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Legal Secretary - Litigation
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Job Description
Description
In this role, you will:
- Type, proofread, format and edit correspondence, pleadings, memoranda, agreements and other legal documents under time-sensitive deadlines. Some pleading drafting. Conversion of both paper and electronic files to pdf format
- Heavy court filings including serving pleadings with the court and on opposing and associated counsel, at state, federal, and appellate level and in many different venues
- Open new client and new matter files
- Maintain attorney and client files, both paper and electronic formats. Maintain email and electronic files
- Organize and maintain binders for trial, working papers, and business development purposes
- Take initiative, with attorneys’ permission, to review and save e-mail, delegate to other parties or escalate to attorney for action as appropriate
- Schedule remote hearing appearances, appointments, depositions, meetings; maintain calendars; make travel arrangements; set up conference calls
- Track litigation deadlines, provide deadlines to docketing and confirm deadlines are docketed correctly
- Answer, screen and respond to phone calls
- Open and route mail and email, attaching files and documents
- Enter attorney time into time-keeping program
- Maintain and track CLE records for attorneys
- Prepare and submit expense/reimbursement reports and vendor invoices
- Process and edit prebills
- Assist fellow secretaries and additional attorneys as needed
- Provide operational and administrative support as needed, including assisting with delivery or picking up local food and/or drink orders for attorneys and clients
- Maintain neatness of office and conference room
- Assist with setup/cleanup of miscellaneous office social functions. Greet clients, visitors and vendors; notify attorneys and/or staff of their arrival in a timely maker; direct visitors to scheduled offices or conference room and ensure their needs are met.
We welcome those who have:
- 5+ years’ experience as a litigation secretary
- Strong skills in word processing and computer use: ability to type 85 wpm with high accuracy; proficiency in MS Office Products (Word, Outlook) and Power PDF/Adobe Acrobat required; strong knowledge of Excel, time keeping programs, NetDocs preferred; ability to perform internet research
- Demonstrated experience filing documents with State and Federal Courts, including electronic filing. Ability to read and understand court rules, including rules for courts you have not worked with before, and to ensure compliance with assigned judge’s Individual Rules and Practice
- Demonstrated experience with 9th Circuit and California Appellate Courts, preferred
- High attention to detail and sensitivity to confidential and sensitive materials. Ability to follow client confidentiality guidelines
- High level of energy
- Very fast paced desk and attorneys; ability to prioritize on a constant and high-level basis
- Ability and willingness to learn new programs and program updates
- Excellent, grammar, proofreading and organizational skills
- Strong communication skills, both verbal and written, with all levels of a professional services organization, including interpersonal skills. Ability to work in a team-oriented, service focused environment and to handle stressful situations in a calm, composed manner
- Ability to communicate by telephone in a professional, courteous manner with clients, firm members, and other business contacts
- Ability to prioritize tasks on a desk and to handle multiple demands from multiple people
- Ability to understand and follow work instructions with minimal supervision
- Ability to follow client confidentiality guidelines
- Ability to read and write in English
- High School Diploma or GED, Bachelor’s degree preferred
Company Overview:
Benefits?
- Choice of health and vision insurance plans
- 2 paid volunteer days for qualifying community service work
- Dental plan
- Fertility and adoption benefit
- Paid sabbatical after 13 years of service
- Tuition reimbursement
- Commuter benefits
- Retirement contribution
California
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.
