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kay search group logo
kay search groupGarden City, NY
Position: Legal Executive Assistant (National Law Firm) Firm: Prestigious National Law Firm Location: Garden City, NY Compensation Package: Base salary up to $90K, Paid Overtime, Annual Bonus, Comprehensive Benefits, 401(k), and more Overview: This is a unique and highly visible opportunity to provide executive-level legal and administrative support to the Trusts & Estates Department at a top-tier national law firm. The ideal candidate will bring a high degree of professionalism, discretion, and attention to detail in managing complex estate matters and supporting high-level departmental operations. Responsibilities for Legal Executive Assistant: Serve as a trusted right hand to the Department Chair, providing proactive, high-level administrative and legal assistance in a fast-paced and sophisticated legal environment Manage a complex and ever-changing calendar, coordinate high-level internal and client meetings, and ensure seamless communication across all parties Assist with the preparation and timely filing of Federal and New York State estate tax returns Draft, revise, and finalize estate planning documents such as wills, trusts, powers of attorney, and healthcare proxies Maintain accurate and confidential records, time entries, and billing support for the Chair Requirements for Legal Executive Assistant: Minimum 5+ years of experience in a law firm setting, with demonstrated experience supporting senior-level attorneys Exceptional organizational and multitasking skills with the ability to anticipate needs and prioritize with minimal supervision Proficiency in Microsoft Office Suite (Word, Outlook, Excel); knowledge of legal billing/time entry systems is a plus Strong interpersonal skills and a refined client service orientation Familiarity with New York probate procedures and estate administration; working knowledge of Medicaid applications is a plus Powered by JazzHR

Posted 1 week ago

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MERCHANT & GOULD PCAlexandria, VA
About the job Merchant & Gould has been a leader in intellectual property law for more than 100 years. We are recognized as one of the most active filers of patents in the country, and are consistently rated among the top patent, copyright and trademark firms. We currently have an opportunity for a patent prosecution legal assistant. The salary range for the position is $70,000-$95,000, based years of experience. We are looking for a highly skilled patent prosecution legal assistant with five+ years of experience in U.S. patent prosecution. Knowledge and experience with policies and procedures pertaining to the PTO and electronic filing required. The professional we seek must be a positive self-starter, extremely organized, detail-oriented and highly accurate, deadline-driven, have strong computer skills and excellent verbal and written communication skills. Summary of Position (hybrid): Provides client management support for attorney, not limited to written and verbal communications with clients along with maintaining docket and client specific procedures. Assists attorney in prosecuting patent applications in the United States and various foreign countries. In order to perform one (1) or more essential functions of this role, a minimum of three (3) days in the office is required. Responsibilities: Establishes and maintains patent files: opens files, prepares documents for filing including, patent applications, Preliminary Amendments, Information Disclosure Statements, Responses to Missing Parts, Assignments, Amendments, payments of Issue Fees, etc. Reviews all incoming correspondence from U.S. Patent and Trademark Office and foreign associates for essential docketing. Maintain clients’ portfolios by being proactive in facilitating communication between attorney and client. Maintains and updates docketing log spreadsheet. On-going verbal and written communication with attorneys, clients and foreign associates. Other administrative tasks and projects as may be assigned. Knowledge, Skills and Abilities Required: BA degree and/or paralegal certificate or minimum of 5 years experience in U.S. patent prosecution. Familiarity with electronic case management systems and USPTO rules and requirements. IPFolio, Memotech, etc. is a plus. Familiarity with the prosecution of U.S. Trademark applications a plus. Ability to work comfortably with advanced computer software (after training) and effectively use and maintain a computer database. Knowledge of Microsoft Office Suite (Word, Excel, Outlook) required. Possible use of speech-to-text transcription software. Ability to work independently and meet critical deadlines under supervision of attorney. Ability to organize and prioritize numerous tasks and complete them under time constraints. Ability to concentrate on detailed work for up to 80% of work day. Interpersonal skills necessary in order to communicate and follow instructions from a diverse group, including clients, attorneys and others, and to provide information with ordinary courtesy and tact. High level of responsibility, dedication and accuracy required. Work on rare occasions requires more than 37.5 hours per week to perform essential duties of the job; may occasionally require irregular hours. Regular attendance at work. We are equally committed to providing competitive, affordable health and wellness benefits to help take care of yourself and your family, including: a competitive salary, a comprehensive benefits package that includes employee medical, dental, vision, life, AD&D insurance, short- and long-term disability, 401(k) match, and ten firm holidays. To be considered, please apply online at Career Opportunities (merchantgould.com). You will need to provide a resume and professional references. Merchant & Gould provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We welcome candidates with disabilities. If you need any accommodation during the application or the recruiting process, please contact our Human Resources Department at 1-612-332-5300. Powered by JazzHR

Posted 3 weeks ago

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Schwartz Ettenger PLLCMelville, NY
Are you an organized multitasker ready to support a vibrant legal team? Schwartz Ettenger, PLLC is seeking an outstanding part-time Legal Assistant / Receptionist to join our thriving boutique law firm, in a role requiring 30 hours a week. As the friendly face at our front desk, you'll be instrumental in ensuring seamless operations while supporting our attorneys. At Schwartz Ettenger, collaboration is more than a concept—it’s ingrained in our culture. Join our close-knit crew and enjoy a fantastic working environment built on camaraderie. What We Offer We want our people to feel valued, empowered, and recognized for their contribution. When you join us, you can expect an hourly rate between $20 and $25 based on your experience, plus access to our comprehensive benefits, including medical insurance, 1-week vacation, and eligibility to participate in our 401K plan after just 3 months. What You’ll Do Handle attorneys’ calls, greet clients, and manage front desk operations Assist in legal tasks: proofreading correspondence, litigation documents and contracts Assist in marketing efforts, including managing LinkedIn posts, preparing and sending email blasts, managing updates to the firm’s website, preparing newsletters, making minor website edits, and designing event flyers Participate in Will signings and assist in preparation of estate planning documents Support office tasks like copying, scanning, bate-stamping, proofreading and mail sorting; maintain physical and electronic filing systems What You Bring Proficiency in Microsoft Office Suite and Adobe Acrobat Strong organizational skills and attention to detail Ability to manage multiple tasks and prioritize effectively Previous legal office or administrative experience preferred Excellent written and verbal communication skills Marketing and LinkedIn/Constant Contact knowledge is an asset Schwartz Ettenger, PLLC , is a premier boutique law firm located in Melville NY, focusing in the areas of Business and Corporate matters, Commercial Litigation, Real Estate Transactions, Employment Law, and Wills, Trusts and Estates matters. This is accomplished through a thorough understanding of law, meticulous attention to detail and unparalleled personal service. Powered by JazzHR

Posted 3 days ago

Brennan Center for Justice logo
Brennan Center for JusticeNew York, NY
The Brennan Center for Justice at NYU School of Law is a nonpartisan law and policy institute that seeks to improve the systems of democracy and justice in the United States. We work to hold our political institutions and laws accountable to the twin American ideals of democracy and equal justice for all. The Brennan Center’s work ranges from voting rights to campaign finance reform, from ending mass incarceration to preserving Constitutional protections in national security policies. Part think-tank, part advocacy group, part cutting edge communications hub, we start with rigorous research. We craft innovative policies. And we fight for them – in Congress and the states, in the courts, and in the court of public opinion. The Brennan Center's Democracy Program seeks to perfect the ideal of representative self-government by advocating for public policies and institutions that reflect a diverse, engaged, and energetic democracy. The Program collaborates with grassroots groups, advocacy organizations, and reform-minded government officials to promote policies that eliminate barriers to full and equal political participation. We are seeking second and third-year law students to work alongside staff in our New York office on the Brennan Center’s policy advocacy, research, and litigation initiatives during the Fall 2025 semester. Activities may include legal, policy, and factual research in support of: administrative and legislative advocacy at federal, state, and local levels; public education and scholarship; complex factual research; and litigation in trial and appellate courts. The Brennan Center’s interns are integral to all aspects of our work, including programmatic and strategic planning. We strive to offer a fun and intellectually challenging legal intern experience that supports and supplements the vital advocacy offered by the Brennan Center. The internship lasts for the semester. Assignments will be drawn from work on voting rights; reform of election administration; campaign finance reform and the empowerment of historically disenfranchised communities; protecting the independence, impartiality, and integrity of the courts; and eliminating partisan gerrymandering and other manipulations of electoral maps. Note: This internship is in-person at our New York City office. Qualifications: Excellent legal research, analysis, and writing skills; initiative, imagination, and versatility; and a passion for our issues. Interns may assist with a variety of activities, including conducting legal research and writing for amicus briefs, policy reports, and other advocacy documents; drafting communications to legislators; assisting with writing comments to federal agencies; attending coalition meetings; drafting posts for the Brennan Center blog; and more. We are committed to considering a wide range of candidates, including those with diverse experiences and backgrounds. If you're uncertain about meeting 100% of our qualifications, we encourage you to apply anyway. Therefore, please consider submitting your application. In your cover letter, please share your interest in the position and what you hope to contribute to the role. This internship is only open to current law students. Hours: Approximately 10 - 15 hours per week Pay: $20.45 per hour Duration: Spring Semester 2026 Application Deadline: November 24, 2025 Note: The Brennan Center will follow the rules of your school regarding internships. Therefore, if a school doesn’t allow you to do a paid internship for some reason (i.e., receiving credit, etc.), then your internship will not be paid. In addition, if you are participating in a formal school internship program that allows you to work more than our stated hours, we will make a determination based on our needs and further assessment of your school’s program. The following material is required to apply for our internship: a cover letter explaining why you are interested in Democracy (NY) policy issues; a current law school transcript; a legal writing sample (5-10 pages); a current resume; and contact information for three supervisor references. To Apply: Please visit >>LINK HERE and upload all of the required materials. Applications will be reviewed on a rolling basis. We encourage interested students to apply early, as the positions will be filled once qualified candidates are found. No phone calls, please. If you have difficulty with the online system, you may send your application by e-mail to: brennancenterjobs@nyu.edu with "Democracy NY Legal Internship" in the subject line, after registering in the online system. Applying through our website is strongly preferred. Note: The Brennan Center is committed to public health and to the safety and wellbeing of our colleagues and visitors. As such, we have adopted a policy requiring all employees working in the New York and Washington, DC offices to be vaccinated against COVID-19 or to meet the legal guidelines for an exemption. The Brennan Center for Justice is committed to a workplace based on equal opportunity and a strong belief in the increased effectiveness that comes from a diverse workforce. Employment decisions are made without regard to race, ethnicity, gender identity, socioeconomic identity, sexual orientation, national origin, previous incarceration, disability, military veteran/status, or any other basis prohibited by applicable law. To this end, we welcome all qualified applicants to apply. Powered by JazzHR

Posted 1 week ago

Masuda Funai logo
Masuda FunaiChicago, IL
Summary We are seeking an energetic, high-level, Legal Assistant to join the Chicago office. This role provides essential administrative support to attorneys and paralegals to ensure a quality work product, and superior client service. The ideal candidate is a highly organized professional who possesses excellent time management, communication and problem-solving skills. Essential Functions Provide high-level administrative and secretarial support to attorneys and paralegals, as assigned. Draft, format, and proofread correspondence, legal documents, reports, and forms with a high degree of accuracy and professionalism. Perform new client and matter intake, conflicts, and records intake processes Schedule appointments and coordinate internal and external meetings, including arranging catering and technology, as required Act as a liaison between attorneys, clients, staff, and external contacts Maintain and organize files—both electronic and physical—including filing emails, correspondence and legal documents Prepare expense reports for timely submission to accounting Enter attorneys’ contacts and activity reports in the Firm’s CRM (InterAction) Assist with processing invoices and billing processes; liaise with accounting, as needed. Maintain attorney CLE compliance records Qualifications You Need 4+ years of experience providing administrative/secretarial support, preferably in a professional services firm Must be available to work in-office 3 days per week Excellent business writing, editing, and proofreading skills Strong organizational and time management skills; ability to handle competing priorities effectively Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and familiarity with legal practice tools (i.e., document management system, CRM, billing/timekeeping platform) Excellent interpersonal skills; ability to establish and maintain effective working relationships with attorneys and staff; a team player Ability to work independently in a fast-paced environment Compensation The salary range for this position is based upon various factors including the individual's experience, skills, and qualifications. An estimate of the salary range for this position is: $57,000- $63,000. This role will also be eligible for an annual discretionary bonus. Benefits Masuda Funai offers a comprehensive benefits package including generous PTO, Firm-paid holidays, medical/dental/vision insurance, and 401(k). About Us Masuda Funai is a national law firm focused on representing international and domestic companies entering, operating and expanding in the United States. The Firm assists clients in every aspect of business including establishing, acquiring, financing, and selling operations and facilities; transferring overseas employees to the U.S.; providing employment and benefits counseling; structuring the distribution and sale of products throughout the U.S.; and delivering commercial and patent litigation services. Our clients, many of whom have been represented by the Firm for decades, span many industries and technologies. In everything we do, we focus on providing timely and highly customized services that fit our clients’ needs. Masuda Funai is an equal opportunity employer committed to promoting a diverse workplace. Powered by JazzHR

Posted 1 week ago

Avantus logo
AvantusSan Diego, California
ABOUT AVANTUS Avantus is shaping the future by making reliable, low-cost clean energy a global reality. Our legacy of leadership in next generation solar energy includes developing one of the nation’s largest solar clusters and one of the first projects to beat fossil fuel prices back in 2016. Today, we are expanding the boundaries of existing technologies to build one of the largest portfolios of smart power plants with integrated storage, capable of providing millions of people with affordable, zero-emission energy – day and night. Through our relentless pursuit of better, we are decarbonizing our planet at the gigaton level, and bringing the advantages of clean energy to all of us. ABOUT THE POSITION We are seeking a highly motivated and organized candidate for a Legal Operations Associate position. The successful candidate will demonstrate sound industry knowledge, superior communications, and detail-oriented organizational skills. This role reports to the Associate General Counsel, Real Estate. The Legal Operations Associate will provide legal operations administrative support across multiple cross-functional teams and contract lifecycle management and administration. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Manage the full contract management life cycle – from intake and drafting through negotiation, execution, and post-signature tracking. Draft, redline, and review a variety of commercial agreements, including but not limited to: Master Services Agreements, Non-Disclosure Agreements. Develop and maintain strong working relationships with internal stakeholders (Legal, Risk, IT, Business Units) to understand needs, communicate risks, and ensure smooth contract execution. Maintain organized records and support contract version control, status tracking, and key date monitoring. Support continuous improvement initiatives, including playbook development, process enhancements, and future implementation of contract management tools Educate stakeholders on contracting standards, approval workflows, and policy requirements Adopt and apply contracting best practices to enhance operational efficiency, reduce risk, and drive – consistency – ensuring all activities are conducted in accordance with company policies, ethical standards, and applicable regulatory requirements REQUIRED SKILLS AND QUALIFICAT IONS Bachelor’s Degree, though not required. Minimum of 2 years of professional experience in an in-house legal department or at a law firm. Previous experience in the renewable energy industry preferred, but not required; however, excitement about renewable energy and sustainability is a must-have. High level of accuracy, attention to detail and excellent proofreading skills. High level of organizational skills and time management skills. Excellent written and oral communication skills required to communicate effectively with direct team members, across multiple departments and with external counterparties. Strong analytical skills with ability to read, comprehend and summarize legal documents and contracts. Strong interpersonal skills with the ability to interact with team members at all levels of the company in a congenial, collaborative manner. A resourceful problem solver with the ability to operate autonomously and efficiently and to figure out solutions proactively and independently. Ability to pivot between responsibilities to meet tight deadlines and shifting demands and priorities. An entrepreneurial attitude and work ethic with a desire to roll up your sleeves and get the job done in a fast-paced environment and rapidly growing business. Willingness to be flexible about your work schedule to support closings and to meet deadlines. Proficiency in Microsoft Office, experienced with CLM (we use Summize) and Docusign Notary Public or willingness to be a Notary (within 3 months of hire) NICE TO HAVES Current Notary Public Summize or SiteTracker experience a huge plus Avantus offers competitive compensation with an excellent benefits package, including 401(k) matching ; comprehensive medical and dental plan options; and flexible PTO. We are an equal-opportunity employer. The base salary range for this full-time position is listed below (plus bonus and benefits). Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position in California. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary range for the applicable location during the hiring process. Please note that the compensation details listed reflect the base salary only, and do not include bonus and benefits. Pay Range $69,568 — $101,317 USD

Posted 2 days ago

Vanta logo
VantaSan Francisco, California
At Vanta, our mission is to help businesses earn and prove trust.We believe that security should be monitored and verified continuously, and we empower companies to practice better security and prove it with ease. Vanta has a kind and talented team, and while some have prior security experience, many have been successful at Vanta without it. As Vanta’s Director of Commercial Legal, you’ll run the commercial legal function, working closely with go to market and procurement to manage Vanta’s contract negotiations and processes as we continue to grow our customer base. The Director of Commercial Legal will be responsible for the entire commercial legal function, including overseeing and negotiating key deals and relationships, developing new processes and improving existing ones, acting as a trusted business partner, and managing the commercial team. Reporting to the Head of Legal, your responsibilities will include ownership of all aspects of Vanta’s negotiations with customers and vendors and associated processes, instituting policies and processes while maintaining hypergrowth, and oversight of legal operations. The ideal candidate will have experience in managing a team of attorneys strategically working with global sales teams to execute and negotiate commercial transactions and contracts supporting a company through hypergrowth. What you’ll do as Director of Commercial Legal at Vanta: Manage our incredibly efficient, productive team of commercial lawyers. Negotiate customer and partner deals in collaboration with the global sales organization. Negotiate vendor contracts and ensure that Vanta and its customers are protected. Manage escalations, collaborate across other teams, and develop solutions to enable team and business partners to close deals. Provide counsel to the business regarding the business environment, challenges, and objectives. Oversee the management and maintenance of all company legal templates, including our MSA, Privacy Policy, DPA, etc. Ensure our contracts are delivering the right objectives for the company & mitigate risk. Stay up to date on changes in laws and regulations impacting the business and communicate to appropriate parties any changes to controls, policies and procedures. Evaluate risk factors impacting business decisions and anticipate unique legal issues that could affect the company. Communicate and negotiate with external parties, creating relationships based on trust. Willingness to roll up his/her sleeves and take on tasks both big and small. A collaborative approach with a low ego in a fast-paced, team-oriented environment. Strategic sense to build a team, but tactical enough to execute on a day-to-day basis. Strong sense of ownership, desire to make a cross-functional impact, eagerness to learn, and customer orientation. Address other ad-hoc or specialized legal issues. How to be successful in this role: 10+ years of experience and JD degree from an accredited school with experience negotiating SaaS agreements. 5+ years of experience managing a commercial legal team at a hypergrowth technology company. Commitment to spend three days per week in our beautiful new San Francisco office. Direct experience with a variety of legal matters, including strategic business agreements, information security and compliance, privacy, intellectual property rights, international expansion, and management of affiliates. Strong negotiating skills with both legal and financial/commercial issues. Excellent knowledge and understanding of contract & corporate law and procedures. Willingness to support teammates across a range of time zones. Demonstrated ability to create legal, defensive, or proactive strategies. A champion of change & proven ability to build operationally excellent processes and practices Strong interpersonal and presentation skills, develop a strong rapport and working relationship with business counterparts across the enterprise to help drive the delivery of effective legal services. What you can expect as a Vantan: Industry-competitive compensation 100% covered medical, dental, and vision benefits with dependents coverage 16 weeks fully-paid parental Leave for all new parents Health & wellness and remote workplace stipends Family planning benefits through Carrot Fertility 401(k) matching Flexible work hours and location Open PTO policy 11 paid holidays in the US Offices in SF, NYC, London, Dublin, and Sydney To provide greater transparency to candidates, we share base pay ranges for all US-based job postings regardless of state. We set standard base pay ranges for all roles based on function, level, and country location, benchmarked against similar-stage growth companies. Final offer amounts are determined by multiple factors and may vary based on candidate location, skills, depth of work experience, and relevant licenses/credentials. #LI-hybrid At Vanta, we are committed to hiring diverse talent of different backgrounds and as such, it is important to us to provide an inclusive work environment for all. We do not discriminate on the basis of race, gender identity, age, religion, sexual orientation, veteran or disability status, or any other protected class. As an equal opportunity employer, we encourage and welcome people of all backgrounds to apply. About Vanta We started in 2018, in the wake of several high-profile data breaches. Online security was only becoming more important, but we knew firsthand how hard it could be for fast-growing companies to invest the time and manpower it takes to build a solid security foundation. Vanta was inspired by a vision to restore trust in internet businesses by enabling companies to improve and prove their security. From our early days automating security monitoring for compliance standards like SOC 2, HIPAA and ISO 27001 to creating the world's leading Trust Management Platform, our vision remains unchanged. Now more than ever, making security continuous—not just a point-in-time check— is essential. Thousands of companies rely on Vanta to build, maintain and demonstrate their trust— all in a way that's real-time and transparent.

Posted 3 weeks ago

ABC Legal Services logo
ABC Legal ServicesCasper, Wyoming
Work when you want – Earn what you need! Delivering Legal Documents in your area with ABC Legal Services allows you to have a flexible schedule and take on as much or as little work as you want. We give you the training and tools you need, including an industry-leading mobile app that allows you to claim jobs, map your stops, and track your pay. Who is ABC Legal? We are a premier legal services company operating nation-wide. Our clients are banks and law firms, but we are governed by the courts and the rules of civil procedure. We value honesty and accuracy, and are looking for organized, independent, and personable people to deliver legal documents in all 50 states. What’s the Key to Process Server Success? Be organized Plan your route Go when people are likely to be home Be pleasant and personable with the people you meet and to whom you deliver documents Successful Process Servers work independently, have an entrepreneurial mindset, take pride in their work, and love to connect with people. Whether you’re looking for a full-time career or a part-time gig, serving legal documents with ABC offers the perfect opportunity for a flexible schedule outside of a traditional office setting. What do you need to be a Process Server? Must have your own reliable transportation, valid driver’s license and insurance Tech savvy – iPhone/iPad or Android smart device and ability to work within a mobile app Ability to scan and print documents Ability to work variable hours -- Early mornings, evenings and weekends Experience in process serving or related work is helpful, but not required Some states require you to be a Registered Process Server State laws vary, and some require you to meet a minimum age to serve Legally allowed to work in the United States, without work authorization The Perks of Process Serving! Process Servers benefit from many advantaged by contracting with ABC Legal Services, including: Flexible schedule – C hoose your workload, with attempts required every 48 hours, varied times. Flexible service area – Set your own service areas and claim jobs right on our app Competitive wages – Earn fair wages for each job you attempt and resolve Mobile capability – Claim jobs, map out your stops and track your pay all through our app Support – Have all your questions answered by our knowledgeable support team

Posted 1 week ago

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Simpson Thacher & Bartlett LLPLos Angeles, California
Job Summary & Objectives The Legal Recruiting & Associate Life Assistant is responsible for assisting with all aspects of on-campus and in-office interviewing; coordination of and attorney involvement in, candidate interviews for both law student and lateral positions; and the successful planning and execution of summer associate events and programs. This role also contributes to the overall function of the Legal Talent department by providing general administrative support with regards to all associate life initiatives, planning and coordination of events, and serving as a point of contact and resource to all LA Associates. Essential Job Duties & Responsibilities Assist Legal Recruiting Manager, Hiring Partners, Staffing Partners, Recruiting Committee members and other attorneys in the preparation, coordination and scheduling of on-campus and in-office interviews for lateral, law clerk, LLM, 3L and summer associate candidates Assist with school-specific campus outreach, including planning and attending 1L events, tracking of sponsorships and student group activities Prepare interview materials for attorneys participating in OCI, schools’ background informational packets and other materials, as required Attend and assist with planning of recruiting receptions, Partner events, offer dinners and other recruitment-related activities Liaise with Partners, manage vendor relationships, greet visitors and candidates in support of all recruiting-related activities Prepare and maintain accurate and updated information and lists for attorneys, School teams and Legal Recruiting team Assist with summer program planning and execution, including researching ideas for summer events, activities and restaurant venues Plan summer activities, create invitations, coordinate logistics and work with vendors, to ensure seamless execution Keep records and maintain accurate files related to all aspects of the summer program including but not limited to: information on summer associates’ mentors and interests; correspondence; invoices and expense receipts; RSVP lists and feedback on program Provide administrative support for professional development and training programs by keeping summer associates abreast of all offerings, tracking RSVPs and booking conference services Assist in planning internal events and receptions including law school lunches, affinity group receptions and practice group-specific events Track summer associate diaries and weekly assignment updates; assist in gathering feedback on summers such as attorneys’ evaluations and mid-summer and final reviews Update various summer associate lists and distributions including summer associate housing information and campus student group participation, as needed Assist with the planning and execution of fall orientation and new hire orientations Assist with all aspects related to lateral attorney hiring, relocation and departure, working closely with the Manager of Legal Recruiting and Associate life. Provide the Legal Talent Manager with general support and assistance related to staffing, mentoring, and training and development initiatives Support the orientation and integration process for new Associates and the coordination of formal mentoring assignments for all incoming Associates and laterals Assist with all aspects of the staffing process including, but not limited to hours reporting and assignment tracking Track upcoming associate time off to ensure appropriate staffing levels Keep records and maintain accurate files related to all aspects of the continuing legal education program by booking conference services, creating invites, generating QR codes, and tracking attendance Assist in planning internal Associate life social events Remain current on citywide social offerings throughout the year Maintain inventory of promotional items and marketing materials Be flexible, in adjusting hours to meet departmental needs Assist in various department projects as needed Perform other duties as assigned Education Bachelor’s degree or equivalent experience Skills and Experience 1 to 2 years of legal recruiting or equivalent related experience Ability to effectively present information verbally and in writing Proficiency in MS Word, Excel and PowerPoint Strong interpersonal and organizational skills required Ability to manage projects and work collaboratively in a team environment Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines Ability to use diplomacy, confidentiality and discretion in relaying information Ability to adapt to diverse work styles, providing consistent and personable service Salary Information CA Only: The estimated base salary range for this position is $55,000 to $65,000 at the time of posting. The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible. Privacy Notice For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https://www.stblaw.com/other/privacy-notice . Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment. #LI-Onsite

Posted 2 weeks ago

Zirtual logo
ZirtualNew York, NY
Zirtual has partnered with a top immigration firm. They are seeking a legal assistant who speaks both Haitian Creole and Spanish to assist with the needs of their office. Zirtual is a work-life balanced company that offers law firms practice area specific, experienced virtual paralegals. Our US-based paralegals strive to meet and exceed attorney-client needs and expectations. Zirtual offers paralegals in every practice area and state, both transactional and litigation. Our paralegals are vital members of Zirtual. The paralegal is the main point of contact with their assigned client(s) and will work independently with the law firms. The paralegal will receive support from their assigned Account Supervisor, who will assist the paralegal & law firm relationship with plan modifications, questions, feedback on quality, delegation and collaboration best practices, and more. The paralegal will provide a high-level professional service by working on tasks and projects as assigned by the client, and ensuring they are executed on time and to the highest level of quality. The paralegal is responsible for being the main point of contact for their assigned client(s), and being familiar with each clients’ needs and preferences. The paralegal must have consistent and proactive communication with clients and the Account Supervisors. Paralegals are expected to be available for clients during business hours as agreed upon with each client, but around-the-clock availability is not expected. Paralegals ensure time is entered on a daily basis using a provided tool, respond to all communication within a mutually established response time expectation tailored to each client’s needs, maintain detailed and up-to-date client profiles, and follow Zirtual's best practices for success. POSITION SUMMARY Part-time, 10 hours per month - opportunity for increase The right candidate will have immigration law experience The right candidate will speak Haitian Creole and Spanish Responsibilities Assist with preparing and filing immigration forms Collect and organize client documents Maintain case files and track deadlines Provide administrative support to attorneys/paralegals Requirements Experience handling immigration matters Must speak Haitian Creole and Spanish Business hour availability Reliable home internet and computer Remote work experience preferred Benefits Compensated a 1099 independent contractor

Posted 2 weeks ago

Avant Tech logo
Avant TechHouston, Texas
Description Avant Tech is seeking a Legal Secretary on behalf of a top national law firm. This role supports attorneys and practice groups in corporate law and offers a collaborative, client-focused environment. Responsibilities: Provide administrative and client service support to attorneys Draft, edit, and file legal documents with courts and agencies Manage billing, expense processing, time entry, and new matter openings Coordinate with internal departments (finance, client services, practice support) Maintain client files in document management systems Schedule meetings, prepare presentations, and manage reporting Support additional assignments and special projects as needed Requirements 4+ years of legal secretarial or legal admin experience (required) Direct corporate law experience (required); litigation background preferred Proficiency in MS Word, Excel, PowerPoint, Outlook Knowledge of legal billing, expense reporting, and timekeeping Strong communication skills and ability to manage competing deadlines Bachelor’s degree preferred , not required Benefits Competitive Base salary Full benefits package Hybrid schedule (3 days in office)

Posted 4 weeks ago

ABC Legal Services logo
ABC Legal ServicesEnglewood, Florida
Work when you want – Earn what you need! Delivering Legal Documents in your area with ABC Legal Services allows you to have a flexible schedule and take on as much or as little work as you want. We give you the training and tools you need, including an industry-leading mobile app that allows you to claim jobs, map your stops, and track your pay. Who is ABC Legal? We are a premier legal services company operating nation-wide. Our clients are banks and law firms, but we are governed by the courts and the rules of civil procedure. We value honesty and accuracy, and are looking for organized, independent, and personable people to deliver legal documents in all 50 states. What’s the Key to Process Server Success? Be organized Plan your route Go when people are likely to be home Be pleasant and personable with the people you meet and to whom you deliver documents Successful Process Servers work independently, have an entrepreneurial mindset, take pride in their work, and love to connect with people. Whether you’re looking for a full-time career or a part-time gig, serving legal documents with ABC offers the perfect opportunity for a flexible schedule outside of a traditional office setting. What do you need to be a Process Server? Must have your own reliable transportation, valid driver’s license and insurance Tech savvy – iPhone/iPad or Android smart device and ability to work within a mobile app Ability to scan and print documents Ability to work variable hours -- Early mornings, evenings and weekends Experience in process serving or related work is helpful, but not required Some states require you to be a Registered Process Server State laws vary, and some require you to meet a minimum age to serve Legally allowed to work in the United States, without work authorization The Perks of Process Serving! Process Servers benefit from many advantaged by contracting with ABC Legal Services, including: Flexible schedule – C hoose your workload, with attempts required every 48 hours, varied times. Flexible service area – Set your own service areas and claim jobs right on our app Competitive wages – Earn fair wages for each job you attempt and resolve Mobile capability – Claim jobs, map out your stops and track your pay all through our app Support – Have all your questions answered by our knowledgeable support team

Posted 1 week ago

Anaheim Ducks logo
Anaheim DucksAnaheim, California
A great experience starts with you! Join our team to help create and develop the future of live entertainment and sports in Orange County! Once you've had a chance to explore our current open positions, apply to the ones you feel best suit you, as an applicant, you can always see your application status in your profile. Mission: To enrich the lives in our community through shared experiences, welcoming spaces, and responsible actions. Vision: We will be the social and entertainment center of Orange County – a place where the cultural kaleidoscope of the region converges and connects. Our vibrant, rich collection of experiences will celebrate the diversity of our community. Values: Be Safe | Do the Right Thing | Be Generous | Include Everyone | Make it Easy | Be Bold Job Title: Legal Counsel, Technology, Data & Privacy Compliance Pay Details: The annual base salary range for this position in California is $150,000 to $180,000 per year. The starting pay for the successful candidate depends on various job-related factors, including but not limited to the candidate’s geographic location, job-related knowledge, skills, experience, education/training, internal value, peer equity, external market demands, and organizational considerations. The Legal Counsel is responsible for delivering legal support to the OC Sports & Entertainment’s legal department across a wide variety of functions and business units. This role supports the SVP, General Counsel, as well as the Directors of Legal Affairs with technology, data, and privacy related projects and communicates on complex legal issues with cross-functional stakeholders. This role will serve as the primary attorney responsible for Technology Governance, Risk Management and Compliance matters (“GRC”). ​​ Responsibilities Provide legal support and advice to various business units on a variety of legal issues, primarily focusing on technology, data and privacy compliance Enhance and partner with finance, operations and technology to oversee the Company’s PCI program, including developing training and monitoring programs Proactively monitor, research, review and analyze U.S. laws, rules and regulations for compliance Review, draft and negotiate key internal and third-party agreements related to technology, balancing legal risk with business goals Work with business teams to identify and implement legal strategies and help inform executive decision-making Collaborate with other departments and cross-functional stakeholders to support business projects Simplify complex legal issues for non-legal team members and serve as a trusted advisor Perform other duties and projects as assigned Skills 4 to 7 years of legal practicing experience, with minimum of 18 months of in-house experience in a corporate law department J.D. from an ABA-accredited law school, member in good standing of at least one state bar, and eligible to be registered as an in-house counsel with the State Bar of California Relevant coursework, clinics, and internship/externship experience will be considered as well Previous GRC related experience in a law firm or in-house position Technology contract review and drafting experience Legal research and writing experience Strong organizational abilities and exceptional verbal and written communication skills Comfortability in a dynamic and fast-paced environment Knowledge, Skills and Experience Education - J.D. from an ABA-accredited law school Certifications Required – NA , prefer PCIP, CIPP/US or similar qualification Experience Required – 4+ Years This position is on-site. Company: OC Sports & Entertainment, LLC Our Commitment: We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and team members without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, medical condition or any protected category prohibited by local, state or federal laws. We are firm believers that diversity and inclusion among our team members are critical to our success, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool. Thanks for your interest in becoming part of ocV!BE!

Posted 30+ days ago

Jackson Lewis logo
Jackson LewisOrlando, Florida
Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”. Job Summary The legal secretary will work with multiple attorneys providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents; e-filing pleadings; calendar maintenance; and various office and client filing. As an integral part of the team, this position is also responsible for office wide administrative functions. The successful candidate should type 65+ wpm accurately, and be a very organized, detail-oriented team player possessing at least 3 years recent legal secretary experience (including electronic filing). Essential Functions Engage in the work of the attorneys by demonstrating knowledge and status of current cases and projects and meet project deadlines by utilizing available resources. Support multiple attorneys in employment law matters and provide backup support for colleagues as needed. Serve as a liaison to clients, between internal departments and to outside agencies. Prepare/revise correspondence, pleadings, documents, and other clerical assignments as directed. Handle a wide variety of complex and confidential time-sensitive material. Work with internal teams to complete conflicts checks and open new client engagements. Manage attorney expenses and assist with billing review and inquiries. Maintain calendars, CLE and bar licenses, reports and time records. Book and organize travel arrangements including flights, hotels, and transportation. Maintain docketing and proactively communicate deadlines for litigation attorneys. Transcribe electronic dictation, and schedule depositions. Various office and client filing; proofreading documents. Prepare documents for filing with various courts (Circuit and Federal). Assist with copying and printing large documents. Organize & maintain file materials, scanning and downloading large documents. Assist with other office administrative functions as needed. Qualifications/Skills Required At least 3 years of recent litigation legal secretarial experience within a law firm, labor and employment field preferred. Ability to type 65+ wpm. Experience with InTapp, Netdocs, and Concur a plus. Experience with state and federal rules and procedures. Must have a solid understanding of technical legal terminology as well as court filings. Experienced with trial preparation and briefs. Strong verbal and written communication skills, as well as excellent proofreading skills. Ability to multi-task, and timely respond to deadlines as well as balance workload. Proficiency in Office Suite 365 including Outlook and Word, and basic knowledge of Excel, and PowerPoint. Strong interpersonal skills and ability to work well in cooperative, small office environment and communicate with attorneys and support staff on every level. Must be able to work in a fast-paced environment with a positive attitude. Detail oriented, thorough, and accurate. Educational Requirements High School diploma or equivalent required. 4-year college degree preferred. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

Posted 30+ days ago

ABC Legal Services logo
ABC Legal ServicesPenobscot, Maine
Work when you want – Earn what you need! Delivering Legal Documents in your area with ABC Legal Services allows you to have a flexible schedule and take on as much or as little work as you want. We give you the training and tools you need, including an industry-leading mobile app that allows you to claim jobs, map your stops, and track your pay. Who is ABC Legal? We are a premier legal services company operating nation-wide. Our clients are banks and law firms, but we are governed by the courts and the rules of civil procedure. We value honesty and accuracy, and are looking for organized, independent, and personable people to deliver legal documents in all 50 states. What’s the Key to Process Server Success? Be organized Plan your route Go when people are likely to be home Be pleasant and personable with the people you meet and to whom you deliver documents Successful Process Servers work independently, have an entrepreneurial mindset, take pride in their work, and love to connect with people. Whether you’re looking for a full-time career or a part-time gig, serving legal documents with ABC offers the perfect opportunity for a flexible schedule outside of a traditional office setting. What do you need to be a Process Server? Must have your own reliable transportation, valid driver’s license and insurance Tech savvy – iPhone/iPad or Android smart device and ability to work within a mobile app Ability to scan and print documents Ability to work variable hours -- Early mornings, evenings and weekends Experience in process serving or related work is helpful, but not required Some states require you to be a Registered Process Server State laws vary, and some require you to meet a minimum age to serve Legally allowed to work in the United States, without work authorization The Perks of Process Serving! Process Servers benefit from many advantaged by contracting with ABC Legal Services, including: Flexible schedule – C hoose your workload, with attempts required every 48 hours, varied times. Flexible service area – Set your own service areas and claim jobs right on our app Competitive wages – Earn fair wages for each job you attempt and resolve Mobile capability – Claim jobs, map out your stops and track your pay all through our app Support – Have all your questions answered by our knowledgeable support team

Posted 1 week ago

Wells Fargo Bank logo
Wells Fargo BankCharlotte, North Carolina
At Wells Fargo , we are looking for talented people who will put our customers at the center of everything we do. Help us build a better Wells Fargo . It all begins with outstanding talent. It all begins with you. Wealth & Investment Management (WIM) is one of the United States' leading providers of financial and investment services. We offer a full range of personalized wealth management, investment, planning, and retirement products and services to help meet clients' unique needs and to help them pursue their financial goals more confidently. We bring together subject matter expertise, products, and services, so it's easier for clients to do business with us and for advisors to support their clients. Banking, Lending, & Trust (BL&T) unlocks access to Wells Fargo Bank products and services to high-net-worth and ultra-high-net-worth individuals and families based on needs related to banking, custom lending, and trust services. These bank specialists leverage resources, valuable research, relationships, custom solutions, and highly tuned strategies to address clients' unique needs and aspirations. Provides support to WIM in providing services to affluent, high net worth and ultra-high net worth individuals, families, family offices and charities. BL&T further provides legal guidance on a variety of banking and fiduciary topics including investment management, general trust administration, specialty trusts, custody, tax, specialty assets, regulatory, privacy, ecommerce, deposit relationship and strategy, and business strategies. About this role: Wells Fargo is seeking a Lead Wealth Underwriter for Legal Specialty Group (LSG)... Working at Wells Fargo | Jobs and Careers at Wells Fargo (wellsfargojobs.com) In this role, you will: In this position, candidates analyze complex financial and credit information for law firms according to business unit standards. Underwrites commercial loans with high aggregate credit exposure and may manage a credit portfolio of clients. Compiles, analyzes, and documents loan data and credit risk, borrower and property information. Candidate must be experienced in financial analysis, underwriting and structuring of highly complex commercial banking relationships. As a member of the Legal Specialty Group ( LSG ), candidate will partner with Private Bankers and Regional Directors in LSG to deliver high-quality custom credit solutions that result in a positive client experience. Demonstrate knowledge of WIM Credit Policies and regulatory compliance requirements while serving commercial clients (law firms). Expected to exercise independent judgment and work with minimal direct supervision. Experience with legal documents and working with outside legal counsel; reviewing legal documents and leading negotiations is required. Expected to excel in credit structuring and communicating recommendations verbally and in writing. Regularly monitors and services existing portfolio and communicates findings and recommend solutions to management in a timely manner Required Qualifications: 5+ years of Wealth Underwriting experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education Desired Qualifications: Preferred competencies include legal industry experience, capital markets expertise. Formal commercial credit training desirable. Wealth related underwriting/lending experience a plus. Thorough knowledge of financial accounting theory and logic, loan structuring, commercial products and services is needed for this role. Strong interpersonal skills and communication skills. Must have top partnering skills; the ability to interpret and discuss analytical data; and the ability to multitask and prioritize. Proficient with computers and software applications (MSA, MS Excel, MS Word, other MS Office Suite applications, etc.) and applicable mainframe systems. Bachelor's degree preferred Job Expectations: Ability to travel up to 20%. Specific compliance policies may apply regarding outside activities and/or personal investing; affected employees will be expected to provide information to the Wells Fargo Personal Account Dealing Team and abide by applicable policy requirements if hired. Information will be shared about expectations during the recruitment process. Pay Range Reflected is the base pay range offered for this position. Pay may vary depending on factors including but not limited to achievements, skills, experience, or work location. The range listed is just one component of the compensation package offered to candidates. $119,000.00 - $206,000.00 Benefits Wells Fargo provides eligible employees with a comprehensive set of benefits, many of which are listed below. Visit Benefits - Wells Fargo Jobs for an overview of the following benefit plans and programs offered to employees. Health benefits 401(k) Plan Paid time off Disability benefits Life insurance, critical illness insurance, and accident insurance Parental leave Critical caregiving leave Discounts and savings Commuter benefits Tuition reimbursement Scholarships for dependent children Adoption reimbursement Posting End Date: 17 Oct 2025 Job posting may come down early due to volume of applicants. We Value Equal Opportunity Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic. Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit’s risk appetite and all risk and compliance program requirements. Applicants with Disabilities To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo . Drug and Alcohol Policy Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more. Wells Fargo Recruitment and Hiring Requirements: a. Third-Party recordings are prohibited unless authorized by Wells Fargo. b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.

Posted 1 week ago

P logo
Primoris UsaIrvine, California
Job Overview: Primoris Services Corporation is searching for a Contracts Analyst to join our legal team! This position will be based at our office in Orange County, California. PRIMARY JOB RESPONSIBILITIES: Responsible for management of contracts with customers, vendors, suppliers and partners. This includes contract drafting, execution and analysis, for the purpose of maximizing financial and operational performance and minimizing risk. Negotiate terms and conditions in contracts and ensure organizational compliance. Document changes/amendments during final review and execution of contracts. Create and maintain contract database for easy access and retrieval. Assist in receiving, organizing, evaluating, reviewing and redlining contracts covering a broad range of transactions including prime contracts, subcontracts, lease agreements and purchase order agreements. The subject matter ranges from engineering, design, procurement, construction and real estate. Assist in communicating and managing the contract review and submittal process. Assist in the determination of the level of contract review based upon the requests from the business unit. Work with the business unit personnel and the attorneys to coordinate the reviews and transmittal of documentation. EDUCATION & EXPERIENCE REQUIREMENTS: Bachelor’s degree or paralegal training, and significant experience in legal contract review and redlines. A minimum of 4 years’ experience in the field. Experience working with engineering and construction contracts and the construction industry. Proficient understanding of key contract language and legal risks. Proficiency in the redlining process in Microsoft Word, Excel and PDF formats. Effective teamwork, communication and interpersonal skills. Exceptional attention to detail and talent for accuracy and precision. Strong English reading, writing and language skills. Experience and skill in negotiating contract terms and conditions, including both in-person and virtual meetings. Driven and self-motivated with strong organizational skills and the ability to handle a large volume of tasks and information. Ability to work independently on assigned tasks with moderate guidance. Ability to demonstrate a confident and appropriate demeanor, with adaptability to deal with multiple and different types of people, both within the organization and outside of it. Company Overview: Primoris Services Corporation is a premier specialty contractor providing critical infrastructure services to the utility, energy, and renewables markets throughout the United States and Canada. Built on a foundation of trust, we deliver a range of engineering, construction, and maintenance services that power, connect, and enhance society. On projects spanning utility-scale solar, renewables, power delivery, communications, and transportation infrastructure, we offer unmatched value to our clients, a safe and entrepreneurial culture to our employees, and innovation and excellence to our communities. To learn more, visit www.prim.com and follow us on social media at @PrimorisServicesCorporation. Benefits: 401k w/employer match Health/Dental/Vision insurance plans Paid time off 10 paid holidays Stock purchase plan Salary: $80,000 - 120,000 depending on education, experience, and competencies. EEO Statement: We are an equal opportunity employer, and all qualified applicants will receive considerationfor employment without regard to race, color, religion, sex, national origin, disability status,protected veteran status, or any other characteristic protected by law. Agency Statement: We are not accepting resumes from Third Party Recruiting Firms for this position. If you are an Agency or Search firm representative, contact the Primoris Talent Acquisition Manager directly for consideration. Primoris or its subsidiaries will not be responsible for any fees arising from the use of resumes and online response forms through this source. In addition, Primoris or its subsidiaries will not be responsible for any fees on unsolicited resumes that are submitted to any member of the Staffing or Operations team. Primoris has established an approved vendor program for this service and will only consider accepting submissions from those approved firms. For consideration in becoming an approved vendor, contact HR. #PSCLI #LI-RM1

Posted 2 weeks ago

Sterlington logo
SterlingtonPhiladelphia, Pennsylvania
Position Title: Legal Executive Assistant Contract: Full-time, Permanent Compensation: TBC based on experience and location Our Firm : Sterlington is a full-service law firm that combines legal and commercial excellence with modern ways of practicing. Our high-caliber partners work on complex business matters with a tailored approach to client service and a focus on financial flexibility and innovation. Learn more at: www.sterlingtonlaw.com . The Role: In this role, you will provide a first-class service to our Partners and internal stakeholders, while managing schedules, calendars and travel appointments. Collaborate with other team members globally, dealing with varying communications from both internal and external parties. Responsibilities will include supporting Partner time tracking, drafting client engagement letters, document formatting, using the task management system (tracking responsibilities) and ad-hoc research to support partner projects. You will ensure all administrative tasks are completed quickly and accurately with an eye for detail, utilizing your previous Law Firm experience in understanding the business to effectively prioritize, liaise with stakeholders, and help ensure the many goals are achieved. Requirements: 8+ years of senior administrative support experience in a Law Firm Fluent English (verbal and written communications) Proficiency in MS office, particularly Excel/Word (fact/spell checking, formatting, proofreading etc.) Calendar and inbox management, travel planning, and scheduling Ability to remain poised under pressure, multitask, and prioritize effectively Ability to handle sensitive information confidentially Communicate effectively with Senior Managers/Partners and clients in a timely manner Sterlington is a full-service law firm that combines legal and commercial excellence with modern ways of practicing. About us: www.sterlingtonlaw.com This position is not currently open to recruiting agency submissions.

Posted 2 weeks ago

M logo
Mandarich Law Group, LLPChicago, Illinois
Description Mandarich Law Group, LLP is a leading debt collection law firm with offices located in multiple states. We are currently recruiting for a Legal Admin for our Chicago office. This a full-time, In-office, non-exempt position. Base schedule is Monday thru Friday 8AM to 5PM, in-office. Interested applicants: We require a completed employment applicant and resume. What You'll Do: Provide administrative support to attorneys and legal team, including document preparation, filing, and general office tasks. Manage and organize legal documents, ensuring compliance with regulations and confidentiality standards. Requirements Bachelor’s degree in business administration, Legal Studies, or a related field (preferred). Prior law firm experience-preferred Basic knowledge of civil litigation Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and legal management software (i.e. JST preferred) Benefits Competitive Base Salary Medical, Dental, and vision coverage; 401K plan with company match PTO Paid Parental Leave Company-paid Life Insurance Short and Long Term Disability Insurance Opportunities for advancement and professional development Convenient West Loop location, close to the CTA, Metra, Divvy, and major freeways On-site gym Salary $20-$22/Hour DOE

Posted 6 days ago

Prevail logo
PrevailDetroit, Michigan
About Prevail Legal A well-funded startup founded in San Francisco, our workforce includes a diverse collection of individuals located across the country. Our first-of-its-kind platform combines secure video conferencing with a collection of intuitive tools developed for conducting remote, in-person, and hybrid legal proceedings. By maintaining a dynamic work environment where employees collaborate and grow, we aim to modernize and transform the processes involved in court reporting, testimony management, trial preparation, use of video evidence, and more. Join us in disrupting the legal industry and beyond while working alongside our talented team! About the Position: This hybrid position, based in Detroit, Michigan, requires regular in-person attendance in and reports directly to the Senior Operations Manager. Responsibilities: Videotaping in-person depositions/legal proceedings Experience with in-person deposition streaming video via laptop to video platform (Livenote, Zoom, Webex, etc.) Record accurate, reliable video of legal proceedings/multiple backups Resolves issues and escalate as needed to ensure prompt and accurate resolution Required Qualifications: Minimum of 5+ years relevant experience Current Public Notary Knowledge of video equipment, video streaming equipment, basic computer troubleshooting skills, audio/mixer setup, video compression Must be able to lift 50 pounds Customer service oriented with strong interpersonal skills Compensation Range: The pay range for this contract position is $55-$65/hr; however, the pay offered may vary depending on job-related knowledge, skills, and experience. Prevail Legal reserves the right to change this job description to meet the organization's business needs. We are hiring for US Citizens and do not provide H1B Visa support. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.

Posted 30+ days ago

kay search group logo

Legal Executive Assistant (National Law Firm)

kay search groupGarden City, NY

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Job Description

Position: Legal Executive Assistant (National Law Firm)

Firm: Prestigious National Law Firm

Location: Garden City, NY

Compensation Package: Base salary up to $90K, Paid Overtime, Annual Bonus, Comprehensive Benefits, 401(k), and more

Overview:

This is a unique and highly visible opportunity to provide executive-level legal and administrative support to the Trusts & Estates Department at a top-tier national law firm. The ideal candidate will bring a high degree of professionalism, discretion, and attention to detail in managing complex estate matters and supporting high-level departmental operations.

Responsibilities for Legal Executive Assistant:

  • Serve as a trusted right hand to the Department Chair, providing proactive, high-level administrative and legal assistance in a fast-paced and sophisticated legal environment
  • Manage a complex and ever-changing calendar, coordinate high-level internal and client meetings, and ensure seamless communication across all parties
  • Assist with the preparation and timely filing of Federal and New York State estate tax returns
  • Draft, revise, and finalize estate planning documents such as wills, trusts, powers of attorney, and healthcare proxies
  • Maintain accurate and confidential records, time entries, and billing support for the Chair

Requirements for Legal Executive Assistant:

  • Minimum 5+ years of experience in a law firm setting, with demonstrated experience supporting senior-level attorneys
  • Exceptional organizational and multitasking skills with the ability to anticipate needs and prioritize with minimal supervision
  • Proficiency in Microsoft Office Suite (Word, Outlook, Excel); knowledge of legal billing/time entry systems is a plus
  • Strong interpersonal skills and a refined client service orientation
  • Familiarity with New York probate procedures and estate administration; working knowledge of Medicaid applications is a plus

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