Auto-apply to these legal jobs

We've scanned millions of jobs. Simply select your favorites, and we can fill out the applications for you.

Greenberg Traurig logo

Legal Support Specialist - IP

Greenberg TraurigSan Diego, California

$38 - $51 / hour

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our Intellectual Property team as a Legal Support Specialist located in our San Diego (Del Mar) office. We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team.This role will be based in our San Diego office, where presence in the office is required at least three-days per week. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. Position Summary The Legal Support Specialist will support three or more attorneys in a secretarial capacity, providing a wide range of administrative, clerical, and document processing services in the Intellectual Property department. Candidate should also be flexible to work overtime as needed. Key Responsibilities Provides general legal/administrative and patent prosecution support to attorneys, patent agents, IP timekeepers, and clients Maintains legal files (both paper & electronic), organizes and files documents in designated order, as well as prepares, enters, proofreads, and processes legal and administrative correspondence Assists with coordination of incoming and outgoing file transfers Manages phone lines for supported attorneys, fields calls, and conveys messages as necessary Processes time entry, opens new matters, drafts engagement letters and audits responses, maintains calendar, collates information, writes reports, and prepares agendas Communicates with clients and maintains client preferences and contacts Researches, generates, and updates case status reports and IP schedules for clients, attorneys, and other IP timekeepers, and sends reminders to timekeepers as necessary Processes incoming mail (original/electronic mail; postal and courier), reports communications from the U.S. Patent and Trademark Office to attorneys and clients, and ensures prompt responses to inquiries Processes intake of new clients, assists with archiving emails, and searches and print reports Works with assigned billing specialist to prepare invoices, create cover letters, mail invoices, and manages demand bills Schedules travel, process expense reports, check requests, and business development activity Maintains and updates foreign and U.S. patent prosecution files and case materials both in physical files and in electronic records management systems Prepares and transmits standardized correspondence relating to patent and trademark prosecution to clients and attorneys including reporting letters, invoices, search reports, and status reports Reviews the docket daily to track all deadlines associated with patent and trademark prosecution and assist with the daily clearance of deadlines Maintains database of standardized form letters and assist with client invoices Assists in quality assurance review of patent and trademark filings and correspondence by noting any errors observed during the normal course of records maintenance duties Assists in checking and updating the status of patent and trademark cases with the U.S. Patent and Trademark Office, and foreign patent and trademark offices when appropriate Assists in business development tasks, including reading client press releases, news articles, regulatory documents, and being proactive in building business intelligence Performs overflow typing, filing, or photocopying as time permits and as requested by other attorneys Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Qualifications Skills & Competencies Provide outstanding client service, meet high quality standards for services, and meet or exceed client expectations; proactive in seeking innovative ways in which to help the team Analytical with strong problem-solving skills, takes initiative and uses good judgment, excellent follow-up skills High attention to detail, outstanding organizational skills, and the ability to manage time effectively Excellent interpersonal and communication skills (oral and written), and professional demeanor and presentation, including active listening and ability to convey information clearly Ability to work under pressure to meet strict deadlines and effectively prioritize multiple tasks Recognize confidential, sensitive, and proprietary information and maintain confidentiality Execution-oriented, self-starter, and self-navigator who can prioritize tasks and balance the demands of multiple projects and stakeholders Education and Prior Experience Bachelor’s Degree or equivalent experience is preferred Minimum 8+ years' experience as a legal secretary, working in a business law practice with exposure to patent prosecution Established understanding of patent laws as they relate to individuals, partnerships, and corporations Knowledge of U.S. and foreign patent prosecution procedures Knowledge of steps involved in patent prosecution from application filing to issuance of patents and associated forms for filing (domestic and foreign) Technology Computer proficiency in Windows-based software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook, Adobe Acrobat/Pro, document management and time entry systems, and IP Prosecution specific databases including Anaqua Exceptional computer skills with the ability to learn new software applications quickly The expected pay range for this position is: $37.67 to $51.18 per hour Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets. GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.

Posted 3 days ago

Protiviti logo

Metro DC Legal, Risk and Compliance Intern - 2027

ProtivitiMclean, Virginia

$28 - $38 / hour

JOB REQUISITION Metro DC Legal, Risk and Compliance Intern - 2027 LOCATION WASHINGTON DC - MCLEAN ADDITIONAL LOCATION(S) JOB DESCRIPTION Are You Ready to Live Something Different with Protiviti? The Protiviti career provides an opportunity to learn, impact, and advance within a collaborative and inclusive culture. We hire curious individuals for whom learning is a passion. By teaming with our clients, we solve the business challenges a dynamic world presents and discover and implement innovative business solutions. We lean into our mission: We Care. We Collaborate. We Deliver. At every level, we champion leaders who live our values. Imagining our work as a journey, integrity guides our way, inclusion moves us forward together, innovation creates new destinations, and our commitment to success empowers us to deliver on our vision to be the most trusted global consulting firm. Are you inspired to make a difference? You've come to the right place. POSITION HIGHLIGHTS Legal, Risk and Compliance interns work with Protiviti’s clients, who are typically among the world’s leading companies. As an intern, you collaborate with the team to deliver client solutions for complex business problems these organizations face. Experience tells us that our future leaders need to be both knowledgeable and deep in an area of expertise but also versatile, having a broad range of capabilities and skill sets to solve today’s complex business problems. That’s why we focus on developing resources across our business, so you gain experience in different industries, grow your technical capabilities, and gain leadership qualities that will ensure your future success. Our culture is grounded in empowerment, teamwork, and problem-solving. At all career levels, we encourage innovation, seeking your ideas and insights. Our people care about one another; they coach, guide, and help each team member to be their very best. When you join our team, you will participate in Liftoff with Protiviti, our award-winning onboarding live-virtual experience with gamification embedded in the delivery. You will also attend The Intern Challenge, an experiential learning course that will help you transition successfully into your role as an intern. Protiviti’s internship is an innovative experience designed to take you on a journey to immerse you in our unique business and culture. Through our internship, you may work across various industries and engage in internal initiatives, all of which will fuel your curiosity, uncover hidden strengths, and prepare you for your career. During the internship, you will get a preview of Foundations, Protiviti’s innovative entry-level full-time career opportunity, which provides you with experiences and learning opportunities in business operations, consulting, data, relationship building, technology, and innovation. With each project, you receive hands-on training in a nurturing environment and interact with leaders across our practice. Talent Managers will assign specific project experiences that support career growth, your skills, and the needs of the business. A network of advisors will help you navigate challenges and celebrate milestones. There are opportunities to join committees, participate in employee network groups, enjoy social, civic, and networking activities to aid in building meaningful relationships across the firm and in the community. Legal, Risk and Compliance interns develop knowledge in core business processes within the financial services, technology, and healthcare industries. Interns will work within internal control and risk frameworks, as well as regulator and compliance methodologies. Legal, Risk and Compliance interns will help develop key deliverables, including process flows, work programs, reports, and control summaries. Interns will review transactions to provide process improvement recommendations and address legal, risk and compliance challenges as needed. Legal, Risk and Compliance interns will work within various segments, including but not limited to financial crime and anti-money laundering, risk management, credit services, regulatory compliance and consumer protection, analytics, and legal consulting. Meaningful onboarding. Impactful training. Foundational learning. These experiences define Protiviti’s award-winning internship – an experience that builds upon your skills and knowledge and enables you to thrive professionally. QUALIFICATIONS Degree : Bachelor’s, Master’s, or Juris Doctor, degree in a relevant discipline (e.g., Accounting, Applied Math, Criminal Justice, Data Analytics, Economics, Finance, Law and Policy, Legal Studies, Management, Management Information Systems, Mathematics, Pre-Law, Political Science and Statistics) Visa Status : All applicants applying for U.S. job openings need authorization to work in the United States for Protiviti without sponsorship now or in the future Graduation Status : Must be within one year of final graduation at the time of internship Experience solving problems using AI-powered productivity and collaboration tools (i.e. Microsoft Copilot, GenAI, etc.) Advanced verbal and written communication skills Ability to apply critical thinking skills and innovation to client engagements across various industries Technical proficiency aligning to assigned capability area WHAT MAKES YOU SUCCESSFUL Working in teams, as well as independently Being creative and analytical Passionate about evaluating, synthesizing, organizing, and interpreting data and information Ability to self-motivate and take responsibility for personal growth and development Desire to learn and a receptiveness to feedback and mentoring Drive towards obtaining professional certifications and a strong academic background Relevant experience with specific skills: Familiarity of banking, compliance, insurance, legal innerworkings, and asset management related processes and issues Ability to convey complex concepts to technical and non-technical audience Using technology tools to create finished products and for analyzing large data sets OUR HYBRID WORKPLACE Protiviti practices a hybrid model, which is a combination of working in person with a purpose and working remotely. This model creates meaningful experiences for our people and our clients while offering a flexible environment. The ratio of remote to in-person requirements vary by client, project, team, and other business factors. Our people work both in-person in local Protiviti offices and on client sites, which can include local or out-of-state travel based on our projects and client requests and commitments. Interns do not accrue company paid time off (Choice Time Off), and we expect that interns will be available to complete work in the designated location during business hours for the entire duration of the Internship. APPLICATION PROCESS Apply at www.protiviti.com/careers . Note: Students may apply for only one location or solution. Duplicate applications will not be accepted. Applicants must be 18 years of age at the time of the internship to be considered. #LI-DNI T he hourly rate for this position is below. $28/hr-$38/hr Interns participate in a variety of professional development opportunities and are eligible for paid holidays that occur within the duration of the internship, Protiviti’s 401(k) plan, Employee Assistance Program, Matching Gifts Program, and various discounts through PerkSpot. Protiviti is an Equal Opportunity Employer. M/F/Disability/Veteran As part of Protiviti’s employment process, any offer of employment is contingent upon successful completion of a background check. Protiviti is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to HRSolutions@roberthalf.com or call 1.855.744.6947 for assistance. In your email please include the following: The specific accommodation requested to complete the employment application. The location(s) (city, state) to which you would like to apply. For positions located in San Francisco, CA: Protiviti will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. For positions located in Los Angeles County, CA: Protiviti will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Protiviti is not registered to hire or employ personnel in the following states – West Virginia, Alaska. Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services. JOB LOCATION VA TYSONS CORNER

Posted 2 weeks ago

B logo

Accepting Resumes for Future Openings: Legal Assistant

Blevins LawBerea, Kentucky

$25,000 - $45,000 / year

Blevins Law seeks new team member at its 4 attorney firm in Madison County, Kentucky to focus on the real estate closing practice. Responsibilities & Requirements: Preparing loan and real estate closing packages, coordinating closings and communicating with clients, realtors and loan officers. High energy, enthusiastic real estate closing specialist sought. Experience preferred. Attention to detail, ownership of work, high energy and commitment is required. The firm seeks a full-time employee. Compensation is competitive with Madison and all surrounding counties. Employee benefits package available. Friendly and flexible office environment. Family & team oriented. BLEVINS LAW is an equal opportunity employer. All candidates are considered based upon their skills, performance and potential without regard to race, color, religion, sex, gender identity, national origin, age, disability, handicap, marital status, sexual orientation, veteran status or any other legally protected class. Compensation: $25,000-$45,000 annually

Posted 30+ days ago

Baker Botts logo

Legal Secretary, Litigation

Baker BottsAustin, Texas
Baker Botts, a full-service, leading international law firm recognized for our understanding of the industries we serve, is seeking a Litigation Legal Secretary. Under general supervision from Office Administrator, the Litigation Legal Secretary provides full administrative and document processing support to assigned group of attorneys and/or paralegals. This is a full-time, non-exempt position based in Austin with excellent benefits. Essential Duties and Responsibilities: Provides confidential administrative support to assignments, performing secretarial tasks of a confidential nature including, but not limited to, composing, or preparing documents and correspondence. This may require spending long periods of time at a computer workstation. Establishes, maintains, processes, and/or oversees electronic files, correspondence, databases, records, certificates, and/or other documents. Prepares complex legal documents and correspondence requiring knowledge of legal terminology and advanced formatting skills. Schedules appointments and performs other tasks related to maintaining assignments’ calendars; schedules and coordinates meetings and conferences, including extensive travel, lodging, transportation, and meal arrangements. Coordinates outsourced copy jobs. Provides photocopying and/or scanning of correspondence, documents, and other printed materials. May require lifting and carrying file folders without assistance. Handles in-coming correspondence (including gathering and/or preparing needed materials for lawyer’s review of same in timely fashion), as well as out-going correspondence, including mail, emails to clients, faxes, hand deliveries, FedEx’s, etc. Drafts, edits and disseminates information through presentations, charts, graphs, diagrams, spreadsheets, letters, email, mail, memos, itineraries, etc. Answers telephones and delivers accurate and timely messages. Reviews and revises monthly proformas; prepares correspondence for each and submits revised proformas and drafts letters to lawyer for approval; submits to accounting department for final invoices; mails/emails/e-submits specific invoices to clients. Occasionally, inputs attorney time as needed utilizing the Firm’s time entry software. Interacts with clients, vendors, attorneys, and staff to maintain good relations. Maintains workstation and surrounding area which may require lifting, squatting, kneeling, or bending. Closes files per lawyer requests in Firm software, currently NBI. Reconciles and submits travel, client development, and client expenses for reimbursement through Chrome River and reconciles AMEX statements for all assignments. Other projects as assigned by the Partner in Charge and Office Administrator. Qualifications: High School Diploma required; Some college and/or PLS Certification desirable. At least three years of related office experience that is directly related to the duties and responsibilities specified. Knowledge of legal terminology and procedures. Ability to gather data, compile information and prepare reports. Strong organizational and records management skills. Ability to communicate effectively and with tact and diplomacy, both orally and in writing. Ability to maintain confidentiality of all information. Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community. Advanced computer and software application skills. Proficiency with Microsoft products, including Word, Outlook, Excel, and Power Point is required. Proficiency with FileSite document management is a plus. Proficiency with e-filing in federal and state courts is desired. Ability to proofread typed material for grammatical, typographical or spelling errors. Ability to organize and prioritize numerous tasks and complete them under time restraints. Must be able to work at a computer for considerable periods of time. Position is full-time and requires a five-day workweek and standard hours as outlined in the firm policy manual. Work frequently requires more than the regularly scheduled 37.5 hours per week to perform the essential duties of the position. Extent of Contact (Within and outside the Firm) Extensive daily contacts with lawyers, staff, and colleagues in local office as well as Firmwide. Moderate to high degree of contact with clients and lawyers with other firms. Occasional contact with vendors, legal associations, and publications. Physical Demands Moderate physical activity and must be able to work at a computer for considerable periods of time. On occasion, may have to lift and carry file folders weighing up to 20 pounds. Position requires some telephone use. Must be able to lift, squat, kneel and bend. Working Condition and Environment Work is normally performed in a typical interior/office work environment. This position is a full-time position requiring a 5-day work week and standard hours as outlined in the firm policy manual. Additional hours will be required when necessary to meet established deadlines or stay current with occasional peaks in workload. This role may be hybrid and will require a minimum of four days per week (or at least 80%) present in the office, and up to one day per week (20%) may be performed remotely. Must be available to work overtime, including weekend hours, when necessary to meet established deadlines or stay current with occasional peaks in workload. Must be willing to change regular work schedule to meet the needs of the Firm. Must be able to perform essential duties of the position with time constraints and frequent interruptions. Baker Botts is committed to cultivating a culture where our attorneys and staff thrive professionally and personally. We are proud to offer a comprehensive benefits program designed to support and enhance the overall wellbeing of our employees and their families. Baker Botts L.L.P. is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, gender, sex, age, religion, creed, national origin, citizenship, marital status, sexual orientation, disability, medical condition, military and veteran status, gender identity or expression, genetic information or any other basis protected by federal, state, or local law.

Posted 1 week ago

Witherite Law Group logo

Legal Receptionist

Witherite Law GroupDallas, Texas
Witherite Law Group (WLG) is a personal injury law firm specializing in motor vehicle accidents. Our vision is to improve the life of each person we serve. Whether it is for our employees, our clients, or our community, WLG puts people first, provides unmatched expertise, and displays integrity in every situation. Our attorneys and staff are committed to helping injured clients get the care and service they deserve. We take care of the complex legal work so that our clients can focus on recovery and getting their lives back. We are determined to help our clients get the settlement they deserve, and we will be by our client’s side every step of the way. This firm is a Top 100 Places to Work recipient and a National Top Workplace honoree. We are proud of these achievements and honored to be among this prestigious list of companies. Our culture is special. But you can’t just take our word for it...apply today and join the WLG family. Position Summary: As a Receptionist, you'll play a pivotal role in creating a welcoming atmosphere, ensuring seamless communication, and maintaining the efficiency of our operations. Be part of a dynamic environment where your enthusiasm and dedication contribute to our success story. If you're passionate about delivering exceptional service and being an integral part of a forward-thinking legal team that values people, expertise, and integrity, we invite you to explore the opportunities with us at Witherite Law Group. Key Responsibilities : Engaging Communication: Handle a high volume of incoming calls with grace and warmth, ensuring every interaction reflects our commitment to courtesy and professionalism. Efficient Coordination: Direct calls to the appropriate team member or department promptly and accurately, ensuring seamless communication flow. Welcoming Presence: Greet guests and colleagues with enthusiasm and a helpful attitude, providing assistance and guidance when needed. Reliability and Dedication: Demonstrate unwavering commitment to the team, consistently going above and beyond expectations to support colleagues and operations. Team Collaboration: Foster a cooperative and supportive team atmosphere at the front desk, contributing to a positive work environment. Facilities Management: Maintain designated areas, ensuring cleanliness, organization, and adequate supplies across various spaces including reception, conference rooms, break rooms, and restrooms. Proactive Oversight: Identify and communicate any operational deficiencies or requirements to management promptly, contributing to a smooth-running workplace. Inventory Management: Take charge of office supply orders and maintain a well-stocked supply closet, including breakroom essentials, ensuring seamless office operations. Logistics Coordination: Manage mail distribution, pickups, and processing, ensuring timely delivery and organization. Event Support: Assist in setting up and maintaining conference rooms, contributing to a professional and organized environment for meetings and events. Qualifications: Effective verbal communication and customer service skills Minimum of 2 years (preferred) front desk and clerical experience Previous experience working for a plaintiff’s personal injury law firm a plus Excellent organizational skills, outstanding attention to detail, and multi-tasking abilities Professional appearance and behavior A positive attitude toward clients and co-workers is essential Strong knowledge of Microsoft Office Suite and ability to quickly learn additional software Excellent communication and interpersonal skills Proven reliability and commitment to exceptional service Ability to thrive in a dynamic, fast-paced environment High School diploma or GED Physical Requirements : Office environment with normal business hours necessary to satisfactorily perform job functions. Stationary Position – Must be able to remain in a stationary position up to 50% of the time. Move or Traverse – This position needs to occasionally move about inside the office to access file cabinets, meeting rooms, office machinery, etc. May occasionally ascends/descends the stairs to get to other floors, cafeteria and parking area. Dexterity – constantly operates a computer and other office machinery such as a copy machine/printer. Move, Transport, Position, Put, Install, Remove- Occasionally moves supplies weighing up to 10 pounds for various presentation and event needs. Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information- The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations. Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess- The ability to observe details at close range (within a few feet of the observer). Benefits and Perks: Medical, dental, vision Company paid Life and AD&D Insurance Company Paid STD (with no waiting period) and LTD Insurance Option to purchase additional Life and AD&D Insurance Voluntary Critical Illness, Accident, and Hospital Indemnity Coverage 401(k) with company contributions Paid Time Off 10 Company Holidays Tuition Reimbursement Please note that this job description is intended to outline the primary duties of the role and is not intended to be an exhaustive list. The job description is subject to change with or without prior notice, and that a reasonable accommodation may be requested to perform the essential functions of the job. WLG and its affiliated companies provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. WLG and its affiliated companies participate in E-Verify. For additional information please review the E-Verify Participation Poster and Right to Work Poster from the Department of Homeland Security.

Posted 5 days ago

OpenAI logo

Senior Legal Counsel, Patents

OpenAISan Francisco, California
About the Role We are seeking a Senior Patent Counsel to help shape and scale our patent development program as we continue to innovate rapidly. We’re looking for someone with deep technical experience, particularly in hardware patent prosecution and strategy, who is detail-oriented, highly organized, and thrives in a fast paced environment. You’ll partner closely with world-class engineers and product leaders, ensuring our most important hardware innovations are protected and aligned with business priorities. This role is based in San Francisco, CA . We use a hybrid work model of 3 days in the office per week and offer relocation assistance to new employees. In this role, you will: Lead patent portfolio development for hardware and related activities, including proactive invention identification, application preparation, and prosecution. Partner closely with engineering, product, and design teams to identify strategic hardware innovations and craft high-value patent filings. Manage outside counsel activities related to both hardware and software patent prosecution. Develop and execute patent strategy for hardware systems, aligning IP protection with business and technical priorities. Help scale patent development processes to support rapid growth. We’re looking for someone with: 7+ years of patent prosecution experience, with significant expertise in hardware technologies (e.g., circuits, processors, sensors, mechanical systems, or AI hardware). BS or graduate degree in electrical engineering, computer engineering, or related hardware-focused field (advanced degree preferred). JD and admitted to a state bar. U.S. Patent and Trademark Office registration. Proven ability to develop patent strategy for hardware platforms, from invention harvesting to portfolio shaping. Strong technical background; AI or software experience a plus. Experience drafting and prosecuting both hardware and software patent applications. Experience counseling engineering teams and cross-functional partners on IP strategy. Ability to identify broader IP issues, such as licensing or trade secrets, for appropriate escalation or counseling. Detail-oriented, with exceptional organizational and project management skills. Excellent writing and communication skills. Prior in-house experience managing a patent portfolio is a plus. Nice to have: Experience with IP licensing, open source, or other complementary IP disciplines. About OpenAI OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we must encompass and value the many different perspectives, voices, and experiences that form the full spectrum of humanity. We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other applicable legally protected characteristic. For additional information, please see OpenAI’s Affirmative Action and Equal Employment Opportunity Policy Statement . Background checks for applicants will be administered in accordance with applicable law, and qualified applicants with arrest or conviction records will be considered for employment consistent with those laws, including the San Francisco Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, for US-based candidates. For unincorporated Los Angeles County workers: we reasonably believe that criminal history may have a direct, adverse and negative relationship with the following job duties, potentially resulting in the withdrawal of a conditional offer of employment: protect computer hardware entrusted to you from theft, loss or damage; return all computer hardware in your possession (including the data contained therein) upon termination of employment or end of assignment; and maintain the confidentiality of proprietary, confidential, and non-public information. In addition, job duties require access to secure and protected information technology systems and related data security obligations. To notify OpenAI that you believe this job posting is non-compliant, please submit a report through this form . No response will be provided to inquiries unrelated to job posting compliance. We are committed to providing reasonable accommodations to applicants with disabilities, and requests can be made via this link . OpenAI Global Applicant Privacy Policy At OpenAI, we believe artificial intelligence has the potential to help people solve immense global challenges, and we want the upside of AI to be widely shared. Join us in shaping the future of technology.

Posted 30+ days ago

Ballard Spahr logo

Legal Support Assistant

Ballard SpahrPortland, Oregon

$52,000 - $62,000 / year

Department: Litigation About Us: Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth. We have an exciting opportunity available in our Portland office for a Legal Support Assistant to support our legal administrative assistants (LAAs). The selected individuals will provide support with document production, accounting and billing functions, new matters, client file organization, records management, and closing transactions. Candidates considered must be able to work well both independently and within a team and have demonstrated experience maintaining high-quality work products in a fast-paced environment. This full-time position is 5 days a week in the office. The selected individual will work within a team of LAAs, sharing overflow responsibility and support to all timekeepers assigned to the team. Incumbents in this role are integral members of the firm’s legal administrative support team. As Legal Support Assistants (LSAs), they work collaboratively within the firm’s workflow management system, providing essential task support under the supervision of Legal Administrative Assistants (LAAs) and fee earners. Success in the position requires strong administrative skills, sound judgment, and the ability to take initiative. LSAs must also demonstrate flexibility, adapting quickly to shifting priorities and daily workflow demands to ensure seamless support for the firm’s legal operations. Why Join Us? Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership. Professional Development: Take advantage of continuous learning opportunities and avenues for career growth. Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds. Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service. Your Role: As a Legal Support Assistant, you will assist with general and legal administrative responsibilities such as: Preparing, formatting, and editing correspondence and documents Processing incoming and outgoing mail and deliveries (scan/route) Copy/print, label, and assemble binders/files Maintain office space and equipment Filing documents manually and electronically Entering time and preparing and submitting expense reports What We’re Looking For: Growt h Mindset: Self-motivated with a passion for continuous learning and problem-solving. Communication: Strong verbal and written communication abilities. Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently. Required Experience: A high school diploma or equivalent is required, a college degree is a plus, and prior law firm or professional services experience is preferred. Candidates should be comfortable working in a large professional environment and have working knowledge of the firm’s computer applications, document management system, and Microsoft Office, particularly with Word, Excel, and Outlook. Excellent technical, interpersonal, communication, and organizational skills are essential to be successful in this position. The salary range for this position is from $52,000 to $62,000, which reflects the Firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors, such as the candidate’s experience and qualifications. Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm’s website. Ready to Grow with Us? If you are ready to play a vital role in the Firm’s success, we encourage you to apply and be a part of our commitment to excellence. At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply. Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law. The firm is not accepting resumes from search firms for this position.

Posted 2 weeks ago

U logo

Vice President, Business & Legal Affairs

Universal MusicSanta Monica, California

$88,500 - $221,351 / year

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world. How We LEAD: The VP, Business & Legal Affairs will serve as a senior legal and strategic advisor across the organization, guiding UMG through complex corporate, strategic, and financial transactions. In this role, you will partner closely with executive leadership and cross-functional teams to support mergers and acquisitions, joint ventures, investment activity, and financing initiatives, while shaping governance practices and driving best-in-class legal processes. Bringing strong transactional judgment and a business-forward mindset, the VP will help anticipate risk, craft scalable frameworks, and navigate evolving domestic and international legal landscapes. This role is central to advancing UMG’s long-term growth, ensuring that corporate initiatives are executed with precision, insight, and strategic alignment. How You'll CREATE: Provides legal support and leadership for (i) corporate transactions including mergers, acquisitions, and divestitures, (ii) strategic transactions including joint ventures and private equity investments and other commercial arrangements, (iii) financial transactions including credit facilities and debt offerings and (iv) corporate governance and public company matters. Assists with development, maintenance and administration of standard forms, policies and procedures relating to various corporate, strategic and finance transactional matters. Coordinates legal due diligence and disclosures relating to corporate, strategic, and finance transactions. Works collaboratively and creatively with cross-functional corporate team and business units and provides broad spectrum legal support in identifying and mitigating risk issues relating to corporate, strategic, and finance transactions. Reviews, analyzes and keeps current on domestic and international legal developments relevant to areas of responsibility. Bring Your VIBE: Juris Doctor from ABA-accredited law school and Bachelor’s degree from accredited college or university. 5-7 years of experience handling transactional matters as a lawyer practicing in a law firm and/or in the legal department of a public or private company. Preferred Additional Skills: Law Firm or in-house experience relating to M&A, Finance, and/or Venture Capital Investments gained at a top law firm, or Fortune 500 in-house legal department. Problem solver oriented towards finding practical solutions and providing practical guidance. Strong oral and written communication, presentation, training, organizational, and teamwork skills. Self-motivated, detail-oriented, adaptable, innovative and able to provide high-quality and timely work product. The ability to manage a large number and variety of projects, working independently and often in an ambiguous environment utilizing sound and practical business judgment as well as common sense. Embraces a strategic, proactive approach in supporting organizational priorities by identifying, actively pursuing, and closing issues affecting the business. Reliable partner to internal clients, solutions orientated and comfortable interfacing with executive management. Perks Playlist: Join an entrepreneurial, global organization where authenticity, boldness, creativity, connection, drive, and insight aren’t just values—they’re how we work every day. Here are some of the ways we support you along the way (and just a few of the benefits we offer): Comprehensive medical, dental, and vision coverage Including 100% coverage for out-patient in-network mental health services Fertility coverage for eligible medical plan participants Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year) Student Loan Repayment Assistance and Tuition Reimbursement 401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution A variety of ways to prioritize much-needed time away from work including: Flexible Paid Time Off (PTO) for exempt employees 3-weeks PTO for non-exempt employees 2-weeks paid Winter Break 10 Company Holidays (including Juneteenth and Wellbeing Day) Summer Fridays (between Memorial Day and Labor Day) Generous paid parental leave for every type of parent Check out our full overview of benefits on the Perks Playlist page of the career site. Disclaimer: This job description only provides an overview of job responsibilities that are subject to change. Universal Music Group is an Equal Opportunity Employer We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah. For more information, please click on the following links. E-Verify Participation Poster: English / Spanish E-Verify Right to Work Poster: English | Spanish Job Category: Business & Legal Affairs Salary Range: $88,500-$221,351 The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.

Posted 1 week ago

Estaff logo

Legal Practice Administrative Assistant

EstaffChicago, Illinois

$95,000 - $110,000 / year

Benefits: 401(k) 401(k) matching Bonus based on performance Company parties Competitive salary Dental insurance Free food & snacks Health insurance Paid time off Training & development Tuition assistance Vision insurance Wellness resources Administrative Support: Processes conflict checks and New Client/New Matter forms (KENI); enters attorney time (Carpe Diem); processes expense reports (Chrome River); receives, places, and screens telephone calls; schedules conference calls (Inter-Call); coordinates and schedules travel arrangements through web-based application; calendar management (Outlook Calendars). Conducts internet research as directed by attorneys. Interacts on a daily basis with departments within the Firm to facilitate highest possible legal support to assignments and clients, including Accounting (check requests); General Services (mail, FedEx, UPS, messengers); Conference Center (scheduling/arranging meetings and requested accommodations); Calendar Court Services; Reprographics Department; Digital Services, etc. File Maintenance: Establishes and maintains paper and electronic files in compliance with current Firm policies utilizing the Firm’s LegalKEY system and Document Management System. Customer/Client Service and Teamwork: Provides assistance to other legal secretaries within assigned teams whenever necessary to meet Firm and client needs; organizes and prioritizes workload so as to most efficiently enable and facilitate team effort to accomplish Firm and client goals. Fosters professional, cooperative and supportive relationships with peers, superiors and clients. Anticipates and identifies clients’/colleagues’ current and future needs. Shares information and offers ideas and solutions in a team environment. Professional Demeanor: Exhibits professionalism by recognizing and adhering to all Firm policies, including attendance guidelines, dress code, security measures, and confidentiality requirements. Maintains positive, professional, courteous and flexible demeanor when dealing with clients and colleagues. Performs complex legal secretarial activities which may be highly confidential and sensitive, and require discretion and diplomacy. Qualifications & Requirements The ability to work the core business hours as is mandated for the office to which applicant is applying to, with flexibility for overtime, as required. Must have 5+ years of legal secretarial or relevant work experience. Advanced proficiency in MS Word and formatting documents, Adobe Acrobat DC, PowerPoint and Excel experience are also strongly preferred. Flexible work from home options available. Compensación: $95,000.00 - $110,000.00 per year About Jill DeSena Shook For over 14 years, Jill has excelled in the recruiting industry. Both temporary and full-time placements have consistently set her sales into the multi-million dollar level. Jill’s clients are a diverse mix of global law firms; fortune 500 companies, financial institutions, international luxury hotels, fashion houses, textile factories, and media corporations. She earned her Bachelor of Arts at Hofstra University and is currently recruiting in the New York metropolitan area.

Posted 1 day ago

M logo

Legal Assistant

Mandarich Law Group, LLPChicago, Illinois
Description Mandarich Law Group, LLP is a leading debt collection law firm with offices located in multiple states. We are currently recruiting for a Legal Assistant for our Chicago, IL office. This a full-time, In-office, non-exempt position. Base schedule is Monday thru Friday 8AM to 5PM, in-office. Interested applicants: We require a completed employment application and resume. What You'll Do: Provide administrative support to attorneys and legal team, including document preparation, filing, and general office tasks. Manage and organize legal documents, ensuring compliance with regulations and confidentiality standards. Requirements Bachelor’s degree in business administration, Legal Studies, or a related field (preferred). Prior law firm experience-preferred Basic knowledge of civil litigation Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and legal management software (i.e. JST preferred) Benefits Competitive Base Salary $19-$23 HR DOE Medical, Dental, and Vision coverage; 401K plan with company match Long and Short Term Disability Coverage Company-pad Life Insurance PTO Paid Parental Leave Opportunities for advancement and professional development Convenient West Loop location, close to the CTA, Metra, Divvy, and major freeways Onsite Gym

Posted 30+ days ago

O logo

Legal Assistant

Occidental PetroleumHouston, Texas
Oxy is an international energy company with assets primarily in the United States, the Middle East and North Africa. We are one of the largest oil and gas producers in the U.S., including a leading producer in the Permian and DJ basins, and offshore Gulf of Mexico. Our midstream and marketing segment provides flow assurance and maximizes the value of our oil and gas. Our chemical subsidiary OxyChem manufactures the building blocks for life-enhancing products. Our Oxy Low Carbon Ventures subsidiary is advancing leading-edge technologies and business solutions that economically grow our business while reducing emissions. We are committed to using our global leadership in carbon management to advance a lower-carbon world. Visit oxy.com for more information. Occidental strives to attract and retain talented employees by investing in their professional development and providing rewarding opportunities for personal growth. Our goal is to meet the highest employer standards by ensuring the health and safety of our employees, protecting the environment and positively impacting our communities where we do business. We are seeking a Legal and Ethics & Compliance Assistant to join Oxy's Legal Team! Our greatest asset has been and will continue to be our people. We are looking for an experienced and motivated individual to join Oxy in the position of Legal and Ethics & Compliance Assistant within our Legal Department based in Houston, Texas. This role will report directly to the Director of Ethics & Compliance and will support two teams of lawyers and professionals: the Ethics & Compliance Team and the Onshore Oil & Gas Legal Team. We are looking for a self-starter who will take on projects and independently manage them as a member of the team(s). Legal / Compliance Responsibilities Provide document management and coordination of legal and compliance materials Schedule and assist with the organization of compliance training sessions, including recording of training attendance in Learning Management System Manage compliance related mailboxes Customize and pull reports from various internal compliance databases Maintain and update gifts & hospitality records Coordinate gifts & hospitality workflow updates Input compliance track requests into internal gifts & hospitality system Maintain compliance training and other compliance records, as required Create legal matters and maintain engagement letters Coordinate legal library book updates Communicate skillfully, in both written and oral communications, with team members, outside counsel, and personnel in other company business units and departments Handle confidential information with discretion and sound judgment General Administrative Responsibilities: Provide professional administrative and clerical support for attorneys, including processing and proofreading correspondence, memoranda, reports, agreements, exhibits, and other business documents Create and maintain spreadsheets, databases, and reports Perform general office duties such as document control, both electronic and hard copy; maintaining shared Microsoft Teams workspaces; managing the office supplies and equipment required for legal and regulatory compliance department personnel Create and maintain SharePoint sites Schedule meetings, make travel arrangements, and assist with expense reports Maintain team PTO calendar Document meetings, including if requested by taking meeting notes Provide document research and retrieval support to the business Required Qualifications: Minimum of 5 years’ experience as a legal assistant or other position in support of a corporate law department, law firm and/or anti-corruption compliance department Expert (with the ability to train others) in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint) Extensive SharePoint and database management experience Ability to learn and manage various types of document or data management systems Exceptional organizational skills and attention to detail Able to work productively in a team environment Self-starter who can manage multiple projects and meet deadlines Strong time management and problem-solving skills Excellent written and oral communication skills Able to work overtime, as needed Desired Qualifications: Bachelor’s Degree strongly preferred. Experience with Power BI, Onit, SAP, Bizagi, Slido, iManage or other compliance and legal systems a plus Experience or interest in AI technologies used in Legal Departments a plus Additional Notes: Relocation: Will not be offered at this time Occidental does not offer sponsorship of employment-based nonimmigrant visa petitions for this role Occidental Petroleum Corporation is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, marital status, political preference, sexual orientation, gender identity, national origin, protected veteran status, or disability status. Recruitment Fraud It has come to our attention various individuals and/or organizations are contacting people falsely pretending to recruit on behalf of Oxy. Please be aware that these recruiting scams and communications do not originate nor are they associated with our recruitment process. All Oxy job postings and offers will require a completed application through our company website. Oxy does not charge a fee at any stage of the recruiting process. We will never: Ask you to pay for applications, interviews, meetings, processing, training or for any other fees Use recruiting or placement agencies that charge candidates an advance fee of any kind or • Request personal information such as passport and bank account details at an early stage of our recruitment process. We recommend against responding to unsolicited business propositions or offers from people you don't know. Do not disclose your personal or financial details. If you believe you have been the victim of a recruiting scam, please contact your local police department. All qualified applicants will receive consideration for employment without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.

Posted 5 days ago

S logo

Litigation Legal Administrative Assistant

Snell & Wilmer Business Professional OpeningsTucson, Arizona
For Applicants Residing in California: Snell & Wilmer takes the privacy of the personal information that we collect from you during the employment application process seriously. In compliance with California’s ConsumerProtection Act (“CCPA”), we are providing you with our Privacy Notice for California Residents and our general Privacy Policy. As required by the CCPA, our notice describes the categories of personal information we collect (or may collect) from you as well as our use and disclosure of that personal information. Please review this Notice and our Privacy Policy.By providing your personal information to as part of the recruitment or application process, you consent to the collection, use and disclosure of your personal information by Snell & Wilmer consistent with this Notice. By clicking “consent” or “I accept”, you acknowledge that you read and agree to Snell and Wilmer L.L.P.:Privacy Policy and Privacy Notice for California Residents located at https://www.swlaw.com/legal/privacy-policy . Litigation Legal Administrative Assistant Details: We currently have an opening for a Legal Administrative Assistant within our Litigation Practice Group in our Tucson office. Under general supervision, this role supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to assigned attorneys, paralegals, or other timekeepers. The position operates within a team-oriented environment, emphasizing collaboration and cooperation among team members. The ideal candidate will possess at least 2 years of relevant experience. Specifically, we are looking for individuals who have experience in litigation and bankruptcy practice areas, demonstrating a strong foundation in legal practices and procedures related to these fields. The hours for this position are from 8:30 a.m. to 5:00 p.m., Monday through Friday. Position responsibilities include, but are not limited to the following: Legal Administrative Support Open and maintain client files (paper and electronic) in accordance with firm guidelines. Process and track legal work, ensuring all deadlines are recorded and met. Prepare legal documents for e-filing and submission to courts and administrative agencies. Demonstrate proficient knowledge and experience using Arizona Courts E-Filing, Federal courts e-filing systems, and PACER. Assist in preparing for court hearings, depositions, mediations, and arbitrations, including scheduling and calendaring deadlines. Coordinate attorney calendars, appointments, meetings, and travel arrangements. Client & Attorney Support Respond to telephone inquiries and client needs with professionalism and efficiency. Anticipate attorney needs to support seamless workflow and time management. Document Handling Process incoming/outgoing mail and arrange special deliveries through Office Services as needed. Proofread documents for grammar, formatting, punctuation, and content accuracy to uphold the firm’s quality standards. Learn and apply firm policies and procedures to ensure compliance with legal and organizational requirements. Billing & Timekeeping Coordinate the client billing process, troubleshoot issues with the billing department, and ensure timely invoicing. Accurately record billable and non-billable time for effective service tracking and reporting. Technology & Software Proficiency Demonstrate advanced proficiency in Microsoft Word, Excel, and PowerPoint for document creation, data management, and presentations. Utilize document management systems for task creation, document uploads, and email communication. Communication & Collaboration Listen actively, follow instructions, and accept feedback to support effective communication and continuous improvement. Foster strong working relationships with attorneys, staff, and clients to promote a positive and collaborative work environment. Serve as a mentor to new staff, providing guidance on firm processes and practice area procedures. Exhibit flexibility to work outside standard business hours as needed to meet deadlines and support urgent legal matters. Independent Work & Time Management Work independently with initiative, accountability, and reliability. Manage tasks in a fast-paced environment, meeting deadlines while maintaining high-quality standards. Organize and prioritize assignments effectively, including delegating when appropriate. Experience and Qualifications: At least 2 years of experience as a legal administrative assistant, with proven expertise in supporting both litigation and bankruptcy practice within a mid-size law firm. Comprehensive knowledge of Arizona court procedures, including state, federal, and appellate levels, with a strong emphasis on e-filing procedures. Ability and willingness to learn and handle filings in other jurisdictions as needed, including mastering applicable local rules and electronic filing systems outside Arizona. Exceptional proofreading and editing skills, with a keen eye for detail in all written communications. Proficiency in Microsoft Office applications (Excel, Word, OneNote, and Outlook) and experience with document management systems. Demonstrated ability to work independently and within a team, showing reliability and the capacity to juggle multiple tasks effectively. Excellent interpersonal skills to develop and maintain effective working relationships with all levels of staff and clients. This position requires the employee to work in a professional office environment with some ability to work from home. Snell & Wilmer offers a competitive performance-based compensation and a generous benefits package starting on your first day. The benefits package includes medical, dental, vision, disability, life insurance, 401K/profit sharing, paid holidays, tuition reimbursement and paid time off including vacation time, personal time, and sick time where appropriate. Snell & Wilmer values the principles of Diversity, Inclusion, and Belonging . We are an Equal Employment Opportunity employer.

Posted 30+ days ago

F logo

Legal Assistant - Real Estate Title

Flowers Title CompaniesTyler, Texas
Job Title: Legal Assistant – Real Estate & Title Documentation Location: Tyler, Texas (On-site) Position Type: Full-Time Position Summary The Legal Assistant supports attorneys, escrow officers, and title professionals by preparing, organizing, and reviewing legal and real estate documents for residential and commercial transactions. This role requires strong attention to detail, knowledge of Texas real estate practices, and the ability to communicate effectively with clients, lenders, and internal team members. The Legal Assistant ensures all documentation is accurate, compliant, and delivered on schedule to support smooth and timely closings. Key Responsibilities Prepare and assist in drafting legal and title-related documents including: Deeds, affidavits, powers of attorney, subordination agreements Promissory notes, deeds of trust, releases, and related instruments Closing documents such as settlement statements and title packets Review legal descriptions, vesting, property details, and lender requirements for accuracy. Assist attorneys and escrow officers with file management and document organization. Coordinate with clients, lenders, real estate agents, and internal staff to gather missing information or correct documentation. Maintain and update case and transaction files in digital and physical formats. Assist with scheduling signings, coordinating notarization, and preparing execution packets. Support post-closing tasks including recording, returning originals, and preparing for final policy issuance. Ensure all work complies with Texas title insurance regulations, RESPA, CFPB, TREC guidelines, and office procedures. Provide professional communication and exceptional customer service throughout the transaction process. Required Qualifications 1–3 years’ experience as a Legal Assistant, Title Assistant, Escrow Assistant, or Paralegal in a title company or law firm. Working knowledge of Texas real estate documents and title processes. Strong organizational skills and exceptional attention to detail. Proficiency in title or legal software such as SoftPro, RamQuest, ResWare, Qualia , or similar platforms. Strong written and verbal communication skills. Ability to manage a fast-paced environment and handle multiple deadlines. High degree of professionalism, discretion, and confidentiality. Preferred Qualifications Experience supporting attorneys in real estate or transactional law. Familiarity with both residential and commercial closing processes. Texas Notary Public certification (or willing to obtain). Experience preparing documents for complex or multi-parcel transactions. Core Competencies Detail-oriented & accuracy-driven Professional communication Time management & prioritization Problem-solving & initiative High ethical standards & confidentiality Team-oriented mindset Compensation & Benefits Competitive salary based on experience Health, dental, vision, retirement plans Paid time off and holidays Training and professional development opportunities

Posted 2 weeks ago

S logo

Legal Technologist

Simpson Thacher & BartlettLos Angeles, New York

$115,000 - $150,000 / year

The Legal Technologist plays a key role in supporting and configuring legal technology tools that drive efficiency, innovation, and client value across the firm. Working within the Practice Solutions team, this role combines technical configuration skills with a strong understanding of legal workflows to ensure that tools are optimized for attorney and staff use. The ideal candidate will have hands-on experience administering, supporting and configuring a variety of legal technologies, as well as experience working directly with attorneys in a legal department or law firm setting. Responsibilities Technology Configuration & Administration Configure, customize, and maintain legal technology and genAI solutions (e.g. document and workflow automation systems, client collaboration portals and eDiscovery platforms). Design and build templates, forms, workflows, rule sets, and user interfaces in support of legal practice needs. Translate business and legal requirements into system configurations and workflows. Conduct testing and QA for platform updates, enhancements, or integrations. Technical Support & Maintenance Provide technical support and troubleshooting for legal technology tools and systems. Serve as a system administrator or power user for key platforms, managing user permissions, troubleshooting issues, and coordinating with vendors and IT as needed. Ensure ongoing maintenance, updates, and optimization of systems. Document configurations, standards, and change management processes. Stakeholder Collaboration & Training Collaborate with attorneys and paralegals to identify and address technological needs and challenges. Train users on use of tools and provide basic end-user support for "how to" questions. Innovation & Continuous Improvement Stay informed of emerging trends in legal technology, automation, AI, and digital transformation. Proactively suggest improvements to processes and tools that support client delivery and internal efficiency. Other duties as assigned. Education Bachelor’s degree – required Agile or Scrum certification is a plus Skills & Experience 3–5+ years of experience in a legal technologist, configuration engineer, legal operations, or legal IT role. Hands-on experience configuring at least two legal tech platforms (e.g., Relativity One, HighQ, eBrevia, Avvoka, Opus 2). Proficient with Microsoft 365 services, including Exchange Online, SharePoint Online, and Teams. Basic to intermediate experience with Power Platform (Power Apps, Power Automate). Project management skills with ability to multi-task among multiple time-sensitive matters Working knowledge of industry standard tools related to handling and processing ESI for document review and production Ability to parse and edit industry standard load files associated with e-discovery and document review platforms Strong technical skills including: Data mapping, form design, field logic, workflow and process automation, user interface configuration, testing and QA best practices Familiarity with APIs, scripting, or low-code/no-code tools is a plus. Candidate must be a self-starter and have excellent analytical, communication, and organizational skills. Excellent ability to write product documentation, e.g., user stories, training materials, and/or release notes. Excellent verbal & written communication skills and the ability to interact professionally with a diverse group of executives, managers, and subject matter experts. Adapt well to changing priorities and maintain composure during stressful situations due to workload and/or deadlines. Ability to respond to situations as they arise with minimal supervision. Detail-oriented with strong problem-solving ability. Experience working both independently and in a team oriented, collaborative environment. Salary Information NY Only: The estimated base salary range for this position is $115,000 to $150,000 at the time of posting. The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is exempt meaning it is not overtime pay eligible. Simpson Thacher will not sponsor applicants for work visas for this position. Simpson Thacher will not sponsor applicants for work visas for this position. Privacy Notice For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https://www.stblaw.com/other/privacy-notice . Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment. #LI-Hybrid

Posted 30+ days ago

Danaher logo

Director, Human Resources Business Partner - Legal and Employee Relations

DanaherVista, California

$185,000 - $205,000 / year

Bring more to life. Are you ready to accelerate your potential and make a real difference within life sciences, diagnostics and biotechnology? At Leica Biosystems, one of Danaher’s 15+ operating companies, our work saves lives—and we’re all united by a shared commitment to innovate for tangible impact. You’ll thrive in a culture of belonging where you and your unique viewpoint matter. And by harnessing Danaher’s system of continuous improvement, you help turn ideas into impact – innovating at the speed of life. At Leica Biosystems, we’re not just shaping the future of cancer diagnostics — we’re transforming lives. Our mission of “Advancing Cancer Diagnostics, Improving Lives” is the driving force behind everything we do. As a global leader with the most comprehensive portfolio spanning from biopsy to diagnosis, we empower clinicians with innovative, reliable solutions so they can give patients timely, accurate answers when they need them most. When you join Leica Biosystems, you’re not just taking a job; you’re becoming part of a passionate team that knows every moment matters when it comes to cancer. You’ll help develop diagnostic solutions that turn anxiety into answers, and aid the acceleration of next-generation, life-changing therapies. Surrounded by a diverse and collaborative global community, you’ll be inspired each day to stretch, grow, and make an impact. Learn about the Danaher Business System which makes everything possible. Leica Biosystems is a global leader in cancer diagnostics, committed to advancing diagnostic confidence and improving lives. Reporting directly to the VP, Human Resources for Leica Biosystems, the Director, Human Resources Business Partner - Legal and Employee Relations serves as a strategic and hands-on partner to business leaders within the Legal organization while focusing exclusively on three critical areas: employee relations, U.S. visa and immigration management, and business continuity and compliance. This role ensures a fair, legally sound, and consistent approach to employee matters, supports the organization’s immigration strategy, and drives HR compliance and risk mitigation efforts. This role will be located onsite in Vista, California. In this role you will have the opportunity to: HR Business Partner: Act as strategic business partner to the operating company’s Legal organization. Accommodations and Leaves of Absence: Act as strategic liaison for accommodations, leaves of absence, and workers’ compensation, ensuring decisions are compliant and aligned with Employee Relations EHS teams, while providing holistic analysis and review to mitigate business impact. Employee Relations: Serve as the global lead for employee relations, acting as the primary contact for conflict resolution, investigations, and performance management guidance; oversee the internal labor relations system to ensure secure access, training, and compliance; and coordinate with regional HR Business Partners to align and share best practices across diverse local approaches. Legal Business Case Management: Support organizational design initiatives by coordinating requested alignment of corporate legal resources, ensuring employee relations implications are considered in structural changes. U.S. Visa, Immigration Management, and Compliance: Manage U.S. work visa processes, including sponsorships, renewals, and compliance, while ensuring accurate documentation and audit readiness. Act as liaison for employees, managers, and attorneys, and support HR business continuity through workforce contingency planning. The essential requirements of the job include: Bachelor’s degree in Human Resources, Business Administration, or related field; Master’s preferred. 5+ years of HR experience with a strong focus on employee relations and compliance. Human Resources & Compliance Expertise: Proven experience managing U.S. immigration and visa processes, implementing HR practices aligned with U.S. employment law, and navigating California employment regulations. Leadership & Collaboration: Skilled at operating in highly matrixed environments, building strong relationships across multiple business units and stakeholders, and driving initiatives with minimal oversight. Professional Skills: Exceptional communication, problem-solving, and interpersonal abilities; adept at handling sensitive matters with discretion and professionalism while maintaining accountability and independence. Travel, Motor Vehicle Record & Physical/Environment Requirements: Ability to travel – 20%, inclusive of domestic and international #LI-KW4 The annual salary range for this role is $185,000 - $205,000. This is the range that we in good faith believe is the range of possible compensation for this role at the time of this posting. This range may be modified in the future. This job is also eligible for bonus/incentive pay. We offer comprehensive package of benefits including paid time off, medical/dental/vision insurance and 401(k) to eligible employees. Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law. Join our winning team today. Together, we’ll accelerate the real-life impact of tomorrow’s science and technology. We partner with customers across the globe to help them solve their most complex challenges, architecting solutions that bring the power of science to life. For more information, visit www.danaher.com . Danaher Corporation and all Danaher Companies are committed to equal opportunity regardless of race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law. The U.S. EEO posters are available here . We comply with federal and state disability laws and make reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact:1-202-419-7762 or applyassistance@danaher.com .

Posted 1 week ago

EverDriven logo

Senior Director, Legal Operations, Safety, and Compliance

EverDrivenGreenwood Village, Colorado

$175,000 - $200,000 / year

EverDriven is a rapidly growing, tech-enabled transportation management company, serving some of the most vulnerable children in our community. We exist to ensure that children with special needs receive safe, efficient, and cost- effective transportation to and from school. Our proprietary, best-in-class, technology solutions enable school districts and parents to easily plan, track and adjust each student’s trips, to and from school, and gives the student access to the educational experience they deserve. Every Trip. Every Day. If you’re someone who thrives in a mission forward, fast-paced, technology driven environment, we would love to talk to you about a fulfilling career at EverDriven. Position Summary: EverDriven is seeking a Senior Director, Safety, Legal Operations & Compliance to serve as the company’s central owner of student safety, regulatory compliance, and legal operations. This role is responsible for ensuring that all students are transported safely to and from school each day by translating safety, legal, and regulatory requirements into clear, effective, and low-friction operational practices. The Senior Director will lead EverDriven’s safety oversight framework, regulatory and political compliance programs, contract and MOU review processes, and quarterly audits. This role will also oversee a company-wide transformation of compliance and safety systems, driving more seamless, technology-enabled workflows that support field teams, protect students, and enable scalable growth—while fostering a strong culture of safety, accountability, and continuous improvement. Salary Range: $175,000 - $200,000/year, based on experience + bonus potential Location - Greenwood Village, CO. Hybrid role – 4 days in the office and 1 day remote. Responsibilities: Safety Leadership & Regulatory Compliance Serve as EverDriven’s central owner of student safety, ensuring all students are transported safely to and from school each day while meeting or exceeding all applicable federal, state, and local safety regulations. Establish safety and compliance standards that not only meet regulatory requirements but position EverDriven as an industry leader in safe, reliable student transportation. Monitor evolving safety, education, and transportation regulations and proactively raise EverDriven’s practices ahead of industry norms. Political, Legal & Ethical Compliance Oversee political compliance activities, including tracking, reporting, and filing political contributions, lobbying disclosures, and related requirements. Ensure all political and legal activities are conducted ethically, transparently, and in alignment with EverDriven’s values and risk tolerance. Contract, Legal & Safety Operations Manage contract and MOU review processes, including third-party vendor agreements and school district contracts, with a focus on safety, regulatory compliance, risk mitigation, and operational feasibility. Ensure contractual commitments reinforce EverDriven’s safety standards while supporting efficient, scalable operations. Compliance, Safety Systems & Process Excellence Lead the transformation and modernization of compliance and safety systems to create seamless, technology-enabled workflows that support field teams and operational excellence. Design and implement compliance and safety processes that minimize friction, support consistent execution, and scale with company growth. Translate safety and regulatory requirements into practical, actionable guidance that enables high-quality service delivery. Audits, Risk Management & Continuous Improvement Plan, manage, and execute quarterly compliance and safety audits, ensuring findings are addressed through clear remediation plans and sustained improvements. Use audit outcomes, incident data, and operational feedback to continuously improve safety, compliance, and risk management practices. Team Leadership & Cross-Functional Partnership Lead and develop a team of two compliance specialists, fostering accountability, professional growth, and a strong safety-first mindset. Partner closely with policy, legal, operations, technology, and field leadership to embed safety, compliance, and operational excellence into daily workflows and strategic initiatives. Requirements : 5–7 years of experience in safety, compliance, legal operations, or contract management roles, preferably within regulated or mission-driven industries Juris Doctor (JD) required; CPA or similar credential preferred Demonstrated leadership in regulatory and safety compliance across multiple jurisdictions Proven ability to design and implement safety and compliance programs that exceed regulatory requirements and support operational excellence Strong understanding of how safety and compliance requirements impact field operations and internal teams, with the ability to reduce friction while maintaining rigor Experience leading systems implementations, process transformations, or technology-enabled compliance initiatives Track record of managing audits, risk assessments, and remediation efforts with disciplined follow-through Excellent project management, organizational, and systems-thinking skills Clear, confident communicator capable of translating legal and safety requirements for non-legal, operational audiences Collaborative, accountable leader with high integrity, sound judgment, and a demonstrated commitment to student safety and continuous improvement Benefits Medical, Dental, Vision insurance Virtual Doctor Visits with $0 Co-Pay Life Insurance (company paid) Short Term Disability Insurance (company paid) Long-Term Disability Insurance (company paid) Flexible Time Off (FTO) Paid Holidays Paid Time to Volunteer Flex Spending Account (FSA) 401K Plan (with an awesome employer match!) Employee Assistance Program Employee Discounts Program Since 2006, EverDriven has remained committed to incorporating environmental, social and governance fundamentals into the framework of our internal and external culture. Today, ESG principles are part of the lifeblood of EverDriven and a driving influence that shapes not only our culture but all aspects of our day-to-day operations. We believe ESG principles enable us to more successfully achieve our mission to help every child have an equal opportunity to learn, grow, and succeed. Commitment to Diversity and Inclusion: EverDriven is a mission-centered, action-oriented company that honors diversity and inclusion. Our customers come from all walks of life and so do we. We strive to hire great people from a variety of backgrounds, not just because it’s the right thing to do, but because it makes our cultural health stronger. In turn, our inclusive culture inspires our innovation and fosters a sense of belonging so we can continue to serve the most vulnerable populations with excellence. Commitment to Equal Opportunity: EverDriven is deeply committed to building a workplace where inclusion is not only valued but prioritized. We’re proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, family status, marital status, sexual orientation, national origin, genetics, disability, age, or veteran status, or any other non-merit based or legally protected grounds. Visit our website and learn more about us at www.EverDriven.com #LI-Hybrid

Posted 1 week ago

Protiviti logo

Chicago Legal, Risk and Compliance Intern - 2027

ProtivitiChicago, Illinois

$28 - $38 / hour

JOB REQUISITION Chicago Legal, Risk and Compliance Intern - 2027 LOCATION CHICAGO ADDITIONAL LOCATION(S) JOB DESCRIPTION Are You Ready to Live Something Different with Protiviti? The Protiviti career provides an opportunity to learn, impact, and advance within a collaborative and inclusive culture. We hire curious individuals for whom learning is a passion. By teaming with our clients, we solve the business challenges a dynamic world presents and discover and implement innovative business solutions. We lean into our mission: We Care. We Collaborate. We Deliver. At every level, we champion leaders who live our values. Imagining our work as a journey, integrity guides our way, inclusion moves us forward together, innovation creates new destinations, and our commitment to success empowers us to deliver on our vision to be the most trusted global consulting firm. Are you inspired to make a difference? You've come to the right place. POSITION HIGHLIGHTS Legal, Risk and Compliance interns work with Protiviti’s clients, who are typically among the world’s leading companies. As an intern, you collaborate with the team to deliver client solutions for complex business problems these organizations face. Experience tells us that our future leaders need to be both knowledgeable and deep in an area of expertise but also versatile, having a broad range of capabilities and skill sets to solve today’s complex business problems. That’s why we focus on developing resources across our business, so you gain experience in different industries, grow your technical capabilities, and gain leadership qualities that will ensure your future success. Our culture is grounded in empowerment, teamwork, and problem-solving. At all career levels, we encourage innovation, seeking your ideas and insights. Our people care about one another; they coach, guide, and help each team member to be their very best. When you join our team, you will participate in Liftoff with Protiviti, our award-winning onboarding live-virtual experience with gamification embedded in the delivery. You will also attend The Intern Challenge, an experiential learning course that will help you transition successfully into your role as an intern. Protiviti’s internship is an innovative experience designed to take you on a journey to immerse you in our unique business and culture. Through our internship, you may work across various industries and engage in internal initiatives, all of which will fuel your curiosity, uncover hidden strengths, and prepare you for your career. During the internship, you will get a preview of Foundations, Protiviti’s innovative entry-level full-time career opportunity, which provides you with experiences and learning opportunities in business operations, consulting, data, relationship building, technology, and innovation. With each project, you receive hands-on training in a nurturing environment and interact with leaders across our practice. Talent Managers will assign specific project experiences that support career growth, your skills, and the needs of the business. A network of advisors will help you navigate challenges and celebrate milestones. There are opportunities to join committees, participate in employee network groups, enjoy social, civic, and networking activities to aid in building meaningful relationships across the firm and in the community. Legal, Risk and Compliance interns develop knowledge in core business processes within the financial services, technology, and healthcare industries. Interns will work within internal control and risk frameworks, as well as regulator and compliance methodologies. Legal, Risk and Compliance interns will help develop key deliverables, including process flows, work programs, reports, and control summaries. Interns will review transactions to provide process improvement recommendations and address legal, risk and compliance challenges as needed. Legal, Risk and Compliance interns will work within various segments, including but not limited to financial crime and anti-money laundering, risk management, credit services, regulatory compliance and consumer protection, analytics, and legal consulting. Meaningful onboarding. Impactful training. Foundational learning. These experiences define Protiviti’s award-winning internship – an experience that builds upon your skills and knowledge and enables you to thrive professionally. QUALIFICATIONS Degree : Bachelor’s, Master’s, or Juris Doctor, degree in a relevant discipline (e.g., Accounting, Applied Math, Criminal Justice, Data Analytics, Economics, Finance, Law and Policy, Legal Studies, Management, Management Information Systems, Mathematics, Pre-Law, Political Science and Statistics) Visa Status : All applicants applying for U.S. job openings need authorization to work in the United States for Protiviti without sponsorship now or in the future Graduation Status : Must be within one year of final graduation at the time of internship Experience solving problems using AI-powered productivity and collaboration tools (i.e. Microsoft Copilot, GenAI, etc.) Advanced verbal and written communication skills Ability to apply critical thinking skills and innovation to client engagements across various industries Technical proficiency aligning to assigned capability area WHAT MAKES YOU SUCCESSFUL Working in teams, as well as independently Being creative and analytical Passionate about evaluating, synthesizing, organizing, and interpreting data and information Ability to self-motivate and take responsibility for personal growth and development Desire to learn and a receptiveness to feedback and mentoring Drive towards obtaining professional certifications and a strong academic background Relevant experience with specific skills: Familiarity of banking, compliance, insurance, legal innerworkings, and asset management related processes and issues Ability to convey complex concepts to technical and non-technical audience Using technology tools to create finished products and for analyzing large data sets OUR HYBRID WORKPLACE Protiviti practices a hybrid model, which is a combination of working in person with a purpose and working remotely. This model creates meaningful experiences for our people and our clients while offering a flexible environment. The ratio of remote to in-person requirements vary by client, project, team, and other business factors. Our people work both in-person in local Protiviti offices and on client sites, which can include local or out-of-state travel based on our projects and client requests and commitments. Interns do not accrue company paid time off (Choice Time Off), and we expect that interns will be available to complete work in the designated location during business hours for the entire duration of the Internship. APPLICATION PROCESS Apply at www.protiviti.com/careers . Note: Students may apply for only one location or solution. Duplicate applications will not be accepted. Applicants must be 18 years of age at the time of the internship to be considered. #LI-DNI T he hourly rate for this position is below. $28/hr-$38/hr Interns participate in a variety of professional development opportunities and are eligible for paid holidays that occur within the duration of the internship, Protiviti’s 401(k) plan, Employee Assistance Program, Matching Gifts Program, and various discounts through PerkSpot. Protiviti is an Equal Opportunity Employer. M/F/Disability/Veteran As part of Protiviti’s employment process, any offer of employment is contingent upon successful completion of a background check. Protiviti is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to HRSolutions@roberthalf.com or call 1.855.744.6947 for assistance. In your email please include the following: The specific accommodation requested to complete the employment application. The location(s) (city, state) to which you would like to apply. For positions located in San Francisco, CA: Protiviti will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. For positions located in Los Angeles County, CA: Protiviti will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Protiviti is not registered to hire or employ personnel in the following states – West Virginia, Alaska. Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services. JOB LOCATION IL PRO CHICAGO

Posted 2 weeks ago

Jackson Lewis logo

Legal Secretary

Jackson LewisChicago, Illinois

$36 - $41 / hour

Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”. Job Summary The legal secretary/administrative assistant supports multiple labor and employment litigation attorneys (4+). This critical team member will have strong skills in both legal and administrative support. The focus of the legal administrative assistant support functions include, but are not limited to, drafting/revision of correspondence, pleadings and documents; e-filing; and conducting legal research. Editing and formatting skills required include advanced functions such as Table of Content (TOC) and Table of Authority (TOA), excellent proofreading and attention to detail. Administrative support functions include, but are not limited to, calendar maintenance, managing attorney expenses, submitting invoices, and travel arrangements. The successful candidate is a very organized, detail-oriented team player possessing at least 5 years recent litigation secretary experience (including electronic filing). Essential Functions Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve. Provide support for four+ attorneys in employment law matters and backup support as needed. Interact with internal departments, outside agencies, vendors and clients. Draft/revise/proofread correspondence, pleadings, documents and other documents as directed. Handle a wide variety of complex and confidential time-sensitive material. Work with teams to complete conflict checks and open new client engagements as requested; assist with billing review, inquiries and collections; and maintain docketing for litigation attorneys. Maintain calendars, CLE, reports and time records. Book and organize travel arrangements as needed; assist with expense reimbursement. Various office and client filing. Other office administrative functions as needed. Qualifications/Skills Required At least 5 years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys, experience with labor and employment law a plus. Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies. Must have a solid understanding of technical legal terminology as well as experience with electronic court filings. Experienced with trial preparation and briefs. Strong verbal and written communication skills, as well as excellent proofreading skills. Ability to timely respond to deadlines, balance workload and take initiative. Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint. Experience with law firm software including billing, expense, document management, etc. is a plus. Strong interpersonal skills and ability to work well in cooperative, small office environment in a large firm, and communicate with attorneys and support staff on every level. Punctual with excellent attendance. Educational Requirements High School diploma or equivalent required. 4-year college degree preferred. For Illinois, the expected salary range for this position is between $36.06 and $40.87. The actual compensation will be determined based on experience and other factors permitted by law. Jackson Lewis offers a competitive benefits package that includes: • Medical, dental, vision, life and disability insurance• 401(k) Retirement Plan• Flexible Spending & Health Savings Account• Firm-paid holidays, vacation, and sick time • Employee assistance program and other firm benefits. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

Posted 3 weeks ago

Protiviti logo

Charlotte Legal, Risk and Compliance Intern - 2027

ProtivitiCharlotte, North Carolina

$28 - $38 / hour

JOB REQUISITION Charlotte Legal, Risk and Compliance Intern - 2027 LOCATION CHARLOTTE ADDITIONAL LOCATION(S) JOB DESCRIPTION Are You Ready to Live Something Different with Protiviti? The Protiviti career provides an opportunity to learn, impact, and advance within a collaborative and inclusive culture. We hire curious individuals for whom learning is a passion. By teaming with our clients, we solve the business challenges a dynamic world presents and discover and implement innovative business solutions. We lean into our mission: We Care. We Collaborate. We Deliver. At every level, we champion leaders who live our values. Imagining our work as a journey, integrity guides our way, inclusion moves us forward together, innovation creates new destinations, and our commitment to success empowers us to deliver on our vision to be the most trusted global consulting firm. Are you inspired to make a difference? You've come to the right place. POSITION HIGHLIGHTS Legal, Risk and Compliance interns work with Protiviti’s clients, who are typically among the world’s leading companies. As an intern, you collaborate with the team to deliver client solutions for complex business problems these organizations face. Experience tells us that our future leaders need to be both knowledgeable and deep in an area of expertise but also versatile, having a broad range of capabilities and skill sets to solve today’s complex business problems. That’s why we focus on developing resources across our business, so you gain experience in different industries, grow your technical capabilities, and gain leadership qualities that will ensure your future success. Our culture is grounded in empowerment, teamwork, and problem-solving. At all career levels, we encourage innovation, seeking your ideas and insights. Our people care about one another; they coach, guide, and help each team member to be their very best. When you join our team, you will participate in Liftoff with Protiviti, our award-winning onboarding live-virtual experience with gamification embedded in the delivery. You will also attend The Intern Challenge, an experiential learning course that will help you transition successfully into your role as an intern. Protiviti’s internship is an innovative experience designed to take you on a journey to immerse you in our unique business and culture. Through our internship, you may work across various industries and engage in internal initiatives, all of which will fuel your curiosity, uncover hidden strengths, and prepare you for your career. During the internship, you will get a preview of Foundations, Protiviti’s innovative entry-level full-time career opportunity, which provides you with experiences and learning opportunities in business operations, consulting, data, relationship building, technology, and innovation. With each project, you receive hands-on training in a nurturing environment and interact with leaders across our practice. Talent Managers will assign specific project experiences that support career growth, your skills, and the needs of the business. A network of advisors will help you navigate challenges and celebrate milestones. There are opportunities to join committees, participate in employee network groups, enjoy social, civic, and networking activities to aid in building meaningful relationships across the firm and in the community. Legal, Risk and Compliance interns develop knowledge in core business processes within the financial services, technology, and healthcare industries. Interns will work within internal control and risk frameworks, as well as regulator and compliance methodologies. Legal, Risk and Compliance interns will help develop key deliverables, including process flows, work programs, reports, and control summaries. Interns will review transactions to provide process improvement recommendations and address legal, risk and compliance challenges as needed. Legal, Risk and Compliance interns will work within various segments, including but not limited to financial crime and anti-money laundering, risk management, credit services, regulatory compliance and consumer protection, analytics, and legal consulting. Meaningful onboarding. Impactful training. Foundational learning. These experiences define Protiviti’s award-winning internship – an experience that builds upon your skills and knowledge and enables you to thrive professionally. QUALIFICATIONS Degree : Bachelor’s, Master’s, or Juris Doctor, degree in a relevant discipline (e.g., Accounting, Applied Math, Criminal Justice, Data Analytics, Economics, Finance, Law and Policy, Legal Studies, Management, Management Information Systems, Mathematics, Pre-Law, Political Science and Statistics) Visa Status : All applicants applying for U.S. job openings need authorization to work in the United States for Protiviti without sponsorship now or in the future Graduation Status : Must be within one year of final graduation at the time of internship Experience solving problems using AI-powered productivity and collaboration tools (i.e. Microsoft Copilot, GenAI, etc.) Advanced verbal and written communication skills Ability to apply critical thinking skills and innovation to client engagements across various industries Technical proficiency aligning to assigned capability area WHAT MAKES YOU SUCCESSFUL Working in teams, as well as independently Being creative and analytical Passionate about evaluating, synthesizing, organizing, and interpreting data and information Ability to self-motivate and take responsibility for personal growth and development Desire to learn and a receptiveness to feedback and mentoring Drive towards obtaining professional certifications and a strong academic background Relevant experience with specific skills: Familiarity of banking, compliance, insurance, legal innerworkings, and asset management related processes and issues Ability to convey complex concepts to technical and non-technical audience Using technology tools to create finished products and for analyzing large data sets OUR HYBRID WORKPLACE Protiviti practices a hybrid model, which is a combination of working in person with a purpose and working remotely. This model creates meaningful experiences for our people and our clients while offering a flexible environment. The ratio of remote to in-person requirements vary by client, project, team, and other business factors. Our people work both in-person in local Protiviti offices and on client sites, which can include local or out-of-state travel based on our projects and client requests and commitments. Interns do not accrue company paid time off (Choice Time Off), and we expect that interns will be available to complete work in the designated location during business hours for the entire duration of the Internship. APPLICATION PROCESS Apply at www.protiviti.com/careers . Note: Students may apply for only one location or solution. Duplicate applications will not be accepted. Applicants must be 18 years of age at the time of the internship to be considered. #LI-DNI T he hourly rate for this position is below. $28/hr-$38/hr Interns participate in a variety of professional development opportunities and are eligible for paid holidays that occur within the duration of the internship, Protiviti’s 401(k) plan, Employee Assistance Program, Matching Gifts Program, and various discounts through PerkSpot. Protiviti is an Equal Opportunity Employer. M/F/Disability/Veteran As part of Protiviti’s employment process, any offer of employment is contingent upon successful completion of a background check. Protiviti is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to HRSolutions@roberthalf.com or call 1.855.744.6947 for assistance. In your email please include the following: The specific accommodation requested to complete the employment application. The location(s) (city, state) to which you would like to apply. For positions located in San Francisco, CA: Protiviti will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. For positions located in Los Angeles County, CA: Protiviti will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Protiviti is not registered to hire or employ personnel in the following states – West Virginia, Alaska. Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services. JOB LOCATION NC CHARLOTTE

Posted 3 days ago

Jobgether logo

Privacy & AI Legal Counsel

JobgetherTexas, Texas
This position is posted by Jobgether on behalf of a partner company. We are currently looking for a Senior Privacy & AI Legal Counsel. In this role, you will deliver practical legal expertise on critical issues related to data privacy and the responsible adoption of AI technologies. This position will directly influence our company's operations by ensuring compliance with state laws and AI governance. You will collaborate with key stakeholders across various departments, fostering a culture of security and ethical practices. Your work will not only guide operational decision-making but also aid in shaping the company's strategic direction in a rapidly evolving digital landscape. Accountabilities Advise on operational privacy matters and applicable regulations. Draft, review, and negotiate data protection and vendor contracts. Strengthen governance frameworks in collaboration with GRC teams. Support responsible AI governance and conduct vendor diligence. Collaborate cross-functionally on data privacy and AI adoption. Monitor and interpret regulatory changes impacting data and AI. Provide guidance on privacy issues related to tracking technologies. Assist with other legal matters as necessary. Requirements J.D. degree and admission to practice law in at least one U.S. jurisdiction. 4–8 years of legal experience focusing on privacy and emerging technologies. Understanding of U.S. state privacy laws (e.g., CCPA/CPRA). Proven experience in drafting and negotiating contracts. Excellent communication skills with a business-focused approach. Benefits Opportunity to work in a dynamic and innovative legal environment. Collaborative work culture valuing diversity and inclusion. Access to ongoing professional development and training. Flexible work arrangements and potential remote work options. Competitive compensation and benefits package. Why Apply Through Jobgether? We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best! Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time. #LI-CL1 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Posted 5 days ago

Greenberg Traurig logo

Legal Support Specialist - IP

Greenberg TraurigSan Diego, California

$38 - $51 / hour

Automate your job search with Sonara.

Submit 10x as many applications with less effort than one manual application.1

Reclaim your time by letting our AI handle the grunt work of job searching.

We continuously scan millions of openings to find your top matches.

pay-wall

Job Description

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.Join our Intellectual Property team as a Legal Support Specialist located in our San Diego (Del Mar) office.

We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team.This role will be based in our San Diego office, where presence in the office is required at least three-days per week. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building.

Position Summary

The Legal Support Specialist will support three or more attorneys in a secretarial capacity, providing a wide range of administrative, clerical, and document processing services in the Intellectual Property department. Candidate should also be flexible to work overtime as needed.

Key Responsibilities

  • Provides general legal/administrative and patent prosecution support to attorneys, patent agents, IP timekeepers, and clients
  • Maintains legal files (both paper & electronic), organizes and files documents in designated order, as well as prepares, enters, proofreads, and processes legal and administrative correspondence
  • Assists with coordination of incoming and outgoing file transfers
  • Manages phone lines for supported attorneys, fields calls, and conveys messages as necessary
  • Processes time entry, opens new matters, drafts engagement letters and audits responses, maintains calendar, collates information, writes reports, and prepares agendas
  • Communicates with clients and maintains client preferences and contacts
  • Researches, generates, and updates case status reports and IP schedules for clients, attorneys, and other IP timekeepers, and sends reminders to timekeepers as necessary
  • Processes incoming mail (original/electronic mail; postal and courier), reports communications from the U.S. Patent and Trademark Office to attorneys and clients, and ensures prompt responses to inquiries
  • Processes intake of new clients, assists with archiving emails, and searches and print reports
  • Works with assigned billing specialist to prepare invoices, create cover letters, mail invoices, and manages demand bills
  • Schedules travel, process expense reports, check requests, and business development activity
  • Maintains and updates foreign and U.S. patent prosecution files and case materials both in physical files and in electronic records management systems
  • Prepares and transmits standardized correspondence relating to patent and trademark prosecution to clients and attorneys including reporting letters, invoices, search reports, and status reports
  • Reviews the docket daily to track all deadlines associated with patent and trademark prosecution and assist with the daily clearance of deadlines
  • Maintains database of standardized form letters and assist with client invoices
  • Assists in quality assurance review of patent and trademark filings and correspondence by noting any errors observed during the normal course of records maintenance duties
  • Assists in checking and updating the status of patent and trademark cases with the U.S. Patent and Trademark Office, and foreign patent and trademark offices when appropriate
  • Assists in business development tasks, including reading client press releases, news articles, regulatory documents, and being proactive in building business intelligence
  • Performs overflow typing, filing, or photocopying as time permits and as requested by other attorneys
  • Assists with other department activities as needed, and performs additional duties and responsibilities as assigned

Qualifications

Skills & Competencies

  • Provide outstanding client service, meet high quality standards for services, and meet or exceed client expectations; proactive in seeking innovative ways in which to help the team
  • Analytical with strong problem-solving skills, takes initiative and uses good judgment, excellent follow-up skills
  • High attention to detail, outstanding organizational skills, and the ability to manage time effectively
  • Excellent interpersonal and communication skills (oral and written), and professional demeanor and presentation, including active listening and ability to convey information clearly
  • Ability to work under pressure to meet strict deadlines and effectively prioritize multiple tasks
  • Recognize confidential, sensitive, and proprietary information and maintain confidentiality
  • Execution-oriented, self-starter, and self-navigator who can prioritize tasks and balance the demands of multiple projects and stakeholders

Education and Prior Experience

  • Bachelor’s Degree or equivalent experience is preferred
  • Minimum 8+ years' experience as a legal secretary, working in a business law practice with exposure to patent prosecution
  • Established understanding of patent laws as they relate to individuals, partnerships, and corporations
  • Knowledge of U.S. and foreign patent prosecution procedures
  • Knowledge of steps involved in patent prosecution from application filing to issuance of patents and associated forms for filing (domestic and foreign)

Technology

  • Computer proficiency in Windows-based software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook, Adobe Acrobat/Pro, document management and time entry systems, and IP Prosecution specific databases including Anaqua
  • Exceptional computer skills with the ability to learn new software applications quickly

The expected pay range for this position is:

$37.67 to $51.18 per hour

Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law.  Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program.  Additional voluntary programs include:  voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, voluntary critical illness and cancer insurance and pet insurance.  Commuter and Transit programs may also be available in certain markets.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis. 

Automate your job search with Sonara.

Submit 10x as many applications with less effort than one manual application.

pay-wall