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Litigation Legal Administrative Assistant-logo
Litigation Legal Administrative Assistant
Snell & Wilmer Business Professional OpeningsLas Vegas, Nevada
For Applicants Residing in California: Snell & Wilmer takes the privacy of the personal information that we collect from you during the employment application process seriously. In compliance with California’s Consumer Protection Act (“CCPA”), we are providing you with our Privacy Notice for California Residents and our general Privacy Policy. As required by the CCPA, our notice describes the categories of personal information we collect (or may collect) from you as well as our use and disclosure of that personal information. Please review this Notice and our Privacy Policy. By providing your personal information to as part of the recruitment or application process, you consent to the collection, use and disclosure of your personal information by Snell & Wilmer consistent with this Notice. By clicking “consent” or “I accept”, you acknowledge that you read and agree to Snell and Wilmer L.L.P.: Privacy Policy and Privacy Notice for California Residents located at https://www.swlaw.com/legal/privacy-policy . Litigation Legal Administrative Assistant Details: Put your administrative and organizational skills to work at Snell & Wilmer, one of the largest and most prestigious law firms in the Western United States. We currently have an opening for Legal Administrative Assistant within the Litigation Practice Group in our Las Vegas office . Litigation Legal Administration Assistant provides high-level administrative support to attorneys specializing in litigation. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The ideal candidate will have experience in a legal environment and possess a strong understanding of litigation procedures and documentation. The hours are Monday through Friday from 8:30 a.m. to 5:00 p.m . in the office . Responsibilities will include, but are not limited to the following: Administrative Support: Manage and maintain attorneys’ schedules, including arranging meetings, appointments, and travel. Prepare and edit correspondence, reports, and presentations. Assist attorneys with case preparation, including organizing and maintaining case files, evidence, and exhibits. Manage calendars and schedule meetings, depositions, and court appearances. Coordinate with clients, witnesses, and experts to arrange interviews, depositions, and other case-related activities. Document Preparation: Draft, proofread, and finalize legal documents such as pleadings, motions, discovery requests, and trial briefs. Prepare and file legal documents with courts and administrative agencies, ensuring compliance with procedural rules. Maintain and update case files, ensuring all documentation is accurately filed and easily accessible. Communication: Serve as a liaison between clients, attorneys, and other parties involved in litigation. Handle incoming and outgoing correspondence, including phone calls, emails, and faxes. Prepare and distribute correspondence, memoranda, and reports. Court and Filing Procedures: Prepare and ensure timely filing of legal documents with the court. Monitor and track deadlines to ensure compliance with court rules and procedures. Experience and Qualifications: At least 5 years of experience as a legal administrative assistant, or in a similar administrative role within a litigation environment. Comprehensive knowledge of Nevada court procedures, including state, federal, and appellate levels, with a strong emphasis on e-filing procedures. Proficiency in legal terminology, procedures, and documentation Exceptional proofreading and editing skills, with a keen eye for detail in all written communications. Proficiency in Microsoft Office applications (Excel, Word, OneNote, and Outlook) and experience with document management systems. Demonstrated ability to work independently and within a team, showing reliability and the capacity to juggle multiple tasks effectively. Excellent interpersonal skills to develop and maintain effective working relationships with all levels of staff and clients. Strong organizational and time-management skills with the ability to prioritize tasks effectively. High level of discretion and confidentiality. Snell & Wilmer offers a competitive performance-based compensation and a generous benefits package starting on your first day. The benefits package includes medical, dental, vision, disability, life insurance, 401K/profit sharing, paid holidays, tuition reimbursement, paid time off including vacation time, personal time, and sick time where appropriate. Snell & Wilmer values the principles of Diversity, Equity, and Inclusion. Be Seen, Be Heard, Be Valued, Belong. Snell & Wilmer is an Equal Employment Opportunity employer.

Posted 30+ days ago

Legal Secretary-logo
Legal Secretary
Wilson ElserChicago, Illinois
Wilson Elser is a leading defense litigation law firm with more than 1,250 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 43rd in the National Law Journal’s survey of the nation’s largest law firms. We’re also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Secretary position in our Chicago Office. This position offers a flexible, hybrid working arrangement. The Position This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining fast-paced professional experience with a national law firm. Key Responsibilities Draft and prepare professional correspondence with attention to detail and tone. Manage court filings, including both e-filing and traditional methods, ensuring deadlines are met and procedures followed. Coordinate and scheduling depositions, motion hearings client meetings, and other key events; proactively maintain and update attorney calendars. Organize, maintain, and retrieve documents within our document management system to support case teams and ensure smooth workflow. Initiate the file-opening process for new matters, ensuring accuracy and adherence to firm protocols. Process vendor invoices and check requests efficiently, while liaising with accounting to ensure timely payments and issue resolution. Take on a variety of administrative and case support tasks as needed. Demonstrate a proactive mindset and willingness to grow by embracing new responsibilities and taking on challenging assignments. Qualifications At least 5+ years of hands-on experience in insurance defense litigation, with a solid understanding of case lifecycle and client service. expectations. Proven experience navigating both state and federal court systems, including familiarity with court rules, procedures, and filing requirements. Ability to thrive in a collaborative team-based environment, providing seamless support to multiple attorneys. Excellent organizational skills and the ability to prioritize effectively in a high-volume, fast-paced setting. Excellent typing skills with proficiency in Microsoft Office (Word, Outlook, Excel). Clear, concise written and verbal communication paired with sharp attention to detail. Experience with iManage or similar document management systems is a plus. A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. Salary Range: $60,000 - $75,000 USD Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com . We believe in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued. Our firm's policy is to ensure an equal employment opportunity without discrimination or harassment based on race, color, national origin, religion, age, sex, disability, citizenship, marital status, sexual orientation or any other characteristic protected by the law. #ZR

Posted 1 week ago

Real Estate Legal Assistant / Paralegal-logo
Real Estate Legal Assistant / Paralegal
Cain Hibbard & MyersPittsfeild, Massachusetts
Description Cain Hibbard & Myers, a fast-paced, dynamic law firm, is seeking a smart, energetic, and conscientious legal assistant/paralegal to join our busy business and banking/real estate department. Our business and banking/real estate department provides an interesting, wide-range of legal services to individuals and businesses that include, among other services, residential and commercial real estate acquisitions, sales and refinancing transactions involving business purchases, sales and mergers, commercial and construction financings, formation and maintenance of corporations and limited liability companies, and real estate and equipment leasing/contract preparation, review and negotiation. Requirements We are looking for someone with: Strong computer skills including proficiency with Microsoft Office (Word, Outlook, Excel and Power Point) The desire to work as part of a team and also independently in a deadline-driven environment Excellent interpersonal and communication skills Strong organizational skills with the ability to multitask Excellent attention to detail High ethical standards with the ability to be discreet and observe the strictest standards of confidentiality Associates or bachelor’s Degree required. Prior experience as paralegal or legal assistant preferred. Benefits We offer competitive compensation commensurate with skills and experience, including a strong benefit package, and an enjoyable, supportive team environment.​​​​​​

Posted 3 weeks ago

Sr. Legal Specialist - Office of Health Mart-logo
Sr. Legal Specialist - Office of Health Mart
McKessonAtlanta, Georgia
McKesson is an impact-driven, Fortune 10 company that touches virtually every aspect of healthcare. We are known for delivering insights, products, and services that make quality care more accessible and affordable. Here, we focus on the health, happiness, and well-being of you and those we serve – we care. What you do at McKesson matters. We foster a culture where you can grow, make an impact, and are empowered to bring new ideas. Together, we thrive as we shape the future of health for patients, our communities, and our people. If you want to be part of tomorrow’s health today, we want to hear from you. Title: Sr. Legal Specialist - Office of Health Mart Location: Atlanta, GA (Preferred) Other locations: Columbus, OH; Dallas, TX Hybrid/Remote/Onsite: Hybrid position Required experience: Healthcare, Privacy and HIPAA Current Need McKesson’s well-regarded Legal Department is seeking a Legal Specialist to support the Office of Health Mart, a business unit within the Pharmaceutical Solutions and Services (“PSaS”) segment. This position offers the opportunity to work hand-in-hand with business and legal colleagues on numerous complex issues concerning our pharmacy services administrative organization, Health Mart Atlas, and independent pharmacy franchise, Health Mart. The successful candidate will have strong contract drafting and negotiation skills, an ability to manage multiple projects across different stakeholders simultaneously, a desire to partner with a wide variety of business and legal colleagues, and a willingness to learn the complexities of the clinical, operational and reimbursement aspects of retail pharmacy. This role will provide exposure to a multitude of healthcare regulatory, antitrust, corporate governance, franchise law and consumer protection issues; past experience in these areas is strongly preferred. Role & Requirements Provide support for pharmacy services administrative organization (Health Mart Atlas), including: Membership and service contracting with pharmacies, including hospital-affiliated and physician-owned pharmacies Assisting with payor/PBM agreement negotiations and renewals Reviewing and tracking laws related to PBMs and PSAOs Drafting and negotiating business associate agreements and other form arrangements Provide support as needed, for retail pharmacy franchise operations (Health Mart), including: Franchise contracting for independent pharmacies Service agreement contracting with hospital-affiliated pharmacies Vendor contracting with partners offering clinical, administrative, or operational services through the Health Mart franchise Provide support for community pharmacy marketing activities, including social media, newsletters and promotional materials Effectively partner with business colleagues to understand commercial objectives and memorialize into agreements and supporting materials Work on and manage timing on multiple projects, with multiple stakeholders, concurrently Thrive in a fast-paced, energetic and highly innovative and forward-looking environment Coordinate and collaborate with Legal and Compliance colleagues Critical Skills 5+ years relevant Paralegal experience Experience in drafting and negotiating contracts Healthcare privacy experience (Protection of Health Information, Patient Rights, Permitted Disclosures, Administrative Safeguards, Breach Notification) Healthcare regulatory experience, particularly relating to and drafting Business Associate Agreements Mastery of Microsoft Office, including Excel, Word and Power Point required Experience working with HIPAA Outstanding verbal and written communication skills, including ability to communicate with senior executives Excellent interpersonal skills and research skills Keen attention to detail Superior ability to manage multiple projects simultaneously in an efficient and timely manner Highly responsive, proactive, solutions-oriented approach Strong collaboration skills Excellent business judgment and strategic thinking Ability to work independently and collaboratively in a collegial, fast-paced team environment Thirst for learning Willingness to pitch in on special projects and ad hoc assignments, including research and contract review and drafting Education Bachelor's degree (Preferred) Minimum Requirements Degree or equivalent and typically requires 7+ years of relevant experience Must be authorized to work in the US. Sponsorship is not available for this position. We are proud to offer a competitive compensation package at McKesson as part of our Total Rewards. This is determined by several factors, including performance, experience and skills, equity, regular job market evaluations, and geographical markets. The pay range shown below is aligned with McKesson's pay philosophy, and pay will always be compliant with any applicable regulations. In addition to base pay, other compensation, such as an annual bonus or long-term incentive opportunities may be offered. For more information regarding benefits at McKesson, please click here. Our Base Pay Range for this position $90,000 - $150,000 McKesson is an Equal Opportunity Employer McKesson provides equal employment opportunities to applicants and employees and is committed to a diverse and inclusive environment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age or genetic information. For additional information on McKesson’s full Equal Employment Opportunity policies, visit our Equal Employment Opportunity page. Join us at McKesson!

Posted 3 days ago

Legal Community-logo
Legal Community
Day One BiopharmaceuticalsBrisbane, California
Thank you for your interest in Day One! Don't see anything that fits in Legal right now? Aren't ready to make a move, but want to be considered as we grow? Then please send along your resume for future consideration and let us know more about you. Follow us on social to keep up with what we have going on! LinkedIn X DISCLAIMER Day One Biopharmaceuticals is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy (including childbirth and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. Employment is conditioned upon full vaccination from the COVID-19 virus, including submission of documented proof thereof, as of the start date. Day One Biopharmaceuticals will comply with applicable law regarding the reasonable accommodation of individuals who are not vaccinated because of a disability and/or a sincerely held religious belief. We are unable to sponsor or take over sponsorship of any applicant work visas at this time. Recruitment & Staffing Agencies: Day One Biopharmaceuticals does not accept unsolicited resumes from any source other than candidates. The submission of unsolicited resumes by recruitment or staffing agencies to Day One Biopharmaceuticals or its employees is strictly prohibited unless contacted directly by Day One Biopharmaceutical’s internal HR team. Any resume submitted by an agency in the absence of a signed agreement will automatically become the property of Day One Biopharmaceuticals, and Day One Biopharmaceuticals will not owe any referral or other fees with respect thereto.

Posted 30+ days ago

Legal Process Server-logo
Legal Process Server
ABC Legal ServicesMesa, Arizona
Work when you want – Earn what you need! Delivering Legal Documents in your area with ABC Legal Services allows you to have a flexible schedule and take on as much or as little work as you want. We give you the training and tools you need, including an industry-leading mobile app that allows you to claim jobs, map your stops, and track your pay. Who is ABC Legal? We are a premier legal services company operating nation-wide. Our clients are banks and law firms, but we are governed by the courts and the rules of civil procedure. We value honesty and accuracy, and are looking for organized, independent, and personable people to deliver legal documents in all 50 states. What’s the Key to Process Server Success? Be organized Plan your route Go when people are likely to be home Be pleasant and personable with the people you meet and to whom you deliver documents Successful Process Servers work independently, have an entrepreneurial mindset, take pride in their work, and love to connect with people. Whether you’re looking for a full-time career or a part-time gig, serving legal documents with ABC offers the perfect opportunity for a flexible schedule outside of a traditional office setting. What do you need to be a Process Server? Must be a Licensed, Registered or Certified Process Server, or be willing to become one in your area of service Must have your own reliable transportation, valid driver’s license and insurance Tech savvy – iPhone/iPad or Android smart device and ability to work within a mobile app Ability to scan and print documents Ability to work variable hours -- Early mornings, evenings and weekends Experience in process serving or related work is helpful, but not required The Perks of Process Serving! Process Servers benefit from many advantaged by contracting with ABC Legal Services, including: Flexible schedule – work when you want, as much as you want Flexible service area – Set your own service areas and claim jobs right on our app Competitive wages – Earn fair wages for each job you attempt and resolve Mobile capability – Claim jobs, map out your stops and track your pay all through our app Support – Have all your questions answered by our knowledgeable support team #ZR

Posted 30+ days ago

Legal Process Server-logo
Legal Process Server
ABC Legal ServicesMountain Home, Arkansas
Work when you want – Earn what you need! Delivering Legal Documents in your area with ABC Legal Services allows you to have a flexible schedule and take on as much or as little work as you want. We give you the training and tools you need, including an industry-leading mobile app that allows you to claim jobs, map your stops, and track your pay. Who is ABC Legal? We are a premier legal services company operating nation-wide. Our clients are banks and law firms, but we are governed by the courts and the rules of civil procedure. We value honesty and accuracy, and are looking for organized, independent, and personable people to deliver legal documents in all 50 states. What’s the Key to Process Server Success? Be organized Plan your route Go when people are likely to be home Be pleasant and personable with the people you meet and to whom you deliver documents Successful Process Servers work independently, have an entrepreneurial mindset, take pride in their work, and love to connect with people. Whether you’re looking for a full-time career or a part-time gig, serving legal documents with ABC offers the perfect opportunity for a flexible schedule outside of a traditional office setting. What do you need to be a Process Server? Must be a Licensed, Registered or Certified Process Server, or be willing to become one in your area of service Must have your own reliable transportation, valid driver’s license and insurance Tech savvy – iPhone/iPad or Android smart device and ability to work within a mobile app Ability to scan and print documents Ability to work variable hours -- Early mornings, evenings and weekends Experience in process serving or related work is helpful, but not required The Perks of Process Serving! Process Servers benefit from many advantaged by contracting with ABC Legal Services, including: Flexible schedule – work when you want, as much as you want Flexible service area – Set your own service areas and claim jobs right on our app Competitive wages – Earn fair wages for each job you attempt and resolve Mobile capability – Claim jobs, map out your stops and track your pay all through our app Support – Have all your questions answered by our knowledgeable support team #ZR

Posted 6 days ago

Enterprise Architect - Employee Support Systems - HR, Real Estate and Legal technology-logo
Enterprise Architect - Employee Support Systems - HR, Real Estate and Legal technology
VerizonTemple Terrace, Florida
When you join Verizon You want more out of a career. A place to share your ideas freely — even if they’re daring or different. Where the true you can learn, grow, and thrive. At Verizon, we power and empower how people live, work and play by connecting them to what brings them joy. We do what we love — driving innovation, creativity, and impact in the world. Our V Team is a community of people who anticipate, lead, and believe that listening is where learning begins. In crisis and in celebration, we come together — lifting our communities and building trust in how we show up, everywhere & always. Want in? Join the #VTeamLife. What you'll be doing.. We are seeking a highly motivated and experienced Enterprise Architect with a strong background in employee supporting systems to join our growing team. The ideal candidate will possess a deep understanding of business processes, employee systems, and technology solutions, with a proven track record of successfully defining Northstar architectures and driving enterprise roadmaps with business partners and vendors. You will define, publish and maintain Northstar Architecture documentation and be architecturally responsible for the alignment and evolution of Employee HR/Payroll/Benefit, Real Estate, and Legal solutions in order to meet platform strategy and optimization targets. Working alongside data architects, you will be responsible for architecture spanning the entire Employee HR/Payroll/Benefit, Real Estate, and Legal landscape, to address complex business challenges. You will leverage your experience to extract meaningful insights from data and drive data-driven decision making. You will be responsible for the following, but not limited to: Defining and maintaining the enterprise architecture roadmap for Employee HR/Payroll/Benefit, Real Estate, and Legal solutions, aligning with overall business strategy and objectives. Leading the design and implementation of Employee HR/Payroll/Benefit, Real Estate, and Legal solutions, ensuring scalability, security, and compliance with industry best practices. Collaborating with stakeholders across the organization to gather requirements, analyze business needs, and develop comprehensive solutions. Evaluating and recommending emerging technologies and trends in the Employee HR / Payroll / Benefit, Real Estate, and Legal solutions space. Continually working internally and externally with subject matter experts on identifying best-in-class architecture solutions for pain points common to Employee HR/Payroll/Benefit systems, Real Estate systems, and Legal systems. Leveraging standardized architecture frameworks (TOGAF, TMForum, etc.) that drive repeatable processes, technology efficiencies and improvements, governance, and a dynamic Northstar architecture. Driving Application & Portfolio Rationalization recommendations to either Tolerate, Invest, Migrate, or Eliminate (Gartner TIME model) existing Employee HR/Payroll/Benefit, Real Estate, and Legal systems. Publishing build vs buy decisions, and determining on-prem vs cloud tenancy for relevant functions based on TCO, speed and scale, vendor maturity and support, and operational effectiveness. Developing and maintaining architectural documentation, including diagrams, policies, and standards into a centralized architecture repository. Providing technical leadership and mentorship to junior team members. Driving roadmap (product and vendor-based) of IT patterns and trends for quarterly executive review. Engaging in Strategic Planning, Project Planning, & Ongoing Operations to ensure IT alignment with business goals Fostering the creation of Business Process Maps for alignment to system architecture choices and decisions Holding Architecture Review Board, TechTalk, and similar presentations for mass communications. Partnering with business and IT stakeholders to align with business drivers and product strategy across various lines of business, and apply service-oriented architecture, microservices architecture patterns and cloud native principles to deliver architecture artifacts. What we’re looking for… You’ll need to have: Bachelor's degree or four or more years of work experience. Six or more years of relevant experience required, demonstrated through one or a combination of work and/or military experience, or specialized training. Experience as an Enterprise Architect, with a focus on cloud-based Enterprise HR/Payroll/Benefit, Real Estate, and Legal solutions. Experience with Employee HR/Payroll/Benefit, Real Estate, and Legal COTS products. Experience with leading Enterprise HR/Payroll/Benefits solutions (Workday, Peoplesoft, etc.) Experience with leading Real Estate solutions (IBM Tririga, etc.) Experience with leading Legal solutions (Harvey, LexisNexis, Luminance, Tymetric, etc.) Even better if you additionally have: Master’s degree in a related field. Relevant industry certifications (e.g., TOGAF, AWS Certified Solutions Architect). Proven ability to design and implement complex enterprise-wide solutions. Excellent communication, interpersonal, and presentation skills. Demonstrable experience in articulating the business drivers and architectural approach/trade-offs during discussions for solution buy-in at various levels Ability to break down complex topics into simple-to-digest information and data points, adjusted to audiences at various levels. Ability to facilitate group meetings/discussions Ability to broker solutions for issues between functional domains, senior leaders Strong understanding of financial accounting principles and practices. If Verizon and this role sound like a fit for you, we encourage you to apply even if you don’t meet every “even better” qualification listed above. Where you’ll be working In this hybrid role, you'll have a defined work location that includes work from home and a minimum eight assigned office days per month that will be set by your manager. Scheduled Weekly Hours 40 Equal Employment Opportunity Verizon is an equal opportunity employer. We evaluate qualified applicants without regard to veteran status, disability or other legally protected characteristics. Benefits and Compensation Our benefits are designed to help you move forward in your career, and in areas of your life outside of Verizon. From health and wellness benefit options including: medical, dental, vision, short and long term disability, basic life insurance, supplemental life insurance, AD&D insurance, identity theft protection, pet insurance and group home & auto insurance. We also offer a matched 401(k) savings plan, stock incentive programs, up to 8 company paid holidays per year and up to 6 personal days per year, parental leave, adoption assistance and tuition assistance, plus other incentives, we’ve got you covered with our award-winning total rewards package. Depending on the role, employees have the opportunity to receive compensation in the form of premium pay such as overtime, shift differential, holiday pay, allowances, etc. Newly hired employees receive up to 15 days of vacation per year, which grows with additional service. For part-timers, your coverage will vary as you may be eligible for some of these benefits depending on your individual circumstances. The salary will vary depending on your location and confirmed job-related skills and experience. This is an incentive based position with the potential to earn more. For part-time roles, your compensation will be adjusted to reflect your hours. The annual salary range for the location(s) listed on this job requisition based on a full-time schedule is: $120,500.00 - $231,000.00.

Posted 1 week ago

Legal Administrative Coordinator - Corporate Business Transactions-logo
Legal Administrative Coordinator - Corporate Business Transactions
US Offices & UnitHouston, Texas
Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking a Legal Administrative Coordinator (LAC) to support the Corporate Business Transactions Practice Group. Reporting to the Office Manager this position will be responsible for providing a broad range of administrative, secretarial and document processing support with guidance to the assigned Practice Group in an environment where superior client service is emphasized and practiced. Maintaining an in-office presence is important to delivering our services through an integrated and collaborative work culture. Firm policy requires this role to work in the office three days per week as scheduled by their manager unless client demands, or another accommodation approved by their practice group, require them to be elsewhere. PRIMARY FUNCTIONS AND RESPONSIBILITIES Regularly utilizes Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; timely communicates with supervisor(s) through BigHand and/or directly the status of task completion and new developments that may impact the assignment and proactively seeks additional information or guidance when needed. Assists with word processing; edits and proofreads correspondence, memorandums, reports, and other general communications. Answers phones and takes messages, schedules appointments and coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set-ups. Maintains attorney calendar and advises attorney of appointments, updates attorney address book and InterAction entries. Assists with time entry. Processes new business intake, related forms, and correspondence. Processes expense reports and invoices; arranges check requests; monitors through completion. Arranges travel and prepares itineraries; maintains attorney travel and desk profiles. Coordinates or assists with printing, scanning, copying of documents and/or sending of same. Provides legal research, case support and project assistance. Other administrative duties as assigned. EDUCATION AND EXPERIENCE Bachelor’s degree and at least two (2) years of administrative support experience, or equivalent combination of education and experience. Previous law firm experience required. Experience with supporting a Litigation practice, including court rules and filing procedures. Demonstrates proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Portable Document Format (PDF) software. Strong organizational skills, attention to detail, the ability to balance multiple tasks in a fast-paced environment, and the ability to manage confidential information with discretion. Excellent written/verbal communication skills, strong interpersonal skills, and the ability to work autonomously while also functioning effectively in a team environment. Exhibits strategic thinking and initiative in handling assignments and projects. Works productively and effectively with all personnel as part of a client service team. Demonstrates excellent client communication skills. Flexibility to work overtime required. Qualified candidates must apply online by visiting our website at www.morganlewis.com and selecting “Careers.” #LI-Hybrid Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. California Applicants : Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or talent.acquisition@morganlewis.com If hired, y our employment relationship with the firm will be on an "at-will" basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.

Posted 6 days ago

Legal Affairs Support Technician - Fair Hearings-logo
Legal Affairs Support Technician - Fair Hearings
Inland Regional CenterSan Bernardino, California
SUMMARY: Under general supervision of the Program Manager – Fair Hearings & Legal Affairs, perform specialized administrative duties in support of the Fair Hearings & Legal Affairs unit. Acts in a confidential capacity. Must have ability to multi-task, determine priority of assignments, and handle a high work volume. Must have ability to communicate in an effective and appropriate manner and to establish good rapport with others. Perform related work as required. Requires good work habits including regular attendance and punctuality. Has no management responsibility. HOURLY RANGE: $20.2572 - $28.5039 per hour SIGN-ON BONUS! $250 sign-on bonus after the completion of 90 days of employment at IRC with work performance in good standing. $500 sign-on bonus after the completion of 6 months of employment at IRC with work performance in good standing. Make sure to tell us if an IRC employee referred you when you get to that question on your application! Please include their full name. This incentive is only available for new employees. Rehires are not eligible for the sign-on bonuses. GENEROUS BENEFITS PACKAGE AND EMPLOYEE PERKS: To view our benefits package and employee perks, please click HERE. ESSENTIAL DUTIES AND RESPONSIBILITIES: Performs daily administrative duties as directed by the Program Manager – Fair Hearings & Legal Affairs. Processes and distributes incoming mail accurately and timely. Records and relays messages. Directs people or calls to appropriate person(s). Assists with scheduling meetings and/or assessments. Effectively deals with anxious or irate callers. Accurately copy, scan, file, and distribute various documents internally as needed or assigned. Scan material as directed and catalog appropriately for accurate retrieval. Keep filing current. Enters data using Word and Excel programs and other network applications. Input data on appeals calendar and case logs as directed. Creates new case files in paper and/or electronic format. Retrieves records such as agency notices, appeal requests, and consumer/applicant records. Records dates and associated appeal deadlines. Contacts authorized representatives to schedule informal meetings. Sends written confirmation of scheduled meetings. Assists in the timely processing of administrative orders, hearing decisions and other appeal documents by saving/filing and sending these documents to assigned staff with instructions as appropriate. Updates Appeal and Clinical Services Calendars by entering appointments, conference room confirmations, and videoconference links as they are set or received from the OAH. Ensures appropriate IRC staff are invited and advise staff as these appointments are scheduled and/or changed. Add visitors to IRC’s visitor system (Envoy). Prepares conference rooms for scheduled in-person mediations and hearings and assists with receiving and escorting visitors. Assists in the timely filing of correspondence, motions, and related appeal documents with the responsible state agency and involved parties by preparing proof of service documents. Compiles and distributes evidence packets. Accurately completes service by mailing, faxing, emailing, and/or uploading documents to required parties. Prepares necessary correspondence and reports as requested in a timely manner. Completes necessary paperwork, reports, etc. on a timely basis. Assists with work over-flow and provides back-up to unit administrative staff as needed. Utilizes bilingual skills in all aspects of the job as able and as required. Daily, maintains a current skill level. Seeks to maintain and expand knowledge as it relates to consumer rights issues, corporate and personnel issues. Work cooperatively and effectively with others. Perform as a member of the team, answer questions, share expertise and contribute to the harmony of the team. Use office equipment appropriately and report the need for any repairs. Keep work area neat and orderly. Observe all safety rules and comply with IRC’s Injury and Illness Prevention Plan and Workplace Violence Prevention Plan.­­ Ability to handle a hybrid work environment consisting of working in the office and remotely at home while maintaining work productivity and efficiency; communicate via telephone calls, video conference calls, emails, and chat rooms. Handle change well and be flexible and adaptable in dealing with interruptions, new priorities and new assignments. Maintain good attendance and punctuality. Good verbal and written communication skills. Keep manager informed of pending work, work in progress and problems encountered. Utilize agency’s IT systems as assigned, maintaining security and following agency’s protocol and procedures, rules, and requirements. Attend training sessions as required. Comply with and ensure program compliance with agency’s Personnel Policies and Procedures. Assure that consumers’ rights and dignity are maintained in the provision of services. Perform different or additional work as assigned. MINIMUM POSITION REQUIREMENTS: High school diploma or equivalent. Three years of office clerical work; 2 of the 3 years must include skilled typing and processing of a heavy volume of documents requiring accurate and rapid handling. Two years prior experience in a legal setting is preferred but not required. Knowledge of general office practices and procedures including business correspondence, filing, operation of office equipment and Microsoft Office applications. Ability to organize work to meet deadlines. Ability to perform clerical work involving independent judgment, accuracy and speed. Ability to learn and follow complex policies and procedures. Ability to learn how to read court orders and understand complex regional center legal responsibilities. Ability to spell and punctuate correctly and do basic math. Bilingual preferred but not required. We are proud to be an EEO employer. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Posted 30+ days ago

Case Manager/Legal Assistant - Bilingual-logo
Case Manager/Legal Assistant - Bilingual
Crisp RecruitSan Antonio, Texas
Are you a champion of client advocacy, skilled in transforming complex legal processes into empathetic and efficient client experiences? Do you possess the expertise to guide clients through personal injury claims, balancing compassion and precision while ensuring seamless case management? Can you navigate the intricacies of pre-litigation, working independently with exceptional attention to detail, and providing unparalleled support to legal teams? Final question: When faced with a challenge, do you get excited or run away? ** IMPORTANT: TO APPLY ** If you have any questions, please email recruit@crisp.co only. Please do not reach out through our website's contact information (telephone, email, or web chat) or via direct messaging on any social media platform. To Apply: Submit your application by clicking the "Apply" button and applying on the Crisp Recruit page that opens. **RECRUITERS DO NOT CONTACT** At the Law Office of Israel Garcia, we are dedicated to championing the rights of personal injury victims across Texas. Under the distinguished leadership of attorney Israel Garcia, our firm has become a beacon of excellence in the legal community. With a team experienced in handling complex personal injury cases, including auto accidents and other traumatic events, we have successfully recovered millions for our clients. Our steadfast commitment to justice and empathy is reflected in our ethos, which is rooted in integrity, communication, and transparency. This dedication has earned us numerous accolades and a reputation for unrivaled legal expertise. Beyond our legal prowess, we are known for our impactful community engagement. Our comprehensive client communication strategies keep our clients and community informed about legal developments and insights. We strive to educate and empower, ensuring accessibility and inclusivity in our outreach. Positive reviews and testimonials from our clients are a testament to our success not only in legal advocacy but in building lasting relationships based on trust and understanding. At the Law Office of Israel Garcia, we excel in the legal arena and make a tangible difference in people's lives, fostering a culture of growth, empathy, and excellence. As our firm continues to expand and take on an increasing number of personal injury cases, the need for a dedicated Case Manager/Legal Assistant has become essential. This role is pivotal in ensuring that each case is handled with the utmost precision and care, from initial intake to resolution. With the volume of cases growing, it is crucial to have a skilled professional who can streamline case management processes, maintain clear communication with clients, and provide invaluable support to our legal team. Your empathetic and detail-oriented approach will not only enhance the client experience but also ensure that every case receives the attention it deserves, furthering our mission to make a meaningful difference in the lives of those we serve. What you’ll do: Document Organization: Scan, classify, and organize correspondences and client documents, ensuring all files are accurately maintained and easily accessible. Case Management: Oversee the progression of cases by reviewing client files, identifying action items, and managing appointments, court dates, and deadlines. Ensure all case-related activities are organized and timely, preventing delays or missed obligations. Claims Coordination: Open and manage insurance claims (third-party, first-party, health insurance, Medicare, etc.). Client Relationship Management: Provide compassionate support as the primary point of contact for clients, keeping them informed, addressing their questions, and guiding them through the legal process with empathy and professionalism. Stakeholder Coordination: Facilitate clear and professional communication with insurance adjusters, medical providers, and other stakeholders to gather necessary information, relay updates, and ensure seamless coordination throughout the case process. Drafting and Correspondence: Prepare and review legal documents, such as letters of representation, settlement demand packets, and other case-related communications, ensuring accuracy and professionalism. Property Damage Support: Assist in resolving property damage claims by coordinating with insurance adjusters and repair providers, ensuring all necessary documentation is completed and cases progress without delays. Case Preparation: Assist in preparing exhibit notebooks and organizing case files for litigation. Problem Solving: Identify case blockers and work proactively to resolve them, ensuring timely closures. What we’re looking for: Experience: Minimum of two years of experience in Texas personal injury case management, with a comprehensive understanding of auto accident claims, including property damage, bodily injury, liability, insurance coverages and exclusions, uninsured/underinsured motorist policies, and personal injury protection coverages. Technical Skills: Proficient in Microsoft Office, Outlook, Excel, and Adobe. Having experience with Filevine or ProDoc Small Office Suite is a plus. Task Management: Effectively manages tasks and deadlines, ensuring nothing falls through the cracks. Takes ownership of cases and moves them efficiently through the process, meeting all critical milestones. Attention to Detail: Demonstrates a meticulous approach to work, ensuring all tasks are completed accurately and diligently. Team Collaboration: Thrives in a collaborative environment, working effectively with colleagues to achieve shared goals while contributing positively to the team dynamic. Open to feedback and eager to learn and grow from shared experiences. Independent and Driven: Operates independently with confidence and is self-motivated to take initiative and drive tasks to completion without constant supervision. Accountable: Demonstrates accountability in all responsibilities, with a commitment to punctuality, work ethics, and meeting deadlines consistently. Passion for Helping Others: Loves working with people and helping clients; takes pride in delivering high-quality work and exceptional customer service. Communication: Excellent verbal and written communication skills, including the ability to interact effectively with clients and adjusters. Bilingual : Fluency in Spanish and English is highly preferred. References: An attorney letter of recommendation and professional references are a strong plus. Why you should work here: Loyal and Supportive Team: Become part of a close-knit team that values loyalty and care, fostering a supportive atmosphere where everyone looks out for one another and prioritizes the well-being of our clients. Dedication to Client Success: Contribute to a team that is passionate about making a difference in our clients' lives. Our clients trust us during their most challenging times, and we dedicate ourselves to achieving the best possible outcomes for them. Outstanding Customer Service: Be part of a team that excels in customer service, ensuring our clients feel cared for and heard. Our empathetic approach means we prioritize our clients' needs and go above and beyond to support them. Integrity and Trust: Join a firm known for its unwavering integrity. Our commitment to doing the right thing, even when it's challenging, has earned us the trust of judges, opposing counsel, and adjusters. Additional perks: Comprehensive Health Care: Enjoy 100% employer-paid medical, dental, and vision insurance after just 90 days. Generous Paid Time Off (PTO): Start with 40 hours after one year, increasing to 80 hours after three years, and 120 hours after five years. Overtime Opportunities: Earn time and a half for overtime, providing extra earning potential without mandatory requirements. At the Law Office of Israel Garcia, your role as a Case Manager/Legal Assistant will empower you to make a meaningful difference in the lives of our clients. This is an opportunity to join a team where trust, compassion, and excellence are not just values but a way of life. If you’re ready to take on challenges with enthusiasm and contribute to a legacy of justice, we invite you to apply and become part of our mission to transform lives.

Posted 30+ days ago

Litigation Legal Assistant – General Liability | On-Site Position-logo
Litigation Legal Assistant – General Liability | On-Site Position
Cole, Scott, & KissaneTampa, Florida
Cole, Scott & Kissane, an AV-rated litigation firm, is seeking a full-time, experienced Litigation Legal Assistant to support its General Liability practice group in the Tampa office . This position supports a team of two attorneys handling complex matters in both state and federal court . Experience in general liability defense is highly preferred. We’re looking for someone organized, responsive, and able to thrive in a fast-paced team environment. You should be comfortable interacting professionally with clients, experts, and opposing counsel. This is an on-premises role — remote work is not offered , so please apply only if you currently reside in the Tampa Bay area . Key Responsibilities: Provide litigation support for attorneys handling general liability cases involving bodily injury, premises liability, negligent security, and related matters Prepare filings and assist attorneys with state and federal court procedures , including e-filing through Florida's E-Portal and PACER Maintain and organize electronic case files and case calendars (deadlines, hearings, depositions, mediations, etc.) Assist with trial preparation , including creating exhibits, witness files, and courtroom binders Coordinate meetings, hearings, depositions, and other case-related events Communicate professionally with clients, experts, and opposing counsel Qualifications: 2–3 years minimum experience as a legal assistant Strong understanding of Florida and Federal Rules of Civil Procedure Prior exposure to general liability defense work is preferred Experience with Florida E-Filing, PACER , calendaring systems, and document management platforms (Litify, iManage) High proficiency in Microsoft Office (Word, Outlook, Excel), Adobe Acrobat Excellent organizational, verbal, and written communication skills Ability to multi-task under tight deadlines , stay calm under pressure, and work both independently and as part of a team CSK offers top benefits that include 20 days of PTO, 9 paid holidays, health, dental, vision, life, long and short-term disability as well as long term care coverage, 401k, and more . NO AGENCIES OR TELEPHONE INQUIRIES, PLEASE. #LAC

Posted 2 weeks ago

Legal  E-Billing Analyst (Hybrid Flexibility)-logo
Legal E-Billing Analyst (Hybrid Flexibility)
LatitudeWashington, District of Columbia
Job Summary: We are seeking a detail-oriented and technically proficient Legal E-Billing Analyst to support our legal billing operations. The ideal candidate will have hands-on experience with Aderant or 3E billing platforms and a strong understanding of legal billing processes, electronic billing (eBilling), and client compliance guidelines. This role ensures accurate, timely, and compliant billing to our clients, helping optimize revenue flow and reduce billing rejections. This position offers 3 days remote per week. Responsibilities: Manage the full lifecycle of electronic billing, from matter setup through invoice submission and resolution of rejections/disputes. Submit invoices via various eBilling platforms (e.g., Legal Tracker, Serengeti, CounselLink, Tymetrix, etc.). Collaborate with attorneys, finance staff, and clients to resolve billing issues and ensure timely collections. Maintain and update matter records, billing rates, timekeeper information, and billing templates in Aderant or 3E . Ensure compliance with client billing guidelines and firm policies. Monitor and analyze eBilling rejections, identify trends, and implement improvements to reduce denials. Assist in client audits and billing system implementations or upgrades. Generate and distribute billing reports to key stakeholders as needed. Provide training and support on eBilling processes to attorneys and legal staff. $80,000 - $100,000 a year

Posted 2 weeks ago

Legal Operations Associate (Remote)-logo
Legal Operations Associate (Remote)
VC LabPalo Alto, California
Decile Group ( https://decilegroup.com ) is transforming venture capital into a force for good in the world. We are working to launch 1,000 next-generation venture capital firms by 2025, changing the face of venture capital. We run VC Lab, the leading venture capital accelerator worldwide and operate the Decile Hub platform, reducing the barriers of entry for next generation investors to launch and grow meaningful early-stage investment firms. We are hiring a Legal Operations Associate to help launch and maintain multiple venture capital firms around the world by working with general partners and limited partners on their fund paperwork and operational matters from inception through scaling. The ideal candidate will have a legal operations and/or fund operations background, with ideally some knowledge and experience in venture capital. Decile Group provides a fast-paced startup environment, where everyone has the opportunity to help with everything. You will have an opportunity to experience every facet of venture capital and build the future of venture investing. This is a unique opportunity to ramp up your experience in the field of venture capital. Remote candidates will be considered. Applicants for this role need to be based in the U.S. Operations Associate responsibilities include: Support the formation and maintenance needs of general partners around the world, potentially with expanding domiciles Coordinate with legal partners in preparing fund formation and governance agreements Be willing to learn about regulatory frameworks around the world Work with our evolving premiere SaaS for VC firms Help take ownership of fund client accounts and relationships Help to manage legal partners, potentially around the world What You Have: 3 + years of experience in legal or fund operations Strong professional phone and videoconferencing persona High digital literacy, able to learn new software quickly Strong ability to work in a collaborative team environment Composed in high stress situations Exceptional written and verbal communication skills High emotional intelligence and intuition Proactive attitude to tackle any opportunity or challenge Skills to create logical solutions to complex problems Detail-oriented and analytical nature, particularly with respect to legal agreements Ability to thrive in a fast-growing business Flexible and adaptable What We Offer: Ability to help change the world Perks of a fast-growing startup Flexible remote work environment Medical and dental 401k benefits Flexible PTO This is great fit if you… Want to break into the venture capital industry at a startup Want the ability to help change the world Want to work in a vibrant work environment with passionate and capable team members Want opportunities for personal growth and potential role expansion in operations Are a paralegal wanting to transition into legal and fund operations Bonuses: 2+ years of experience in venture capital Experience working in a startup Experience working in a startup or incubator Experience working with startup financings Multi-lingual SaaS experience $80,000 - $125,000 a year How to Apply: If you don't tick every box above, we'd still encourage you to apply. We're building a diverse team whose skills balance and complement one another. Please describe why you are uniquely qualified for this position as a Legal Operations Associate in the competitive field of Venture Capital to apply, as well as submit your resume and cover letter.

Posted 30+ days ago

Legal Counsel-logo
Legal Counsel
State of Wisconsin Investment BoardMadison, Wisconsin
Making a Difference The State of Wisconsin Investment Board (SWIB), founded in 1951, is a premier global investment organization responsible for managing the more than $156 billion of assets of the fully funded Wisconsin Retirement System (WRS), the State Investment Fund and other state funds. Through SWIB’s effective and innovative investment management, WRS remains one of the only fully funded US public pensions. We are the 9th largest public pension fund in the U.S. and the 25th largest public or private pension fund in the world. SWIB is recognized by the investment industry for our teamwork and innovation. SWIB pursues sophisticated global investment strategies across the asset and risk allocation spectrum. Providers across the investment ecosystem seek to partner with SWIB. Serving more than 691,000 beneficiaries of the WRS, SWIB is a mission-driven organization focused on providing a strong financial future to those who committed their careers to public service. For public employees and the 1,500 Wisconsin employers who contribute on their behalf, we are a trusted partner. Our team innovates continuously to meet the challenges of an evolving investment landscape while growing and protecting the assets of the WRS. SWIB provides a strong, steady economic pillar for the state of Wisconsin by growing the trust funds under its management, managing risk, and optimizing costs of the long term. We are a mission-driven organization and the participants we serve are our mission. By bringing a disciplined, prudent, and innovative approach to market opportunities, SWIB has been successful in generating required returns and maintaining the trust of the beneficiaries and stakeholders of the funds we oversee. Home To Top Talent Our high-performing staff is key to what makes us a premier investment manager. SWIB is committed to investing in talented professionals to implement our robust, sophisticated investment strategies and to keep the organization at the forefront of the investment industry. We encourage innovation and offer professional development opportunities to help staff sharpen and expand their skills. Approximately 61 percent of SWIB’s investment professionals are Chartered Financial Analyst (CFA) charterholders. Job Description: About the Legal Team SWIB’s Legal Division is a highly collaborative, experienced in-house team of asset management attorneys that works at the intersection of public service and sophisticated financial markets. We advise on cutting-edge investment strategies, complex financial transactions, state law compliance, and operational matters across SWIB. The team partners daily with portfolio managers, operations professionals, traders, technologists, and executives. We are seeking a Legal Counsel to join this collegial team and grow their in-house legal career in a unique public asset management setting. The position offers a rare opportunity for a talented attorney to transition into an impactful in-house role while maintaining exposure to complex investment work and developing a broad set of legal and business skills. Why Join SWIB’s Legal Team? High-Impact Work : Contribute directly to the success of one of the nation’s premier public pension funds and advance a mission that matters—supporting the retirement security of Wisconsin public servants Mentorship & Development : Learn from senior attorneys with deep experience in investment, regulatory, and transactional matters. Breadth of Exposure : Work across asset classes (private equity, real estate, hedge funds, derivatives, fixed income) and legal disciplines (contracts, compliance, public law). Sustainable Lifestyle : Enjoy meaningful work with predictable hours and a strong work-life balance. Key Responsibilities Depending on your background and interests, you will have the opportunity to: Support private and public markets investment teams with reviews of co-mingled funds and co-investments, trading, and structured product documentation. Advise internal stakeholders on vendor, technology, and software contracts. Help develop and implement cutting-edge policies on artificial intelligence. Help ensure SWIB’s compliance with applicable state statutes, procurement rules, and agency policies. Coordinate with outside counsel and collaborate on public records requests and open meetings matters. Negotiate and review ISDAs, GMRAs, MCAs, MSFTAs, prime brokerage and collateral agreements. Qualifications We’re looking for candidates who bring intellectual curiosity, sound judgment, and a collaborative mindset. The ideal candidate will have: A J.D. from a top-tier law school and admission to practice law in at least one U.S. jurisdiction 3–7 years of legal experience, preferably from a nationally recognized law firm or institutional investor Familiarity with investment management, private markets, or financial regulatory work (e.g., fund formation, structured finance, derivatives, or securities lending) Also willing to consider strong candidates with corporate M&A backgrounds or work in the fixed income space Excellent writing, negotiation, and communication skills A desire to grow as a trusted advisor across legal disciplines An interest in public service and a willingness to learn the nuances of a government-related legal environment SWIB Offers: Competitive total cash compensation, based on AON (formerly McLagan) industry benchmarks Comprehensive benefits package Educational and training opportunities Tuition reimbursement Challenging work in a professional environment Hybrid work environment The position requires U.S. work authorization. Pursuant to our Hybrid Remote Work Policy, all staff have the flexibility to work remotely, but are required to have a weekly presence in our offices, the frequency of which is dependent on their distance from office. Staff are not required to reside locally; however, we offer relocation reimbursement to the Dane County area per our policy. All SWIB employees are subject to SWIB’s Ethics Policy and Personal Trade Approvals Policy. These policies include restrictions on outside business activities and employment and have limits on personal trading. You may request copies of these policies from SWIB’s talent acquisition team and any questions can be answered by SWIB’s compliance team.

Posted 1 week ago

Legal Document Specialist Word Processor-logo
Legal Document Specialist Word Processor
Snell & Wilmer Business Professional OpeningsPhoenix, Arizona
For Applicants Residing in California: Snell & Wilmer takes the privacy of the personal information that we collect from you during the employment application process seriously. In compliance with California’s Consumer Protection Act (“CCPA”), we are providing you with our Privacy Notice for California Residents and our general Privacy Policy. As required by the CCPA, our notice describes the categories of personal information we collect (or may collect) from you as well as our use and disclosure of that personal information. Please review this Notice and our Privacy Policy. By providing your personal information to as part of the recruitment or application process, you consent to the collection, use and disclosure of your personal information by Snell & Wilmer consistent with this Notice. By clicking “consent” or “I accept”, you acknowledge that you read and agree to Snell and Wilmer L.L.P.: Privacy Policy and Privacy Notice for California Residents located at https://www.swlaw.com/legal/privacy-policy . Legal Document Specialist Job Details: Put your legal and organizational skills to work at Snell & Wilmer, one of the largest and most prestigious law firms in the Western United States. We currently have an opening for a Legal Document Specialist in our Word Processing Department. This is a remote position, must be located near Phoenix, Arizona. If you enjoy editing legal documents with advanced skills in the different areas of document formatting, this could be the role for you! You will have the opportunity to handle day-to-day work challenges and adjust to multiple demands, priorities and rapid change; working independently and within a team. The hours for this position are Monday through Friday from 9:00am - 6:00pm. Position responsibilities include, but are not limited to the following: Formatting documents in Microsoft Word, creating automatic numbering, table of contents, cross references, etc. Converting PDFs to Word documents, including cleanup and reformatting Preparing and electronically filing documents in numerous courts, most frequently Arizona Superior Court (TurboCourt) and Arizona Federal District Court (ECF) Creating Tables of Authority (using Word or a Word add-in such as Best Authority or the Thomson Reuters TOA Builder) Preparing PowerPoint presentations, Excel spreadsheets and Visio drawings Transcribing audio files (both multi-speaker and dictation) using a foot pedal Developing and maintaining smooth working relationships with attorneys and peers Experience and Qualifications: Prior legal secretary or legal word processing experience Proven knowledge of Microsoft Office to include Word, Excel, Outlook and PowerPoint is required Proven knowledge of editing PDFs with Adobe Acrobat, including bates numbering, fillable forms, adding headers/footers, hyperlinking, redacting, OCR, splitting/extracting/inserting pages, etc. Legal experience in litigation and intellectual property is a plus Typing skills at an acceptable speed with a high level of accuracy Possess excellent proofing and editing skills Problem solver who seeks solutions to new or unique document requests Strong attention to detail Familiarity with the following programs/tasks is a plus: Litera NTD or Forte Numbering (aka MacPac) Litera Create Litera Check Litera Best Authority DocX Tools Mail Merge in Word Equations Editor in Word Document Comparison Software (Litera, DocX, Workshare, etc.) OmniPage (or Abbyy Fine Reader) Visio (flowcharts, org charts – patent drawing experience a super plus) e-Filing in states outside of Arizona Snell & Wilmer offers a competitive performance-based compensation and a generous benefits package starting on your first day. The benefits package includes medical, dental, vision, disability, life insurance, 401K/profit sharing, paid holidays, tuition reimbursement, paid time off including vacation time, personal time, and sick time where appropriate. Snell & Wilmer values the principles of Diversity, Equity, and Inclusion. Be Seen, Be Heard, Be Valued, Belong. Snell & Wilmer is an Equal Employment Opportunity employer.

Posted 30+ days ago

Legal Practice Assistant - Finance-logo
Legal Practice Assistant - Finance
MVA BrandCharlotte, North Carolina
Moore & Van Allen PLLC, a dynamic and fast-growing full-service law firm of more than 400 attorneys and professionals, is seeking a Legal Practice Assistant to join its Charlotte, NC office. This full-time position provides administrative support assigned attorneys on our Finance team. Essential Duties & Responsibilities: Creating, editing and proofing documents and other correspondence per attorney direction, using MS Word and Excel and other specialized software Submitting conflicts checks for new clients and/or matters and originating new files Managing firm’s files through the use of appropriate software Creating labels, buckets and maintaining filing of documents Coordinating meetings, travel arrangements, securing conference rooms and ordering refreshments as necessary Managing time entry and assisting with the billing process, including editing pre-bills and preparing invoices; preparing expense reports, reimbursements, check requests, CLE reports and trust accounting reports Answering telephones, recording messages; assisting callers and/or redirecting calls as needed Maintaining electronic calendars for the assigned attorneys. Regular and in-person attendance is required to perform the essential functions of this interactive position. Qualifications & Experience: High School Diploma or the equivalent with at least two years of experience or specialized training in secretarial techniques. Law firm and finance practice experience preferred Proficiency in MS Word and Excel required with the ability and willingness to learn specialized software as needed The ability to proof documents for punctuation, grammatical and spelling errors and to perform simple arithmetic calculations on timesheets or other documents. Must have good interpersonal and communication skills as well. The position may occasionally require more than the regular 37.5 hours per week to accomplish essential duties. We offer a competitive salary and benefits. Interested and qualified applicants should apply via our website at https://www.mvalaw.com/careers-working-at-mva . Equal Employment Opportunity Employer. Applicant Disclosures Family Medical Leave Act Employer: For more information, visit Employee Rights Under the Family and Medical Leave Act Employee Polygraph Protection Act: For more information, visit Employee Polygraph Protection Act Employee Rights Under the Fair Labor Standards Act: For more information, visit Employee Rights Under the Fair Labor Standards Act

Posted 1 week ago

Senior Legal & Compliance Consultant-logo
Senior Legal & Compliance Consultant
Administrative Non-ClinicalHonolulu, Hawaii
We are seeking a Senior Legal & Compliance Consultant to lead compliance investigations, oversee regulatory adherence, and manage compliance programs. This role requires expertise in privacy, security, civil rights, and policy development, ensuring compliance across Hawaii Permanente Medical Group and Pacific Permanente Group. The successful candidate will conduct investigations, implement corrective actions, provide legal and compliance guidance, and collaborate with leadership on policy and regulatory strategy. This position is based at the Kaiser Permanente Regional Headquarters in Honolulu, Hawaii. JOB DUTIES Lead and oversee investigations into non-compliance, ethical breaches, and regulatory violations. Manage compliance investigations by collecting and evaluating data, conducting interviews, and recommending corrective action plans. Manage and coordinate investigations across various internal sources, ensuring execution and documentation. Drive compliance initiatives by identifying requirements, assessing gaps, creating policies, and overseeing training programs. Promote adherence to procedures and policies, identifying opportunities for improvement and solving complex compliance-related challenges. Lead Annual Compliance Training, ensure timely completion, and collaborate with HR on execution. Conduct compliance activities across multiple disciplines, ensuring regulatory requirements are met and fully documented. Lead compliance reporting efforts by analyzing data, assessing risks, and presenting findings to executive leadership. Monitor and interpret regulatory changes, providing strategic direction for implementation and risk mitigation. Review and revise internal policies to align with regulatory standards and organizational objectives; provide compliance input to executive leadership and assess conflict-of-interest concerns. Monitor, interpret, and design strategies around regulatory changes to ensure continued compliance. Support compliance programs and initiatives related to regulatory changes, enforcement inquiries, and healthcare laws. Advise teams on state law updates, clinic guidelines, and implementation of regulatory acts. Participate in security initiatives, fraud prevention programs, and privacy breach management. Performs all other duties as assigned. POSITION REQUIREMENTS Bachelor Degree in Business Administration, Healthcare Management, or related field; Juris Doctor Degree; or equivalent. 3 years of related legal and compliance experience. Prior legal experience in a healthcare environment and a Healthcare Compliance Certification is highly desirable. Proven ability to lead compliance investigations and regulatory strategy development. Strong leadership and investigative skills with a background in healthcare compliance. Ability to assess risks, conduct policy evaluations, and collaborate on compliance solutions. Excellent communication skills and experience presenting regulatory findings to stakeholders. Strong analytical skills, attention to detail, and ability to assess risks and compliance challenges. Ability to adapt to changing regulations and ensure ongoing compliance adherence. Demonstrate self-leadership by managing competing demands, adapting to new responsibilities, and providing feedback. The pay scale for this position starts at $119,322.00 per year. Compensation commensurate with qualifications. Our market-leading benefit package includes: 100% employer paid comprehensive family medical and dental insurance, robust retirement programs (pension + profit-sharing/401k plan, post-retirement medical & life insurance), paid time off, extended sick leave, 11 holidays, life insurance, identity theft protection, employee assistance program, other paid leaves and optional insurance offerings. Equal Opportunity Employer Disability/Veterans

Posted 3 weeks ago

Legal Administrative Specialist - Energy-logo
Legal Administrative Specialist - Energy
US Offices & UnitBoston, Massachusetts
Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking a Legal Administrative Specialist (LAS) to support the Energy Practice Group. Reporting to the Administrative Support Manager this position will be responsible for providing a broad range of administrative, secretarial and document processing support with guidance to the assigned Practice Group in an environment where superior client service is emphasized and practiced. Maintaining an in-office presence is important to delivering our services through an integrated and collaborative work culture. Firm policy requires this role to work in the office three days per week as scheduled by their manager unless client demands, or another accommodation approved by their practice group, require them to be elsewhere. PRIMARY FUNCTIONS AND RESPONSIBILITIES Regularly utilizes Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; ability to collaborate effectively with team members to ensure timely and accurate task completion, timely communicates with supervisor(s) through BigHand and/or directly the status of task completion and new developments that may impact the assignment and proactively seeks additional information or guidance when needed. Assists with word processing; edits and proofreads correspondence, memorandums, reports, and other general communications. Answers phones and takes messages, assists with time entry, schedules appointments and coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set-ups. Maintains attorney calendar and advises attorney of appointments, updates attorney address book and InterAction entries. Performs redlining, prepare individual signature packets of closing documents, compile Exhibits and Schedules to documents, compile executed signatures of final documents. Processes new business intake, related forms, and correspondence. Processes expense reports and invoices; arranges check requests; monitors through completion. Arranges travel and prepares itineraries; maintains attorney travel and desk profiles. Coordinates or assists with printing, scanning, copying of documents and/or sending of same. Provides legal research, case support and project assistance. Other administrative duties as assigned. EDUCATION AND EXPERIENCE Bachelor’s degree and at least seven (7) years of administrative support experience, or equivalent combination of education and experience. Previous law firm experience required. Must have a strong understanding of client billing procedures. Demonstrates proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Portable Document Format (PDF) software. Performs at a high level of expertise and exercises independent judgment, analytical abilities and discretion. Participates in orientation, guiding and training, coordination, and effective utilization of team members in association with managers. Demonstrates proven and advanced legal administrative and training skills, and leadership, as well as an aptitude for effective workflow coordination. Ability to work autonomously while also functioning effectively in a team environment. Exhibits strategic thinking and initiative in handling assignments and projects. Works productively and effectively with all personnel as part of a client service team. Demonstrates excellent client communication skills. Flexibility to work overtime required. Qualified candidates must apply online by visiting our website at www.morganlewis.com and selecting “Careers.” #LI-Hybrid #INDFA Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. California Applicants : Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or talent.acquisition@morganlewis.com If hired, y our employment relationship with the firm will be on an "at-will" basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.

Posted 4 days ago

In-House Legal Counsel-logo
In-House Legal Counsel
FerrovialAustin, Texas
Join Ferrovial: Where Innovation Meets Opportunity Are you ready to elevate your career with a global leader in infrastructure solving complex problems and generating a positive outcome on people’s lives? At Ferrovial , we are not just a company; we are a community of innovators and trailblazers. Listed on three major stock markets: Nasdaq (US), Euronext Amsterdam (Netherlands) and IBEX 35 (Spain), we are also member of the Dow Jones Sustainability Index and FTSE4Good. We operate in more than 15 countries and have a workforce of over 24,000 professionals worldwide. Ferrovial’s activity is carried out through our business units, including Highways, Airports, Construction, and Energy. Cintra is the highways business unit of Ferrovial, one of the world’s leading infrastructure operators committed to developing sustainable solutions. Today, its portfolio includes nearly 1,200 miles of managed highways globally, representing a total global investment in roadway improvements of over $24.8 billion. We provide the maximum value in each project, managing all phases of the life cycle of our state-of-the-art infrastructure assets, such as the 407 ETR in Canada, the Managed Lanes LBJ and NTE in Texas, I-77 in North Carolina, I-66 in Virginia and our projects in Europe, South America, and India. Why Ferrovial? Global presence, local impact : Be part of a company that is shaping the future of infrastructure worldwide, with challenging roles and projects that make a real difference. Collaborative excellence : Work alongside talented professionals in a collaborative environment where your ideas and contributions are valued. Diverse and inclusive culture : Thrive in an innovative and respectful workplace that celebrates cultural diversity and fosters creativity. Career growth : Benefit from global and cross-business unit mobility, with development processes designed to ensure your professional growth. Compelling benefits and employee wellbeing : Enjoy a comprehensive benefits package that rewards your hard work and dedication and take advantage of initiatives designed to support your physical and psychological health. Productivity tools : Utilize cutting-edge tools like Microsoft Copilot to enhance your productivity and efficiency. Job Description: Summary: The In-House Legal Counsel provides legal advice and guidance to the organization on the legal risk and exposure facing the organization. They negotiate contracts and review contractual obligations assumed or to be assumed by the organization, making recommendations to his/her manager on the findings. Essential Duties and Responsibilities: Analyze and manage the company’s risk exposure by reviewing contract documents to identify risk and the best solution(s) to mitigate such risk. Prepare reports and legal opinions for the executive management. Collaborate in the drafting, negotiation and management of complex contracts (such as concession contracts, design and build contracts, tolling services agreements, project finance contracts, etc.). Negotiate and prepare agreements with third parties to pursue joint interests. Assist with the management of claims, disputes and litigation. Review, maintain and update the company’s corporate documents to ensure compliance with internal and external requirements regarding corporate governance Monitor new legislation to identify potential areas of concern and the best solution to remedy such concern. Qualifications (Knowledge, Skills & Abilities): To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required to fulfill those duties. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education & Experience: Law Degree (J.D.) required Bar License in US 3-5+ years of substantive experience in transactional practice areas of law and litigation, ideally with experience in the transportation infrastructure industry Experience with project finance and firm-trained attorney preferred. Professional Qualities: Effectively manage tasks and deadlines independently Ability to interact with colleagues in a self-managed team structure Superior interpersonal communication, decision-making, project management and negotiating skills Must be able to multitask, problem solve, prioritize, and implement innovative processes within a fast-paced environment Computer Skills: Must be able to demonstrate computer proficiency, especially within Microsoft Excel, Word, Outlook, and Power Point Work Environment & Physical Demands: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet Some travel required, may include occasional air travel The employee must occasionally lift and/or move up to 10 pounds Specific vision abilities required by this job include ability to adjust focus, as necessary to use a computer While performing the duties of this job, the employee is regularly required to talk or hear The employee is frequently required to stand, walk and sit Seize the challenge. Move the world together! Innovative, creative, respectful, and diverse are some of the ways we describe ourselves. We are motivated by challenges, and we collaborate across our business units to move the world together. Your journey to a fulfilling career starts here! Ferrovial is an equal opportunity employer. We treat all jobs applications equally, regardless of gender, color, race, ethnicity, religion, national origin, age, disability, pregnancy, sexual orientation, gender identity and expression, covered veteran status or protected genetic information (each, a “ Protected Class ” ), or any other protected class in accordance with applicable laws. #WeAreFerrovial

Posted 2 weeks ago

Snell & Wilmer Business Professional Openings logo
Litigation Legal Administrative Assistant
Snell & Wilmer Business Professional OpeningsLas Vegas, Nevada
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Job Description

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Litigation Legal Administrative Assistant Details:

Put your administrative and organizational skills to work at Snell & Wilmer, one of the largest and most prestigious law firms in the Western United States.  We currently have an opening for Legal Administrative Assistant within the Litigation Practice Group in our Las Vegas office

Litigation Legal Administration Assistant provides high-level administrative support to attorneys specializing in litigation. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The ideal candidate will have experience in a legal environment and possess a strong understanding of litigation procedures and documentation.

The hours are Monday through Friday from 8:30 a.m. to 5:00 p.m. in the office.

Responsibilities will include, but are not limited to the following:

  • Administrative Support:
    • Manage and maintain attorneys’ schedules, including arranging meetings, appointments, and travel.
    • Prepare and edit correspondence, reports, and presentations.
    • Assist attorneys with case preparation, including organizing and maintaining case files, evidence, and exhibits.
    • Manage calendars and schedule meetings, depositions, and court appearances.
    • Coordinate with clients, witnesses, and experts to arrange interviews, depositions, and other case-related activities.
  • Document Preparation:
    • Draft, proofread, and finalize legal documents such as pleadings, motions, discovery requests, and trial briefs.
    • Prepare and file legal documents with courts and administrative agencies, ensuring compliance with procedural rules.
    • Maintain and update case files, ensuring all documentation is accurately filed and easily accessible.
  • Communication:
    • Serve as a liaison between clients, attorneys, and other parties involved in litigation.
    • Handle incoming and outgoing correspondence, including phone calls, emails, and faxes.
    • Prepare and distribute correspondence, memoranda, and reports.
  • Court and Filing Procedures:
    • Prepare and ensure timely filing of legal documents with the court.
    • Monitor and track deadlines to ensure compliance with court rules and procedures.

Experience and Qualifications:

  • At least 5 years of experience as a legal administrative assistant, or in a similar administrative role within a litigation environment.
  • Comprehensive knowledge of Nevada court procedures, including state, federal, and appellate levels, with a strong emphasis on e-filing procedures.
  • Proficiency in legal terminology, procedures, and documentation
  • Exceptional proofreading and editing skills, with a keen eye for detail in all written communications.
  • Proficiency in Microsoft Office applications (Excel, Word, OneNote, and Outlook) and experience with document management systems.
  • Demonstrated ability to work independently and within a team, showing reliability and the capacity to juggle multiple tasks effectively.
  • Excellent interpersonal skills to develop and maintain effective working relationships with all levels of staff and clients.
  • Strong organizational and time-management skills with the ability to prioritize tasks effectively.
  • High level of discretion and confidentiality.

Snell & Wilmer offers a competitive performance-based compensation and a generous benefits package starting on your first day. The benefits package includes medical, dental, vision, disability, life insurance, 401K/profit sharing, paid holidays, tuition reimbursement, paid time off including vacation time, personal time, and sick time where appropriate.   Snell & Wilmer values the principles of Diversity, Equity, and Inclusion.  Be Seen, Be Heard, Be Valued, Belong.

Snell & Wilmer is an Equal Employment Opportunity employer.