation consistency. KYC/KYB & Compliance Oversight Execute day-to-day KYC/KYB onboarding tasks for issuers and service providers. Coordinate with compliance vendors (e.g., KYC-Chain) to manage due diligence workflows. Track and organize required documentation for AML/sanctions compliance. Assist in policy documentation and internal audit preparation. Operational Support Help maintain regulatory records and filing schedules across Cayman, BVI, and other jurisdictions. Assist with cross-functional ops tasks—entity governance, regulatory updates, internal controls. Identify opportunities to streamline recurring legal and compliance processes.

Posted 2 weeks ago

K
Legal Practice Assistant
King & Spalding LLPNew York City, New York
King & Spalding is a leading global law firm with a commitment to excellence, innovation, and the seamless delivery of legal services. We harness innovative technology and exceptional talent to meet the complex needs of our clients in a fast-paced and dynamic legal landscape. We are currently seeking a Legal Practice Assistant to join the New York office. This role offers the opportunity for motivated individuals to join an innovative and collaborate environment focused on supporting best practices and developing solutions to improve processes and procedures. KEY RESPONSIBILITIES : Interface and establish ongoing positive business relationships with clients in person, by phone and/or email. Observe confidentiality of lawyer-client relationship. Prepare legal documents such as pleadings, discovery, briefs, petitions etc. Complete state and federal court filings and e-filings. Manage and maintain lawyers’ busy schedules and calendars. Schedule and organize onsite and offsite meetings, conference, speaking engagements, client proposals and events. Working with Marketing and/or other office personnel, coordinate food and beverage services, reserve rooms and prepare materials. Maintain lawyers’ contacts in Outlook and BD Hub with accurate contact information and notes. Answer and screen calls, field inquiries, relay messages, respond promptly to client needs; responds to email and voicemail as soon as possible (and no later than the following business day). Create, format, edit, proofread and manage Word documents, Excel spreadsheets and PowerPoint presentations. Print and/or transmit via email as requested. Assist lawyers with Marketing and Business Development functions including preparing materials for use in meetings, pitches, and proposals. Undertake internet research for lawyers’ business development as directed by lawyer(s). Process and close time for lawyers adhering to weekly and monthly deadlines. Coordinate correction of time entry errors, when needed. If requested, track lawyers’ billable hours, create reports and maintain records. Open new clients and matters following Records Department procedures. Prepare conflict of interest forms. Maintain client and administrative filing for lawyers following established procedures. Prepare files using File Trail procedures and maintain appropriate records for on- and off-site storage. Coordinate domestic and foreign travel including hotel, flights, car rentals; prepare travel itineraries and materials for meetings during travel, important numbers, locations and contact names for events/meetings. Track, organize and process Chrome River reports, reimbursements and check requests. Maintain CLE records for lawyers. Perform other related duties as required and assigned. QUALIFICATIONS Detail oriented, efficient and have the capacity to work both independently and collaboratively in a fast paced, high-volume environment. New York litigation experience is required. Well-developed Microsoft Office skills, including intermediate Excel proficiency, and have the ability to format documents using Styles and proofread typed material for grammatical, typographical and spelling errors. Demonstrate the ability to problem solve and communicate with all levels of personnel and work effectively as a team player. A minimum of three to five years' experience, a college degree and a minimum typing speed of 65 words per minute preferred. Availability to work overtime is required. The firm offers a generous total compensation package with bonuses and raises awarded in recognition of individual merit-based performance. All full-time Business Services employees may participate in King & Spalding’s comprehensive benefit program including health and wellness plan, life and disability insurance, flexible spending accounts and a health savings account, a 401(k) plan, profit sharing plan, and a substantial Paid Time Off (PTO) program. Pay Transparency Range: New York: Anticipated full-time annualized salary range $70,000 - $110,000. The salary offer will be contingent upon various factors, including but not limited to, relevant experience, internal equity, market data, job location, and other job-related factors permitted by law. The salary offer will be contingent upon various factors, including but not limited to, relevant experience, internal equity, market data, job location, and other job-related factors permitted by law. In general, employers are not permitted to make unsolicited neutral statements about criminal background checks before a conditional offer, including statements noting the employer's compliance with laws protecting applicants with criminal histories such as "Applicants' criminal history will be considered consistent with the requirements of the New York City Fair Chance Act". King & Spalding LLP (K&S) is committed to providing equal employment opportunity to all applicants and employees in full compliance with all state, federal, and local laws prohibiting discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other status protected by applicable law. We are proud of our remarkably cohesive culture, which now encompasses more than 2,500 lawyers and business professionals worldwide. We seek to attract and develop the very best talent to work with us.

Posted 3 weeks ago

Head of Legal and Risk Management-logo
Head of Legal and Risk Management
Knutson ConstructionMinneapolis, MN
Celebrated as one of  Minnesota's Top Workplaces!  Knutson Construction is accepting applications for a Head of Legal and Risk Management  to join our team!   “Together We Make Dreams Real” – that is our purpose as a company and we exist to work in concert with each other, owners, design professionals and trade partners to make the journey as stress-free as possible. Together, we've created a dynamic, fun, inspiring environment where we can be ourselves and grow each day. Knutson is deeply committed to cultivating and upholding diversity throughout our workforce, relationships, and communities. We recognize the utmost importance of continually advancing our comprehension of diversity, equity, and inclusion as transformative forces within our work, industry, and company values. At Knutson, opportunities to shine happen daily. We value what makes you different and empower you to act on your ideas.  Knutson Construction is ready to welcome a dynamic, strategic, and collaborative leader for the Head of Legal and Risk Management role to provide risk management and in-house legal leadership across the enterprise, in strong alignment with Knutson's Zero Incident Safety Culture. This role reports directly to the President and enjoys a proactive partnership with the entire Leadership Team. The Head of Legal and Risk Management will provide comprehensive thought leadership, strategic legal perspective, guidance, and oversight of legal and risk management strategies. This role will lead Knutson's in-house legal activities and comprehensive risk mitigation strategies to support the company's operational performance objectives and growth.   This opportunity will resonate with a future team member who thrives on collaboratively leading through complexity, is passionate about proactively planning and creating risk mitigation strategies, who embraces courageous conversations when providing recommendations and counsel, and enjoys continuously adapting and improving operational and business processes to support growth. At Knutson, every team member is expected to effectively deliver The Knutson Experience (TKE) - making all Knutson clients, partners, and employees feel assured, inspired, and appreciated. Key job responsibilities include, but are not limited to: Risk Management Lead the integration of proactive risk management strategies, policies, procedures, and processes, to include comprehensive risk assessments and regular compliance audits across the company. Understand, analyze, and present risks the company faces, while advising and actively leading risk prevention and mitigation strategies. Collaborate with Operations project teams to plan and incorporate effective risk management practices into project execution. Manage Knutson's overall insurance portfolio in collaboration across departments, ensuring adequate coverage for construction and business risks and collaboratively advise CEO and President regarding appropriate insurance strategies. Analyze insurance claims data to inform and recommend risk reduction strategies. Develop and manage broker and carrier relationships. Design, develop, recommend, and implement various risk management strategies, guidelines, and programs. Engage and train team members in risk management strategies and activities. Closely partner with and advise the leadership and safety team on construction incidents. Research and monitor evolving construction risks and risk management trends and evolve Knutson's practices accordingly. In-House Legal Leadership Lead, manage and optimize in-house legal capabilities, including strategic planning, budgeting, service levels, costs, and external partnerships. Provide senior leadership with legal guidance that supports and enables the achievement of strategic initiatives. Represent and lead strategic actions to support Knutson with any claims and legal proceedings, including pre-litigation claims, discovery processes, suits, enforcement actions, and representation in arbitration or other forums. Lead the management of all 3 rd party legal representation. Advise in managing and protecting the company's assets, including intellectual property, trade secrets, and other confidential information.  Collaborate with project managers, supervisors, and senior management to communicate and counsel on legal risks, provide timely legal advice, and facilitate informed decision-making.  Retain, oversee, and lead internal legal support for outside counsel as needed. Advise and implement proper legal, ethics, and regulatory governance procedures related to permits, safety protocols, environmental, and labor regulations. Develop and train leaders on key and emerging legal topics and trends. Review and implement records retention policies and procedures. Perform other duties as assigned. Construction Operations Support Advise on legal issues relating to the company's construction operations and overall business transactions, optimizing Knutson's positioning during all phases of projects. Work with business leaders to thoroughly and effectively review, draft, negotiate, and approve all contracts with key stakeholders (clients, subcontractors, consultants), including terms related to scope of work, payment schedules, change orders, warranties, and dispute resolution mechanisms to safeguard company interests.  Oversee the development, updating, maintenance, and training on the use of evolving standard contracts, forms and templates. Lead risk mitigation and risk response actions that efficiently pursue, prevent, defend, or resolve claims and disputes. Minimum Education and/or Experience Requirements: Juris Doctorate, with an active Minnesota law license or eligibility for admission to the Minnesota Bar  15+ years of legal experience in the Architecture, Engineering, and Construction (A/E/C) industry, risk management, or related field.  Required Skills and Abilities: Capable of developing authentic and collaborative working relationships. Passionate about collaboratively growing leaders within the company. Excellent interpersonal and conflict resolution skills. Excellent organizational skills and attention to detail. Strong analytical and problem-solving skills, resulting in ability to strategically partner with other company leaders. Excellent verbal and written communication skills, including ability to effectively communicate with internal and external stakeholders. Ability to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service. Demonstrated computer proficiency (MS Office – Word, Excel and Outlook). Effectively navigates complex and confidential matters aligned with company values and ethics. Preferred Knowledge, Skills and Abilities Thorough knowledge of risk management and mitigation strategies and practices. Strong understanding of the insurance industry, policies, coverage needs, claims process, terminology, and trends. Specialized legal experience and expertise in corporate law. Knowledge and understanding of construction practices and related risk management principles. Experience working within a privately held, family-owned business. Other May require minimal travel, including occasional visits to other offices or construction job sites, which may involve walking on uneven terrain, climbing stairs, exposure to outdoor elements. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. Projected Minimum Base Salary per year $170,000 Projected Maximum Base Salary per year $240,000

Posted 2 weeks ago

J
Legal Secretary to Managing Partner
JKZ LLPSan Francisco, CA
This role requires 5+ years of recent experience as Legal Secretary, Legal Assistant or Administrative Assistant in a law firm or legal department, advanced proficiency with MS Office and a proactive work ethic.  This position is to support the workload of the Managing Partner of the firm across the various practice areas she supports.  It is a very fast-paced environment and the job at hand can change at moment's notice.  Flexibility is expected and the taking of initiative and being proactive is essential in this role.     Responsibilities include but are not limited to a full range of secretarial and administrative tasks including heavy calendar management, travel arrangements and expense reimbursements, creating, revising and formatting legal documents, filing petitions and other documents with various courts, spreadsheets and presentations using the Firm's software, document comparison and proofreading. The Legal Secretary is also responsible for answering phones, entering attorney time, along with other general secretarial duties and projects as assigned. This is a very fast paced environment, and the Legal Secretary must be able to multitask and manage a voluminous caseload. This role requires a self-starter who is willing and open to learning new skills as well as taking initiative and being proactive. In addition, the Legal Secretary may complete tasks that are billable to clients and may occasionally perform Paralegal level assignments. Direct Reports: n/a Essential Duties and Responsibilities, including but not limited to: Filing Petitions and other documents with various courts Answering phones Scheduling client meetings Calendaring mediations, arbitrations, hearings, etc. Entering attorney time in practice management system Creating spreadsheets and presentations Running reports using the Firm's software Proofreading and document comparison Calendar management Booking and coordinating travel arrangements Expense reimbursement and reconciliation Additional projects as assigned 5+ years recent experience. California Notary Public (preferred, but not required). Requirements: Education and Experience Knowledge, Skills & Abilities Proficiency in Microsoft Office Suite, Outlook, Adobe, legal practice management and document management systems. Intermediate to advanced word processing skills. Proficiency in California Rules of Court and local rules. Solid command of English including excellent spelling, grammar, punctuation, form and style. Organized and detail oriented. Ability to communicate clearly and work well with a team and on your own. Positive attitude, intellectually curious, dependable and motivated.

Posted 3 weeks ago

Legal Administrative Assistant - 5+ Yrs Experience - Insurance Defense - Ft. Lauderdale, FL-logo
Legal Administrative Assistant - 5+ Yrs Experience - Insurance Defense - Ft. Lauderdale, FL
Marshall DenneheyFt. Lauderdale, FL
The law firm of Marshall Dennehey seeks a full-time Legal Administrative Assistant with 5+ years of Insurance Defense experience to join its Ft. Lauderdale, FL office. Description: Perform secretarial and clerical duties Open mail for attorney and log time on time sheet as necessary Enter attorney time sheets into computer on a daily basis Answer telephone, giving non-legal information when possible, refer call to attorney and take messages Transcribe dictation utilizing dictation system (BigHand), occasionally prepare correspondence on own initiative for approval of lawyer and prepare legal documents as required Maintain files, assisting with filing or request file clerk assistance from office manager/floor supervisor when necessary Responsible for scheduling depositions and various other meetings and appointments In emergency may have to deliver or collect documents for attorney at courthouse, other law offices, etc. Make travel arrangements and hotel reservations for attorney Maintain attorney diary system Perform additional duties as required Minimum Requirements: Must have +5 years of litigation experience.  Must be proficient in Microsoft Office Suite Must be able to manage a heavy workload in a fast-paced environment Must be able to communicate with clients and co-workers effectively and efficiently Candidates must have proven track record of organization skills, possess excellent typing skills, possess a keen eye for detail, and have the ability to prioritize, multitask, and work in a team environment Marshall Dennehey is not accepting unsolicited resumes from search firms for this position. Firm offers a sound future, competitive salary, and an excellent benefits package. Qualified candidates should submit cover letter, resume and salary requirement for consideration. We are an Equal Opportunity Employer AA/M/F/D/V. #mdadm

Posted 3 weeks ago

Legal Administrative Assistant / Case Manager-logo
Legal Administrative Assistant / Case Manager
DiPasquale MooreTopeka, KS
TITLE:  Paralegal / Case Manager  - Administrative Assistant SALARY: Competitive base salary commensurate with experience, plus annual bonus opportunity  REQUIREMENTS: High School Diploma and minimum of 1 year customer service experience PREFERRED: Paralegal certificate or associate degree “MIKE’S GOT THIS!” – DiPasquale Moore is a premier personal injury law firm headquartered in the heart of Kansas City, Missouri. Founded in 2013 by Mike DiPasquale and Jason Moore, the firm has and continues to grow, as we provide our clients with the professionalism and compassionate legal representation after a traumatic and sometimes life altering event of a personal injury. Job Overview: As a case manager your main role will be supporting our Attorneys in their work. You will work closely with a team of Attorneys from the beginning of a case through the end. Excellent communication skills and phone etiquette is a MUST in this role, as clients will need to be updated frequently on the status of their cases. Duties & Responsibilities: Provide customer service to clients daily Manage an average case load of 200+ cases Draft and submit letters of representation for various Insurance types Prepare demands Review medical records Draft correspondence Consistently review entire caseload from start to finish Knowledge and Skills: Ability to excel in a fast-paced work environment Excellent grammar, punctuation, spelling, and organizational skills Strong teamwork and interpersonal skills Diligence – honoring deadlines, keeping promises, and maintaining standards to provide phenomenal customer service to all clientele Outstanding time management and prioritizing tasks Employee Perks: Benefits package – Health, Vision & Dental Insurance 401(k) matching retirement plan – up to 4% 3 weeks (120) hours of PTO Paid Holidays Work/Life balance – doing the job you love, with great people and NO long, crazy hours! FREE on-site parking garage Stability - Become an integral member of an energetic team in a growing law firm EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER DiPasquale Moore, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Powered by JazzHR

Posted today

Legal Operations Assistant-logo
Legal Operations Assistant
Rockwell Automation, Inc.Milwaukee, WI
Rockwell Automation is a global technology leader focused on helping the world's manufacturers be more productive, sustainable, and agile. With more than 28,000 employees who make the world better every day, we know we have something special. Behind our customers - amazing companies that help feed the world, provide life-saving medicine on a global scale, and focus on clean water and green mobility - our people are energized problem solvers that take pride in how the work we do changes the world for the better. We welcome all makers, forward thinkers, and problem solvers who are looking for a place to do their best work. And if that's you we would love to have you join us! Job Description We are looking for a Legal Operations Assistant to join our Legal Operations team in the Office of General Counsel (OGC), you will report to the Legal Operations Manager. The Legal Operations team guides the continued success of the Legal Department through enabling our People, Processes, and Technology. You will be the main matter management owner for several practice areas, coordinating with outside counsel, and internal teams. The OGC is a diverse team with colleagues worldwide; attention to detail and a problem-solving mindset are crucial in this role. This position is a hybrid position based out of the Milwaukee, Wisconsin HQ, with required days in the office per week including Mondays, Tuesdays, and Thursday subject to change based on business needs. Your Responsibilities: People Communicate with the Legal team, outside counsel, and third-party vendors on legal matters, third-party vendor risk assessments, and payment of invoices. Collaborate with other internal partners on legal matters, projects, issue resolution, and company-wide programs. Provide general administrative support to the Legal department including organizing travel and submitting expense reports, onboarding new employees, distributing mail and shipping, and supply ordering. Calendaring and scheduling meetings for some leaders within the Legal department, back-up calendaring support for Administrative Assistant. Processes Manage legal matters in the matter management platform, maintain relevant legal documents following corporate record retention policies. Draft, proofread and maintain corporate, legal and governance documents. Create best-practice documents and checklists. Ensure global alignment on projects and process improvements. Follow practices for invoice payments with collaboration from Accounts Payable and Finance teams. Technology Become proficient and leverage our technologies including Office 365 (Outlook, Teams, SharePoint), e-billing/matter management platform, and SAP. Collaborate with the team on maintaining existing technologies like our e-billing platform, Teams sites, and SharePoint. Create and run reporting to provide relevant insights to the Legal Operations team, Legal department, and OGC leadership. The Essentials- You Will Have: High School Diploma or GED Legal authorization to work in the U.S. We will not sponsor individuals for employment visas, now or in the future, for this job opening. The Preferred- You Might Also Have: 3+ years of experience in a support capacity, and minimum 2+ years of experience supporting leadership. Experience in a corporate legal department or in a law firm or is not needed but welcomed. Experience balancing multiple competing demands, and demonstrate excellent customer/client service and response Experience leading improvement efforts. Comfortable using technology to guide team productivity. Demonstrated capability to work on multiple types of activities at any one time. What We Offer: Health Insurance including Medical, Dental and Vision 401k Paid Time off Parental and Caregiver Leave Flexible Work Schedule where you will work with your manager to enjoy a work schedule that can be flexible with your personal life. To learn more about our benefits package, please visit at www.raquickfind.com. At Rockwell Automation we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right person for this or other roles. This position is part of a job family. Experience will be the determining factor for position level and compensation. #LI-Hybrid #LI-AC1 We are an Equal Opportunity Employer including disability and veterans. If you are an individual with a disability and you need assistance or a reasonable accommodation during the application process, please contact our services team at +1 (844) 404-7247. Rockwell Automation's hybrid policy aligns that employees are expected to work at a Rockwell location at least Mondays, Tuesdays, and Thursdays unless they have a business obligation out of the office.

Posted 1 week ago

Legal Counsel Director-logo
Legal Counsel Director
Onto InnovationWilmington, NC
Onto Innovation is a leader in process control, combining global scale with an expanded portfolio of leading-edge technologies that include: 3D metrology spanning the chip from nanometer-scale transistors to micron-level die-interconnects; macro defect inspection of wafers and packages; metal interconnect composition; factory analytics; and lithography for advanced semiconductor packaging. Our breadth of offerings across the entire semiconductor value chain helps our customers solve their most difficult yield, device performance, quality, and reliability issues. Onto Innovation strives to optimize customers' critical path of progress by making them smarter, faster and more efficient. Job Summary & Responsibilities Onto Innovation is a leader in process control, combining global scale with an expanded portfolio of leading-edge technologies that include: 3D metrology spanning the chip from nanometer-scale transistors to micron-level die-interconnects; macro defect inspection of wafers and packages; metal interconnect composition; factory analytics; and lithography for advanced semiconductor packaging. Our breadth of offerings across the entire semiconductor value chain helps our customers solve their most difficult yield, device performance, quality, and reliability issues. Onto Innovation strives to optimize customers' critical path of progress by making them smarter, faster and more efficient. Job Summary & Responsibilities As Legal Counsel Director, you'll be the primary legal advisor on various commercial matters across our product lines. You'll align legal strategy with business objectives, streamline contracting processes, and mitigate risk-enabling our sales, supply chain, and engineering teams to move fast and confidently. Key Responsibilities Draft, review, and negotiate a wide array of commercial agreements, including: Equipment sales agreements; Software licensing agreements; Contract manufacturing and supply contracts; Distribution and sales agreements; Service-level and maintenance contracts; Non-disclosure agreements; and Joint development agreements. Partner with sales, product, procurement, and R&D to identify legal risks and propose business-friendly solutions. Develop and maintain standardized contract templates, playbooks, and approval workflows. Monitor and advise on data privacy, export control, ITAR, consumer protection, and other regulatory requirements impacting hardware and software. Counsel on intellectual property licensing, open-source compliance, and protection of proprietary technology. Manage relationships with external law firms, oversee budgeting, and coordinate litigation or dispute resolution when necessary. Deliver training sessions on contract best practices, compliance policies, and emerging legal topics. Qualifications Juris Doctorate (J.D.) degree from an ABA accredited law school and admission to at least one U.S. state bar required 5+ years of relevant experience as counsel at a law firm or in-house. Robust experience drafting, reviewing and negotiating various complex commercial agreements including, without limitation, sales agreements, development agreements, supply agreements, manufacturing agreements, non-disclosure agreements, and software license and SaaS agreements. Robust experience in interpreting and explaining contract language and/or complex commercial matters to internal stakeholders. Ability to counsel and support company personnel on business matters from time to time as needed. Broad-based general corporate experience in various areas of law. Facility for complex technology concepts. Experience with litigation and/or government contracting processes are pluses but not required. Strong interpersonal skills, including adaptiveness to different personalities and international cultures, working with others in a collaborative and fast-paced environment. Proficient in Word, Excel, Powerpoint and standard legal memoranda. Onto Innovation Inc. offers competitive salaries and a generous benefits package, including health/dental/vision/life/disability, PTO, 401K plan with employer match, and an Employee Stock Purchase Program (ESPP) along with health & wellness initiatives. We provide a collaborative working environment along with resources, and state-of-the-art tools & equipment to promote success; and a welcoming, inclusive corporate culture where individuals are recognized for their contributions. Onto Innovation Inc. is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, genetic information, age, disability, veteran status, or any other legally protected basis. For positions requiring access to technical data, Onto Innovation Inc., Inc. may have to obtain export licensing approval from the U.S. Department of Commerce- Bureau of Industry and Security and/or the U.S. Department of State- Directorate of Defense Trade Controls. As such, applicants for this position - except US Citizens, US Permanent Residents, and protected individuals as defined by 8 U.S.C. 1324b(a)(3) - may have to go through an export licensing review process.

Posted 2 weeks ago

Legal Executive Assistant-logo
Legal Executive Assistant
AAA Northern California, Nevada and Utah Insurance ExchangeWalnut Creek, CA
Why Work For Us? Great Pay - opportunity to participate in AAA discretionary annual incentive plan or other incentive plans depending upon position 401k Matching - $1 for $1 company match up to 6% of eligible earnings per pay period Benefits- Medical, Dental, Vision, wellness program and more! Paid Holidays Paid Time Off- Team Members accrue paid time off monthly. Depending on position, an additional 24 hours per year are earmarked for volunteer activities. Collaborative Environment- AAA will value your contribution to providing exceptional service to our members Free AAA Classic Membership AAA Product Discounts Tuition Reimbursement Program . At AAA, our Team Members strive to deliver amazing service and help our Members outsmart life's roadblocks. We believe everything you do outside of work adds to who you are at work. NOTE: This role is hybrid and requires 3 days a week in our Walnut Creek, CA office. JOB SUMMARY The Legal Executive Assistant will provide administrative and paralegal support to the Chief Legal Officer and Corporate Secretary. This position will also support the Vice President Legal- Litigation and the Vice President Legal- Corporate Transactions. ESSENTIAL FUNCTIONS Strong management of scheduling all internal and external meetings, travel plans, conference calls and day to day activities for senior executive(s). Will be responsible for executing, problem-solving, decision-making, analysis, critical thinking, and interpretation of complex information. This role involves strategic planning, prioritizing tasks, evaluating options, and making autonomous choices based on situational factors. Must be able to be discrete while performing confidential functions, including preparing Board Resolutions and work on Board-related matters, Ethics and Compliance Hotline reporting and document/data maintenance, preparing confidential correspondence, reports and other complex legal documents. Requires continuous use of legal and business vocabulary and a detailed knowledge of company operations, organizational procedures, and resources. Writes correspondence on behalf of the senior executive(s). Monitors Legal Department Mailbox and exercises judgment and discretion to respond or redirect as appropriate. Reconciles corporate credit card account(s) and prepares expense reports. Ensure any process served upon the Company is timely submitted to the appropriate Department/Function for response; same with any Regulatory Agency notification. Assists in calendaring due dates in accordance with Court calendars and response deadlines. Ensures court hearing dates are calendared. Arranges travel associated with court hearings and trials, including flights, hotels and transportation. Collects receipts and information required to prepare expense reports, maintaining files and records for accuracy Is able to assist in filing of annual reports, processing changes to management structure for corporate filings, as needed. KNOWLEDGE AND SKILLS Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail and little oversight. Strong time management skills to assist multiple partners with calendaring, managing expense reports, proactively moving meetings. Strong interpersonal skills, with the ability to partner with managers at all levels. Expert level written and verbal communication. Highly resourceful team-player, with the ability to also be extremely effective independently. Proven ability to handle confidential information. Ability to adapt to various competing demands and demonstrate the highest level of customer/client service. Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment. Advanced computer skills with the ability to train others in system usage. Expert in all Microsoft systems and Google Suite. Paralegal experience in a law firm or corporate office supporting the legal team Experience with expense reporting systems Experience filing corporate filings for state or county records. Experience working with docketing/calendaring court matters, including hearing, response time, establishing trial schedules. EDUCATION, COMPETENCIES, CERTIFICATIONS/LICENSES Bachelor's degree plus 5 years or High School diploma plus 9 years of relevant experience as a Executive Assistant or Legal Assistant in a law firm or corporate legal department 3+ of experience with corporate filings Paralegal certificate preferred #LI-OH1 #OLG_RX We target between minimum and midpoint of the range, and all offers are subject to a fair pay analysis- Compensation Range: Min: $89,739.00- Mid: $112,173.00- Max: $134,608.00

Posted 2 weeks ago

Administrative Assistant - Legal-logo
Administrative Assistant - Legal
Rockwell Automation, Inc.Milwaukee, WI
Rockwell Automation is a global technology leader focused on helping the world's manufacturers be more productive, sustainable, and agile. With more than 28,000 employees who make the world better every day, we know we have something special. Behind our customers - amazing companies that help feed the world, provide life-saving medicine on a global scale, and focus on clean water and green mobility - our people are energized problem solvers that take pride in how the work we do changes the world for the better. We welcome all makers, forward thinkers, and problem solvers who are looking for a place to do their best work. And if that's you we would love to have you join us! Job Description We are looking for an Administrative Assistant to join our Legal Operations team in the Office of General Counsel (OGC). You will report to the Legal Operations Manager. The Legal Operations team guides the continued success of the Legal Department by enabling our People, Processes, and Technology. You will directly support the Vice Presidents of Law and their leadership teams providing high-level administrative and programmatic support. You will be in a hybrid position based at our HQ in Milwaukee, Wisconsin, with required days in the office per week including Mondays, Tuesdays, and Thursdays subject to change based on our needs. Your Responsibilities: People Calendaring and organizing meetings for leaders within the Legal department Coordinate on-site meetings, book travel, submit expense reports, and event management. Collaborate with other internal partners on meeting agendas, projects, issue resolution, and company-wide programs. Provide general administrative support to the Legal department including: supply ordering, distributing mail and shipping, facility and IT tickets, and onboarding new employees. Processes Follow practices for invoice payments with collaboration from Accounts Payable and Finance teams. Create compelling meeting materials, internal communications, intranet sites, and newsletters. Create best-practice documents and checklists. Ensure global alignment on projects and process improvements. Back-up on matter management platform for matter management, follow and maintain corporate records following company policies. Technology Become proficient and use our technologies including Outlook, Teams, SharePoint, e-billing/matter management platform, and SAP. Collaborate with the team on maintaining existing technologies like Teams Sites, and SharePoint Sites. The Essentials- You Will Have: High School Diploma or GED Legal authorization to work in the U.S. We will not sponsor individuals for employment visas, now or in the future, for this job opening. The Preferred- You Might Also Have: 3+ years of experience in a support capacity, and minimum 2+ years of experience supporting leadership. Experience supporting business leaders in a matrixed organization is welcomed Strong interpersonal, organizational, time management, and written and verbal communication skills. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response Experience implementing improvements. Comfortable using technology to drive team productivity. Demonstrated capability to work on multiple types of activities at any one time. What We Offer: Health Insurance including Medical, Dental and Vision 401k Paid Time off Parental and Caregiver Leave Flexible Work Schedule where you will work with your manager to enjoy a work schedule that can be flexible with your personal life. To learn more about our benefits package, please visit at www.raquickfind.com. At Rockwell Automation we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right person for this or other roles. This position is part of a job family. Experience will be the determining factor for position level and compensation. #LI-Hybrid #LI-PH1 We are an Equal Opportunity Employer including disability and veterans. If you are an individual with a disability and you need assistance or a reasonable accommodation during the application process, please contact our services team at +1 (844) 404-7247. Rockwell Automation's hybrid policy aligns that employees are expected to work at a Rockwell location at least Mondays, Tuesdays, and Thursdays unless they have a business obligation out of the office.

Posted 4 days ago

S
Legal Assistant
Scahill Law GroupBethpage, New York
Description Legal Assistant Scahill Law Group, P.C. is a leading New York Litigation Law Firm dedicated to serving commercial insurers and self-insured corporations. For over 40 years we have focused solely on Civil and Insurance Defense Litigation for first-party and third-party lawsuits. Our practice groups include the defense of insurance, automobile, construction, labor law, and contract matters as well as the defense of claims filed under the Child Victims Act and the Victims of Gender-Motivated Violence Protection Law. Scahill Law Group is seeking motivated Legal Assistants to join our team. Supporting our paralegals take organization and dedication, among other traits to successfully handle all various legal tasks. Essential Duties and Responsibilities: Following is a summary of the essential functions for this job. Other duties may be performed, both major and minor, which are not mentioned below. Specific activities may change from time to time. · Provide efficient administrative support. · Assist paralegals in handling various legal tasks. · Assist with drafting various correspondence to clients and adversaries, discovery demands, basic motions, etc. · Mail, fax, E-File, or arrange for delivery of legal correspondence to clients, witnesses, and court officials. Requirements · 1 + years of office experience; knowledge of insurance defense and/or personal injury law is a plus . Knowledge of Microsoft Office Suite · Attention to detail, organized, time management . Ability to work in a fast paced, high volume firm Benefits 401(k) Dental insurance Flexible schedule Health insurance Paid time off Referral program Schedule: Monday to Friday $20 - $28 per hour – Commensurate on Experience

Posted 2 days ago

Senior Legal Counsel, Public Affairs-logo
Senior Legal Counsel, Public Affairs
PrizePicksAtlanta, Georgia
At PrizePicks, we are the fastest-growing sports company in North America, as recognized by Inc. 5000. As the leading platform for Daily Fantasy Sports, we cover a diverse range of sports leagues, including the NFL, NBA, and Esports titles like League of Legends and Counter-Strike. Our team of over 450 employees thrives in an inclusive culture that values individuals from diverse backgrounds, regardless of their level of sports fandom. Ready to reimagine the DFS industry together? PrizePicks is looking for a Senior Legal Counsel — Public Affairs to help support the PrizePicks legal department by providing advice and counseling to management, the SVP Legal & Compliance, Public Affairs, and Compliance on a broad range of issues including: government affairs, regulatory affairs, legislative drafting and analysis, gaming law, political activity, coalition strategy, and competition. This position will also assist in general legal research and advice to business departments in the company. What you’ll do: Provide expert legal advice and guidance on a variety of gaming law issues, including but not limited to state and federal laws and regulations governing fantasy sports, sports betting, and broader gaming activities. Provide strategic legal advice and counsel to the SVP Legal & Compliance and Executive Leadership Team on emerging legal trends, regulatory risks, and opportunities related to gaming law and public policy. Provide day-to-day legal counsel and leadership to the Public Affairs team, who will be the primary “client” for this position. Direct and manage the Company’s global regulatory counsel network. Develop and execute comprehensive legislative advocacy strategies to support the Company's objectives and protect its interests. Draft legislative language, amendments, position papers, and testimony for presentation to lawmakers and committees. Represent the Company directly or indirectly through industry associations in meetings with legislators, legislative staff, and policymakers. Testify as needed in legislative and regulatory hearings. Proactively monitor and analyze proposed legislation at federal, state, and local levels related to gaming, advertising, consumer protection, and technology, assessing potential impact on Company operations. Collaborate with Compliance, Product, and other internal teams to ensure that RG, AML and KYC policies and procedures meet evolving gaming and financial regulations. Provide cross-functional advice to the licensing and gaming regulatory compliance functions, including future expansion priorities and scoping Assist with general legal matters as directed by the SVP of Legal & Compliance. What you have: 5-9 years of legal experience in gaming or gaming-adjacent law. Having a background and/or working knowledge of the DFS industry. Prior experience preferred in working for or managing outside counsel from large, national law firms. Prior Experience working with corporate Public Affairs departments. Strong team player confident in working with others in cross-functional capacities and comfortable reporting to executive-level supervisors. J.D. from an accredited law school. License to practice law in at least one state of the United States of America. Residence in the United States. Willingness to travel to state capitols, gaming conferences, and Company headquarters in Atlanta, Georgia as needed. Where you’ll live: While we prefer candidates based in Atlanta, we are open to qualified applicants from anywhere in the U.S. and are willing to consider remote candidates. #LI-Remote Working at PrizePicks: The typical salary range for this position is $170,000 to $195,000. At PrizePicks, we consider your role, level, and where you'll be working when determining our salary ranges. The compensation info you see on our job postings gives you an idea of the starting pay range for the position. Your actual pay within that range will depend on your specific work location, as well as your skills, experience, and education. Your recruiter will be happy to chat more about the specific pay range for your location and how we arrived at it during the hiring process. This application period will remain open for 30 days. We’re committed to finding the best candidate, so this date may be adjusted, and any changes will be reflected in this posting. Date Posted: 07/17/2025 Benefits you’ll receive: In addition to your great compensation package, full-time employees will be eligible for the following perks: Company-subsidized medical, dental, & vision plans 401(k) plan with company match Annual bonus Flexible PTO to encourage a healthy work/life balance (2 weeks STRONGLY encouraged!) Generous paid leave programs, including 16-week paid parental leave and disability benefits Workplace flexibility and modern work schedules focused on getting the job done, not hours clocked Company-wide in-person events and team outings Lifestyle enhancement program Company equipment provided (Windows & Mac options) Annual performance reviews with opportunities for growth and career development You must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. PrizePicks is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Posted 5 days ago

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Vice President, Business & Legal Affairs
UMG RecordingsNashville, Tennessee
We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world. Music Corporation of America (MCA) consists of EMI Records Nashville, MCA Nashville, and Mercury Nashville. Reading like a “who’s who” of Music Row, the combined rosters include: Alan Jackson, Billy Currington, Boy Named Banjo, Brad Paisley, Brothers Osborne, Carrie Underwood, Catie Offerman, Caylee Hammack, CB30, Chris Stapleton, Dalton Dover, Darius Rucker, Dierks Bentley, Eric Church, George Strait, Jon Langston, Jon Pardi, Jordan Davis, Josh Turner, Kacey Musgraves, Kassi Ashton, Keith Urban, Kip Moore, Kylie Morgan, Little Big Town, Luke Bryan, Luke Grimes, Maddie & Tae, Mickey Guyton, comedian Nate Bargatze, Parker McCollum, Sam Hunt, The War & Treaty, Travis Denning, Tyler Hubbard, and Vince Gill. How You'll LEAD: This job exists to provide ongoing legal counsel related to drafting, reviewing, and negotiating a variety of legal agreements, primarily agreements related to production of master recordings, distribution of master recordings (physical and digital formats), and various other marketing and promotional matters. The job also includes drafting, reviewing, and negotiating other agreements such as artist agreements, as well as research into various trademark issues and other legal matters. How You'll CREATE: Draft, negotiate and review contracts relating to the production and exploitation of master recordings, such as guest artist agreements, producer agreements, mixer agreements, talent agreements sample licenses and exclusivity waivers and similar agreements. Draft, negotiate and review contracts relating to integrated marketing and co-branding initiatives, sponsorships, promotions and product placements, influencer marketing campaigns, merchandising rights and non-disclosure agreements. Draft, negotiate and review contracts relating to engagement of independent contractors, venue and equipment rentals, live event productions, television and film productions and related soundtrack albums. Drafting and negotiation of artist agreements and amendments as directed by Head of Business and Legal Affairs. Coordinate regularly with finance department to review deal structures, approved company vendor lists and contractual payment obligations. Review artwork and audio-visual content for potential trademark, guest artist, or venue issues and if necessary, obtain clearances and/or recommend edits to such materials. Review label copy, record packaging and legal lines for accuracy and completeness. Review sweepstakes and contesting initiatives to ensure compliance with applicable laws, regulations, and guidelines. Advise members of senior management with respect to various business and legal matters including copyright and trademark laws, contractual rights and obligations, legal claims, dispute resolution, and corporate compliance matters. Coordinate with various UMG corporate departments, such as copyright, global digital business, catalog, licensing and royalties, to ensure terms of third-party agreements are consistent with UMG overall policies, procedures and blanket agreements. Track options for existing agreements. Attend staff and departmental meetings as directed by Head of Business and Legal Affairs and provide legal advice on a wide range of issues. Assist with updating standard form agreements as needed and as directed. Analyze and provide updates as applicable regarding changes to laws, regulations, guidelines and court rulings that potentially affect UMGN operations and procedures. Summarize contracts and enter information into centralized database. Perform legal and contractual research as required. Handle and safeguard high-level confidential and sensitive information. Bring your VIBE: Bar Admission in TN or CA or NY. Able to communicate complicated legal issues succinctly to non-lawyers. Able to interact with non-lawyers, as well as lawyers, without alienating either group. Familiarity with agreements related to the music and entertainment industry, especially recording artist, songwriter, and producer agreements. Comfortable working with new and evolving business models in an evolving industry and business. Must be able to work under time constraints. Ability to multi-task and juggle competing priorities. High level of attention to detail. Self-starter. Proficient in Word. Competent in Excel and Outlook. Very organized, able to shift prioritization quickly and come back to unfinished matters. Minimum 5 years law practice experience required. Record label or law firm experience in entertainment law preferred. Perks Playlist: Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit Comprehensive medical, dental, vision, and FSA options, as well as: 100% coverage for out-patient mental health services Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year) A lifetime fertility support allowance of $30,000 to plan participants Student Loan Repayment Assistance and Tuition Reimbursement 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation Variety of ways to prioritize much-needed time away from work including: Flexible Paid Time Off (PTO) for exempt employees 3-weeks PTO for non-exempt employees 2-weeks paid Winter Break 10 Company Holidays (including Juneteenth and Wellbeing Day) Summer Fridays (between Memorial Day and Labor Day) Generous paid parental leave for every type of parent Check out our full overview of benefits on the Perks Playlist page of the career site. Disclaimer: This job description only provides an overview of job responsibilities that are subject to change. Universal Music Group is an Equal Opportunity Employer We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah. For more information, please click on the following links. E-Verify Participation Poster: English / Spanish E-Verify Right to Work Poster: English | Spanish Job Category: Business & Legal Affairs

Posted 1 week ago

Legal Process Server - $3K Sign On Bonus!!-logo
Legal Process Server - $3K Sign On Bonus!!
ABC Legal ServicesTucson, Arizona
Work when you want – Earn what you need! Delivering Legal Documents in your area with ABC Legal Services allows you to have a flexible schedule and take on as much or as little work as you want. We give you the training and tools you need, including an industry-leading mobile app that allows you to claim jobs, map your stops, and track your pay. Who is ABC Legal? We are a premier legal services company operating nation-wide. Our clients are banks and law firms, but we are governed by the courts and the rules of civil procedure. We value honesty and accuracy, and are looking for organized, independent, and personable people to deliver legal documents in all 50 states. What’s the Key to Process Server Success? Be organized Plan your route Go when people are likely to be home Be pleasant and personable with the people you meet and to whom you deliver documents Successful Process Servers work independently, have an entrepreneurial mindset, take pride in their work, and love to connect with people. Whether you’re looking for a full-time career or a part-time gig, serving legal documents with ABC offers the perfect opportunity for a flexible schedule outside of a traditional office setting. What do you need to be a Process Server? Must be a Licensed, Registered or Certified Process Server, or be willing to become one in your area of service Must have your own reliable transportation, valid driver’s license and insurance Tech savvy – iPhone/iPad or Android smart device and ability to work within a mobile app Ability to scan and print documents Ability to work variable hours -- Early mornings, evenings and weekends Experience in process serving or related work is helpful, but not required The Perks of Process Serving! Process Servers benefit from many advantaged by contracting with ABC Legal Services, including: Flexible schedule – work when you want, as much as you want Flexible service area – Set your own service areas and claim jobs right on our app Competitive wages – Earn fair wages for each job you attempt and resolve Mobile capability – Claim jobs, map out your stops and track your pay all through our app Support – Have all your questions answered by our knowledgeable support team #ZR

Posted 1 week ago

T
Legal Project Analyst
Troutman Pepper Locke LLPAtlanta, Georgia
We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future. We invite you to explore the position below and to submit your application to join our team! The Legal Project Analyst will work directly with attorneys, Paralegals, and Legal Practice Assistants to effectively manage and coordinate the firm’s administrative and legal processes for their largest and most complex client relationships. The Legal Project Analyst will support reporting, knowledge management, and oversight of billing and collections for our top clients. The Legal Project Analyst will work with the administrative departments and attorney teams to develop and implement procedures to improve the firm’s processes and profitability. The Legal Project Analyst will also support the Legal Project Management team's overall mission, which is to improve the partners’ practices to allow them to engage in their legal work more effectively. ESSENTIAL DUTIES AND RESPONSIBILITIES: Conduct analysis to help identify issues, working closely with the Legal Project Manager to provide guidance to client teams to streamline and improve the firm’s legal teams’ processes and gain efficiencies. Support successfully implementing the firm's outside counsel guideline compliance function/technology. Review time entries and bills to ensure compliance with outside counsel guidelines. Implement process improvements for the legal team for tasks related to time entry, reporting, billing, and client compliance. Support the implementation, use, and development of LPM best practices, tools, and software. Liaise with other business services teams (ex., Pricing/Finance/IT/Marketing/Business Development/Litigation Support) and vendors to support partners and their clients/matters. Develop a strong understanding of identified legal terms, including matter timelines and processes, to assist in reviewing and highlighting issues that need Attorney attention. Develop processes to highlight and address issues quickly; create processes and corresponding documentation that could be replicated across the various legal teams as required. Provide requested financial data and analysis. Seek out opportunities to improve the Legal Project Management function at the firm. KNOWLEDGE, SKILLS, AND ABILITIES: Professionalism, integrity, sound judgment, and discretion regarding sensitive and confidential matters. Ability to work independently and on a team with limited supervision and to collaborate effectively across administrative departments and practice groups in all offices. Service mindset and the ability to take the initiative, think critically, identify and solve problems, and marshal appropriate resources. Ability to build and maintain strong relationships and gain the trust of the attorneys and professional staff. Strong organizational skills reflect the ability to perform and prioritize multiple tasks and execute with attention to detail, even under pressure. Excellent verbal and written communication skills, specifically regarding time entry. Awareness and understanding of business processes and ability to identify areas for process improvement to develop and implement best practices. Motivated self-starter who has been successful working in a high-performance, fast-moving, dynamic environment. Proficiency with Microsoft Office suite is required, with strength in using Excel (e.g., lookups, pivot tables); demonstrated ability to learn and utilize additional technology solutions quickly. Flexibility and a positive attitude. Interpersonal communication skills are required for many positions, including communication with outside entities and departments within our organization. Capability to adapt to changes as clients routinely update their requirements. Willingness to travel occasionally. EDUCATION AND/OR EXPERIENCE: Bachelor’s degree in accounting, finance, business administration, legal field, or Paralegal Certification; a combination of education, training, and experience that demonstrates the ability to perform the duties of the job may be considered. Minimum of three (3) years' experience as a paralegal, legal practice assistant or legal secretary. #LI-Hybrid The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19. This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs. This position description does not constitute a written or implied contract of employment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice . If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at privacy@troutman.com . Equal Employment Opportunity Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law. Compensation is dependent on several factors, such as position, location, education, training, and/or experience. Hiring Salary Range: $70,000.00 - $90,000.00

Posted 2 days ago

F
Legal/Finance Administrative Assistant
Find your next opportunity with Goldrich KestCulver City, California
GK is recognized by the Los Angeles Business Journal as one of the Most Influential Family-Owned Businesses in Los Angeles Goldrich Kest ("GK") is a diversified real estate development and management group of companies and partnerships. Its focus is to expand its portfolio of proven and well-located properties including multi-family, industrial, retail, commercial and congregate care through acquisition and development while providing stable cash flow to its partners and outside investors. Position Details: Salary Range: $62,000 - $93,000 (DOE) Non-Exempt Work Schedule: Monday - Friday (8:00am - 5:00pm) - work schedule is subject to change based on business needs. Position Summary: Our corporate Legal Department is seeking a meticulous and proactive Legal Administrative Assistant to provide essential support to our in-house legal team along with the CFO of the company. This role will involve managing various administrative tasks related to transactional matters, including contract administration, document management, and coordination of Legal Department matters, as well as assistance tracking our litigation matters with outside law firms. The position will also support our Chief Financial Officer (CFO) with finance and accounting related items. The ideal candidate will be detail-oriented, highly organized, and possess a strong understanding of corporate law department tasks. Essential Functions: This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and requirements of this position. The incumbent may be requested to perform job-related responsibilities and tasks other than those stated in this job description. Contract Administration: Assist in the drafting, review, and revision of legal correspondence, notices, corporate contracts, agreements, and other transactional documents, especially editing, formatting, and finishing legal documents in MS Word. Prepare and maintain contract templates and company protocol tip sheets, and ensure they comply with corporate policies and legal standards. Track contract deadlines, renewals, and obligations, ensuring timely execution and compliance. Document Management: Organize and manage both electronic and physical files for transactional matters, including contracts, correspondence, and other relevant documents. Coordinate document execution and notarization processes as needed. Conduct routine audits of document management systems to ensure accuracy and completeness, including maintaining the Law Department’s task management software. Administrative Support: Schedule and coordinate meetings, calls, and presentations for the legal team, including preparing agendas and meeting materials. Handle internal and external communications related to transactional and litigation matters, including liaising with stakeholders, lawyers, consultants, and vendors. Assist in the preparation and processing of internal reports, expense reports, and invoices related to legal/finance transactions. Co-manage General Counsel and CFO's calendar. Assist in additional aspects requested and related to both the legal and finance departments. Transactional Coordination: Support the legal team in managing various stages of corporate transactions, including due diligence, closing, and post-transaction activities. Assist with governmental filings, corporate governance matters, and compliance documentation. Conduct preliminary research and due diligence as required for transactions and corporate maintenance. Compliance and Record Keeping: Ensure adherence to corporate policies and legal requirements in all documentation and administrative processes. Maintain accurate and up-to-date records of all transactional activities, ensuring proper documentation for audits and reviews. Office and Team Support: Relay to Office Services the office supplies and equipment needs of the Legal Department. Perform other duties as assigned. Qualifications: Required Knowledge, Skills, and Abilities: Proficiency in Microsoft Office Suite: high proficiency with Word and Outlook; basic proficiency with Excel and PowerPoint; high proficiency with Windows legal document management systems. Ability to learn and maintain Legal Department workflow/task management software (e.g., Trello, Asana, or Monday.com, etc.). Understanding of corporate legal terminology, transactional procedures, and compliance requirements. Excellent organizational and time-management skills with a demonstrated ability to manage multiple tasks and prioritize effectively. Superior writing and oral communication skills. High attention to detail and accuracy in document preparation and data management. Ability to work independently and collaboratively within a team environment. Professional demeanor with the ability to handle sensitive and confidential information. Strong problem-solving skills and the ability to adapt to changing priorities and deadlines. Ability to exercise independent judgment and take initiative to accomplish objectives in a timely manner with moderate to little supervision. Ability to communicate clearly with and effectively present information to General Counsel, Senior Attorney, Paralegal, executives and managers. A proactive, collegial team member with effective client relations skills. Knowledge of computer systems and applications; must be highly computer proficient, including with Windows OS, Microsoft Office programs, internet use and research, and email. Knowledge of transactional legal workflows and tasks and basic litigation tracking. Education: Associate’s degree in Paralegal Studies, Legal Administration, Business Administration, or a related field required. Bachelor’s degree preferred. Commissioned California Notary Public in good standing, strongly preferred. Experience: Minimum of 3-5 years of experience as a legal administrative assistant, within a transactional law firm department or in-house corporate legal department. Experience with corporate transactional matters and contract management; commercial real estate legal administration experience preferred. Minimum Job Requirements: Experience: At least 3 years of relevant experience in a legal administrative role with a focus on transactional or corporate law. Technical Skills: Excellent writing and speaking ability. Proven ability to review and manage legal documents. Proficient in using office and task management software, document management systems, and office productivity tools. Competency with office equipment and technology. Education: Associate’s degree or equivalent experience in a legal field or related business field. Personal Attributes: Demonstrated attention to detail and precision in all tasks. Effective time management skills and ability to work under tight deadlines. Strong interpersonal skills with a professional attitude and ability to maintain confidentiality. Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, use hands to finger, type, handle or feel, and reach with hands and arms. Materials and Equipment: This role routinely uses standard office equipment such as laptop computers, computer tablets, smart phones, teleconferencing systems, earphone/microphone headsets, calculators, photocopiers, scanners, filing cabinets, and other presentation materials. Working Conditions: Hours: Full-time position with standard office hours. Flexibility for occasional overtime or additional hours may be required based on project deadlines. Environment: Office-based role within a professional corporate setting. Remote work opportunities may be available depending on company policy and departmental needs. If you are a driven and detail-oriented professional with a strong background in transactional legal support and a passion for contributing to a dynamic corporate team, we encourage you to apply for this position. Join us to advance your career and play a key role in our Legal Department’s success. Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience. Equal Opportunity Employer: Goldrich Kest provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, veteran status, or any other consideration made unlawful by federal, state, or local laws. Goldrich Kest is committed to providing reasonable accommodation for qualified applicants, and employees with disabilities to ensure they enjoy equal access to all employment opportunities and benefits of employment as required by the Americans with Disabilities Act.

Posted 30+ days ago

Legal Staff Assistant-logo
Legal Staff Assistant
Wilson ElserCharlotte, North Carolina
Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal’s survey of the nation’s largest law firms. We’re also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Staff Assistant position in our Charlotte Office. The Position This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining fast-paced professional experience with a national law firm. Key Responsibilities: Answer telephone and direct calls Greet office visitors Maintain a neat and professional reception area Prepare conference rooms for meetings Receive and sort mail deliveries E-file court filings in both State and Federal court, in this and other jurisdictions Open new matters / process matters for closing Provide general secretarial, administrative and clerical support as needed Copy, scan and print requests Qualifications Must have a minimum 2 years’ experience in a law firm setting or professional office setting Strong communication skills; verbal and written Familiarity with legal documents and litigation procedures is a plus Highly dependable and able to work well in a team environment assisting other staff and attorneys as needed Good typing skills with proficiency in Microsoft Office (Word, Outlook, Excel) Open to taking on new responsibilities and challenging tasks Must be well organized Must be able to multitask and successfully manage a variety of demands daily Must have exceptional organizational skills, attention to detail and a strong ability to prioritize Ability to lift legal size boxes of file of 10-20 pounds Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com . We believe in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued. Our firm's policy is to ensure an equal employment opportunity without discrimination or harassment based on race, color, national origin, religion, age, sex, disability, citizenship, marital status, sexual orientation or any other characteristic protected by the law. #ZR

Posted 3 days ago

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Litigation Legal Assistant
Dickinson Wright Professional StaffChicago, Illinois
Summary: Staff designated at Dickinson Wright PLLC (“the Firm”) as Litigation Legal Assistant are under general supervision and according to established policies and procedures, perform a variety of secretarial duties for attorneys to whom assigned. Responsibilities include handling the administrative functions for each secretarial assignment. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters. Essential Duties and Responsibilities: Essential duties and responsibilities of staff designated as Litigation Legal Assistant at the Firm include but are not limited to: Support clients, attorneys and other staff members by performing an administrative role and handling detail-oriented and critical tasks; Operate a computer, word processor and typewriter, transcribe dictation, photocopier, fax machine, telephone and other office equipment; Draft correspondence, memoranda and other legal documents; Communicate with attorneys and clients via email, fax and/or telephone; Screen telephone calls and record messages; Read, sort and date incoming mail. Ensure that outgoing mail is timely delivered. If necessary, route mail to specific service and follow-up on timely delivery; Open new files, requests conflict of interest checks and maintain all client and general files, maintain records and filing systems. Conduct periodic review for possible storage of older files, prepare files to be closed; Receive clients and visitors, maintain good public relations with clients, observe confidentiality of attorney-client relationship; Process bills, proof billing sheets, review and edit bills; Manage attorney expenses; Work closely with administrative support staff (word processing, receptionists, etc.); Perform overload typing, filing or photocopying as time permits and as requested by other attorneys or the personnel director; Maintain attorney calendar by planning and scheduling conferences, teleconferences, depositions, and travel; recording and monitoring legal matters, fines, and filing requirements, monitoring evidence-gathering, anticipating changes in litigation or transaction preparation requirements. Maintain deadline reminder systems; Manage the e-filing of documents in a timely manner; Represents attorney by communicating and obtaining information, follow-up on delegated assignments, knowing when to act and when to refer matters to attorney. Qualifications , Skills and Abilities Required: Litigation Legal Assistant must: Possess the ability to read and write in order to proofread typed material for grammatical, typographical or spelling errors of routine law office correspondence and legal case matters; Perform non-complex arithmetic calculations when verifying calculations on forms and documents, at a level normally acquired through completion of high school or equivalent; Have approximately one to two years with the job experience necessary in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision; Possess the ability to transcribe legal documents, correspondence and reports from rough draft, or transcription at a level of 70 wpm; Possess the ability to organize and prioritize numerous tasks and complete them under time constraints; Possess interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact; Possess interpersonal skills necessary in order to communicate by telephone and provide information with ordinary courtesy and tact; Possess the ability to be detail-oriented and handle multiple tasks simultaneously; Possess the ability to organize and prioritize numerous tasks and distribute work to ensure completion under prescribed constraints; Work occasionally requires a high level of mental effort and strain while producing a high volume of information performing other essential duties; Work occasionally requires more than 40 hours per week to perform the essential duties of the position; may require irregular hours. Working Conditions: Normal law office environment with little exposure to noise, dust, temperature. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements. Please note that a variety of factors determine compensation, including geographic location, experience, relevant degrees and certifications, and other applicable factors authorized by law. Dickinson Wright offers a generous benefits package for eligible fulltime employees within our U.S. offices, including health, dental, and vision; 401(k) and profit sharing plans; paid vacation; and parental leave. Additional elective programs include: a health flexible spending account, a health savings account, identity theft protection, a dependent day care reimbursement account, commuter benefits, life and AD&D insurance, short- and long-term disability protection, an employee assistance program, and emergency travel assistance. We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Posted 3 weeks ago

Patient Relations and Legal Coordinator - Roper St. Francis Healthcare-logo
Patient Relations and Legal Coordinator - Roper St. Francis Healthcare
Roper St. Francis HealthcareCharleston, South Carolina
Thank you for considering a career at Roper St. Francis Healthcare! Scheduled Weekly Hours: 40 Work Shift: Days (United States of America) Location: Roper Medical Office Building - Charleston, SC Shift: Day shift 8:00am-5:00pm Job Summary : The Patient Relations & Legal Coordinator aids in complaints and grievances management as well as legal matters to include coordinating with outside attorneys and claim adjustors, providing support and data entry in litigation matters, respond to inquiries from RSFH staff and outside sources, maintaining legal files. This position will also review all emails, calls, social media messages and written complaints, record complaints/comments, coordinates with the appropriate department/leader for resolutions, receives & forwards compliments, issues acknowledgement letters, forwards grievance forms within the designated timeframe, assists with accreditation surveys and requests from accrediting and regulatory entities and compiles reporting on trends, frequency, and key areas of concern. Additionally, this position will follow up on all items until resolution. Minimum Qualifications : Education : Bachelor’s degree required. Paralegal certificate preferred. Experience: Three years of work experience in healthcare or customer service field required. Demonstrated experience or training in Joint Commission complaints processes and CMS Conditions of Participation related to complaints and grievances preferred. Five years of experience in the legal field, customer service or healthcare preferred. Prior experience working with grievances and appeals strongly preferred. Knowledge of RSFH organizational structure strongly preferred. Knowledge/Skills : Must possess excellent computer skills, written, and verbal communication skills. Knowledge of legal procedures, skilled in interviewing techniques and legal research is required. Ability to differentiate several types of complaints/grievances and determine appropriate parties for handling. Excellent prioritization and organizational skills; effectively manage competing priorities and multiple deadlines. Must have excellent written and verbal communication skills, customer service skills, and ability to summarize and escalate customer complaints to appropriate manager. Ability to work independently and under pressure. Attention to detail and critical thinking skills. Excellent attendance history. Ability to establish and maintain rapport with patients and staff. Maintains confidentiality of sensitive information. Ability to organize and maintain accurate patient correspondence records and files, including electronic record keeping. Must meet required deadlines. Sound judgment and decision-making abilities. Proficient in Microsoft Word and Excel computer programs. Contacts : Contact with patients, former patients, billing department representative, and management daily. Referrals to other resources daily to include, but are not limited to nurse managers, administration, medical staff, nurse peer review, Quality Department, risk management Department, Patient Experience Department, and Human Resources. Contact with executive staff and system employees. Contact with corporate attorney’s and outside counsel. Work Demands/Environment: F requent sitting, stooping, bending. May require lifting or moving items up to 10 lbs. Constant use of finger/hand dexterity and eye-hand coordination. Constant talking or hearing. Ability to read, comprehend and enter data. Constant use of computer and viewing screens. Corrected hearing and vision to normal range. Job Summary : The Patient Relations & Legal Coordinator aids in complaints and grievances management as well as legal matters to include coordinating with outside attorneys and claim adjustors, providing support and data entry in litigation matters, respond to inquiries from RSFH staff and outside sources, maintaining legal files. This position will also review all emails, calls, social media messages and written complaints, record complaints/comments, coordinates with the appropriate department/leader for resolutions, receives & forwards compliments, issues acknowledgement letters, forwards grievance forms within the designated timeframe, assists with accreditation surveys and requests from accrediting and regulatory entities and compiles reporting on trends, frequency, and key areas of concern. Additionally, this position will follow up on all items until resolution. Roper St. Francis Healthcare is an equal opportunity employer. Many of our opportunities reward* your hard work with: Comprehensive, affordable medical, dental and vision plans Prescription drug coverage Flexible spending accounts Life insurance w/AD&D Employer contributions to retirement savings plan when eligible Paid time off Educational Assistance And much more *Benefits offerings vary according to employment status. Department: SS Quality - Experience of Care - Roper St Francis Healthcare It is our policy to abide by all Federal and State laws, as well as, the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). Accordingly, all applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at recruitment@RSFH.com .

Posted 5 days ago

F
Legal Intake Specialist
Freeman, Mathis & Gary LawAtlanta, Georgia
Freeman Mathis and Gary, LLP is a rapidly growing, national specialty litigation firm seeking an Legal Intake Specialist to join our Atlanta office. The Legal Intake Specialist spends most of the workday reading, writing, cross referencing, checking and validating information. The Legal environment is a fast-paced and deadline driven, so working with a sense of urgency is a must. Ideal candidates are tech savvy and able to quickly learn and adapt to new systems and processes. An assertive communication style and solid written/verbal communication skills are required. The Legal Intake Specialist communicates frequently with attorneys, either in writing or in-person. Proficiency in Microsoft Office is required. The hours for the position are from 9am to 6pm in the office. The following set of success factors describe the characteristics of those who are successful in our Firm: Helpful, Congenial, Personable, Positive Unpretentious, Approachable, Respectful, Team Oriented Accountable, Takes Ownership, Corrects Mistakes Organized, Timely, Confidential, Responsive (within 24 hours) Job Responsibilities and Essential Duties Works within Upfront (SAP billing system) each day to ensure matters are opened properly in accordance with FMG standards Communicates efficiently and concisely with Legal Assistants and Attorneys regarding possible issues related to the matter opening process and follow up with obtaining complete and accurate information Works proactively, with a systems mindset, to eliminate conflict issues down the line Inputs new client information and works quickly and accurately to get case matter numbers assigned so that the attorneys can begin billing time to those matter numbers Cross references insurance carrier guidelines and attorney correspondence with clients to ensures assigned case rates are correct, update rates on existing matters as necessary Clearly and quickly communicates the pertinent details of a case, upon request Closes requested matters, monitors supplemental party request filings Drafts, responds, and communicates with potential clients when necessary Evaluate each intake workflow in Upfront (SAP billing system) and take an analytical approach to each submission to ensure accuracy and completeness Asks thoughtful questions regarding the facts provided in Upfront ensuring that the information provided is in alignment with the system’s requirements Work with Conflicts and Billing Teams to ensure matters are being maintained as required. Ability to build relationships with people in various departments, including Attorneys, Management and Staff to ensure proper outcomes Other duties as assigned Requirements Accuracy and attention to detail is essential along with an understanding of how the role affects the overall system and legal process Ability to multi-task, prioritize and effectively manage a busy desk Proficiency in data entry, processing, researching, cross-referencing and validating data Ability to produce accurate work in fast-paced environment with strict deadlines Maintains a courteous and professional demeanor, with a positive attitude Exceptional written and communication skills, track record of error free communication Ability to work with and maintain confidential and sensitive information Demonstrates consistent focus and when managing repetitive tasks Excellent critical thinking and problem-solving skills, thinks things through before acting Experience in initial case management duties such as setting up initial files, entering data, and obtaining additional information when necessary Comfortable with navigating and exploring new computer systems- computer literate Ability to learn quickly and can solve problems or navigate in unfamiliar systems with little instruction. Education and Experience Bachelor’s Degree Required- Degree in Library Science, or other Data Management and research focused degree programs are preferred, Business Administration Degrees considered Computer savvy and experience with Microsoft Office (Word, Excel, Teams, etc.) required Experience using an SAP based system with conflict or billing software experience a plus Knowledge of the administrative legal process in the insurance defense space a plus Experience providing excellent customer service and understands good customer service principles What we offer you Competitive compensation Comprehensive benefits package, including medical, dental, and vision HSA and FSA plans available for employees and dependents Work-life balance Generous PTO policy 401K plan including a 3% Employer Safe Harbor contribution Firm paid life insurance and long-term disability Employee Assistance Program Year-end bonuses and referral fee programs Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug‑free workplace policy, which includes the ability to pass a pre‑employment drug screen. Employees may be subject to reasonable‑suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.

Posted 3 weeks ago

P
Legal & Compliance Associate
Plume NetworkNew York, New York

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Job Description

Role Overview

We’re looking for a Legal & Compliance Associate to help manage our contract workflows, KYC/KYB processes, and legal documentation. This role requires strong attention to detail, excellent organizational skills, and a solid understanding of compliance practices. You’ll collaborate across teams—finance, product, legal—to help ensure Plume’s infrastructure is robust, regulator-ready, and efficient.

What You'll Do

Contract & Document Management

  • Support the drafting, review, and execution of NDAs, service agreements, and grant contracts.

  • Maintain our legal document repository with proper version control.

  • Liaise with external counsel and team members to ensure timely completion of agreements.

  • Help standardize templates and ensure documentation consistency.

KYC/KYB & Compliance Oversight

  • Execute day-to-day KYC/KYB onboarding tasks for issuers and service providers.

  • Coordinate with compliance vendors (e.g., KYC-Chain) to manage due diligence workflows.

  • Track and organize required documentation for AML/sanctions compliance.

  • Assist in policy documentation and internal audit preparation.

Operational Support

  • Help maintain regulatory records and filing schedules across Cayman, BVI, and other jurisdictions.

  • Assist with cross-functional ops tasks—entity governance, regulatory updates, internal controls.

  • Identify opportunities to streamline recurring legal and compliance processes.

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