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Legal Administrative Coordinator - Litigation/Labor and Employment-logo
Legal Administrative Coordinator - Litigation/Labor and Employment
US Offices & UnitCentury City, California
Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking a Legal Administrative Coordinator (LAC) to support the Litigation/Labor and Employment Practice Groups. Reporting to the Administrative Support Manager this position will be responsible for providing a broad range of administrative, secretarial and document processing support with guidance to the assigned Practice Group in an environment where superior client service is emphasized and practiced. Maintaining an in-office presence is important to delivering our services through an integrated and collaborative work culture. Firm policy requires this role to work in the office three days per week as scheduled by their manager unless client demands, or another accommodation approved by their practice group, require them to be elsewhere. PRIMARY FUNCTIONS AND RESPONSIBILITIES Regularly utilizes Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; timely communicates with supervisor(s) through BigHand and/or directly the status of task completion and new developments that may impact the assignment and proactively seeks additional information or guidance when needed. Assists with word processing; edits and proofreads correspondence, memorandums, reports, and other general communications. Answers phones and takes messages, schedules appointments and coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set-ups. Maintains attorney calendar and advises attorney of appointments, updates attorney address book and InterAction entries. Assists with time entry. Processes new business intake, related forms, and correspondence. Processes expense reports and invoices; arranges check requests; monitors through completion. Arranges travel and prepares itineraries; maintains attorney travel and desk profiles. Coordinates or assists with printing, scanning, copying of documents and/or sending of same. Provides legal research, case support and project assistance. Other administrative duties as assigned. EDUCATION AND EXPERIENCE Bachelor’s degree and at least two (2) years of administrative support experience, or equivalent combination of education and experience. Previous law firm experience required. Experience with supporting a Litigation practice, including State and Federal Court rules and filing procedures. Demonstrates proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Portable Document Format (PDF) software. Strong organizational skills, attention to detail, the ability to balance multiple tasks in a fast-paced environment, and the ability to manage confidential information with discretion. Excellent written/verbal communication skills, strong interpersonal skills, and the ability to work autonomously while also functioning effectively in a team environment. Exhibits strategic thinking and initiative in handling assignments and projects. Works productively and effectively with all personnel as part of a client service team. Demonstrates excellent client communication skills. Flexibility to work overtime required. #LI-Hybrid #INDFA For positions in Century City, CA, the salary range for this job posting is: $ 69,817.50 - $90,677.00. The base salary or hourly wage range for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors. The final salary or hourly wages offered may be outside of this range based on other reasons and individual circumstances. Additionally, salary or hourly wages may be only part of the total compensation package. The total compensation package for this position may also include a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, the employee will be in an "at-will position" and the firm reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to individual performance, firm or individual department/team performance, and market factors. Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. California Applicants : Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or talent.acquisition@morganlewis.com If hired, y our employment relationship with the firm will be on an "at-will" basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.

Posted 1 week ago

Litigation Legal Assistant – On-Site Role in Miami-logo
Litigation Legal Assistant – On-Site Role in Miami
Cole, Scott, & KissaneMiami, Florida
Cole, Scott & Kissane, an AV-rated litigation firm, is seeking a full-time, experienced Litigation Legal Assistant for its Miami office. The ideal candidate will work for three attorneys in federal court and therefore, federal court experience is required. Intellectual property experience is a plus but not required. This position requires strong organizational skills, ability to perform well within a team environment, and communicate professionally with clients and opposing counsel. Please note that this is an ON-PREMISES position - Remote work is NOT offered. Please do not apply if you do not currently reside in South Florida. Job Duties: Assist lawyers and paralegals on day to day tasks relating to litigation in state and federal court Assist attorneys in preparing for depositions, hearings, trials and conferences Administrative duties to include, but are not limited to, coordinating meetings, scheduling, answering and directing telephone calls, maintaining and organizing electronic case files, and updating files with case status and information Scheduling of hearings, pre-depositions, depositions, mediations, conferences, and other events using a variety of ancillary systems and programs is required Compiling and organizing documents, preparing binders and/or folders. Gathering and organizing records, documents and other materials Scheduling and Calendaring Legal Assistant Requirements and Qualifications: Must have at least 2-3 years of experience as a legal assistant in federal court Familiarity with legal procedures & terminology Strong verbal and written communication skills Understanding of Federal and Florida Rules of Civil Procedure Experience with electronic filing in state and federal courts and calendaring Knowledge of the federal court litigation process Knowledge of court procedures including, but not limited to Florida E-Filing (ECF) Experience with Trial preparation Advanced skill level with Microsoft Office software, excellent typing and organizational skills Ability to work independently Case Management and Document management using Litify, iManage and Microsoft Outlook, Word, Excel, Adobe. E-file legal documents in PACER and Florida’s E-Portal System Ability to multi-task in a fast-paced environment and staying calm under pressure of multiple deadlines is essential. The candidate must have good written and verbal communication skills, good common sense, and excellent problem solving skills. Ideal candidate must be detail oriented, work well under pressure, and have a good attendance record CSK offers top benefits that include 20 days of PTO, 9 paid holidays, health, dental, vision, life, long and short-term disability as well as long term care coverage, 401k, and more . NO AGENCIES OR TELEPHONE INQUIRIES, PLEASE. #LAC

Posted 30+ days ago

Legal Process Server-logo
Legal Process Server
ABC Legal ServicesOrlando, Florida
Work when you want – Earn what you need! Delivering Legal Documents in your area with ABC Legal Services allows you to have a flexible schedule and take on as much or as little work as you want. We give you the training and tools you need, including an industry-leading mobile app that allows you to claim jobs, map your stops, and track your pay. Who is ABC Legal? We are a premier legal services company operating nation-wide. Our clients are banks and law firms, but we are governed by the courts and the rules of civil procedure. We value honesty and accuracy, and are looking for organized, independent, and personable people to deliver legal documents in all 50 states. What’s the Key to Process Server Success? Be organized Plan your route Go when people are likely to be home Be pleasant and personable with the people you meet and to whom you deliver documents Successful Process Servers work independently, have an entrepreneurial mindset, take pride in their work, and love to connect with people. Whether you’re looking for a full-time career or a part-time gig, serving legal documents with ABC offers the perfect opportunity for a flexible schedule outside of a traditional office setting. What do you need to be a Process Server? Must be a Licensed, Registered or Certified Process Server, or be willing to become one in your area of service Must have your own reliable transportation, valid driver’s license and insurance Tech savvy – iPhone/iPad or Android smart device and ability to work within a mobile app Ability to scan and print documents Ability to work variable hours -- Early mornings, evenings and weekends Experience in process serving or related work is helpful, but not required The Perks of Process Serving! Process Servers benefit from many advantaged by contracting with ABC Legal Services, including: Flexible schedule – work when you want, as much as you want Flexible service area – Set your own service areas and claim jobs right on our app Competitive wages – Earn fair wages for each job you attempt and resolve Mobile capability – Claim jobs, map out your stops and track your pay all through our app Support – Have all your questions answered by our knowledgeable support team #ZR

Posted 30+ days ago

Vice President, Head of Legal Operations-logo
Vice President, Head of Legal Operations
Link Logistics Real Estate HoldcoIrvine, New York
Link Logistics Real Estate (“Link”) is a leading operator of last-mile logistics real estate. Established by Blackstone in 2019, the company connects consumption, technology, and the supply chain across its portfolio, which spans more than half a billion square feet. With more than 5 percent of U.S. GDP flowing through our spaces, we leverage our scale, proprietary data and insights, and foundational focus on sustainability to drive success for our customers’ businesses and deliver value for our stakeholders. Link Logistics strives to be the most equitable and inclusive industrial real estate company in the business. We put our people, customers, and communities first and find ways to make a conscious, positive impact where we live and work, prioritizing diversity, equity and inclusion (DEI) across our workforce to deliver an optimal employee experience. Every day, we work to reinvent and lead our industry forward by thinking bigger and challenging the status quo. Because we believe that good business must be synonymous with doing good, strong environmental, social and governance practices are foundational to our identity as a firm. These practices include setting ambitious goals to combat climate change, partnering with local nonprofits, and prioritizing internal diversity, equity, and inclusion efforts. We seek to use our position, ideas, and influence to drive progress in our industry and the wider world. At Link, we give our customers space to grow—and we give people space to grow, too. Link is seeking a proactive and experienced Head of Legal Operations to elevate the performance, efficiency, and strategic value of our Legal Department. In this role, you’ll lead operational excellence across legal process management, technology implementation, vendor strategy, and cross-functional alignment—ensuring the legal team is optimized to support complex real estate transactions, compliance, investor relations, and risk management. Exceptional PowerPoint skills are essential, as the role requires preparation of visually compelling, data driven presentation for C-suite leadership, board meetings and cross-functional updates. RESPONSIBILITIES: Operational Strategy & Execution Drive legal department efficiency by establishing scalable processes to support acquisitions, dispositions, leasing, development, and corporate governance. Collaborate with legal and finance leadership to develop key performance indicators that demonstrate the legal team’s business impact. Create clear, engaging, and visually polished PowerPoint presentations that communicate complex legal strategies, risks, and data. Technology & Systems Management Select, implement, and manage technology solutions (e.g., entity management, board portals, e-billing, document management, and CLM platforms) to streamline legal work. Integrate legal systems with real estate and finance platforms such as Yardi, Argus, or SAP, where appropriate. Financial Management & Cost Optimization Develop and manage the legal budget, including forecasting for outside counsel, technology, and corporate governance expenses. Lead outside counsel engagement strategy: rate negotiations, performance reviews, and alignment with billing guidelines. Implement legal spend analytics and benchmarking specific to REIT and real estate market norms. Contracting & Transactional Support Oversee the development and maintenance of templates and playbooks for leasing, acquisitions, vendor agreements, and debt transactions. Build processes to support legal due diligence and documentation workflows related to property and capital markets activity. Team Leadership & Cross-functional Collaboration Lead a legal operations team and collaborate closely with stakeholders across Legal, Finance, Compliance, and Asset Management. Foster a continuous improvement culture within the legal function by promoting innovation, accountability, and efficiency. QUALIFICATIONS: Bachelor’s degree required; JD, MBA, or paralegal/legal ops certification preferred. 10+ years of experience in legal operations, corporate legal management, experience with REITs or real estate clients. Ideally, three plus years in a leadership role. Advanced PowerPoint skills – able to distill complex ideals into clear, professional visual formats. Demonstrated success in legal tech implementation and legal spend management. Strong financial acumen, analytical, strategic thinking and problem-solving capabilities. High integrity, direction, and a track record of sound judgment in a regulated environment. Experience supporting or working directly with General Counsel and C-level executives. $215,000 - $240,000 represents the presently anticipated base compensation pay range for this position at Link. Actual pay may vary based on various factors, including but not limited to location and experience. Link provides a variety of benefits to employees, including health insurance coverage, retirement savings plan, paid holidays, paid time off. The direct compensation and benefits described above are subject to the terms and conditions of any governing plans, policies, practices, agreements, or other materials or documents as in effect from time to time, including but not limited to terms and conditions regarding eligibility. EEO Statement The Company is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant, employee, or other covered person based on any legally recognized basis, including, but not limited to: veteran status, uniformed servicemember status, race, color, caste, immigration status, religion, religious creed (including religious dress and grooming practices), sex, gender, gender expression, gender identity, marital status, sexual orientation, pregnancy (including childbirth, lactation or related medical conditions), age, national origin or ancestry, citizenship, physical or mental disability, genetic information (including testing and characteristics), protected leave status, domestic violence victim status, or any other consideration protected by federal, state or local law. We are committed to providing reasonable accommodations, if you need an accommodation to complete the application process, please email People@linklogistics.com .

Posted 30+ days ago

Legal Application Support Specialist-logo
Legal Application Support Specialist
Simpson Thacher & Bartlett LLPNew York, New York
The Legal Applications Support Specialist will be responsible for providing second line support, troubleshooting, and administration for all applications across the firm. This role involves collaborating with IT teams and ensuring the efficient operation of Legal software and associated services within the organization. The Support specialist will work closely with the Application Support Team and other IT functions within the Department, to ensure smooth delivery of updates and new features. Responsibilities/Duties Provide second level support for various applications and software, troubleshooting issues and ensuring minimal downtime Manage and resolve incidents through ServiceNow, ensuring timely and effective resolution Proven experience with Legal technology such as, iManage, Intapp etc. Perform routine checks and monitor systems to ensure security and performance Collaborate with IT team to develop and implement new software applications Follow processes to ensure software is updated in a efficient and safe timeframe Customer-focused with a commitment to delivering high-quality support Detail-oriented and able to follow established procedures Ability to work collaboratively within a team and learn new technologies quickly Proactive approach to identifying and addressing potential issues Excellent written, oral communication, and interpersonal skills, and ability to interact diplomatically with all levels of firm personnel Ensure compliance with organizational policies and industry standards Maintain accurate and up-to-date documentation of support procedures, configurations, and troubleshooting steps Contribute to the development of knowledge base articles for common issues Required Skills Good analytical and troubleshooting skills with a demonstrated proficiency at technical problem solving/root cause analysis to identify issues Hands-on experience testing QA deliverables, reporting bugs and understanding the business process physically and systematically Able to lead complex discussions with developers and support teams, building consensus and creation action plans Experience with Microsoft 365 applications, including Teams, OneDrive, and Power Platform Experience with basic PowerShell scripting for automation tasks Must have user level experience iManage, Intapp Ability to see issues through to resolution Preferred Skills Experience in supporting multiple applications across a global firm Required Experience 3 + years of experience in providing support legal or other enterprise-wide applications Required Education Bachelor’s degree in information technology, Computer Science, or a related field Salary Information NY Only: The estimated base salary range for this position is $100,000 to $115,000 at the time of posting. The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is exempt meaning it is not overtime pay eligible. Privacy Notice For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https://www.stblaw.com/other/privacy-notice . Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment. #LI-Remote

Posted 3 weeks ago

General Liability Legal Assistant-logo
General Liability Legal Assistant
Cole, Scott, & KissanePlantation, Florida
Position Requirements: Strong organizational skills and the ability to function efficiently in a team-oriented environment. Professional communication skills for interaction with clients, opposing counsel, and court personnel. Extensive experience with court procedures, scheduling, drafting legal documents, and e-filing pleadings in both state and federal courts. Proficiency in case management systems and familiarity with L&A codes and billing software. Demonstrated ability to track billable time accurately and in compliance with billing guidelines. Ability to multi-task, prioritize deadlines, and work effectively under pressure. Strong written and verbal communication skills, along with excellent problem-solving abilities. Attention to detail, reliability, and a strong attendance record. Compensation & Benefits: CSK offers a comprehensive benefits package, including: 20 days of PTO plus 8 paid holidays Health, dental, life, long-term care, and short- & long-term disability coverage 401(k) retirement plan and additional benefits

Posted 30+ days ago

Paralegal – Legal Specialist-logo
Paralegal – Legal Specialist
Auto-Owners Insurance CompanyLansing, Michigan
A career at Auto-Owners is challenging and rewarding. Our group of caring associates create financial security by helping individuals and businesses make a new start when a loss occurs. Job Description We offer a merit-based work-from-home program based on job responsibilities. After initial training in-person, this specific role could have the flexibility to work from home up to 3 days a week. Auto-Owners Insurance, a top-rated insurance carrier, is seeking an experienced and motivated Paralegal to join our team. We are looking for the right individual to join our team to assist our in-house attorneys in supervising claim files and undertaking related projects. The position requires the following, but is not limited to: Review and summarize claims files, complaints, expert reports, and other documents. Draft legal correspondence and organize in electronic filing system Coordinate deadlines and organize workflow to improve efficiency of the team Research legal and non-legal issues via internet, statutes, case law, regulations and other sources, and prepare reports of findings Prepare and organize materials for special projects Desired Skills & Experience 3 or more years of experience in a law firm preferred Ability to organize and maintain legal files and databases, and read and interpret legal documents Must prioritize among ongoing projects to meet deadlines Effectively communicate both orally and in writing with all kinds of people, including attorneys and other business units such as claims and underwriting Aptitude for and interest in technology, systems and legal operations and processes. Experience with Project Management. Excellent analytical, time management and verbal and written communication skills. Benefits Auto-Owners offers a wide range of career opportunities, and we are seeking talent that will help us continue our long tradition of success. We offer a friendly work environment, structured training program, employee mentoring and an excellent compensation/benefits package. Along with a competitive base salary, matched 401(k), fully-funded pension plan (once vested), and bonus programs, Auto-Owners also provides generous paid time off including holidays, vacation days, personal time, and sick leave. If you're looking to do rewarding work alongside great people, Auto-Owners is the place for you! Equal Employment Opportunity Auto-Owners Insurance is an equal opportunity employer. The Company hires, transfers, and promotes on the basis of ability, without consideration of disability, age, sex, race, color, religion, height, weight, marital status, sexual orientation, gender identity or national origin, or any factor contrary to federal, state or local law. *Please note that the ability to work in the U.S. without current or future sponsorship is a requirement.

Posted 2 days ago

Legal Administrative Specialist - Litigation-logo
Legal Administrative Specialist - Litigation
US Offices & UnitColumbia, District of Columbia
Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking a Legal Administrative Specialist (LAS) to support the Litigation Practice Group. Reporting to the Administrative Support Manager this position will be responsible for providing a broad range of administrative, secretarial and document processing support with guidance to the assigned Practice Group in an environment where superior client service is emphasized and practiced. Maintaining an in-office presence is important to delivering our services through an integrated and collaborative work culture. Firm policy requires this role to work in the office three days per week as scheduled by their manager unless client demands, or another accommodation approved by their practice group, require them to be elsewhere. PRIMARY FUNCTIONS AND RESPONSIBILITIES Regularly utilizes Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; timely communicates with supervisor(s) through BigHand and/or directly the status of task completion and new developments that may impact the assignment and proactively seeks additional information or guidance when needed. Assists with word processing; edits and proofreads correspondence, memorandums, reports, and other general communications. Answers phones and takes messages, assists with time entry, schedules appointments and coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set-ups. Maintains attorney calendar and advises attorney of appointments, updates attorney address book and InterAction entries. Performs redlining, prepare individual signature packets of closing documents, compile Exhibits and Schedules to documents, compile executed signatures of final documents. Processes new business intake, related forms, and correspondence. Processes expense reports and invoices; arranges check requests; monitors through completion. Arranges travel and prepares itineraries; maintains attorney travel and desk profiles. Coordinates or assists with printing, scanning, copying of documents and/or sending of same. Provides legal research, case support and project assistance. Other administrative duties as assigned. EDUCATION AND EXPERIENCE Bachelor’s degree and at least seven (7) years of administrative support experience, or equivalent combination of education and experience. Previous law firm experience required. Experience with supporting a Litigation practice, including State and Federal Court rules and filing procedures. Demonstrates proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Portable Document Format (PDF) software. Performs at a high level of expertise and exercises independent judgment, analytical abilities and discretion. Participates in orientation, guiding and training, coordination, and effective utilization of team members in association with managers. Demonstrates proven and advanced legal administrative and training skills, and leadership, as well as an aptitude for effective workflow coordination. Ability to work autonomously while also functioning effectively in a team environment. Exhibits strategic thinking and initiative in handling assignments and projects. Works productively and effectively with all personnel as part of a client service team. Demonstrates excellent client communication skills. Flexibility to work overtime required. Qualified candidates must apply online by visiting our website at www.morganlewis.com and selecting “Careers.” #LI-Hybrid For positions in Washington, D.C., the salary range for this job posting is: $80,785.00 - $105,261.00. The base salary or hourly wage range for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors. The final salary or hourly wages offered may be outside of this range based on other reasons and individual circumstances. Additionally, salary or hourly wages may be only part of the total compensation package. The total compensation package for this position may also include a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, the employee will be in an "at-will position" and the firm reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to individual performance, firm or individual department/team performance, and market factors. Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. California Applicants : Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or talent.acquisition@morganlewis.com If hired, y our employment relationship with the firm will be on an "at-will" basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.

Posted 2 weeks ago

Legal Billing Specialist-logo
Legal Billing Specialist
Greenberg TraurigMiami, Florida
Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package along with the opportunity to work within an innovative and collaborative environment. Join our Revenue Management Team as a Billing Specialist located in our Orlando office. We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success, anticipating needs, and providing strategic solutions. If you are someone who demonstrate initiatives, adaptability, and innovation, we invite you to join our team. This role will be based in our Orlando office, with consideration also given to candidates located in Miami on a hybrid schedule. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the Billing Supervisor . Position Summary The Legal Billing Specialist will be responsible for the full life cycle of the invoice preparation process while ensuring that all invoices are accurate, compliant with client requirements, and submitted in a timely manner. This role demands strong analytical abilities, exceptional attention to detail, and excellent communication skills to liaise effectively with attorneys, clients, and administrative staff. Candidate must be flexible to work overtime as needed. Key Responsibilities Edits Prebills via Prebill Viewer and Aderant based on the request from the Billing Attorneys Generates a high volume of complex client invoices via Aderant. Ensures that all invoices are compliant with the billing guidelines and that all required supporting documentation is compiled prior to submission. Submits ebills via EHub, including all supporting documentation. Monitors and immediately address any invoice rejections, reductions, and those needing appeals. Responds to billing inquiries. Undertakes special projects and ad hoc reports as needed and/or requested. Qualifications ​Skills & Competencies Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation. Effectively prioritize workload and adapt to a fast-paced environment. Highly motivated self-starter who can work well under minimal supervision, as well as take a proactive approach in a team setting. Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines. Strong analytical and problem-solving skills Takes initiative and uses good judgment, excellent follow-up skills. Must be proactive in identifying billing issues and providing possible solutions. Must have the ability to work under pressure to meet strict deadlines. Ability to establish and maintain positive and effective working relationships within all levels of the firm. Education & Prior Experience ​Bachelor’s Degree or equivalent experience in Accounting or Finance Minimum 3+ years of experience as a Legal Biller required. Technology Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required Aderant or Elite/3E preferred, Prebill Viewer, E-billing Hub, Bill Blast Proficiency in Excel required. GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.

Posted 2 weeks ago

Legal Counsel, Litigation and Dispute Resolution-logo
Legal Counsel, Litigation and Dispute Resolution
KRAFTON AmericasEl Segundo, California
THE COMPANY KRAFTON is dedicated to identifying and publishing games worldwide that offer a uniquely enjoyable experience, crafted by our globally recognized production studios known for their distinctive creativity. We continuously push the boundaries of gaming enjoyment by embracing new challenges and technologies and expanding our platforms and services to captivate an even larger fan base. Best known for the genre-defining worldwide sensation PUBG: Battlegrounds, our stellar studios based across the globe include PUBG Studios, Striking Distance Studios, Unknown Worlds, Bluehole Studio, RisingWings and more. In collaboration with our passionate and driven team, we strive to establish ourselves as a renowned creator of masterpieces in the global gaming market. THE OPPORTUNITY We are seeking an experienced and driven Legal Counsel to oversee Litigation and Dispute Resolution. Responsibilities: Handle all types of litigation and dispute-related legal issues relevant to the video game industry; Serve as a trusted advisor to global business stakeholders to help inform global strategy and build global policies and practices relating to litigation; Oversee and support the Company’s global litigation and pre-litigation matters, including settlement negotiations, development of case strategy, legal research, discovery, briefs, depositions, trial, and post-trial matters; Manage outside counsel, including by assessing budgets and reviewing invoices; One or more of the following responsibilities: Collaborate with other members of Legal and cross-functional teams to protect and enforce company IP, including copyrights, trademarks and domain names; Conduct IP clearance on company products and services, including trademark, copyright, open source, and domain name clearance; Handle employment-related contracts, internal investigations, and other HR and ER-related matters Develop and implement policies for IP protection and enforcement. Develop and implement HR and ER-related policies and guidelines. Review relevant legal and regulatory developments, and advise the Company and provide training on related impacts to the business; and Other relevant legal duties as assigned. Qualifications: J.D. Degree and membership in at least one U.S. state bar. 5+ years of legal experience as a practicing attorney, preferably with a mix of top-tier law firm and in-house experience. Experience with litigation and dispute resolution, preferably involving technology, intellectual property (copyright and trademark), consumer claims, and/or employment law. Experience advising on employment law-related matters, including employment-related contracts, internal investigations and other HR and ER matters Excellent analytical and writing skills. Able to handle litigation from beginning to end. Experience with, or capability to, work collaboratively with a global legal team and global business counterparts. Demonstrated ability to monitor and manage outside counsel. Strong sense of customer support and excellent interpersonal/communication skills. Detail-oriented, organized, and able to work in a fast-paced environment. Experience with video game, entertainment, or software technology a significant plus. Knowledge of Korean or other foreign languages a plus, but not required. Reasonable Accommodation KRAFTON Americas is committed to the full inclusion of all qualified individuals. As part of this commitment, the Company will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to apply for an open position, perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the HR Talent team at KRAFTON Americas, to begin the interactive process. EEOC statement KRAFTON Americas provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type. In California, the expected salary range for this position is $150,000-$235,000. The listed expected salary range represents a good faith estimate and the actual pay may depend on a variety of job-related factors that can include experience, education, skills, and location. Due to recent scams, our recruiters will only reach out to you via @sds.com, @krafton.com or @pubg.com. If you received an email and are unsure you can always email recruiting_ka@krafton.com.

Posted 6 days ago

Litigation Legal Assistant-logo
Litigation Legal Assistant
Lowndes CareersOrlando, Florida
Lowndes is seeking a Litigation Legal Assistant with 3+ years of defense litigation experience in a law firm environment to support our busy litigation practice group in Orlando, Florida. ESSENTIAL FUNCTIONS: Organize and maintain physical and electronic files and records. Open new files, including conflict checks and close existing files following detailed procedure. Update database records as necessary when information changes. Create charts or spreadsheets to track or detail information. Type, proofread, and edit legal documents from dictation or handwritten notes. Manage attorney calendars, contact lists and file listings. Schedule meetings and/or conference rooms as requested. Assist with the client billing process, including inputting attorney’s time, editing bills, calendaring billing due dates, and delivering bills to clients in electronic and paper forms. Initiate, answer, and direct telephone calls, relaying or responding to messages as required. Build and maintain client relationships. Candidates should enjoy a teamwork environment, have a professional demeanor, possess excellent communication skills, and be proactive and detail oriented. Excellent computer skills are necessary with proficiency in Microsoft Office Suite. Great benefits and free onsite parking. iManage experience a bonus.

Posted 2 weeks ago

Senior Legal Counsel, North America Commercial & Privacy-logo
Senior Legal Counsel, North America Commercial & Privacy
embectaParsippany, New Jersey
embecta is a global diabetes care company that is leveraging its 100-year legacy in insulin delivery to empower people with diabetes to live their best life through innovative solutions, partnerships and the passion of more than 2,000 employees around the globe. For more information, visit embecta.com or follow our social channels on LinkedIn , Facebook , Instagram and X . Why join us? A career at embecta means being part of a team that values your opinions and contributions and that empowers you to bring your authentic self to work. Here our employees can fulfill their life’s purpose through the work that they do every day. You will learn and work alongside inspirational leaders and colleagues who are equally passionate and committed to fostering an inclusive, growth-centered, and rewarding culture. Our Total Rewards program – which includes competitive pay, benefits, continuous learning, recognition, career growth and life balance components – is designed to support the varying needs of our diverse and global employees. The Senior Legal Counsel, North America Commercial & Privacy will provide comprehensive legal support for our North America region (with a primary focus on Canada) and be the lead for data privacy for the region and advertising and promotion globally. This role reports to the Sr. Director, North America Commercial and Head of Global Ethics, Compliance and Privacy and will work closely with the global lead for Data Privacy to support embecta’s privacy program. The position requires a proactive, results-oriented lawyer with strong business acumen who can assess legal, practical and business risks quickly to provide timely and pragmatic solutions. The ideal candidate will have commercial legal experience in the medical device, pharma or healthcare industry supporting the US and/or Canada, a deep understanding of US state privacy laws, Canada’s PIPEDA and provincial privacy laws, HIPAA/HITECH, applicable data breach notification laws, and marketing and promotion standards (FDA, FTC and similar), ensuring compliance and mitigating risks for our business. This is a hybrid position for our headquarters in Parsippany, NJ. Main responsibilities will include: Serve as key legal advisor for our Canadian business and support US initiatives as needed, providing legal services, support and advice on a broad array of complex issues relating to the company’s business. Review, draft, and negotiate a variety of commercial agreements, including GPO contracts, RFPs, sales agreement, service agreements, distribution agreements, etc. Work closely with colleagues and leadership to ensure adherence to applicable laws related to general commercial, regulatory, employment, consumer and data security requirements. Serve as a functional expert for North America privacy, working closely with and advising business leaders, commercial counsel, and other colleagues on privacy issues, including data protection, data retention, data usage, data security and data breaches for US and Canada. Assist colleagues with the review and negotiation of data privacy agreements, data processing agreements, business associate agreements and other similar agreements. Monitor and stay up to date with developments in privacy laws and technologies, participating in relevant internal steering committees. In partnership with the central Promotional Review Committee, conduct thorough reviews of global advertising and promotional materials, ensuring they meet regulatory standards and guidelines. Collaborate with legal/compliance/privacy colleagues to develop and deliver effective training to other departments on various topics. Basic Qualifications: JD from an accredited US law school and licensed to practice in at least one state. 5+ years of experience, preferably within medical device, pharma or healthcare industries. Thorough knowledge of the False Claims Act, Stark Law, Anti-Kickback Statute, and anti-bribery and corruption laws. Knowledge of compliance risks and considerations related to healthcare sales and marketing activities, including interactions with healthcare professionals and customers and promotional activities, Extensive knowledge of Canadian and US privacy and cybersecurity laws, regulations, and standards, including PIPEDA, state privacy laws (e.g., comprehensive state privacy laws, state breach notification, etc.), HIPAA, as well as consumer protection and employment-related privacy laws and regulations. Familiarity with global advertising standards and promotional guidelines. Experience with Microsoft Office is required. Preferred Qualifications: Excellent communication, negotiation and interpersonal skills, with the ability to work collaboratively across departments and international teams. High level of integrity, professionalism and judgment in handling sensitive and confidential information. Familiarity with OneTrust platform is a plus. CIPP/US, CIPP/E and/or CIPM or other relevant privacy certification is highly desirable. Competitive base salary based on experience and qualifications: $[137,100-$181,650 (subject to variation depending on physical location). Posted salary ranges are provided in good faith. embecta reserves the right to adjust ranges depending on the selected candidate’s experience, qualifications, external market conditions, and internal equity considerations. Base pay is one component of the Total Rewards package at embecta, which also includes eligibility for an annual bonus and an annual LTI award. Benefits include medical, dental, vision, retirement savings plans, and paid time off. More details about our benefits programs can be found on our Careers page. Regular embecta is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.

Posted 1 week ago

Florida Sales Representative - Legal Partnerships-logo
Florida Sales Representative - Legal Partnerships
PhysmedSarasota, Florida
Florida Regional Sales Representative – Legal Partnerships PhysMED: Center for Physical Medicine Remote | Full-Time | APPLY NOW or APPLY WITH INDEED Do you have a knack for forming strong business relationships and a passion for helping people? PhysMED is looking for a results-oriented sales professional to strengthen our attorney referral base and grow our presence across Florida’s west coast. We’re seeking a candidate who knows how to win trust, deliver value, and stay organized while managing a large territory. Sales experience is preferred, but relationship-building skills are essential. This role includes travel to various locations along Florida’s Gulf Coast. Candidates must either live in or be willing to relocate to the region within 30 days of offer acceptance. Compensation Range: $70,000–$80,000 depending on qualifications, as well as, car stipend and gas allowance Primary Goals: Build meaningful, productive relationships with legal professionals. Represent PhysMED’s offerings with clarity and confidence. Consistently hit and exceed growth targets and KPIs. Adapt territory strategies using data and account insights. Your Day-to-Day: Cultivate referrals from attorneys and maintain account engagement. Log activities and insights in Salesforce. Conduct high-impact client meetings and presentations. Coordinate efforts with internal marketing and leadership. Analyze territory results and pivot strategies as needed. We’re Looking for Someone Who: Is confident in the sales process and thrives on building connections. Communicates clearly and professionally—verbally and in writing. Excels in fast-paced environments and manages time well. Is tech-savvy and comfortable using CRM platforms. Has an innate ability to persuade while remaining professional and ethical.

Posted 1 day ago

Senior Legal Operations Manager-logo
Senior Legal Operations Manager
Northeast Ohio Regional Sewer DistrictCleveland, Ohio
JOB SUMMARY Serves as a strategic partner to the Chief Legal Officer in departmental operations management. Provides strategic leadership, planning, design and implementation management of the department’s operational functions. Maximizes process efficiency by anticipating needs, initiating solutions and driving departmental change. Manages a variety of operations processes including process optimization, staff work, internal client communication and satisfaction, technology needs, outside counsel and vendor management, budget management, audit compliance, data analytics, professional development and strategic planning. Supervises administrative staff and partners closely with stakeholders across the Sewer District. ESSENTIAL FUNCTIONS Operations Process Optimization - Manages internal software systems to track incoming legal requests and manages requests to ensure attorney and staff workload is balanced in accordance with leadership’s priorities. - Identifies best practices and implements operational solutions to improve efficiency. - Monitors trends in law industry and collects relevant benchmarking to inform department initiatives and make recommendations to leadership. - Manages legal content on Sewer District intranet in collaboration with Communications & Community Relations (CCR) department. - Manages and delegates operational and administrative processes including communications, scheduling, technical support, travel and vendor invoice payment to optimize staff workload and ensure timely processing. - Manages Board resolution and minutes preparation processes. - Coordinate risks assessments and contract insurance needs with Finance, Risk Manager and other departments. Staffing Management and Optimization - Supervises department administrative, paralegal and records management staff as well as interns. Assigns work to ensure coverage and timely completion of operational and administrative responsibilities. - Evaluates department business needs and staff workload. In collaboration with Assistant General Counsels, makes recommendations to leadership about retention of outside counsel. - Manages a dynamic workload and assigns staff resources to ensure balanced functionality and coverage. - Collaborates with leadership and Human Resources on staffing needs. Evaluates staffing requirements and completes tasks including job description and job posting revision, recruitment, interviews and onboarding. - Evaluates remote work options and applicable policies to ensure department schedules align with business needs and leadership priorities. - Establishes and evaluates annual individual and departmental goals in conjunction with leadership. Communicates goal setting and performance management expectations with staff. - Makes recommendations and manages employee recognition and enrichment to encourage job satisfaction and retention. - Leads bi-weekly department staff meetings with administrative announcements, staff successes and concerns and other team building activities. Client Communication and Satisfaction - Serves as the liaison between the Legal Department and other departments to collaborate on matter refinement, proper staff assignments and matter resolution. - Analyzes and develops workflow efficiencies to ensure client satisfaction. - Manages interdepartmental communications with internal management and other stakeholders. - Manages responses to internal and external inquiries. - Leads and manages annual client satisfaction and needs survey. Department Technology Evaluation and Implementation - Manages protocols and standards for the OnBase electronic file/matter management system to ensure consistent and uniform usage across the department. Partners with the IT department to analyze system needs and implement configuration adjustments. Assesses and identifies training needs related to the technology platform. - Researches and understands emerging technology solutions, including artificial intelligence and data security in the legal setting. Evaluates options and makes recommendations to leadership regarding technology improvements. - Manages internal project and training nomination and implementation processes. - In coordination with IT, leads Request for Proposal (RFP) and other technology product/vendor procurement efforts to ensure departmental needs are accurately represented. Oversees effective deployment and ensures successful departmental implementation of technology in cooperation with IT. - Partners with IT as necessary to troubleshoot equipment/systems issues. Manages and champions the effective use of implemented technology across the department. Outside Counsel/Vendor Management - Negotiates vendor contracts or engagement letters and manages vendor relationships while ensuring quality and cost expectations are met. - Manages outside counsel sourcing and other vendor procurement processes in accordance with department leadership goals. Develop RFPs for outside vendors, including outside counsel, as needed. - Research and sources outside counsel specialists in anticipation of business needs and maintains information repository for future use. Manages spend analyses of outside legal services in relation to department budget and engagement terms. - Maintains a repository of relevant law firm engagement documentation. - Manages staff to ensure timely review, approval, reconciliation and payment of vendor invoices and resolve any processing issues. Budget Management - Prepares and manages department budget within Finance Department budgeting platform. Forecasts outside counsel, travel, trainings and other needs of department staff. - Monitors expenditures and provides Chief Legal Officer with regular budget analysis and management recommendations. Captures, tracks and reports cost savings/cost avoidance and otherwise manage efforts that justify resource investments. Audit Compliance - Manages state audit requests for pending and contingent liabilities letters from Legal Department and applicable outside counsel, and other information necessary in response to requests. Data Analytics - Manages the collection and data analysis on department operations including staff satisfaction, staffing, equipment, software and other needs. Recommends opportunities for improvement to department leadership. - Develops department Key Performance Indicators (KPIs) as appropriate. Manages system for capturing work volume, departmental contributions and accomplishments in relation to goals. Professional Development - Evaluates, recommends and manages internal or external procurement of technology and other professional training and/or continuing education opportunities in collaboration with HR and IT. - Fosters a culture of continuous learning and improvement to align professional development efforts with departmental goals. Strategic Planning - Develops and implements legal operations strategy aligned with department goals and initiatives set forth in the Sewer District’s Strategic Plan. - Coordinates and communicates annual goal planning, quarterly tracking to capture successes and accomplishments for integration into performance management system and strategic plan tracking. - Performs other duties of a similar nature as required. MINIMUM JOB REQUIREMENTS EDUCATION - Candidate must possess a bachelor’s degree preferably in Business Administration/Management, Operations Management, Public Administration, Legal Administration, English, Political Science or a closely related field. - Equivalent combination of relevant education and experience may be substituted as outlined in the Education Equivalencies Policy. EXPERIENCE - Candidate must possess five (5) years of progressively responsible experience as a Legal Operations Manager or similar role managing the operations of a law firm or in-house legal department. Previous experience in a government environment or for government clients preferred. - Previous supervisory or management experience preferred. OTHER REQUIREMENTS LICENSURE AND CERTIFICATIONS - Candidate must possess a valid driver’s license with a driving record in accordance with the Sewer District’s acceptable guidelines. - Possession of a Six Sigma Certificate preferred. KNOWLEDGE, SKILLS AND ABILITIES - Candidate must possess effective written and verbal communication, organizational skills and decision-making abilities. - Candidate must possess negotiation, conflict resolution and problem-solving skills to address issues and opportunities for improvement. - Candidate must possess knowledge of local government processes, with a preference for knowledge of resolution creation and adoption procedures and styles. - Candidate must be proficient in Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint. - Candidate must be detail oriented and capable of managing large amounts of data, maintain detailed comprehensive records, analyze and organize information, have effective project and time management skills and be well organized. - Candidate must possess the ability to effectively plan, coordinate, establish and maintain effective working relationships and prioritize workloads based on available resources. - Candidate must possess ability to continuously take on complex projects and additional responsibilities. - Candidate must possess strong team leadership and people management skills. - Candidate must possess knowledge of data analytics, including familiarity with data manipulation and visualization. - Candidate must possess the ability to lead successful change management and develop and deploy workflow and task management tools and platforms. - Candidate must possess knowledge of legal technology tools. PHYSICAL AND MENTAL REQUIREMENTS During the course of performing the essential functions of this position, the employee must be able to analyze, communicate, comprehend, coordinate, make decisions, possess general intelligence, interact, interpret, negotiate, organize, problem solve, have resilience and perform tasks. Physical work will need to be performed, such as bending, climbing, crouching, driving, kneeling/squatting, reaching, sitting, standing, talking, typing and walking. Repetitive movements will need to be performed such as fine manipulation with both hands. Ability to lift from floor to waist up to 10 lbs. on a frequent basis may be necessary. Position will require visual demands of accommodation, color vision, far acuity and near acuity. Ability to withstand faint to moderate noise exposure for fifteen minutes or longer on an infrequent basis is required. Pay Range: USD, Commensurate with Experience $89,945 - $134,918 Our Equal Employment Opportunity Statement Our Accessibility Statement Our Education Equivalencies Policy Our Employee Benefits & Wellness Programs We offer a comprehensive employee benefits package including Health Insurance Coverage, Various Retirement Planning Options (Ohio Public Employee Retirement System and Deferred Compensation Plans), Flexible Spending Accounts, Employee Assistance Program, Free Parking at our facilities, Corporate Discounts, and more! We also have an active Health & Wellness Program that promotes a life/work balance. DISCLAIMER: The information outlined in this job description indicates the general nature and type of work performed by employees within this classification. It is not intended to provide a comprehensive inventory of all duties, responsibilities or competencies required of employees within this classification.

Posted 1 week ago

Intellectual Property & Engineering (IP&E) Legal Operations Sr. Specialist & Leader-logo
Intellectual Property & Engineering (IP&E) Legal Operations Sr. Specialist & Leader
GE AerospaceWashington DC, District of Columbia
Job Description Summary As IP&E Legal Operations Senior Specialist and Leader, you will focus on driving and optimizing IP support services and processes for the GE Aerospace Intellectual Property and Engineering (IP&E) Legal team, including building out and implementing IP risk management programs and related processes. You will lead a team of other IP Specialists and/or paraprofessionals working together to execute these processes and other IP risk management tasks. This position requires strategic thinking, skillful tactical execution, and a disciplined focus on continuous improvement of processes and practices that support the productivity and impact of the IP&E Legal team. This role will sit on the IP & Engineering (IP&E) Legal leadership team and report to the GE Aerospace Chief IP Counsel and General Counsel, Engineering (CIPC). Job Description Essential Responsibilities: Identify, analyze, implement, administer and continuously improve the critical processes, systems and tools used and/or owned by the IP&E Legal function, including those focused on IP risk management for the business. Oversee a team of other IP Specialists and/or paraprofessionals whose focus is on executing delegated IP legal risk management tasks and implementing the critical processes, systems and tools used and/or owned by the IP&E Legal function. Build IP and IP risk management training and related communications plans. Facilitate development of, rolling out and maintaining enterprise policies and procedures owned by the IP&E Legal function. Manage IP&E Legal budgets and headcount tracking processes. Build out and drive efficient operating review structures and meeting cadences, including for the IP&E Legal leadership team. Manage IP&E Legal operational processes for Non-Disclosure Agreements (NDAs), High Risk Country (HRC) reviews, and Proprietary Information Protection (PIP) and Public Release protocols. Drive technology insertion projects for the IP&E Legal function, including those which better manage or execute IP&E Legal operational processes. Utilize Change Acceleration Process (CAP) skills to drive adoption of tools and practices rolled out by the IP&E Legal team. Work with the FLIGHT DECK Division Leader and Legal Ops team to infuse Lean tools and continuous improvement principles into projects and operational rhythms. Work with the Legal Operations leader to track and manage the budget and headcount for IP&E Legal, including supporting the annual budget submission process. Qualifications/ Requirements: Bachelor’s degree from an accredited university or college, or its equivalent At least four (4) years working in Legal Operations for a large, global company, or related experience This position requires U.S. Citizenship status. Desired Characteristics: Strong project management and CAP skills Previous experience with transformation efforts FLIGHT DECK experience Strong execution mindset Comfortable and effective working and influencing across a matrixed organization Have a can-do attitude and disciplined mind-set of continuous improvement Ability to handle a diverse set of job responsibilities Familiarity with Intellectual Property laws or legal schemes, including with some of the key processes used and work performed by Intellectual Property attorneys and practitioners Experienced people leader PMP or other project management certifications Experience building a risk management program Exceptional organizational, written and oral communication and project management skills Self-motivation and ability to work both independently and as a team player Creativity, vision, and sound judgment in developing and implementing risk management solutions Ability to handle multiple inquiries and assignments in a time-pressured environment Strong cross functional collaboration and influencing skills across all levels of the organization Actively embraces new ways of thinking and practices that increase efficiency and effectiveness Proactively identifies and removes project obstacles or barriers on behalf of the team Pay and Benefits: The base pay range for this position is $168,600 -240,000. The specific pay offered may be influenced by a variety of factors, including the candidate’s experience, education, and skill set. This position is also eligible for an annual discretionary bonus based on a percentage of your base salary/ commission based on the plan. This posting is expected to close on May 25th, 2025. GE Aerospace offers comprehensive benefits and programs to support your health and, along with programs like HealthAhead, your physical, emotional, financial and social wellbeing. Healthcare benefits include medical, dental, vision, and prescription drug coverage; access to a Health Coach from GE Aerospace; and the Employee Assistance Program, which provides 24/7 confidential assessment, counseling and referral services. Retirement benefits include the GE Aerospace Retirement Savings Plan, a 401(k) savings plan with company matching contributions and company retirement contributions, as well as access to Fidelity resources and planning consultants. Other benefits include tuition assistance, adoption assistance, paid parental leave, disability insurance, life insurance, and paid time-off for vacation or illness. GE Aerospace (General Electric Company or the Company) and its affiliates each sponsor certain employee benefit plans or programs (i.e., is a “Sponsor”). Each Sponsor reserves the right to terminate, amend, suspend, replace or modify its benefit plans and programs at any time and for any reason, in its sole discretion. No individual has a vested right to any benefit under a Sponsor’s welfare benefit plan or program. This document does not create a contract of employment with any individual. GE Aerospace offers a great work environment, professional development, challenging careers, and competitive compensation. GE Aerospace is an Equal Opportunity Employer . Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. GE Aerospace will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable). Relocation Assistance Provided: Yes

Posted 2 days ago

Legal Secretary-logo
Legal Secretary
BakerHostetler CareerWashington, District of Columbia
BakerHostetler has an in-office, five days per week, opportunity for a Legal Secretary in the Washington, DC. This is a non-exempt position that reports to the Human Resources Manager. The ideal candidate will possess excellent people, organizational, and planning skills and the ability to adapt to fast-paced ever-changing priorities. This role requires creativity and the ability to think innovatively and exercise independent judgment when necessary while handling sensitive and confidential information. Responsibilities: Delivers excellent work and superior service to the Firm’s internal stakeholders, attorneys and clients; contributes to the Firm’s reputation for excellence by providing highly efficient and effective secretarial and administrative support to a legal team consisting of six or more timekeepers. Assists attorneys with meeting client-service support demands, including but not limited to providing telephone support (receiving calls, answering questions and otherwise being helpful to callers), performing administrative tasks as requested, performing document production, uploading and saving documents, assisting with opening new matters and client intake requests, time entry and billing support, and other related tasks. Communicates with attorneys and assists in balancing the team’s workload to ensure completion of projects within established time frames and quality standards; seeks guidance from the Human Resources Manager when workload demands and deadlines dictate. Takes initiative and follows-up with timekeepers for clarification on tasks, outstanding items or upcoming deadlines. Prepares mailings and internal paperwork, including expense reimbursements, messenger or courier vouchers and other such forms required by other support departments. Schedules various events and meetings. Works with Travel Department regarding business trips, schedules conference rooms using the Conference Room Scheduler, and orders meals and refreshments for meetings as necessary. Legal Secretary should anticipate peripheral needs for meeting requests and be available to welcome guests and clients on behalf of the attorneys. Proofreads, prepares and processes legal documents and papers including, but not limited to editing power points and documents, preparing redlines and tables of contents. Provides dependable, flexible support. Demonstrates teamwork by providing reception relief as well as back-up secretarial and administrative support to others as requested by the attorneys and/or the Human Resources Manager; contributes to the assimilation of new legal and support staff. Demonstrates knowledge of the Firm’s secretarial policies and all applicable administrative procedures. Notary services and other duties as requested and assigned. Requirements: Minimum of 5 years of law firm or equivalent experience required, supporting a minimum of six attorneys. Advanced skills in Word (using styles, track changes and document comparison programs); proficient in Excel and PowerPoint; Advanced skills with Outlook, Adobe Acrobat. Interpersonal communication skills necessary in order to maintain effective relationships with partners, attorneys, clients and staff in person, by e‑mail and telephone. Must be detailed oriented, able to work independently and in a team environment and able to implement high priority projects. Demonstrated ability to multi-task and possess strong organizational skills. Ability to exercise discretion with confidential and sensitive information. Fundamental knowledge of legal terminology. Ability to provide a high level of customer service and be able to clearly and effectively communicate both verbally and in writing. District of Columbia notary is a plus. The expected annual salary for this position ranges from $68,000 - $96,000. The salary offered will be determined by a wide range of factors including but not limited to experience level, education/training, and relevant skills. The Firm does offer competitive benefits to include healthcare. More details are available at https://www.bakerlaw.com/careers/compensation-and-benefits/.

Posted 30+ days ago

Dallas Legal Consulting - Litigation, Investigations and Disputes Experienced Senior Consultant-logo
Dallas Legal Consulting - Litigation, Investigations and Disputes Experienced Senior Consultant
ProtivitiDallas, Texas
JOB REQUISITION Dallas Legal Consulting - Litigation, Investigations and Disputes Experienced Senior Consultant LOCATION DALLAS ADDITIONAL LOCATION(S) ATLANTA - PEACHTREE RD, HOUSTON, MIAMI, WASHINGTON DC - MCLEAN JOB DESCRIPTION You Belong Here The Protiviti Career provides opportunity to learn, inspire, and advance within a collaborative and inclusive culture. We hire curious individuals for whom learning is a passion. We lean into our mission: We Care. We Collaborate. We Deliver. At every level, we champion leaders who live our values of integrity, inclusion, innovation, and commitment to success. Imagining our work as a journey, we believe integrity guides our way, inclusion moves us forward together, innovation creates new destinations, and our commitment to success empowers us to deliver on our vision to be the most trusted global consulting firm. Where We Need You Protiviti is looking for a Legal Senior Consultant to join our growing Litigation and Investigations team. What You Can Expect As a Senior Consultant, you will be a mentor, trainer, and coach to Interns and Consultants as you facilitate the successful completion of project work plans. You’ll identify areas of risk and opportunities to increase efficiency. You’ll strengthen relationships and deepen your abilities to communicate, gain trust, and network with client personnel and professional associates. At the direction of Managers, you may accept responsibility for decision-making in areas including establishing project scope and work plans, project staffing, preparation of deliverables, and application of methodologies. What Will Help You Be Successful You are motivated to learn and interested in all things related to forensics and investigations, including the latest trends and developments. You are motivated to learn and interested in all things related to forensics and investigations, including the latest trends and developments. You can analyze information coherently and critically as well as dissecting complex legal issues. You pay attention to detail. You can conduct extensive research and gather relevant information about cases, legal precedents, laws, and regulations. You are passionate about building relationships with clients and providing clients with exceptional experiences. You have an inherent interest in project management and team leadership. You contribute to a positive team culture that fosters open communication among all engagement team members. You create development opportunities for others and ways for your team to improve our clients and communities. You have interest in working with a diverse portfolio of clients across multiple industries. Do Your Talents Include the Following? Experience with or understanding of: Assisting in internal investigations into fraud, asset misappropriation, whistleblower allegations Apply best practices for handling and analyzing electronic evidence. Perform forensic investigations. Experience creating deliverables and drafting reports Experience working with external/internal counsel Evaluating, summarizing, organizing, and interpreting data. Ability to analyze data to identify and investigate discrepancies, perform follow-the-money procedures, and communicate complex financial information clearly. Establishing and cultivating business relationships and a professional network. Supervisory experience of teams including mentoring, oversight and review of work, coordination across teams, and understanding how to motivate. Your Educational and Professional Qualifications Bachelor’s degree in Accounting, Finance, Business Administration, or related field 3+ years of experience in forensic accounting/litigation support CPA or CFE certification preferred Prior Big 4 experience would be a plus Demonstrated analytical skills with a strong ability to distill complex information into clear insights. Excellent research abilities paired with superior written and oral communication skills. Proven track record of attention to detail coupled with strong organizational capabilities. Resilience & perseverance through extended projects as well as ethical integrity within all professional activities. Our Hybrid Workplace Protiviti practices a hybrid model, which is a combination of working in person with a purpose and working remotely. This model creates meaningful experiences for our people and our clients while offering a flexible environment. The ratio of remote to in-person requirements vary by client, project, team, and other business factors. Our people work both in-person in local Protiviti offices and on client sites, which can include local or out-of-state travel based on our projects and client requests and commitments. #LI-Hybrid Protiviti is not registered to hire or employ personnel in the following states – West Virginia, Alaska. Starting salary is based on a full-time equivalent schedule. Placement in the range is dependent upon experience, skills and geographic work location. Below is the salary range for this job. $86,000.00 - $130,000.00 Our annual bonus plan provides eligible employees additional cash and/or discretionary stock compensation opportunities. Below is the bonus target opportunity for this job. 10% The total cash range is estimated from the sum of the base salary range plus the bonus target opportunity. Below is the estimated total cash range for this job. $94,600.00 - $143,000.00 Employees are eligible for medical, dental, and vision coverages, FSA and HSA healthcare accounts, life and accident insurance, adoption and fertility assistance, paid parental leave up to 10 weeks, and short/long term disability. We offer eligible employees a company 401(k) savings and investment plan with an employer match of 50% on the first 6% of your contributions. We provide Choice Time Off (CTO) for vacation, personal needs, and sick time. The amount of (CTO) varies based on years of service. New hires receive up to 20 days of CTO per calendar year. Protiviti also recognizes up to 11 paid holidays each calendar year. Learn more about the variety of rewards we offer at Protiviti at https://www.protiviti.com/sites/default/files/2025-01/2025_u.s._benefit_highlights.pdf . Any benefits outlined are part of our reward offerings for full-time employees in the U.S. Your Open Enrollment materials, insurance contracts, plan documents and Summary Plan Descriptions together comprise the official plan document which legally governs the administration of your benefit plans. Protiviti reserves the right to terminate or amend your benefit plans in any way and at any time. Protiviti is an Equal Opportunity Employer. M/F/Disability/Veteran As part of Protiviti’s employment process, any offer of employment is contingent upon successful completion of a background check. Protiviti is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to HRSolutions@roberthalf.com or call 1.855.744.6947 for assistance. In your email please include the following: The specific accommodation requested to complete the employment application. The location(s) (city, state) to which you would like to apply. For positions located in San Francisco, CA: Protiviti will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. For positions located in Los Angeles County, CA: Protiviti will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Protiviti is not registered to hire or employ personnel in the following states – West Virginia, Alaska. Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services. JOB LOCATION TX PRO DALLAS

Posted 30+ days ago

Legal Support Assistant (On-Going)-logo
Legal Support Assistant (On-Going)
Alston & BirdWashington DC, District of Columbia
THE FIRM As a leading international law firm, we are dedicated to excellence through impactful communication, collaboration, and community involvement. Our company culture has earned us one of the "100 Best Companies to Work For" for 26 consecutive years. This honor, along with many others, highlights our commitment to innovation and professional development. At Alston & Bird LLP, our foundation is made of trust, reliability, and compassion. JOB DESCRIPTION As a Legal Support Assistant, you will be a critical part of Alston & Bird’s world class professional service staff. You will be part of a team that delivers TOP ECHELON support to our internal and external clients. The Washington DC office of Alston & Bird is accepting applications for the position of Legal Support Assistant. Essential Duties Candidates who apply should have a strong interest in learning more about the practice of law and be eager to develop and apply the highest standards of excellence to all assigned duties. Legal Support Assistant positions have historically provided excellent opportunities for future growth within the practice area and firm. Knowledge of and experience with general office software such as Microsoft Word, Excel, and Outlook is preferred. A working knowledge of general office procedures and filing techniques, along with the capability to concentrate on details and prioritize work is essential. Ideal candidates should have the ability to work independently, communicate effectively, efficiently handle a shifting workload, and analyze complex situations. Strong candidates will offer flexibility to extend their working hours occasionally when required by business need. This includes performing a variety of administrative duties including: project work; database entry; file maintenance; file organization; file indexing; file closing; preparation of file labels and folders; document production; binder organization; and assisting with copying. Skills Needed to be Successful Previous experience in a professional work environment. A four-year college degree is preferred. General knowledge of Microsoft Word, Excel, Power Point and Outlook is highly desirable. The salary range for this position in Washington, DC is $ 50,000 – $64,000 and represents the firm’s good faith minimum and maximum range for this role at the time of posting. The actual salary offered will be dependent on various factors, including but not limited to, the candidate's experience, education, relevant certifications, geographic location, market demands, and specific business needs. Generally, candidates are considered for the higher end of the salary range when they bring the requisite level of experience and expertise to the role. EQUAL OPPORTUNITY EMPLOYER Alston & Bird LLP is an Equal Opportunity Employer does not discriminate on the bases of any status protected under federal, state, or local law. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law on the basis of race, color, religion, sex, age, sexual orientation, gender identity and/or expression, national origin, veteran status or disability in relation to our recruiting, hiring, and promoting practices. The statements contained in this position description are not necessarily all-inclusive, additional duties and responsibilities may be assigned, and requirements may vary from time to time. Professional business references and a background screening will be required for all final applicants selected for a position. If you need assistance or an accommodation due to a disability you may contact garett.bechdolt@alston.com . Alston & Bird is not currently accepting resumes from agencies for this position. If you are a recruiter, search firm, or employment agency, you will not be compensated in any way for your referral of a candidate even if Alston & Bird hires the candidate.

Posted 30+ days ago

General Liability Legal Assistant-logo
General Liability Legal Assistant
Cole, Scott, & KissaneFort Lauderdale, Florida
Position Requirements: Strong organizational skills and the ability to function efficiently in a team-oriented environment. Professional communication skills for interaction with clients, opposing counsel, and court personnel. Extensive experience with court procedures, scheduling, drafting legal documents, and e-filing pleadings in both state and federal courts. Proficiency in case management systems and familiarity with L&A codes and billing software. Demonstrated ability to track billable time accurately and in compliance with billing guidelines. Ability to multi-task, prioritize deadlines, and work effectively under pressure. Strong written and verbal communication skills, along with excellent problem-solving abilities. Attention to detail, reliability, and a strong attendance record. Compensation & Benefits: CSK offers a comprehensive benefits package, including: 20 days of PTO plus 9 paid holidays Health, dental, life, long-term care, and short- & long-term disability coverage 401(k) retirement plan and additional benefits

Posted 30+ days ago

Legal Process Server-logo
Legal Process Server
ABC Legal ServicesScarborough, Maine
Work when you want – Earn what you need! Delivering Legal Documents in your area with ABC Legal Services allows you to have a flexible schedule and take on as much or as little work as you want. We give you the training and tools you need, including an industry-leading mobile app that allows you to claim jobs, map your stops, and track your pay. Who is ABC Legal? We are a premier legal services company operating nation-wide. Our clients are banks and law firms, but we are governed by the courts and the rules of civil procedure. We value honesty and accuracy, and are looking for organized, independent, and personable people to deliver legal documents in all 50 states. What’s the Key to Process Server Success? Be organized Plan your route Go when people are likely to be home Be pleasant and personable with the people you meet and to whom you deliver documents Successful Process Servers work independently, have an entrepreneurial mindset, take pride in their work, and love to connect with people. Whether you’re looking for a full-time career or a part-time gig, serving legal documents with ABC offers the perfect opportunity for a flexible schedule outside of a traditional office setting. What do you need to be a Process Server? Must have your own reliable transportation, valid driver’s license and insurance Tech savvy – iPhone/iPad or Android smart device and ability to work within a mobile app Ability to scan and print documents Ability to work variable hours -- Early mornings, evenings and weekends Experience in process serving or related work is helpful, but not required The Perks of Process Serving! Process Servers benefit from many advantaged by contracting with ABC Legal Services, including: Flexible schedule – work when you want, as much as you want Flexible service area – Set your own service areas and claim jobs right on our app Competitive wages – Earn fair wages for each job you attempt and resolve Mobile capability – Claim jobs, map out your stops and track your pay all through our app Support – Have all your questions answered by our knowledgeable support team

Posted 2 weeks ago

US Offices & Unit logo
Legal Administrative Coordinator - Litigation/Labor and Employment
US Offices & UnitCentury City, California
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Job Description

Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking a Legal Administrative Coordinator (LAC) to support the Litigation/Labor and Employment Practice Groups. Reporting to the Administrative Support Manager this position will be responsible for providing a broad range of administrative, secretarial and document processing support with guidance to the assigned Practice Group in an environment where superior client service is emphasized and practiced.

Maintaining an in-office presence is important to delivering our services through an integrated and collaborative work culture. Firm policy requires this role to work in the office three days per week as scheduled by their manager unless client demands, or another accommodation approved by their practice group, require them to be elsewhere.

PRIMARY FUNCTIONS AND RESPONSIBILITIES

  • Regularly utilizes Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; timely communicates with supervisor(s) through BigHand and/or directly the status of task completion and new developments that may impact the assignment and proactively seeks additional information or guidance when needed.

  • Assists with word processing; edits and proofreads correspondence, memorandums, reports, and other general communications.

  • Answers phones and takes messages, schedules appointments and coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set-ups.

  • Maintains attorney calendar and advises attorney of appointments, updates attorney address book and InterAction entries.

  • Assists with time entry.

  • Processes new business intake, related forms, and correspondence.

  • Processes expense reports and invoices; arranges check requests; monitors through completion.

  • Arranges travel and prepares itineraries; maintains attorney travel and desk profiles.

  • Coordinates or assists with printing, scanning, copying of documents and/or sending of same.

  • Provides legal research, case support and project assistance.

  • Other administrative duties as assigned.

EDUCATION AND EXPERIENCE

  • Bachelor’s degree and at least two (2) years of administrative support experience, or equivalent combination of education and experience.

  • Previous law firm experience required.

  • Experience with supporting a Litigation practice, including State and Federal Court rules and filing procedures.

  • Demonstrates proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Portable Document Format (PDF) software.

  • Strong organizational skills, attention to detail, the ability to balance multiple tasks in a fast-paced environment, and the ability to manage confidential information with discretion.

  • Excellent written/verbal communication skills, strong interpersonal skills, and the ability to work autonomously while also functioning effectively in a team environment.

  • Exhibits strategic thinking and initiative in handling assignments and projects.

  • Works productively and effectively with all personnel as part of a client service team.

  • Demonstrates excellent client communication skills.

  • Flexibility to work overtime required.

#LI-Hybrid

#INDFA

For positions in Century City, CA, the salary range for this job posting is: $69,817.50 - $90,677.00.

The base salary or hourly wage range for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors. The final salary or hourly wages offered may be outside of this range based on other reasons and individual circumstances. Additionally, salary or hourly wages may be only part of the total compensation package. The total compensation package for this position may also include a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, the employee will be in an "at-will position" and the firm reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to individual performance, firm or individual department/team performance, and market factors.

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates

    Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law.  If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or talent.acquisition@morganlewis.com

    If hired, your employment relationship with the firm will be on an "at-will" basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.