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Legal Secretary-logo
Legal Secretary
Littler MendelsonWashington, District of Columbia
At Littler, we understand that workplace issues can’t wait. With access to more than 1,600 employment attorneys in over 100 offices around the world, our clients don’t have to. We aim to go beyond best practices, creating solutions that help clients navigate a complex business world. With deep experience and resources that are local, everywhere, a diverse team of the brightest minds, and powerful proprietary technology, we deliver groundbreaking innovation that prepares employers for what’s happening today, and what’s likely to happen tomorrow. Because at Littler, we’re fueled by ingenuity and inspired by you. RESPONSIBILITIES: Prepares legal documents, shells, and/or general correspondence from handwritten, dictation, taped, oral, boiler plate or printed copy. Prepares court documents for service to opposing parties. Completes electronic/hard copy filing of documents in the office of the clerk of the court. Drafts\writes routine business correspondence as requested. Create New Case Memos (NCM) and routinely update information in Virtual Binder. Maintain attorney contact list through Outlook and calendar scheduling for court dates, meetings and travel arrangements. Review and revise attorneys’ expense reports and pre-bills. Actively maintain firm court docket and alert attorneys of deadlines. Pull cites using West Get & Print. Answer attorneys’ telephone professionally and take messages when necessary. Proactively seeks guidance from other resources, i.e. attorneys or management when questions arise from clients or outside vendors. Maintain a professional, calm and pleasant demeanor when speaking with clients. Sound judgment and confidentiality is required. KNOWLEDGE, SKILLS, ABILITIES REQUIRED: Five years of extensive litigation experience required. Experience in labor and employment law strongly preferred. Strong written and verbal communication. Extensive knowledge of court rules, ECF procedures. Professional demeanor to communicate with all levels of management, clients attorneys and staff. Work occasionally requires a high level of mental effort when performing a high volume of administrative tasks and performing other essential duties. Ability to work standard office equipment, including computer, copier, facsimile and telephone. May have to work over 40 hours per week to perform the essential duties. Ability to sit for extended period of time in a minimum eight-hour day in two- or three-hour increments. Advanced knowledge of MS Office, Outlook, Excel and PowerPoint. Familiarity with document management applications a plus. EMPLOYMENT WITH LITTLER MENDELSON: The above statements describe the general nature of the job and do not represent that all such duties will be performed by all individuals who hold the job. The list of duties is not exhaustive in that incumbents may be assigned other duties besides those shown. All employees of the firm are expected to: Promote positive work habits, including effective and timely communication, teamwork and respect for co-workers. Provide constructive guidance to other employees and representatives of third parties who do business with the firm. Comply with safe work practices, including the use of safe work procedures, maintenance of a safe working area, and using safety equipment. Contribute to providing the highest quality of products and services to clients. Understand and appropriately apply the firm’s practices and procedures.

Posted 30+ days ago

Legal Secretary-logo
Legal Secretary
Jackson LewisCharlotte, North Carolina
Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”. Responsibilities • Familiarity with state and federal rules and procedures required, labor and employment law experience preferred, civil litigation required. • Engage in the work of attorneys by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve. • Handle a wide variety of complex and confidential time-sensitive material. • Prepare/revise correspondence, pleadings, documents and other administrative assignments as directed (including proofreading). • Provide support to four attorneys in employment litigation, class action and other related matters and backup support as needed. • Act as liaison between internal departments and outside agencies, including frequent scheduling of depositions and mediations, as well as client communications. • Maintain electronic case files and update as needed following set naming protocols for search ease. • Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state and federal matters. • Assist with preparation of administrative filings/exhibits in agency matters and venues. • Handle e-filings, discovery submissions, correspondence, etc for assigned attorneys. • Maintain, review attorney calendars and provide weekly updates to assist attorneys with filing deadlines, etc. • Complete monthly expense reports for assigned attorneys. • Maintain attorney case lists including closing files as necessary in engagement system. • Process vendor invoices in conjunction with our billing department. • Monitor CLE needs of supported attorneys and assist with bar admissions, etc as needed. • Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed through firm’s travel agency as necessary. • Prepare notebooks for mediations/arbitrations/trials etc as needed. and proofreading of all filed documents. • Run conflict checks and open new client engagements in conjunction with our new business team. • Handle all aspects of case opening tasks for assigned case managers and matter team. • Perform other administrative duties as assigned including possibly covering administrative needs for other practice groups. • Coordinate docketing for litigation attorneys, maintain calendars and CLE records. Job Requirements • Minimum 3 years of experience as a legal secretary in civil litigation. • Knowledge of office equipment including telephones, copy/scan/fax equipment and computers, Microsoft Office Suite, and excellent typing skills. • Must be able to take initiative, be reliable, professional, team oriented, pay attention to detail and have the ability to multi-task. • Must be self-directed, able to follow instructions, and proactively seeks additional work when time allows. • Possess a client service mindset with strong verbal and written communication skills. • Be analytical, able to problem-solve and propose resolutions. • Outstanding organizational skills, ability to prioritize and manage multiple deadlines and projects simultaneously and frequently under tight deadlines. • Must possess a commitment to excellence and high standards of accuracy and professionalism. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

Posted 30+ days ago

T
Legal Assistant
Tyson & Mendes LLPSacramento, California
Legal Assistant – Join a Leading Litigation Team! Support. Organize. Thrive. 📍 Full-Time | Flexible Work Options Available Are you an experienced litigation legal assistant looking for a dynamic and rewarding opportunity? Tyson & Mendes , a nationally recognized law firm, is seeking a detail-oriented, proactive legal professional to support our attorneys in civil litigation and insurance defense . If you thrive in a fast-paced legal environment and are ready to contribute to a high-performing team , we want to hear from you! This position offers hybrid work opportunities, requiring three days in the Sacramento office. Why Tyson & Mendes? ✔ Collaborative Legal Team – Work alongside top-tier attorneys and legal professionals in a supportive, team-focused environment . ✔ Growth-Oriented Culture – Join a firm that prioritizes professional development, mentorship, and continuous learning . ✔ Respect & Inclusion – We foster a diverse, inclusive workplace that values respect, transparency, and teamwork. ✔ Stability & Recognition – Be part of an award-winning law firm known for its outstanding litigation results and client advocacy . What You’ll Do: Provide comprehensive litigation support to attorneys handling civil litigation and insurance defense cases . Draft, proofread, and manage legal documents, pleadings, and correspondence . Prepare and file court documents in both state and federal courts, ensuring compliance with deadlines. Coordinate case scheduling, depositions, hearings, and trial preparation . Communicate with clients, courts, and outside counsel , maintaining professionalism and confidentiality. Utilize case management software and legal technology to enhance workflow and efficiency. Who You Are: ✅ Experienced legal assistant with a background in civil litigation, insurance defense, or personal injury law . ✅ Skilled in case management, e-filing, and legal document preparation . ✅ Highly organized and able to multi-task in a fast-paced environment . ✅ A proactive communicator who thrives in a team-oriented legal setting . ✅ Proficient in legal software, Microsoft Office, and document management systems . 📩 Ready to take the next step in your legal career? Apply today and become part of a firm that values your expertise and contributions! Responsibilities Assist attorneys with daily administrative tasks. Docket deadlines. Coordinate attorney travel arrangements. Format all pleadings and correspondence. Schedule depositions, hearings, conference calls. Assist with trial preparation. File and E-file documents in State and Federal Courts. Assist with document management and file organization. Requirements Minimum of 3+ years’ experience as a litigation legal assistant. Preferred insurance defense and/or personal injury experience. Ability to work in Sacramento office 5 days per week. Solid understanding of civil litigation (state and federal calendar deadlines and rules). Experience with state and federal court filings in California. High proficiency in MS Suite, specifically Word, PowerPoint and Outlook and Adobe Acrobat. Ability to think and act independently and with minimal supervision. Articulate, organized and a team player with excellent listening, verbal and written communication skills. Highly organized with strong attention to detail and ability to meet deadlines. Professional appearance and demeanor Benefits Comprehensive medical, dental, and vision plans (some at no cost to the employee) 401K matching Paid parental leave Internal diversity and inclusion programs, such as the Women’s Initiative and Young Professionals Initiative Firm-wide charitable giving program Numerous social and off-site events each year to enrich your relationships with your colleagues Employee Assistance Program through HealthAdvocate Access to Maven resources for new parents through Blue Shield Why Tyson & Mendes? We are one of the country’s fastest growing civil defense firms. We have steadily and successfully made our mark as a trailblazer in the legal ecosphere. We are a progressive, dynamic and diverse firm that prides ourselves in breaking the mold upheld by the “traditional” law firm. Here, you will discover an exceptionally smart, deeply talented team, who have continuously made a profound impact on the lives of literally hundreds of thousands of people. From Howell vs. Hamilton Meats , to our many trial wins, our mission every day is to provide unparalleled service and achieve exceptional results for our clients. In addition to our outstanding legal work, we take an innovative approach to law firm management that invests wholly in our employees. OK, now for the legal copy (we are a law firm, after all). It is Tyson & Mendes’ policy to ensure equal employment opportunity without discrimination or harassment on the basis of race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit-based factors. By the way, if you read all of this, congratulations – we can already tell your attention to detail is exceptional. NOTICE TO APPLICANTS/EMPLOYEES OF TYSON & MENDES: Please take notice that the Firm collects certain information about you. For more information on the Firm’s policies, please refer to the document provided here . Follow along with the firm on Twitter and LinkedIn, or visit www.tysonmendes.com . No recruiters/agencies #li-hybrid #TMJobs Pay Range $25 - $45 USD

Posted 2 days ago

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Future Legal and Real Estate Roles - Join our Career Community
New Leaf EnergyBoston, Massachusetts
Our legal and real estate team includes attorneys and professionals that work on all aspects of the development process from origination to project sale for our solar, battery storage and wind projects. To be considered for future opportunities, we invite you to share your resume and more details about your career interests. Benefits and Culture New Leaf Energy’s success is driven by our collaborative, long-term relationships based on trust and transparency. We offer a flexible work environment that places significant responsibility in independent teams and creates opportunities for innovation and personal growth. New Leaf Energy’s benefits are designed to appropriately recognize our employees’ contributions and enable a reasonable work/life balance. Our benefits include: Competitive salaries and comprehensive benefits, including medical, dental and vision; A 401k plan with immediate vesting and a company match (100% of the first three percent of your pay; 50% for the next two percent you contribute); An open and self-managed paid time-off policy; A hybrid work location policy that supports working from home for part of the week; A parental leave policy for both birthing and non-birthing parents, available immediately upon hire; Professional development and education assistance. Commitment to Diversity and Inclusion New Leaf Energy values the diverse perspectives, skills, experiences, and contributions of all employees. We want all our employees to feel like they belong and are empowered to be their most authentic selves at work. We’re actively committed to fostering diversity and creating an inclusive environment not only within our own organization but also within the clean energy industry. We seek a diverse candidate pool in this–and every–search. New Leaf Energy provides equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, age, sexual orientation, national origin, ancestry, disability, genetics, veteran status or any other characteristic protected by state, federal and local laws. In addition to federal law requirements, New Leaf Energy complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. EEO M/F/D/V. A Note to Third-Party Recruiters New Leaf Energy’s People + Culture team coordinates all recruiting and hiring at our company. New Leaf Energy does not accept unsolicited resumes from third-party recruiters, staffing firms, or related agencies. Resumes are only accepted from third-party recruiters, staffing firms, or related agencies if a signed agreement is in place AND if external recruiting assistance is authorized by the People + Culture team for a specific position. All unsolicited resumes will be considered the property of New Leaf Energy. New Leaf Energy is not responsible for any fees related to unsolicited resumes.

Posted 30+ days ago

M
Legal Support Manager
Marshall, Gerstein & Borun LLPChicago, Illinois
About Us: Marshall, Gerstein & Borun LLP provides sophisticated intellectual property advice and legal services to many of the world’s largest, most innovative businesses, research institutions, universities, and entrepreneurs. For more than six decades, we have been exclusively dedicated to excellence in the practice of IP law. Our size and singular focus enhance efficiency, foster responsive and creative decision-making, and help clients achieve mission-critical results. We cultivate trust, communicate clearly, and deliver effective solutions. Your Role: The Legal Support Manager will play a critical role in overseeing the firm’s prosecution legal administrative assistant staff, facilities management, and various administrative operations. This position is responsible for ensuring sufficient support for attorneys, managing team assignments, conducting annual reviews for prosecution legal administrative staff, managing workloads, and handling other administrative duties as needed. The ideal candidate will have a strong background in legal administrative support services, excellent organizational skills, and the ability to work collaboratively with multiple departments. This is a high-impact role where leadership and organizational skills will directly support our attorneys and enhance firm-wide collaboration and efficiency. Your Impact: Lead & Inspire: Oversee and lead legal administrative support staff, ensuring smooth daily operations and high-quality service delivery. Drive Performance: Conduct annual performance reviews for legal administrative support staff and provide ongoing, constructive feedback to champion professional development. Strategic Staffing & Pairing: Manage the pairing of attorneys with legal administrative assistants and assign team assistants to practice teams based on need, workload, and expertise. Monitor administrative staffing needs and adjust coverage as priorities shift—keeping business continuity front and center. Onboard & Facilitate Training: Lead onboarding and training efforts for legal administrative assistants to ensure successful integration and readiness. Enhance Workflow Efficiency: Monitor workload distribution and proactively rebalance support assignments to reduce unnecessary overtime. Identify patterns, streamline workflows, and implement time management strategies that drive down LAA overtime hours while maintaining service excellence. Attorney Collaboration: Partner with attorneys, legal professionals and department heads to ensure adequate and proactive support coverage across all areas. Problem Solving: Address and resolve personnel issues related to legal administrative assistants, scheduling, office logistics, or facilities concerns. Development and Retention: Create and implement staffing and training plans aligned with firm strategy, manage performance, and create development plans and career paths for legal administrative staff in collaboration with HR and aligned with firm goals. Oversee Facilities: Ensure a functional and well-maintained office environment, coordinating with internal teams and vendors as needed. Support Operations: Provide assistance with various administrative tasks, including stepping in to cover absences and urgent overflow needs, and provide assistance with special projects to support broader operational needs. YOUR SKILLS: Required: 5+ years of demonstrated experience in legal administrative support services or office management, preferably in a law firm setting Bachelor’s degree in Business Administration or a related field Ability to facilitate clear and concise communications at all levels of the firm in a productive and professional manner Excellent written and verbal communication skills – clear, concise and professional at all levels Sound judgment, discretion, and ability to maintain confidentiality and navigate complex personnel challenges Demonstrated success managing a large team of support staff Proven ability to handle shifting priorities and competing deadlines in a fast-paced environment. Strong time management skills and ability to work independently Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), including formatting, styles, tables, and formulas Flexibility to adjust hours as necessary to support team and client needs. Preferred: Prior experience as a legal secretary, administrative assistant, practice coordinator or in a similar capacity Familiarity with USPTO and WIPO procedures Prior experience working with legal technology and third-party trademark docketing/reporting tools YOUR REWARDS: Competitive salary, overall compensation and 401(k) Hybrid Remote Work Policy (3 Days In Office, 2 Days Remote) In-house and external learning and development opportunities Career Coaching Services Generous health insurance, mental health and well-being benefits Salary $135,000 to $165,000 EEO Statement Our Firm is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Our employment decisions are based on individual qualifications, job requirements and business needs without regard to race, color, marital status, sex, sexual orientation, gender identity and/or expression, age, religion, disability, citizenship status, national origin, pregnancy, veteran status and/or any other legally protected characteristics. We are committed to providing reasonable accommodations, if you need an accommodation to complete the application process, please email HumanResources@marshallip.com.

Posted 6 days ago

P
Legal Volunteer Externship
Pennant ServicesEagle, Idaho
Pennant Services is one of the most dynamic and progressive companies in the rapidly expanding senior living, home health, hospice, and home care industries. Affiliates of Pennant Services now operate 111 senior living, home health, hospice, home care, and provider services operations across 14 states and we are growing! These operations have no corporate headquarters or traditional management hierarchy. Instead, they operate independently with support from the “Service Center,” a world-class service team that provides the centralized clinical, legal, risk management, HR, training, accounting, IT and other resources necessary to allow on-site leaders and caregivers to focus squarely on day-to-day care and business issues in their individual agencies. Something else that sets us apart from other companies is the quality of our most valuable resources – our people! We are dedicated to living out our culture as defined by our core values, “CAPLICO”: C ustomer Second A ccountability P assion for Learning L ove One Another I ntelligent Risk Taking C elebrate O wnership By incorporating these principles at all levels of our organization, our people feel valued and excited about their impact on our service center team members and operational partners. Our culture fosters excellence both personally and professionally and promotes development that leads to continued success. About the Opportunity : Pennant Services is looking for a talented law student to join its in-house legal department team for a legal externship. The externship is designed to develop the skills and abilities of future attorneys and educate them about the responsibilities of working as in-house counsel. Externs will have the opportunity to learn about Pennant’s culture of CAPLICO and how the legal team furthers that purpose. Our externship program will expose students to the healthcare industry and allow them to obtain valuable skills while working under the direction and mentorship of licensed attorneys. Duties and Responsibilities : Conduct legal research projects on a wide range of topics such as: HIPAA, advanced directive, state and Federal regulatory and licensing compliance, Medicaid and Medicare issues, insurance coverage, employment law, professional liability, and contract law. Draft, review, and edit a variety of legal documents, including contracts. Assist team in updating and improving legal processes, trainings, and resources. Assist with management of medical and employment records requests and document subpoenas. Education and Experience : Currently enrolled in a graduate Juris Doctor law program at an ABA accredited law school. Must have successfully completed 1 year of law school by commencement of externship. Interest in healthcare, employment, or regulatory law is preferred. Competencies, Knowledge and Skills : Excellent written and research skills. Strong analytical skills to gather, organize, and summarize information. Ability to communicate clearly and concisely, both verbally and in writing. Effective organizational and time management skills. Positive attitude and desire to comply with the Pennant culture and Core Values: Compassion, Accountability, Passion to Learn, Love One Another, Intelligent Risk-taking, Customer Second, and Ownership. Externships are unpaid and applicants are subject to and must pass a background investigation. Working Conditions : General office environment; may be required to sit or stand for extended periods of time. Time commitment expected is 35 hours per week for 8 weeks (Summer). Location in Eagle, Idaho, but flexible work schedule is available. We are an equal opportunity employer committed to ensuring that all conditions and privileges of employment, including recruitment, hiring, evaluation, transfer, promotion, discipline, determination of compensation and/or benefits, and termination of employment, for all job classifications, are based on qualifications and work record. No employment decision is made, nor do we discriminate, on the basis of race, color, religion, creed, sex/pregnancy, sexual orientation, gender identity, gender expression, age, national origin, ancestry, citizenship, veteran status, or disability . The employer for this position is stated in the job posting. The Pennant Group, Inc. is a holding company of independent operating subsidiaries that provide healthcare services through home health and hospice agencies and senior living communities located throughout the US. Each of these businesses is operated by a separate, independent operating subsidiary that has its own management, employees and assets. More information about The Pennant Group, Inc. is available at http://www.pennantgroup.com.

Posted 30+ days ago

H
Legal Secretary
HBS DefaultNashville, Tennessee
SUMMARY: Responsible for providing full administrative support services to attorneys while remaining flexible to provide assistance in various critical areas throughout the Firm. ESSENTIAL DUTIES AND RESPONSIBILITIES: “Essential functions” are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer. Transcribes dictation and formats letters, pleadings, and other forms. Prepares rough drafts, proofreads before finalizing legal documents. Copies and mails all letters, documents, and packages to various parties via Certified, Registered USPS, FedEx, or courier service. Properly file legal documents with the Courts and cc/bcc’s appropriate parties. Ensures exact compliance with client guidelines relating to preparation and mailing of cc/bcc, copying of documents, and other client requirements. Open new file, perform conflict checks, and at attorneys request draft acknowledgment or engagement letter to client. Continuously maintains file content, indexes, and tabulations. Maintains accurate computer cards and other sources of client/case information. Enters attorney billable time on a regular basis, proofreads, and balances. Maintains attorney calendar by denoting due dates for answers, depositions and other pleadings, hearings, trial calendars, etc. Open and manage or route attorney mail to appropriate counsel. Reviews and confirms all client bills and other invoices and forwards for payment on a regular and consistent basis in accordance with client guidelines. Closes and prepares files for storage. Prepares files or assists paralegals in preparing files for upcoming hearings and depositions. Answers and screens calls for attorneys, communicating with professionalism, respectfulness and tact. Schedule depositions as necessary. Participates as a member of one or more strategic planning committees. Mentor and train new employees in the position. Performs receptionist duties and remains flexible and open to requests for support or assistance outside of the scope of this job description and to other duties as directed by the Management team. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: Knowledge of various court rules and filing requirements. Knowledge of the format of various legal documents including, but not limited to, Requests for Reproduction of Documents, Responses to Interrogatories, Notice of Represent, Rule 200, Certificates of Service, Motions and other pleadings. Broad knowledge of terminology (legal, medical, other) as it relates to the particular practice area(s). Demonstrate spelling, diction, and grammatical skills equal to or above a level normally acquired through successful completion of a high school or general education degree. Demonstrate organizational, prioritization, proofreading, and attention to detail skills to allow for timely, effective, and accurate performance of job duties with little or no outside assistance. Ability to demonstrate impeccable integrity in confidential matters. Interpersonal skills necessary in order to communicate with a diverse group of attorneys, staff, and clients and to provide or obtain information with ordinary courtesy, diplomacy and tact. Accurate typing ability of 70 wpm and comprehensive computer and office equipment experience. Work occasionally requires more than 40 hours per week to perform the essential duties of the position. Work requires sitting, bending, stooping, computer keyboarding and continuous use of hands, telephone contact, reading, and may require lifting of 25-50 lbs. or more. Work may require traveling to offsite locations for collection of materials or filing of documents; therefore work may require driving. Under certain circumstances, the Firm may substitute experience for educational requirements and vice versa. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

Posted 4 weeks ago

H
Legal Secretary
HBS DefaultAsheville, North Carolina
SUMMARY: Responsible for providing full administrative support services to attorneys while remaining flexible to provide assistance in various critical areas throughout the Firm. ESSENTIAL DUTIES AND RESPONSIBILITIES: “Essential functions” are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer. Transcribes dictation and formats letters, pleadings, and other forms. Prepares rough drafts, proofreads before finalizing legal documents. Copies and mails all letters, documents, and packages to various parties via Certified, Registered USPS, FedEx, or courier service. Properly file legal documents with the Courts and cc/bcc’s appropriate parties. Ensures exact compliance with client guidelines relating to preparation and mailing of cc/bcc, copying of documents, and other client requirements. Open new file, perform conflict checks, and at attorneys request draft acknowledgment or engagement letter to client. Continuously maintains file content, indexes, and tabulations. Maintains accurate computer cards and other sources of client/case information. Enters attorney billable time on a regular basis, proofreads, and balances. Maintains attorney calendar by denoting due dates for answers, depositions and other pleadings, hearings, trial calendars, etc. Open and manage or route attorney mail to appropriate counsel. Reviews and confirms all client bills and other invoices and forwards for payment on a regular and consistent basis in accordance with client guidelines. Closes and prepares files for storage. Prepares files or assists paralegals in preparing files for upcoming hearings and depositions. Answers and screens calls for attorneys, communicating with professionalism, respectfulness and tact. Schedule depositions as necessary. Participates as a member of one or more strategic planning committees. Mentor and train new employees in the position. Performs receptionist duties and remains flexible and open to requests for support or assistance outside of the scope of this job description and to other duties as directed by the Management team. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: Knowledge of various court rules and filing requirements. Knowledge of the format of various legal documents including, but not limited to, Requests for Reproduction of Documents, Responses to Interrogatories, Notice of Represent, Rule 200, Certificates of Service, Motions and other pleadings. Broad knowledge of terminology (legal, medical, other) as it relates to the particular practice area(s). Demonstrate spelling, diction, and grammatical skills equal to or above a level normally acquired through successful completion of a high school or general education degree. Demonstrate organizational, prioritization, proofreading, and attention to detail skills to allow for timely, effective, and accurate performance of job duties with little or no outside assistance. Ability to demonstrate impeccable integrity in confidential matters. Interpersonal skills necessary in order to communicate with a diverse group of attorneys, staff, and clients and to provide or obtain information with ordinary courtesy, diplomacy and tact. Accurate typing ability of 70 wpm and comprehensive computer and office equipment experience. Work occasionally requires more than 40 hours per week to perform the essential duties of the position. Work requires sitting, bending, stooping, computer keyboarding and continuous use of hands, telephone contact, reading, and may require lifting of 25-50 lbs. or more. Work may require traveling to offsite locations for collection of materials or filing of documents; therefore work may require driving. Under certain circumstances, the Firm may substitute experience for educational requirements and vice versa. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

Posted 30+ days ago

F
Legal Studies Adjunct Instructor
FVTCAppleton, Wisconsin
Job Category Adjunct Faculty FVTC Worksite Appleton Main Campus Hours Per Week 8.75 Note to internal applicants: Do not apply via this portal. Login to your Workday Account and Find Internal Career Opportunities through the Internal Portal. Fox Valley Technical College celebrates diversity, supports equity and inclusiveness, and encourages individual expression in our workplace. Job Description Summary Fox Valley Technical College is establishing a pool of qualified candidates to teach legal studies courses. FVTC adjunct faculty are dynamic partners for both students and the College. An adjunct instructor works with students beyond the classroom to ensure their success, models FVTC core values, and demonstrates commitment to excellence in program/course content and delivery. An adjunct instructor can work effectively in a collaborative environment; is willing to innovate and change to meet evolving program and industry needs; and demonstrates competency with use of technology that supports learning and teaching. Generally, an adjunct instructor will be hired to instruct specific open classes based upon the adjunct instructor’s qualifications and availability. Job Description ESSENTIAL JOB FUNCTIONS The duties listed below outline general expectations of adjunct faculty. Each program will have specific teaching assignments that will be developed at the time of hiring, based on the department’s needs. Plan, develop and implement appropriate instructional strategies, including alternative delivery strategies when appropriate. Assist and advise students who have problems with assignments, tests, grades, course content, career concerns, and other academic matters. Research, develop, and administer skills assessments before, during and after courses and services with an emphasis on evaluating student performance in courses taught by the instructor. Promote student success through timely communication, growth-based feedback, and implementation of strategies that meet the needs of diverse learners. Comply with college policies and directions regarding student testing record keeping, advanced standing, providing grades on a timely basis, maintaining office hours for student assistance and counseling, etc. Meet professional expectations by maintaining professional currency and contributing to a collaborative culture across the College. Attend division, department, and advisory committee meetings as requested. Participate in appropriate staff development activities such as diversity awareness, technology training, etc. Demonstrate a commitment to the college’s mission, vision, and values. QUALIFICATIONS, TRAINING, AND EXPERIENCE Bachelor's degree in a related field or Master’s degree/Juris Doctor preferred, OR Legal Studies/Paralegal Associate's degree. Minimum of two years of occupational experience in a target job for the program or programs being taught, of which at least one year shall be within five years prior to date of hire. One year of recent related occupational experience may be waived if the instructor has at least two years of post−secondary teaching experience in the appropriate occupational field within five years prior to date of hire. Prior teaching or training experience preferred. Qualified per FVTC requirements at the time of, and throughout employment as an instructor. Must also meet and maintain Higher Learning Commission (HLC) requirements, Faculty Quality Assurance Standards (FQAS), and/or other job-specific licensing standards In evaluating candidates for this position, the College may consider a combination of education, training, and experience which provides the necessary knowledge, skills and abilities to perform duties of position. ESSENTIAL APTITUDES, SKILLS, KNOWLEDGE AND PERSONAL CHARACTERISTICS The knowledge, skills, and abilities listed below outline general expectations of Adjunct Faculty. Each academic program will have specific content area expertise requirements that will be developed at the time of hiring, based on the department’s needs. Knowledge of current educational methods and strategies, including learner-centered instruction, assessment, evaluation and collaborative techniques and strategies that address closing the gap in student access and achievement across race, gender and disability. Skilled in the use of educational technology and alternative delivery methods. Knowledge and ability to infuse multicultural perspectives into course content and delivery. Skilled in communications and human relations with populations having diverse socio-economic and racial backgrounds, as well as individuals with disabilities. Skilled in oral and written communications. Ability to effectively interact with business and industry to establish partnerships and address needs. Occupational experience in the legal studies field. Additional Information Hourly pay rate: $45.00 per hour. Pay is based on a multitude of factors, including experience, qualifications, education, relevant certifications, internal equity, and market data. Thank you for your interest in Adjunct Faculty opportunities with Fox Valley Technical College. Upon successful submission of your application, cover letter, and resume, you will be considered for future adjunct faculty opportunities. FVTC will keep your application in our files as a POTENTIAL candidate who could possibly fill a position when or if the need arises. ONLY if the need shall arise, you will be contacted via the contact information provided on your application, otherwise, you will not receive any further contact from FVTC. Adjunct instructors are hired on a per-course basis. The total hours for an adjunct instructor range from approximately 3 hours per week to no more than 8 hours per week. Hours vary and can include both day, evening, and weekend classes. Courses are taught in traditional classrooms and alternative delivery formats. Upon hire, new adjunct faculty are required to complete the mandatory, non-compensated Blackboard Basics & Orientation for Adjunct Instructors course within 30 days. Additional training is also required to qualify to teach in the Wisconsin Technical College System within the first three years of hire. If you should have any questions regarding adjunct teaching opportunities for this position, please contact the Business Division Office at businessdivision@fvtc.edu or by calling 920-735-2429 At Fox Valley Technical College, we recognize employees as key contributors to our mission and are committed to fostering a culture of fairness, transparency, and excellence. Our total rewards philosophy ensures equitable compensation and benefits, supporting a highly engaged workforce. In this position you will automatically be enrolled in the FICA Alternative Retirement Plan which helps you start save for retirement. Work-life balance is supported through flexible schedules or remote work options (for some positions) and wellbeing programs. Professional development opportunities include training. Additional perks at the Appleton Main Campus include an onsite dental clinic, fitness center, Parent/Child Center (onsite child care), library, café, printing services, Trilogy Salon & Spa, and more. Will accept applications on an ongoing basis. Fox Valley Technical College is an Equal Opportunity/Affirmative Action institution, providing equal opportunity to all persons, including members of underrepresented racial and ethnic backgrounds, females, veterans and individuals of all abilities. For questions regarding the College’s nondiscrimination policy, contact: Rayon Brown - rayon.brown6751@fvtc.edu (Affirmative Action), TitleIX@fvtc.edu (sex-based discrimination or harassment), or Dan Squires - daniel.squires3328@fvtc.edu (Disability related discrimination).

Posted 3 weeks ago

C
Legal Assistant
Cole, Scott, & KissaneFort Lauderdale, Florida
Cole, Scott & Kissane, an AV-rated litigation firm, is seeking a full-time, experienced litigation legal assistant for its Fort Lauderdale East (Downtown) office. The prospective candidate will work for one of our several practice groups specializing in Commercial Litigation, Employment, Community Association, and overall civil litigation matters. Prior civil litigation experience is not required, so this is a fantastic opportunity to enter the legal field with the largest AM 200 Law firm in the state of Florida. This position, however, requires exceptional tech savviness, organizational skills, ability to perform well within a team environment, and communicate professionally with clients and opposing counsel. While not required, an ideal candidate should be familiar with State and Federal court procedures and have extensive experience scheduling, drafting legal documents, and maintaining attorneys’ calendars with exceptional accuracy. Again, while not required, previous experience with scheduling depositions, pre-depositions, meetings, mediations, and hearings using a variety of ancillary systems and programs is a huge plus. Among other responsibilities, the legal assistant will work with Case Management and Document management using Litify, iManage and Microsoft Outlook, Word, Excel, Adobe. E-file legal documents in Florida’s E-Portal System; Assist attorneys in preparing for depositions, hearings, trials and conferences; Draft legal court documents, such as notices, non-technical motions, affidavits and subpoenas; Send correspondence to parties/non-parties via email, regular mail, or certified mail; Communicate with opposing counsel, judicial assistants, court reporters, clients, etc.; Set up Court Call, Teams or Zoom for hearings; and Perform additional duties as required by Managing Attorney/Office Manager. The ideal candidate would have 2+ years of litigation experience in a law firm setting, and experience e-filing in both state and federal courts. Please note that this is an ON-PREMISES position with endless growth potential at an AM 200 Law Firm. Remote work is not offered, so please do not apply if you do not currently reside in South Florida. While not required, knowledge of case management systems, familiarity with L & A codes, billing software, and proven competency to capture time and bill according to guidelines in a timely manner, is a big plus. The ability to multi-task and stay calm under pressure of multiple deadlines, however, is absolutely essential and required. The candidate must have stellar written and verbal communication skills, exceptional common sense, possess meticulous attention to detail and excellent problem-solving skills. The ideal candidate must be detail oriented, work well under pressure, along with a positive, pleasant disposition, have an exceptional attendance record and have demonstrated a stable job tenure of two or more years in each position. CSK offers top benefits that include 20 days of PTO, 9 paid holidays, health, dental, life, long and short-term disability as well as long term care coverage, 401k and more. No agencies or telephone inquiries please. Job Type: Full-time Benefits: 401(k) 401(k) matching Dental insurance Flexible schedule Health insurance Life insurance Paid time off Parental leave Vision insurance #LAC #LI-onsite

Posted 3 weeks ago

Legal Administrative Assistant/Real Estate Paralegal-logo
Legal Administrative Assistant/Real Estate Paralegal
Solar LandscapeAsbury Park, New Jersey
About Us Solar Landscape is the leading commercial and community solar developer in the United States. We partner with the world's largest real estate companies to develop, install, and operate solar projects on commercial and industrial rooftops. Through our groundbreaking community solar model, households in surrounding communities can subscribe to receive solar power at a guaranteed discount. To date, Solar Landscape has deployed over 500 megawatts of renewable energy projects totaling over $1 billion in capital investment. Solar Landscape was named the #1 Distributed Generation developer for 2023 by New Project Media and was awarded the U.S. Department of Energy’s Equitable Community Solar Grand Prize. For more about Solar Landscape, visit www.solarlandscape.com . About The Role We are currently seeking a detail-oriented and motivated Legal Administrative Assistant/Real Estate Paralegal to join our growing legal team and support real estate transactions and related legal processes that drive the development of commercial solar projects. The Real Estate Paralegal will be responsible for reviewing, drafting, and managing real estate documents such as leases, easements, memorandums of understanding, and other property-related agreements. Working closely with our legal and development teams, you'll ensure the accuracy, compliance, and timely execution of real estate documents critical to our mission of building a cleaner, more sustainable future. Responsibilities Draft, review, and revise real estate legal documents, including leases, lease amendments, easements, access agreements, memorandums of understanding, transfer and assignment agreements, option agreements, and letters of intent. Maintain, organize, and update real estate legal records, critical dates, and documentation using Microsoft Dynamics and internal systems. Collaborate with internal teams and external stakeholders to ensure timely contract execution. Project manage projects spearheaded by the Legal team. Support the legal team with administrative tasks and special projects as needed. Qualifications 2+ years of experience in Real Estate law, contract administration, or a related field (preferred). Bachelor's degree or paralegal certification is a plus. Familiarity with Microsoft 365 Suite (Word, Excel, PowerPoint, Outlook), with preferred experience in Power Automate, Power BI, and Dynamics or similar CRM tools. Strong organizational skills with keen attention to detail and accuracy. Excellent verbal and written communication skills, with the ability to work cross-functionally and build strong relationships. Comfortable managing multiple projects and deadlines in a dynamic, fast-paced environment. A proactive, collaborative, and solutions-oriented mindset, with a genuine interest in clean energy and sustainability. Benefits and Perks Solar Landscape’s company culture is second to none. Our employees combine our mission, grit and drive with a rebel’s attitude that is changing the industry: · Located in the heart of historic Asbury Park, our state-of-the-art office space offers flexible workstations encouraging collaboration and movement. · Employees come together to eat every day! Like in a home, our gourmet kitchen is the heart of the office. Solar Landscape has a full-time in-house chef cooking daily farm-to-table meals using locally sourced organic food. · Also included for employees is our competitive compensation package; a 401(k) employer-match; health, dental, & vision insurance, flexible paid time off and holiday PTO; We provide healthy snacks, coffee, volunteer opportunities, company outings, and more!

Posted 1 week ago

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Legal Executive Assistant
Pinnacle CareerOldsmar, Florida
Are you looking to make a difference in patients’ lives with a company that values your expertise? Join us in our mission of delivering compassionate healthcare where it matters most –– at home. Pinnacle Home Care, Florida’s largest Medicare-certified home health provider, has been delivering high-quality, patient-centered care for over two decades, and we’re looking for a Legal Executive Assistant to join our award-winning team. ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES Assist in maintaining Medicare and healthcare compliance by researching, interpreting, and applying relevant regulations and policies. Prepare, review, and organize legal and regulatory documents related to home healthcare operations. Conduct legal research on Medicare laws, Stark Law, Anti-Kickback Statute, HIPAA, and other healthcare regulations. Support the President with administrative and legal tasks, ensuring compliance with state and federal guidelines. Maintain and update corporate compliance records, audit reports, and regulatory filings. Monitor changes in Medicare reimbursement policies and provide analysis on how they impact home healthcare services. Coordinate with legal counsel, regulatory agencies, and internal teams to ensure adherence to healthcare laws. Draft and review contracts, provider agreements, and compliance policies. Assist in healthcare audits, internal investigations, and risk assessments to identify regulatory gaps. Oversee document management, including electronic filings and case records to support legal and compliance matters. Performs other duties as assigned. Position Qualifications Associate or bachelor’s degree in paralegal studies, Legal Studies, Healthcare Administration, or a related field. Paralegal certification is preferred. 5-7+ years of experience in healthcare compliance, Medicare regulations, or legal support within a healthcare setting. Must be a notary public or willing to obtain this. Strong understanding of Medicare and Medicaid guidelines, HIPAA, Stark Law, Anti-Kickback Statute, and other federal/state healthcare regulations. Experience supporting home healthcare, skilled nursing facilities, or hospital legal departments is a plus. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and legal research tools. Exceptional organizational, analytical, and multitasking skills to support high-level executive functions. Ability to handle sensitive and confidential information with discretion and professionalism. Knowledge of legal terminology, documents, contracts, and legal research relating to healthcare is preferred. Why Choose Pinnacle? Personalized, One-on-One Care : Help patients heal and regain their independence by delivering individualized care in the comfort of their homes. Growth & Stability : Over two decades as Florida’s largest home health agency. Ongoing Professional Development : Free Continuing Education Units (CEUs) to support licensure and career advancement. Competitive Benefits & Perks : Including Daily Pay (work today, get paid tomorrow!) and an employee referral program where you can earn rewards. Recognized Excellence : Ranked as a USA Today Top Workplace. Flexible Scheduling : Enjoy a schedule that aligns with your personal priorities. Supportive & Fun Culture : Join a collaborative, forward-thinking team that values both professional excellence and personal fulfillment. Pinnacle promotes an inclusive environment and is an equal opportunity employer. We prohibit discrimination or harassment based on race, religion, age, gender, national origin, disability, veteran status, or other legally protected characteristics. Be part of a company that empowers clinicians to make a difference in the lives of over 10,000 patients across Florida every day. Apply now!

Posted 30+ days ago

Legal Practice Assistant-logo
Legal Practice Assistant
Eversheds SutherlandAustin, Texas
We have an exciting opportunity for an experienced Legal Practice Assistant to support attorneys in the Energy group in the Austin, TX office at Eversheds Sutherland (US) LLP. We are searching for someone who wants to be a valued contributor and member of a talented and dynamic team of lawyers, paralegals and business professionals. The Legal Practice Assistant is responsible to the individual attorney(s) and/or paralegal(s) to whom assigned for specific, day-to-day responsibilities and duties and to the Human Resources Manager for Firm policies and procedures, Practice Group assistance, overflow work, and overtime work. The Legal Practice Assistant should have previous work experience including basic secretarial skills, word processing, general office procedures and filing techniques, along with the ability to concentrate on details, organize work, and work with a wide spectrum of individuals. The Legal Practice Assistant must be able to handle diverse practices, be a team player, and be a liaison between the client and the attorney. The ability to communicate accurately and professionally with the clients is a must. In addition, it is essential that the Legal Practice Assistant have strong proofreading skills, organizational skills and attention to detail. Responsibilities and Duties: Drafts, edits, and files client documents (electronic and paper) and related correspondence per attorney(s) revisions, etc. Handles time entry for assigned attorney(s) Prepares Client/Matter Information Memorandum (“CIM”) conflicts check emails as well as CIM forms to be submitted to the Records. PUC and ICC filings experience a plus Maintains files on a regular basis as required by attorney(s), Practice Group, and Firm procedures. Coordinates project management of attorney matters and cases. Maintains and updates attorney(s) calendar and contacts. Coordinates travel arrangements and prepares travel reimbursement requests and all other reimbursement requests in a timely manner and in accordance with Practice Group procedures and accounting deadlines. Coordinates client and in-house meetings and assist as necessary. Retrieves and opens mail (and date stamp, if required). Answers and handles incoming phone calls in a professional manner. Maintains confidentiality of all client and firm matters, recognizing that there should be no discussion in or away from the office regarding client or Firm matters. This confidentiality extends to emails you are privy to that are in your attorney(s) and/or paralegal(s) Outlook mailboxes and folders. Assists fellow workers and/or other attorneys as needed and requested. The office functions as a team, and therefore it is essential that the Legal Practice Assistant help when asked and volunteer when time permits. Notifies and assists HR with overflow work when not busy with work from assigned attorney(s) and paralegal(s), including providing overflow desk coverage for secretaries who are absent. Keeps abreast of what is happening on assigned attorney’s clients’ matters and knows location of materials concerning those matters. Obtains research materials as required by attorney(s) or paralegal(s). Knowledge, Skills and Abilities: A Bachelor’s degree is preferred from an accredited college or university. Five to seven years of experience working in a legal department, law firm, or professional services organization. Energy and/or Litigation experience is preferred. Excellent interpersonal, written, and verbal communication skills are required. Must have the ability to present ideas in a business-friendly and user-friendly language. Proven analytical and problem-solving skills. Detail-oriented, organized, and have the ability to multi-task and prioritize workloads. Excellent computer skills and knowledge of MS Office Suite, Excel, and Power Point is required. Experience with Aderant and ChromeRiver software programs is highly preferred. This is a hybrid role and will require on-site presence 3 days per week. The salary ranges for this position vary depending on the geographic location and other factors such as experience, internal equity, market data, and job-related considerations. The range for this position is from $56,100 -$75,000, with offers contingent upon the various factors. The firm’s compensation strategy includes not just a base salary but also comprehensive benefits such as healthcare, paid time off, discretionary merit bonuses, life and disability insurance, retirement plans and tailored learning opportunities. Eversheds Sutherland (US) LLP is committed to promoting diversity and inclusion within our Firm and in the larger legal profession. We believe that diverse skills, knowledge and viewpoints make us a stronger firm. Eversheds Sutherland (US) LLP maintains a policy of affording all employees and applicants equal employment opportunities without regard to actual or perceived race, color, religion, sex (including pregnancy, childbirth, lactation and related medical conditions), sexual orientation, gender (including gender identity or expression or transgender status), national origin, age, disability, genetic information, marital or familial status, domestic violence victim status, ancestry, amnesty, citizenship status, ethnicity, military and veteran status, or any other characteristic protected by applicable law. Unlawful discrimination, harassment and retaliation will not be tolerated in any of the Firm’s offices or any other work-related setting. Qualified individuals with a disability may request a reasonable accommodation in order to apply for a position or to enable them to perform the essential functions of a position for which they are otherwise qualified. EEO.

Posted 30+ days ago

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Legal, AD (NY)
Apollo Management Holdings, L.P.New York City, New York
Position Overview TBD Qualifications & Experience TBD Pay Range TBD Apollo Global Management, Inc. (together with its subsidiaries and affiliates) is committed to championing opportunity. The firm and its affiliates comply with applicable discrimination and equal opportunities legislation in all of its jurisdictions and do not discriminate in employment or recruitment based on race, color, religion, gender, national origin, veteran status, disability, age, citizenship, marital or domestic/civil partnership status, sexual orientation, gender identity or expression or any other protected characteristic under applicable law. The contents of the qualifications and experience section of this job description are a guideline only. If an applicant can otherwise demonstrate their suitability for the role they will be considered. T he base salary range for this position is listed above. This position is also eligible for a discretionary annual bonus based on personal, team, and Firm performance. Compensation ranges are based on several factors including job function, level, and geographic location. Final offer amounts are determined by multiple factors including candidate experience and expertise, and may vary from the amounts listed here.

Posted 30+ days ago

Manager, Legal Engineering (Professional Services)-logo
Manager, Legal Engineering (Professional Services)
IroncladSan Francisco, California
Ironclad is the leading AI-powered contract lifecycle management platform, processing billions of contracts every year. Every business is powered by contracts, but managing them can slow companies down and cost millions of dollars. Global innovators like L’Oréal, OpenAI, and Salesforce trust Ironclad to transform contracting into a strategic advantage - accelerating revenue, reducing risk, and driving efficiency. It’s the only platform that manages every type of contract workflow, whether a sales agreement, an HR agreement or a complex NDA. We’re building the future of intelligent contracting and writing the narrative for how contracts unlock strategic growth. Forrester Wave and Gartner Magic Quadrant have consistently recognized Ironclad as a leader in our category. We’ve also been named one of Fortune’s Great Places to Work six years running, featured on Glassdoor’s Best Places to Work , and recognized by Forbes’ 50 Most Promising AI Companies . We’re backed by leading investors like Accel, Sequoia, Y Combinator, and BOND. We’d love for you to join us! Role Description: We are seeking an experienced Manager, Legal Engineering to lead our team of Legal Engineers, who are services consultants responsible for delivering Ironclad implementations to our customers. Legal Engineers are responsible for the design and configuration of Ironclad’s platform to meet customer’s needs, developing workflows and automation that drive adoption and business impact. As a Manager, Legal Engineering , you’ll oversee a team of 6-8 Legal Engineers, providing hands-on support for complex or at-risk projects, and continuously improving the delivery processes. You’ll partner closely with cross-functional teams to ensure seamless transitions across the customer lifecycle and customer advocacy with our product. This is a people-first, customer-centric leadership role. You’ll be responsible for coaching and developing Legal Engineers, providing clear guidance, and fostering an inclusive, high-performing team culture. You’ll also interface regularly with customers, helping ensure our most strategic implementations are successful and drive long-term value. This is a hybrid role based out of our San Francisco office. Office attendance is required at least twice a week on Tuesdays and Thursdays for collaboration and connection. There may be additional in-office days for team or company events. In this role, you will: Lead, mentor, and grow a high-performing team of Legal Engineers Set clear performance expectations, provide regular feedback, and support career development Oversee delivery of packaged service offerings, custom SOW delivery, and investment projects Advise on staffing, resource planning, and forecasting to ensure smooth project delivery Provide hands-on support for escalations and serve as executive sponsor on key engagements Collaborate cross-functionally with Sales, Customer Success, Product, and Engineering to improve the end-to-end customer experience Work with the Director of Professional Services on annual planning, team strategy, and risk management Analyze implementation data and feedback to improve delivery quality and operational efficiency Build scalable processes and tooling that support a growing customer base and enable consistent delivery excellence Be accountable for team KPIs, including billable utilization, revenue delivery, gross margin, implementation CSAT, and project health Skills & Requirements: Demonstrated experience managing or mentoring an implementation team Experience in a Professional Services delivery role, with strong results in CSAT, project delivery and risk mitigation Strong communication and interpersonal skills; ability to inspire and grow a diverse team 6 to 8 years of experience working with a SaaS/Technology company; experience with CLM or workflow automation tools a plus Familiarity with the Ironclad platform or other CLM systems preferred Proven ability to build scalable systems and improve operational efficiency Comfortable working directly with enterprise customers and managing stakeholder expectations Ability and willingness to travel up to 10% of the time Benefits: Health, dental, and vision insurance 401k Wellness reimbursement Take what you need vacation policy Generous parental leave for both primary and secondary caregivers Base Salary Range: $150,000 - $180,000 The base salary range represents the minimum and maximum of the salary range for this position based at our San Francisco headquarters. The actual base salary offered for this position will depend on numerous factors, including individual proficiency, anticipated performance, and the location of the selected candidate. Our base salary is just one component of Ironclad’s competitive total rewards package, which also includes equity awards (a new hire grant, along with opportunities for additional awards throughout your tenure), competitive health and wellness benefits, and a commitment to career growth and development. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Posted 2 days ago

Legal Counsel-logo
Legal Counsel
VastLong Beach, California
At Vast, our mission is to contribute to a future where billions of people are living and thriving in space. We are building artificial gravity space stations, allowing long-term stays in space without the adverse effects of zero-gravity. Our initial crewed space habitat will be Haven-1, scheduled to be the world’s first commercial space station when it launches into low earth orbit in May 2026. Our team is all-in , committed to executing our mission safely and on time. If you want to work with the most talented people on Earth furthering space exploration for humanity, come join us. Vast is seeking a Legal Counsel to join our growing legal team, reporting directly to the General Counsel . This role will focus primarily on Government Contracts (approximately 40%), with the remaining time supporting Commercial Contracts (approximately 40%)—particularly within supply chain and manufacturing—as well as other critical legal matters supporting the design and construction of next-generation human-rated space stations. With the remaining 20% focus on special projects. This will be a full-time, exempt position located in our Long Beach location. Responsibilities: Government Contracts Structure, draft, and negotiate complex agreements with U.S. government agencies, prime contractors, and subcontractors. Ensure full compliance with FAR, DFARS, NFS, and other agency-specific supplements and procurement rules. Develop and execute contracting strategies that align with Vast’s business and regulatory requirements. Translate complex government contracting frameworks into practical legal guidance for internal teams. Advise internal stakeholders on bid strategies, performance obligations, risk allocation, and compliance in the federal contracting space. Commercial Contracts – Supply Chain & Manufacturing Draft, negotiate, and manage commercial agreements, with a focus on supply chain, manufacturing, and technology transactions. Support sourcing, engineering, and operations teams in structuring deals that balance legal protection and operational efficiency. Provide guidance on IP rights, indemnities, warranties, and regulatory compliance in complex commercial arrangements. Help ensure contractual terms support the company’s broader business goals and legal risk posture. Strategic Legal Advisory & Cross-Functional Support Provide timely, business-oriented legal advice to stakeholders across multiple departments. Identify and manage legal risks while enabling innovation and execution speed. Support sensitive legal matters such as investigations, compliance concerns, and dispute resolution. Collaborate on special projects and assist the General Counsel and Associate General Counsels with evolving priorities. Minimum Qualifications: JD with active admission to a U.S. state bar in good standing; eligible to practice in-house in California. 5+ years of experience in a legal role within a law firm, private company, or government agency. Subject matter expertise in both government and commercial contracting. Demonstrated experience drafting and negotiating contracts under FAR/DFARS and with federal or defense contractors. Strong verbal and written communication skills; excellent judgment and problem-solving abilities. Ability to work independently and collaboratively in a fast-paced, mission-driven environment. Preferred Skills & Experience: Deep understanding of aerospace industry legal frameworks, especially related to government and technology contracts. Experience supporting supply chain and manufacturing legal operations. Strong relationship-building skills with both internal teams and external partners. Proactive and pragmatic approach to legal counseling and risk management. Demonstrated ability to manage shifting priorities and take initiative in unfamiliar legal areas. Familiarity with internal policy development and enforcement in a highly regulated environment. Additional Requirements: Ability to travel up to 15% of the time Willingness to work evenings and/or weekends to support critical mission milestones Ability to lift up to 50 lbs unassisted Specific certifications, as appropriate Pay Range: Legal Counsel : $145,000 -$195,000 Salary Range: California $145,000 - $195,000 USD COMPENSATION AND BENEFITS Base salary will vary depending on job-related knowledge, education, skills, experience, business needs, and market demand. Salary is just one component of our comprehensive compensation package. Full-time employees also receive company equity, as well as access to a full suite of compelling benefits and perks, including: 100% medical, dental, and vision coverage for employees and dependents, flexible paid time off for exempt staff and up to 10 days of vacation for non-exempt staff, paid parental leave, short and long-term disability insurance, life insurance, access to a 401(k) retirement plan, One Medical membership, ClassPass credits, personalized mental healthcare through Spring Health, and other discounts and perks. We also take pride in offering exceptional food perks, with snacks, drip coffee, cold drinks, and dinner meals remaining free of charge, and lunch subsidized as part of Vast’s ongoing commitment to providing high-quality meals for employees. U.S. EXPORT CONTROL COMPLIANCE STATUS The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a “U.S. person” as defined by 22 C.F.R. § 120.62 or otherwise eligible for deemed export licensing. This status includes U.S. citizens, U.S. nationals, lawful permanent residents (green card holders), and asylees and refugees with such status granted, not pending. EQUAL OPPORTUNITY Vast is an Equal Opportunity Employer; employment with Vast is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Posted 3 weeks ago

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Legal Administrative Coordinator - Litigation
US Offices & UnitHouston, Texas
Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking a Legal Administrative Coordinator (LAC) to support the Litigation Practice Group. Reporting to the Office Manager this position will be responsible for providing a broad range of administrative, secretarial and document processing support with guidance to the assigned Practice Group in an environment where superior client service is emphasized and practiced. Maintaining an in-office presence is important to delivering our services through an integrated and collaborative work culture. Firm policy requires this role to work in the office three days per week as scheduled by their manager unless client demands, or another accommodation approved by their practice group, require them to be elsewhere. PRIMARY FUNCTIONS AND RESPONSIBILITIES Regularly utilizes Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; timely communicates with supervisor(s) through BigHand and/or directly the status of task completion and new developments that may impact the assignment and proactively seeks additional information or guidance when needed. Assists with word processing; edits and proofreads correspondence, memorandums, reports, and other general communications. Answers phones and takes messages, schedules appointments and coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set-ups. Maintains attorney calendar and advises attorney of appointments, updates attorney address book and InterAction entries. Assists with time entry. Processes new business intake, related forms, and correspondence. Processes expense reports and invoices; arranges check requests; monitors through completion. Arranges travel and prepares itineraries; maintains attorney travel and desk profiles. Coordinates or assists with printing, scanning, copying of documents and/or sending of same. Provides legal research, case support and project assistance. Other administrative duties as assigned. EDUCATION AND EXPERIENCE At least two (2) years of administrative support experience required. Bachelor’s degree a plus. Previous law firm experience required. Demonstrates proficiency in Microsoft Outlook, Word, Excel, Power Point and Portable document Format (PDF) software. Flexibility to work overtime required. Qualified candidates must apply online by visiting our website at www.morganlewis.com and selecting “Careers.” #LI-Hybrid Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. California Applicants : Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or talent.acquisition@morganlewis.com If hired, y our employment relationship with the firm will be on an "at-will" basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.

Posted 30+ days ago

Legal Process Server-logo
Legal Process Server
ABC Legal ServicesMaui, Hawaii
Work when you want – Earn what you need! Delivering Legal Documents in your area with ABC Legal Services allows you to have a flexible schedule and take on as much or as little work as you want. We give you the training and tools you need, including an industry-leading mobile app that allows you to claim jobs, map your stops, and track your pay. Who is ABC Legal? We are a premier legal services company operating nation-wide. Our clients are banks and law firms, but we are governed by the courts and the rules of civil procedure. We value honesty and accuracy, and are looking for organized, independent, and personable people to deliver legal documents in all 50 states. What’s the Key to Process Server Success? Be organized Plan your route Go when people are likely to be home Be pleasant and personable with the people you meet and to whom you deliver documents Successful Process Servers work independently, have an entrepreneurial mindset, take pride in their work, and love to connect with people. Whether you’re looking for a full-time career or a part-time gig, serving legal documents with ABC offers the perfect opportunity for a flexible schedule outside of a traditional office setting. What do you need to be a Process Server? Must have your own reliable transportation, valid driver’s license and insurance Tech savvy – iPhone/iPad or Android smart device and ability to work within a mobile app Ability to scan and print documents Ability to work variable hours -- Early mornings, evenings and weekends Experience in process serving or related work is helpful, but not required The Perks of Process Serving! Process Servers benefit from many advantaged by contracting with ABC Legal Services, including: Flexible schedule – work when you want, as much as you want Flexible service area – Set your own service areas and claim jobs right on our app Competitive wages – Earn fair wages for each job you attempt and resolve Mobile capability – Claim jobs, map out your stops and track your pay all through our app Support – Have all your questions answered by our knowledgeable support team #ZR

Posted 2 weeks ago

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Legal Assistant
Cole, Scott, & KissanePlantation, Florida
Cole, Scott & Kissane, an AV-rated litigation firm, is seeking a full-time, experienced litigation legal assistant for its Fort Lauderdale West (Plantation) office. The candidate will work for two associates and therefore, Insurance defense experience is required, PIP experience, a plus. This position requires strong organizational skills, ability to perform well within a team environment, and communicate professionally with clients and opposing counsel. Qualified candidates must be familiar with court procedures and have extensive experience scheduling, drafting legal documents, and filing pleadings in state and federal courts. Knowledge of case management systems and efiling is required. Familiarity with L & A codes, billing software, and proven competency to capture time, and bill according to guidelines in a timely manner, a must. The ability to multi-task and stay calm under pressure of multiple deadlines is essential. The candidate must have good written and verbal communication skills, good common sense, and excellent problem solving skills. Ideal candidate must be detail oriented, work well under pressure, and have a good attendance record. CSK offers top benefits that include 20 days of PTO, 8 paid holidays, health, dental, life, long and short-term disability as well as long-term care coverage, 401k, and more. If you currently work for a Plaintiff’s firm within a PIP division, kindly do not apply as we will not be able to clear conflict. No agencies or telephone inquiries, please.

Posted 3 weeks ago

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Legal Administrative Assistant - Patent Prosecution
Marshall, Gerstein & Borun LLPChicago, Illinois
About Us: Marshall, Gerstein & Borun LLP provides sophisticated intellectual property advice and legal services to many of the world’s largest, most innovative businesses, research institutions, universities, and entrepreneurs. For more than six decades, we have been exclusively dedicated to excellence in the practice of IP law. Our size and singular focus enhance efficiency, foster responsive and creative decision-making, and help clients achieve mission-critical results. We cultivate trust, communicate clearly, and deliver effective solutions. Your Role: The Legal Administrative Assistant will play a key role in supporting the Firm’s prosecution team by ensuring the efficient and accurate handling of administrative tasks related to the patent prosecution process. This professional will assist legal professionals and paralegals with preparing and filing patent applications with the USPTO and supporting all phases of the prosecution process. The Legal Administrative Assistant will be relied upon for their strong communication, grammar, proofreading, and writing skills, as well as their exceptional attention to detail. This role reports to the Director of Human Resources and contributes to the overall success of the legal support function. Your Impact: Patent Prosecution Support: Assist attorneys and the prosecution team with all phases of the patent prosecution process, including filing utility, design, and national phase applications with the USPTO and foreign patent offices. Prepare and file continuing applications and ensure accurate documentation throughout. Document Preparation & Editing: Draft, edit, and proofread complex documents, reports, and correspondence based on detailed and general instructions. Use Microsoft Word and other firm software to ensure accuracy and consistency in all materials . Docket and Deadline Management: Review and maintain attorney dockets, monitor deadlines, and track actions required for U.S. and foreign patent matters to ensure timely and effective case management . File and Records Management: Create and maintain both electronic and physical patent files. Integrate new patent files from acquisitions, ensure proper organization, and support e-filing with the USPTO. Client Communication: Draft and send correspondence to clients regarding the status of U.S. and foreign patent applications, including acknowledgments, patent certificates, and status updates. Calendar and Travel Coordination: Manage attorney calendars, organize meetings, and make travel arrangements as needed to support efficient attorney scheduling. Workflow and Time Entry: Support attorneys with timely and accurate time entry using firm-specific software and client-specific billing protocols. Manage incoming and outgoing work using Timekeeper Work Queues. Collaboration and Project Support: Provide general administrative assistance to the patent prosecution team and support special projects as needed. Foster team collaboration and contribute to the smooth functioning of the practice area. Portal and System Maintenance: Maintain client-specific electronic portals and ensure data is current, accurate, and aligned with client and firm requirements. YOUR SKILLS: Required: Minimum of 2 years of experience in IP patent prosecution. Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint. Exceptional attention to detail and a high level of accuracy in work. Strong organizational and problem-solving skills with the ability to manage multiple priorities and meet deadlines. Excellent verbal and written communication skills; able to interact professionally with individuals at all levels of the Firm. Ability to exercise sound judgment, maintain confidentiality, and use discretion. Demonstrated initiative, accountability, and reliability in completing tasks independently with minimal supervision. Ability to maintain a professional demeanor and represent the Firm in a positive manner. Willingness and flexibility to work beyond standard business hours when necessary to meet business needs. Preferred: Law firm experience Associate or bachelor’s degree Prior experience working in a law firm YOUR REWARDS: Competitive salary, overall compensation and 401(k) Hybrid Remote Work Policy (2 Days In Office, 3 Days Remote) In-house and external learning and development opportunities Career Coaching Services Generous health insurance, mental health and well-being benefits Salary $65,000 to $95,000 EEO Statement Our Firm is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Our employment decisions are based on individual qualifications, job requirements and business needs without regard to race, color, marital status, sex, sexual orientation, gender identity and/or expression, age, religion, disability, citizenship status, national origin, pregnancy, veteran status and/or any other legally protected characteristics. We are committed to providing reasonable accommodations, if you need an accommodation to complete the application process, please email HumanResources@marshallip.com.

Posted 1 week ago

Littler Mendelson logo
Legal Secretary
Littler MendelsonWashington, District of Columbia

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Job Description

At Littler, we understand that workplace issues can’t wait. With access to more than 1,600 employment attorneys in over 100 offices around the world, our clients don’t have to. We aim to go beyond best practices, creating solutions that help clients navigate a complex business world. With deep experience and resources that are local, everywhere, a diverse team of the brightest minds, and powerful proprietary technology, we deliver groundbreaking innovation that prepares employers for what’s happening today, and what’s likely to happen tomorrow. Because at Littler, we’re fueled by ingenuity and inspired by you.

RESPONSIBILITIES:

  • Prepares legal documents, shells, and/or general correspondence from handwritten, dictation, taped, oral, boiler plate or printed copy.  Prepares court documents for service to opposing parties.
  • Completes electronic/hard copy filing of documents in the office of the clerk of the court.
  • Drafts\writes routine business correspondence as requested.
  • Create New Case Memos (NCM) and routinely update information in Virtual Binder.
  • Maintain attorney contact list through Outlook and calendar scheduling for court dates, meetings and travel arrangements.
  • Review and revise attorneys’ expense reports and pre-bills.
  • Actively maintain firm court docket and alert attorneys of deadlines.
  • Pull cites using West Get & Print.
  • Answer attorneys’ telephone professionally and take messages when necessary.
  • Proactively seeks guidance from other resources, i.e. attorneys or management when questions arise from clients or outside vendors.
  • Maintain a professional, calm and pleasant demeanor when speaking with clients.
  • Sound judgment and confidentiality is required.

KNOWLEDGE, SKILLS, ABILITIES REQUIRED:

  • Five years of extensive litigation experience required.
  • Experience in labor and employment law strongly preferred.
  • Strong written and verbal communication.
  • Extensive knowledge of court rules, ECF procedures.
  • Professional demeanor to communicate with all levels of management, clients attorneys and staff.
  • Work occasionally requires a high level of mental effort when performing a high volume of administrative tasks and performing other essential duties.
  • Ability to work standard office equipment, including computer, copier, facsimile and telephone.
  • May have to work over 40 hours per week to perform the essential duties.
  • Ability to sit for extended period of time in a minimum eight-hour day in two- or three-hour increments.
  • Advanced knowledge of MS Office, Outlook, Excel and PowerPoint.
  • Familiarity with document management applications a plus.

EMPLOYMENT WITH LITTLER MENDELSON:  The above statements describe the general nature of the job and do not represent that all such duties will be performed by all individuals who hold the job.  The list of duties is not exhaustive in that incumbents may be assigned other duties besides those shown.  All employees of the firm are expected to:

  • Promote positive work habits, including effective and timely communication, teamwork and respect for co-workers.
  • Provide constructive guidance to other employees and representatives of third parties who do business with the firm.
  • Comply with safe work practices, including the use of safe work procedures, maintenance of a safe working area, and using safety equipment.
  • Contribute to providing the highest quality of products and services to clients.
  • Understand and appropriately apply the firm’s practices and procedures.

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