Legal Jobs 2026 (Now Hiring) – Smart Auto Apply

Legal Office Manager and Biller  (Law Firm)

• Audit pre-bills, verify time entries, and ensure accurate client invoices.
• Implement and maintain billing standards, including a firm billing playbook.
• Manage trust-to-operating account transfers and maintain financial tracking spreadsheets.
• Analyze expenses, prepare profitability dashboards, and set billing minimums per employee.
• Examine financial data and budgets, providing financial forecasts and insights.

• Oversee all operational aspects of the firm, ensuring efficiency and accountability.
• Map and optimize the case lifecycle from intake to closure.
• Develop SOPs, checklists, and training guides for consistent execution.
• Lead process improvements to eliminate inefficiencies and missed deadlines.
• Create and monitor key performance indicators (KPIs) for firm operations.
• Coordinate after-hours working sessions to tackle backlog and align priorities.

• Serve as the primary administrator for MyCase, optimizing workflows, task management, and client communications.
• Standardize and protect all firm templates with naming conventions, formatting rules, and permissions.
• Act as the sole liaison to IT (internal and external), managing access, permissions, and troubleshooting.

• Partner with the Managing Partner to support the professional growth of attorneys, paralegals, and staff.
• Schedule one-on-one coaching, create growth plans, and track accountability.
• Hold team members responsible for meeting deadlines, billing expectations, and performance milestones.
• Help ensure each employee is working within their strengths while addressing developmental needs.

• Bachelor’s degree in Business, Finance, or a related field.
• Minimum 3 years’ experience in law firm operations, billing, or management.
• Strong knowledge of legal billing practices and accounting basics (trust accounts, AR, expense analysis).
• Experience with MyCase (or similar practice management software).
• Proven ability to design, implement, and enforce processes and SOPs.
• Excellent organizational, analytical, and leadership skills.

• Prior experience managing small law firm teams.
• Strong Excel skills (dashboards, expense analysis, billing minimums).
• Familiarity with Florida legal practice requirements.
• Deep understanding of organizational effectiveness and operations management.

• A natural problem solver and process builder who sees inefficiencies and fixes them.
• A confident leader who can hold attorneys and staff accountable.
• A detail-oriented financial manager who understands the importance of accurate billing and profitability tracking.
• A strategic thinker who can set goals, monitor KPIs, and align operations with growth.
• A collaborator who can support both team development and firm-wide success.

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities
• Professional Development Support