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Practice Support Team Specialist (Commercial Litigation Legal Assistant)-logo
Practice Support Team Specialist (Commercial Litigation Legal Assistant)
Husch BlackwellDenver, Colorado
Husch Blackwell LLP is a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations. At Husch Blackwell we believe that diverse, equitable and inclusive teams lead to better outcomes. Husch Blackwell is committed to retaining, recruiting, developing, and promoting talented lawyers and business professionals with diverse backgrounds and experiences. We foster an engaged, diverse, and inclusive team culture of accountability and purpose that makes our Firm and our communities better. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Practice Support Team Specialist (Commercial Litigation Legal Assistant) position in our Denver, CO office. This position may be filled in a hybrid capacity, with an expectation of three days per week onsite. The Practice Support Team Specialist (Commercial Litigation Legal Assistant) is responsible for providing point of contact administrative support to assigned attorneys within our Commercial Litigation Practice Group. Successfully managing multiple projects and priorities including delegating specific duties to other teams. Works in a Practice Support Team of Specialists, sharing overflow responsibility and support to all timekeepers assigned to the team. Communicates effectively, courteously, and professionally with clients, visitors, staff, and timekeepers. Demonstrates executive level attention to detail, good grammar, spelling, and proofreading, as well as strong technical and organizational skills. Essential job duties include: Coordinates all workflow for assigned attorneys, delegating specific task to other teams, including follow up and quality control. Prepares documents: Types, transcribes, revises, and proofreads legal documents accurately, prioritizes assignments, and meets specific deadlines on projects. Coordinates schedules: Assists in coordinating timekeeper calendars, and meeting arrangements. Makes travel arrangements and prepares itineraries. Coordinates accounting administrative functions: Coordinates client billing matters, prepares billing letters and other requested client financial updates; assists attorneys with tracking and monitoring alternative fee arrangements; assists attorneys with automation, tracking and monitoring of matter budgets. Processes new client/matter intake: Prepares and processes new matter forms, requests conflict checks, and opens new files. Processes mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits, and enclosures are included. Coordinates activities with the Workplace Services or Administrative Resource Team as needed. Provides general administrative support: Maintains attorney contacts, tracks requirements and activity related to CLE and memberships. Works collaboratively in a team: Proactively demonstrates effective teamwork and communication with team members and all Firm personnel. Actively participates in regular team meetings to discuss current projects and workflow. Takes personal responsibility for regularly exchanging information and training tips with team members for maximum job effectiveness. Effectively uses team software to log and manage workflow. Shows proficiency in Commercial Litigation law, supporting our Commercial Litigation practice group: e-filing, calendar coordination, document edits, and pleadings. Other: Operates office equipment including PCs, printers, phones, copiers, facsimiles and typewriters. Copes successfully with demands from timekeepers, remaining calm under pressure. Conducts all business in a confidential manner. Other duties as assigned. Position Requirements High School Diploma or GED required; 2-year degree preferred. 3-5 years of legal experience with a heavy focus on Commercial Litigation is required. Minimum typing speed of 60 wpm. Proficiency in Microsoft Office Suite including Outlook, Word, PowerPoint, and Excel. Proficiency in Adobe Acrobat. Previous transcription experience preferred. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. The Firm will provide reasonable accommodations as necessary to allow an individual with a disability to apply for and/or perform the essential functions of a position. Please reach out to our HR team to request an accommodation. COMPENSATION AND BENEFITS Employees are entitled to compensation commensurate with skill and experience. The exact compensation will vary based on skills, experience, location, and other factors permitted by law. The expected compensation ranges for this position in various states and jurisdictions are as follows: State of Colorado: $49,000 - $88,000 The above salaries do not include a discretionary bonus, however bonus opportunities are non-guaranteed, and are dependent upon individual and firm performance. Full-time employees receive benefits including: medical and dental coverage; life insurance; short-term and long-term disability insurance; pre-tax flexible spending account for certain medical and dependent care expenses; an employee assistance program; Paid Time Off; paid holidays; participation in a retirement plan program after meeting eligibility requirements; and more. Please include a cover letter and resume when applying. EOE/Minority/Female/Disabled/Vet. Principal Applicants Only. #LI-Hybrid #LI-JC1

Posted 3 weeks ago

Legal Practice Administrative Assistant-logo
Legal Practice Administrative Assistant
EstaffChicago, Illinois
Benefits: 401(k) 401(k) matching Bonus based on performance Company parties Competitive salary Dental insurance Free food & snacks Health insurance Paid time off Training & development Tuition assistance Vision insurance Wellness resources Administrative Support: Processes conflict checks and New Client/New Matter forms (KENI); enters attorney time (Carpe Diem); processes expense reports (Chrome River); receives, places, and screens telephone calls; schedules conference calls (Inter-Call); coordinates and schedules travel arrangements through web-based application; calendar management (Outlook Calendars). Conducts internet research as directed by attorneys. Interacts on a daily basis with departments within the Firm to facilitate highest possible legal support to assignments and clients, including Accounting (check requests); General Services (mail, FedEx, UPS, messengers); Conference Center (scheduling/arranging meetings and requested accommodations); Calendar Court Services; Reprographics Department; Digital Services, etc. File Maintenance: Establishes and maintains paper and electronic files in compliance with current Firm policies utilizing the Firm’s LegalKEY system and Document Management System. Customer/Client Service and Teamwork: Provides assistance to other legal secretaries within assigned teams whenever necessary to meet Firm and client needs; organizes and prioritizes workload so as to most efficiently enable and facilitate team effort to accomplish Firm and client goals. Fosters professional, cooperative and supportive relationships with peers, superiors and clients. Anticipates and identifies clients’/colleagues’ current and future needs. Shares information and offers ideas and solutions in a team environment. Professional Demeanor: Exhibits professionalism by recognizing and adhering to all Firm policies, including attendance guidelines, dress code, security measures, and confidentiality requirements. Maintains positive, professional, courteous and flexible demeanor when dealing with clients and colleagues. Performs complex legal secretarial activities which may be highly confidential and sensitive, and require discretion and diplomacy. Qualifications & Requirements The ability to work the core business hours as is mandated for the office to which applicant is applying to, with flexibility for overtime, as required. Must have 5+ years of legal secretarial or relevant work experience. Advanced proficiency in MS Word and formatting documents, Adobe Acrobat DC, PowerPoint and Excel experience are also strongly preferred. Flexible work from home options available. Compensation: $95,000.00 - $120,000.00 per year About Jill DeSena Shook For over 14 years, Jill has excelled in the recruiting industry. Both temporary and full-time placements have consistently set her sales into the multi-million dollar level. Jill’s clients are a diverse mix of global law firms; fortune 500 companies, financial institutions, international luxury hotels, fashion houses, textile factories, and media corporations. She earned her Bachelor of Arts at Hofstra University and is currently recruiting in the New York metropolitan area.

Posted 2 weeks ago

P
Legal Field Marketer
PhysmedPort Charlotte, Florida
Are you looking to join a team that is dynamic, energetic, outgoing, and organized? PhysMed, Center for Physical Medicine, is the right place for you! We are looking to add a Field Marketer to our team that has high energy, a professional attitude, and a desire to learn in the healthcare industry. This position is trainable, although previous medical/customer service experience is preferred. This position requires daily travel that can range from Port Charlotte to Naples. Must be willing to travel. Salary starts at $50,000 and varies depending on experience Benefits Medical, dental, and vision insurance Short Term Disability Life Insurance Paid Time Off Sick Time 401(k) Gas Allowance Car Stipend Responsibilities Directs marketing operations for the assigned region, establishes and implements marketing initiatives. Establishes and maintains systems for consistent market assessment and implements a marketing plan designed to meet company goals. Establishes and maintains mutually beneficial working relationships with current and potential referral sources. Participates in budget development for the department and establishes allocations. Monitors use of resources within budget limitations. Participates with management team in strategic planning activities, identifying opportunities to improve services and better meet customer needs. Maintains comprehensive knowledge of the company’s markets, key referral sources, and position in the market related to competitors. Develops and maintains information on available community resources, and assists customers and staff in accessing services or information. Prepares reports of marketing activities and effectiveness. Works collaboratively with company and clinical staff to assure consistent messages to the customers and the referral sources. Other duties as assigned. Qualifications Ability to follow verbal instructions. Critical thinking and good interpersonal skills. Basic working knowledge of commonly used computer application and office equipment. We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws

Posted 3 days ago

Legal Operations Data & Project Specialist-logo
Legal Operations Data & Project Specialist
Quality Technology ServicesOverland Park, Kansas
Who We Are: It's pretty exciting, to find yourself standing in a pivotal moment in time. It’s even more exciting to be out front leading it. At QTS, our world-class data centers are supporting our customers most strategic growth initiatives, positioning us at the forefront of today’s dynamic digital transformation. As AI and cloud drive the demand for increased speed, capacity and capability, QTS has emerged as the global digital infrastructure leader, committed to connecting the world for good. Driven by purpose and fueled by a spirit of innovation, QTS designs, builds and operates some of the world’s most advanced, forward-thinking data centers. QTS is a portfolio company of Blackstone. QTS is Powered by People . People who play a vital role in our company’s culture, innovation and growth. People who are committed to contributing to the communities where we operate and work. People who are knowledgeable, resourceful and mission driven. Together, we do great things. Who You Are & the Impact You Will Have: The Legal Operations Data & Project Specialist is integral to the Legal Operations team, responsible for managing and enhancing the organization's legal knowledge base to ensure it remains accessible, accurate, and efficient. Responsibilities include structuring and maintaining legal resources, training team members, conducting research, and providing legal support. Additionally, the position drives process improvements, implements technology-driven solutions, and leads key projects to enhance operational effectiveness through automation and workflow innovations. What You Will Do: Process Optimization & Automation – Assess legal workflows to identify inefficiencies, implement process improvements, and integrate automation to enhance operational efficiency and reduce manual effort. Workflow Standardization – Develop, document, and enforce standardized processes that enhance consistency, compliance, and cross-functional collaboration across legal and business teams. Project Management – Lead legal operations initiatives, managing timelines, resources, and stakeholder expectations to ensure successful execution and measurable impact. Data Analysis & Reporting – Collect, analyze, and interpret legal operations data to provide actionable insights, improve decision-making, and refine processes for better efficiency and strategic alignment. Cross-functional Collaboration – Partner with legal, IT, and business teams to develop solutions that support compliance requirements and streamline legal operations within broader organizational frameworks. Technology Integration – Implement and manage legal enablement tools, ensuring seamless integration with corporate analytics platforms to enhance reporting, visibility, and operational intelligence. Insights & Decision Support – Leverage existing data tools to extract meaningful insights from contracts and legal processes, enabling informed internal decision-making and process optimizations. Strategic Performance Tracking – Establish, monitor, and refine key performance indicators (KPIs), track department objectives, and drive continuous improvements to optimize workflows and overall effectiveness. SharePoint Management – Oversee the legal team’s SharePoint site, implementing workflow enhancements, optimizing functionality, and managing permissions to ensure secure and efficient collaboration. What You Will Need to be Successful: Three or more years of experience in an Analyst and Project Management role or similar. Experience in operations, process improvement, and automation technologies. Proven experience in project management, with a track record of leading successful initiatives. Expert knowledge of Microsoft Office Suite, Excel and PowerPoint a must. Familiarity with technology platforms such as Microsoft Forms, Tableau, DocuSign, Power BI, among others. Nice to have: Bachelor’s Degree. Experience working with SharePoint. Experience working with CLM platforms. We conform to all the laws, statutes, and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all of our job openings. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, or national origin, age, disability status, Genetic Information & Testing, Family & Medical Leave, protected veteran status, or any other characteristic protected by law. We prohibit retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint or discrimination claim. The "Know Your Rights" Poster is included here: Know Your Rights (English) Know Your Rights (Spanish) The pay transparency policy is available here: Pay Transparency Nondiscrimination Poster-Formatted QTS is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to talentacquisition@qtsdatacenters.com and let us know the nature of your request and your contact information.

Posted 1 week ago

Legal Wealth Advisor II (Houston or Dallas)-logo
Legal Wealth Advisor II (Houston or Dallas)
TruistHouston, Texas
The position is described below. If you want to apply, click the Apply Now button at the top or bottom of this page. After you click Apply Now and complete your application, you'll be invited to create a profile, which will let you see your application status and any communications. If you already have a profile with us, you can log in to check status. Need Help? If you have a disability and need assistance with the application, you can request a reasonable accommodation. Send an email to Accessibility (accommodation requests only; other inquiries won't receive a response). Regular or Temporary: Regular Language Fluency: English (Required) Work Shift: 1st shift (United States of America) Please review the following job description: A Legal Wealth Advisor 2 is responsible for origination and on-going management of a profitable loan, deposit, fee income, and non-interest income portfolio from attorneys and small to mid-sized law firms through the development and retention of long term, profitable client relationships. The Legal Specialty Group (LSG) provides financial advice and solutions exclusively to attorneys and law firms, sharing experience and expertise in understanding the ever-changing dynamics of the legal profession, and anticipating the issues and trends most important to the legal community. ESSENTIAL DUTIES AND RESPONSIBILITIES Following is a summary of the essential functions for this job. Other duties may be performed, both major and minor, which are not mentioned below. Specific activities may change from time to time. 1. Manage a profitable book of clients consisting of small to mid-size law firms and attorneys, consisting of deposits, loans, and assets under management. Typical book size $3MM-$4.5MM in revenue with emphasis on family wealth relationships of tenured partners within LSG client firms. 2. Develop a business plan annually to include marketing and client acquisition plan in conjunction with a service delivery plan for clients and prospects. 3. Proactively originate new business via leads and referrals via Centers of Influence, marketing efforts, asking for personal introductions from clients, and personal & professional networking in the areas of deposits, loans, and investments. 4. Act as "face" of private practice within LSG firm relationship teams for assigned firms. 5. Identify and "right channel" opportunities for clients and prospects-deliver the comprehensive resources of the bank. 6. Coordinate and lead the WRAP process for advice delivery-hold relationship strategy sessions as appropriate with the relationship teams and deliver Legal Specialty Group value proposition. 7. Document all client interactions via CRM system. 8. Establish consistent visibility within local legal market via event attendance (Association of Legal Administrators, Bar Associations, ProBono foundations, etc.) 9. Participate in campaigns or volunteer at committee level within legal-focused non-profits within local market. 10. Support LSG teammates through collaborative relationship strategies and teamwork. 11. Develop process to mitigate risk within individual practice to include emphasis around the operational, regulatory, and reputational environments. 12. Foster continued personal and professional growth via education seminars, conference attendance, and other continuing education activities. QUALIFICATIONS Required Qualifications: The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. Bachelor's Degree 2. 5-7 years or more of banking experience in portfolio-oriented roles 3. FINRA: Series 7, Series 66, Life, Health, and Variable insurance licenses and SAFE Act registration. Teammates will have 60 days from their Start Date to transfer, or 90 days from their Start Date to acquire, all of the registrations and licenses required for this position 4. Extensive knowledge of banking products and services, corporate banking & private banking arenas. 5. Satisfies regulatory requirements for holding this position, including determination by Truist to meet the qualification standards imposed by the Loan Originator Compensation rule of the Truth in Lending Act 6. Proven success in the acquisition of new personal client relationships. 7. Demonstrated experience and success in meeting sales goals, identifying and delivering on client needs. 8. Solid understanding of wealth management and financial planning considerations for high net worth individuals and wealth families. 9. Has strong consultative and client management skills with the ability to sell a wide range of products and services. 10. Excellent oral, written, presentation and client service skills. 11. Demonstrated ability to lead multi-faceted client mandates and coordinated relationship engagement teams. 12. Solid understanding of the legal profession. 13. Strong knowledge of Microsoft Office Products. Preferred Qualifications: 1. CFP, CTFA, CDFA or similar designation. MBA or other advanced post-graduate degree. General Description of Available Benefits for Eligible Employees of Truist Financial Corporation: All regular teammates (not temporary or contingent workers) working 20 hours or more per week are eligible for benefits, though eligibility for specific benefits may be determined by the division of Truist offering the position. Truist offers medical, dental, vision, life insurance, disability, accidental death and dismemberment, tax-preferred savings accounts, and a 401k plan to teammates. Teammates also receive no less than 10 days of vacation (prorated based on date of hire and by full-time or part-time status) during their first year of employment, along with 10 sick days (also prorated), and paid holidays. For more details on Truist’s generous benefit plans, please visit our Benefits site . Depending on the position and division, this job may also be eligible for Truist’s defined benefit pension plan, restricted stock units, and/or a deferred compensation plan. As you advance through the hiring process, you will also learn more about the specific benefits available for any non-temporary position for which you apply, based on full-time or part-time status, position, and division of work. Truist is an Equal Opportunity Employer that does not discriminate on the basis of race, gender, color, religion, citizenship or national origin, age, sexual orientation, gender identity, disability, veteran status, or other classification protected by law. Truist is a Drug Free Workplace. EEO is the Law Pay Transparency Nondiscrimination Provision E-Verify

Posted 2 days ago

Legal Process Server-logo
Legal Process Server
ABC Legal ServicesParagould, Arkansas
Work when you want – Earn what you need! Delivering Legal Documents in your area with ABC Legal Services allows you to have a flexible schedule and take on as much or as little work as you want. We give you the training and tools you need, including an industry-leading mobile app that allows you to claim jobs, map your stops, and track your pay. Who is ABC Legal? We are a premier legal services company operating nation-wide. Our clients are banks and law firms, but we are governed by the courts and the rules of civil procedure. We value honesty and accuracy, and are looking for organized, independent, and personable people to deliver legal documents in all 50 states. What’s the Key to Process Server Success? Be organized Plan your route Go when people are likely to be home Be pleasant and personable with the people you meet and to whom you deliver documents Successful Process Servers work independently, have an entrepreneurial mindset, take pride in their work, and love to connect with people. Whether you’re looking for a full-time career or a part-time gig, serving legal documents with ABC offers the perfect opportunity for a flexible schedule outside of a traditional office setting. What do you need to be a Process Server? Must be a Licensed, Registered or Certified Process Server, or be willing to become one in your area of service Must have your own reliable transportation, valid driver’s license and insurance Tech savvy – iPhone/iPad or Android smart device and ability to work within a mobile app Ability to scan and print documents Ability to work variable hours -- Early mornings, evenings and weekends Experience in process serving or related work is helpful, but not required The Perks of Process Serving! Process Servers benefit from many advantaged by contracting with ABC Legal Services, including: Flexible schedule – work when you want, as much as you want Flexible service area – Set your own service areas and claim jobs right on our app Competitive wages – Earn fair wages for each job you attempt and resolve Mobile capability – Claim jobs, map out your stops and track your pay all through our app Support – Have all your questions answered by our knowledgeable support team #ZR

Posted 1 week ago

F
Legal Assistant
Freeman, Mathis & Gary LawScottsdale, Arizona
Freeman Mathis and Gary, LLP is a rapidly growing, national specialty litigation firm seeking an experienced legal assistant to join our Phoenix office. We are eagerly seeking candidates who foster a teamwork mentality, have excellent communication skills, are problem-solvers, and are willing to take ownership of their job. Flexibility and excellent organization skills are key in our fast-paced environment. The following set of success factors describe the characteristics of those who are successful in our Firm: • Helpful, Congenial, Personable, Positive • Unpretentious, Approachable, Respectful, Team Oriented • Accountable, Takes Ownership, Corrects Mistakes • Organized, Timely, Confidential, Responsive (within 24 hours) Essential Duties and Responsibilities: Draft and review legal correspondence including thoroughly proofreading for errors in grammar, spelling, punctuation, and formatting. Prepares and collect conflict of interest checks, open new files and maintain client files. Maintains attorneys’ calendars with dates of importance. Familiar with State and Federal court filings, including submission of electronic filings. Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision. Ability to maintain a high level of confidentiality. Qualifications Positive attitude and ability to effectively communicate with attorneys, staff, and clients. 2+ years litigation secretarial experience. Knowledge of iManage and Outlook is a plus. Must successfully pass a background and drug screen. What we offer you Competitive compensation Comprehensive benefits package, including medical, dental, and vision HSA and FSA plans available for employees and dependents Work-life balance Generous PTO policy 401K plan including a 3% Employer Safe Harbor contribution 1.5% Profit Sharing contribution Firm paid life insurance and long-term disability Employee Assistance Program Year-end bonuses and referral fee programs Regular firmwide socials and events EEO Statement Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug‑free workplace policy, which includes the ability to pass a pre‑employment drug screen. Employees may be subject to reasonable‑suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.

Posted 3 weeks ago

C
General Liability Legal Assistant
Cole, Scott, & KissaneFort Lauderdale, Florida
Position Requirements: Strong organizational skills and the ability to function efficiently in a team-oriented environment. Professional communication skills for interaction with clients, opposing counsel, and court personnel. Extensive experience with court procedures, scheduling, drafting legal documents, and e-filing pleadings in both state and federal courts. Proficiency in case management systems and familiarity with L&A codes and billing software. Demonstrated ability to track billable time accurately and in compliance with billing guidelines. Ability to multi-task, prioritize deadlines, and work effectively under pressure. Strong written and verbal communication skills, along with excellent problem-solving abilities. Attention to detail, reliability, and a strong attendance record. Compensation & Benefits: CSK offers a comprehensive benefits package, including: 20 days of PTO plus 9 paid holidays Health, dental, life, long-term care, and short- & long-term disability coverage 401(k) retirement plan and additional benefits

Posted 3 weeks ago

Practice Support Team Specialist (Private Wealth Legal Assistant)-logo
Practice Support Team Specialist (Private Wealth Legal Assistant)
Husch BlackwellNashville, Tennessee
Husch Blackwell LLP is a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations. At Husch Blackwell, we believe that diverse, equitable, and inclusive teams lead to better outcomes. Husch Blackwell is committed to retaining, recruiting, developing, and promoting talented lawyers and business professionals with diverse backgrounds and experiences. We foster an engaged, diverse, and inclusive team culture of accountability and purpose that makes our Firm and our communities better. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role and be valued and empowered, then we invite you to apply to our Practice Support Team Specialist (Private Wealth Legal Assistant) position in our Nashville, TN office. This position will work onsite 4 days per week. The Practice Support Team Specialist (Private Wealth Legal Assistant) is responsible for providing point-of-contact administrative support to assigned attorneys within our Private Wealth Practice Group. Successfully managing multiple projects and priorities including delegating specific duties to other teams. Works in a Practice Support Team of Specialists, sharing overflow responsibility and support to all timekeepers assigned to the team. Communicates effectively, courteously, and professionally with clients, visitors, staff, and timekeepers. Demonstrates executive-level attention to detail, good grammar, spelling, and proofreading, as well as strong technical and organizational skills. Essential job duties include: Coordinates all workflow for assigned attorneys, delegating specific tasks to other teams, including follow-up and quality control. Prepares documents: Types, transcribes, revises, and proofreads legal documents accurately, prioritizes assignments, and meets specific deadlines on projects. Coordinates schedules: Assists in coordinating timekeeper calendars, and meeting arrangements. Makes travel arrangements and prepares itineraries. Coordinates accounting administrative functions: Coordinates client billing matters, prepares billing letters and other requested client financial updates; assists attorneys with tracking and monitoring alternative fee arrangements; assists attorneys with automation, tracking, and monitoring of matter budgets. Processes new client/matter intake: Prepares and processes new matter forms, requests conflict checks, and opens new files. Processes mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits, and enclosures are included. Coordinates activities with the Workplace Services or Administrative Resource Team as needed. Provides general administrative support: Maintains attorney contacts, and tracks requirements and activity related to CLE and memberships. Works collaboratively in a team: Proactively demonstrates effective teamwork and communication with team members and all Firm personnel. Actively participates in regular team meetings to discuss current projects and workflow. Takes personal responsibility for regularly exchanging information and training tips with team members for maximum job effectiveness. Effectively uses team software to log and manage workflow. Shows proficiency in Private Wealth law, supporting our Private Wealth practice group: e-filing, calendar coordination, document edits, and pleadings. Other: Operates office equipment including PCs, printers, phones, copiers, facsimiles, and typewriters. Copes successfully with demands from timekeepers, remaining calm under pressure. Conducts all business in a confidential manner. Other duties as assigned. Position Requirements High School Diploma or GED required; 2-year degree preferred. 3-5 years of legal experience is required, with a heavy focus on Private Wealth preferred. 1-3 years of experience as a high-level executive assistant preferred. Experience managing a busy executive calendar preferred. Strong skills in process and information management preferred. Ability to provide excellent customer service. Ability to demonstrate excellent client communication skills. Strong organizational skills Ability to work well both independently and within a team. Minimum typing speed of 60 wpm. Proficiency in Microsoft Office Suite including Outlook, Word, PowerPoint, and Excel. Proficiency in Adobe Acrobat. Previous transcription experience preferred. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. The Firm will provide reasonable accommodations as necessary to allow an individual with a disability to apply for and/or perform the essential functions of a position. Please reach out to our HR team to request an accommodation. Please include a cover letter and resume when applying. EOE/Minority/Female/Disabled/Vet. Principal Applicants Only. #LI-Onsite #LI-JH1

Posted 30+ days ago

T
Legal Manager
TPR Toyota Credit de Puerto Rico CompanySan Juan, Puerto Rico
Overview Who we are Collaborative. Respectful. A place to dream and do. These are just a few words that describe what life is like at Toyota. As one of the world’s most admired brands, Toyota is growing and leading the future of mobility through innovative, high-quality solutions designed to enhance lives and delight those we serve. We’re looking for talented team members who want to Dream. Do. Grow. with us. This position provides legal advice, guidance and assistance in the development and implementation of strategies and policies that support the company's business operations, as well as efforts in compliance with a variety of regulatory schemes. Manages legal cases against TCPR. This position serves as a channel of communication to receive and direct compliance issues to appropriate resources for investigation and resolution. He is also responsible for developing a plan to comply with applicable laws and regulations. Also, monitors the regulatory compliance implementation and provides guidelines, ideas and support to business units. This position supervises the Vendor Management administration process as well. Primary Job Accountabilities Supervision – Compliance, Legal & Supplier Management: Supervises the Compliance, Legal & Supplier Management Department Builds and maintains a trusted rapport with Enterprise Compliance and Legal to remediate known issues of non-compliance. Reviews content of marketing and digital channels including websites and mobile applications. Legislative tracking and reporting. Analyzes, interprets and implements new laws and regulations. Remain current on state and federal laws, regulations and guidance applicable to TCPR’s current and planned products and services impacting strategic plans. Advise on corporate governance matters. Advise on legal and regulatory requirements related to the auto financing industry. Works in a cross-departmental environment partnering with other departments to accomplish the unit’s goals. Provides legal support and assesses on applicable laws and regulations matters to business units. Manages and represents or coordinates TCPR representation in all legal cases and hearings. Reviews and approves, together with In House Attorney & Chief Compliance Officer, legal memorandums, strategies, and/or filings. Manage identity thefts and frauds Follows up on DACO (Consumer Affairs) cases. Manages customer complaint processing. Ensures all complaints are duly responded to in accordance with applicable policies, statutes, and regulations. Interprets, drafts, reviews and modifies vendor and business relationship agreements. Lead the Supplier Management process and review contracts terms and conditions. Assures supplier agreements are up to date and statutory requirements are met. Monitors supplier compliance with the contractual terms, conditions, and requirements. Ensures supplier oversight is completed, which includes facilitating operational calls, quarterly business reviews, and periodic onsite visits to the vendor locations. Oversight of supplier accountability in incorporating compliance policies, procedures, and regulations into their day-to-day responsibilities. Oversight of reconciliations, performed by the business units, for monthly invoices, partner expenses, and discrete financial transactions ensuing all invoices are supported, accurate, and compliant with contractual terms. Supervises compliance expectations, and Service Level Agreements, as well as appropriate and enforceable consequences for violating compliance related responsibilities. Coordinates and performs notary work for the corporation and maintains the local Notary Bar to date for such purposes. Notarize sworn statements required by the business units and transfers of equity. Completes Kaizen projects to support Kaizen culture and improve efficiencies and operational excellence in the Legal & Compliance Department. Supports In-House Attorney & Chief Compliance Officer in different matters Compliance Assessment & Trainings: Coach and develop a team to identify, assess, and remediate compliance impacts and risks. This entails working with the business to develop a plan of action, document the plan, and drive the remediation to completion based on the established target completion dates. Promote professional development opportunities for the team, including external and internal training, exposure, and experiences, and share information gained with co-workers. Executes compliance reviews to determine effectiveness and adherence of business units to established policies, procedures, laws and regulations. Provides direction to team and business units responsible for issue remediation, corrective action, change management, complaint management, and development of policies and procedures. Enhance reporting and distribution system to ensure results, including key findings, areas of risk and other required deliverables are provided to management and key stakeholders to provide visibility and review of corrective action plans/progress in critical functions. Responsible for completing and reporting Compliance assessments. Monitors and evaluates TCPR’s units and departments on compliance risk matters in accordance with the working plan. Prepares and discusses Compliance Reports for TCPR. Develops action plan and ensures recommendations resulting from compliance reports are implemented. Coordinates and executes trainings in accordance with the compliance risk evaluation results. Coordinates and executes corporate compliance trainings for TCPR’s units and departments. Revises and publishes compliance newsletters. Policies, Procedures and Other Forms: Develops and analyzes TCPR Policies on regulatory compliance matters. Actively interacts with various business units to understand process drivers and cultivate buy-in to new governance processes designed to mitigate TCPR’s risk. Ensures Policies, Procedures, Exhibits and Other forms are updated. Creates and updates Corporate and Compliance & Legal Department Policies, Procedures, Exhibits and Forms Assists in preparing policy recommendations for approval by the In-House Attorney & Chief Compliance Officer. Assists in the implementation of new policies and procedures, as adopted. Directs the design and development of new TCPR forms to ensure consistency with current procedures and business requirements. Explores methods to integrate TCPR forms and related workflow procedures with any new or existing TFS technologies. Knowledge and Skills Education Four-Year College Degree (BA or BS): General studies Advanced Degree. Specify: Juris Doctor Experience – Subject Matter Expertise 5-10 years of relevant / progressive work experience (Compliance in banking/financing industry) Licenses, Certifications & Specialized Skills (if applicable) Puerto Rico Bar Puerto Rico Notary Bar Analytical, interpersonal, writing, problem solving, decision making, time management, research, and communications skills. Ability to work with new and changing situations, including new industry regulations. Able to consolidate, compare and decipher quantitative data quickly and accurately. Experience with MS Office applications, including Excel, Word, PowerPoint and Access. Experience with data mining/extraction tools helpful. Experience with Electronic Workpaper Management Systems helpful. Additional Comments, Including Unique Circumstances This position is based out of San Juan, Puerto Rico. This job could require traveling up to 10% of the time. Belonging at Toyota Our success begins and ends with our people. We embrace all perspectives and value unique human experiences. Respect for all is our North Star. Toyota is proud to have 10+ different Business Partnering Groups across 100 different North American chapter locations that support team members’ efforts to dream, do and grow without questioning that they belong. Applicants for our positions are considered without regard to race, ethnicity, national origin, sex, sexual orientation, gender identity or expression, age, disability, religion, military or veteran status, or any other characteristics protected by law. Have a question, need assistance with your application or do you require any special accommodations? Please send an email to tcpr_human_resources@toyota.com.

Posted 1 week ago

F
VP, Business and Legal Affairs - Production
FanDuel Sports NetworkSouthport, Connecticut
We’re looking for new team members to join FanDuel Sports Network, the nation’s largest provider of live local sports. As a local sports media platform, we’re proud to be the local media partner for 29 MLB, NHL, and NBA teams, producing and delivering over 3,000 live games and events every year. Whether it’s the heat of a playoff push or the excitement of Opening Day, we’re all about delivering the moments that matter to hometown fans. We’re part of Main Street Sports Group, serving fans in regions across our15 owned and operated networks. We combine powerful partnerships, cutting-edge streaming technology, and smart distribution to make sure fans can watch their teams how they want, whether that’s through a direct-to-consumer streaming platform or major cable providers. The Position: We are seeking a VP, Business and Legal Affairs – Production to join the FanDuel Sports Network Legal Team. Reporting to the General Counsel, this role will primarily focus on supporting the Production team for FDSN. This is a hybrid position located in NYC or Southport, CT. The Game Plan : (What you will do) Draft, review, negotiate, and interpret an extensive range of agreements, including vendor, development, acquisition, licensing agreements, production, and talent agreements Provide comprehensive legal guidance on all aspects of television production, including pre-production planning, filming, post-production, and distribution; manage production issues for live event and ancillary programming Ensure compliance with FCC regulations, broadcasting standards, team and league requirements Advise on intellectual property matters including music licensing, trademark usage, and copyright clearance Manage talent agreements for on-air personalities, commentators, and production staff Oversee vendor contracts for production services, equipment rentals, and post-production facilities Assess legal risks associated with live sports broadcasting and remote production Develop and maintain legal protocols for handling on-air incidents, technical failures, and breaking news situations Review programming content for potential legal issues including defamation, privacy violations, and inappropriate content; advise on editorial decisions and journalistic standards for sports news and commentary programming Advise on corporate structure and governance matters related to production activities Create deal summaries, maintain and administer day-to-day contractual and operational matters including preparation letters and memoranda to internal and external clients and presentations to senior-level management, etc. Support general corporate matters as requested Work closely with teams and legal leaders primarily responsible for rights and content acquisition and distribution Manage outside counsel when appropriate The Stats : (What to bring) Juris Doctor (JD) from an accredited law school. Active law license required. 7+ years’ experience Experience at a national law firm and in-house preferred Corporate/transactional background Prior legal production experience Player Benefits: Healthcare Benefits – Start 1st day of employment. Wellness Program Incentive 401K – Match up to 4%. Paid Time Off (Vacation, Personal) Company Holidays Short-Term & Long-Term Disability Benefits Employee Discounts The Company is committed to fair and equitable compensation practices. The annual base compensation range for this role is $245K – 265K. Final compensation will be determined by various factors such as a candidate’s relevant work experience, skills, certifications, and geographic location. FanDuel Sports Network, Independently Owned & Operated by Main Street Sports Group, is proud to be an Equal Opportunity Employer. If you like growth and working with dedicated, enthusiastic over-achievers, you'll enjoy your career with us! It is the policy of FanDuel Sports Network to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, FanDuel Sports Network will provide reasonable accommodations for qualified individuals with disabilities.

Posted 30+ days ago

C
Director, Business & Legal Affairs
Columbia Pictures IndustriesCulver City, California
Sony Pictures Entertainment (SPE) is in search of a Director, Business & Legal Affairs, to join the Music Affairs Group, located in our Culver City headquarters. Reporting to the EVP, Music Business Affairs & Administration, the Director will negotiate, draft and review a multitude of music agreements for all areas of studio operations, including theatrical, television and marketing. Position will manage all music business and legal matters for a given production, which includes doing all deals for new music, securing necessary rights, providing guidance on music issues to a number of different departments within Sony Pictures, reviewing and editing press releases, marketing materials, credits and label copy for accuracy and legal compliance and coordinating with Music Creative and the other departments within the Music Affairs Group (Licensing, Music Administration & Monetization, Publishing & Royalties) to ensure that all music agreements are being properly administered. The ideal candidate will be an attorney with an advanced understanding of music publishing and copyright and all types of music royalties for both musical compositions and sound recordings. This position will be primarily responsible for the daily performance and management of the following tasks: Prepare agreements for the creation of new music in connection with SPE productions Ensure that SPE is acquiring all rights necessary to use music in SPE productions and in the marketing and promotion of SPE productions Counsel client groups within the studio regarding music business and legal issues and advise on exploitation rights of music elements Inform senior management of music-related matters Review and analyze third-party royalty obligations and structure agreements to account for these obligations Review and advise on issues related to union and guild requirements Qualifications: Law degree Member of the CA Bar 5-8 years’ experience as an attorney Strong client relationship skills, including the ability to support senior executives In-depth understanding of music rights and royalties Strong written and oral communication skills and ability to interact in a collaborative spirit Experience working productively on time-sensitive matters Established track record dealing with high-level music attorneys, agents, managers and record and publishing company executives Excellent organizational skills Strong management and interpersonal skills The anticipated base salary for this position is $140,000-$170,000. This role may also qualify for annual incentive and/or comprehensive benefits. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location of the position. Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics. SPE will consider qualified applicants with arrest or conviction records in accordance with applicable law. To request an accommodation for purposes of participating in the hiring process, you may contact us at SPE_Accommodation_Assistance@spe.sony.com.

Posted 2 weeks ago

U
Legal Administrative Assistant - Corporate Business Transactions
US Offices & UnitBoston, Massachusetts
Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking a Legal Administrative Assistant (LAA) to support the Corporate Business Transactions Practice Group. Reporting to the Administrative Support Manager this position will be responsible for providing a broad range of administrative, secretarial and document processing support with guidance to the assigned Practice Group in an environment where superior client service is emphasized and practiced. Maintaining an in-office presence is important to delivering our services through an integrated and collaborative work culture. Firm policy requires this role to work in the office three days per week as scheduled by their manager unless client demands, or another accommodation approved by their practice group, require them to be elsewhere. PRIMARY FUNCTIONS AND RESPONSIBILITIES Regularly utilizes Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; timely communicates with supervisor(s) through BigHand and/or directly the status of task completion and new developments that may impact the assignment and proactively seeks additional information or guidance when needed. Draft engagement letters, routine correspondence and memoranda; updates recurring reports as assigned. Update monthly chart for Associates and Advisors. Update eRoom/Clientsite, document in FileSite and incorporate into working plan document. Answers phones and takes messages, assists with time entry, schedules appointments and coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set-ups, Processes new business intake, related forms, and correspondence. Processes expense reports and invoices; arranges check requests; monitors through completion. Arranges travel and prepares itineraries; maintains attorney travel and desk profiles. Coordinates or assists with printing, scanning, copying of documents and/or sending of same. Provides legal research, case support and project assistance. Other administrative duties as assigned. EDUCATION AND EXPERIENCE One (1) year of internship or professional experience preferred. Bachelor’s degree a plus. Previous law firm experience a plus. Demonstrates proficiency in Microsoft Outlook, Word, Excel, Power Point and Portable document Format (PDF) software. Strong organizational skills, attention to detail, the ability to balance multiple tasks in a fast-paced environment, and the ability to manage confidential information with discretion. Excellent written/verbal communication skills, strong interpersonal skills, and the ability to work independently with guidance as part of a tea. Flexibility to work overtime required. Qualified candidates must apply online by visiting our website at www.morganlewis.com and selecting “Careers.” #LI-Hybrid Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. California Applicants : Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or talent.acquisition@morganlewis.com If hired, y our employment relationship with the firm will be on an "at-will" basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.

Posted 3 weeks ago

Immigration Services Fellow, Immigration Legal Services - Temporary-logo
Immigration Services Fellow, Immigration Legal Services - Temporary
Jewish Family Service of San DiegoSan Diego, California
Position Title : Immigration Services Fellow - Temporary Organization : Jewish Family Service of San Diego Department: Immigration Services Position Type : Temporary (Half-time – 20 hours/week), Non-Exempt, with the possibility of working additional hours if demand for services is high Work Setting: Onsite Reports To: Program Manager, HELS Pay Range: $21-$23/hour Total Compensation : In addition to standard pay, compensation for this position includes: Comprehensive, low-cost healthcare coverage for employees (if working 30 hours or more) Employer-covered life insurance (if working 30 hours or more) Time Away from Work: Being able to take time away from work is critical in bringing your best self to work. Time off benefits for this position include: Sick Pay – 1 hour for every 30 hours Please Note: This position is temporary; you will only receive a state minimum of sick time, and it does not include vacation or 401K benefits. Position Overview: JFS is looking for a compassionate, mission-driven individual to join the Immigration Legal Services Department team as the Immigration Services Fellow. In this role, you will be responsible for supporting education and outreach, connecting faculty staff, and students with legal services, assisting with administrative tasks, and leading efforts to promote JFS services through SDSU spaces, events, and workshops. The fellowship’s objective will be to establish a consistent presence at SDSU to represent HELS and build trust to connect the campus community to JFS services. This position reports directly to the HELS Program Manager and works closely with the SDSU Monarch Resource Center (MURC) and the rest of the Immigration Legal Services team. Responsibilities : Triage & Intake Coordination Serve as the first point of contact for students seeking legal services through the MURC Conduct initial intake appointments to gather basic information, assess needs, and determine appropriate next steps Connect students to JFS legal services attorneys for full appointments or legal service preparation sessions Maintain confidential intake records and track student referrals in compliance with privacy standards Collaborate closely with JFS staff to streamline services and maintain strong communication channels Outreach, Education, and Event Coordination Support education and outreach initiatives at SDSU by engaging the campus community and developing event materials Promote JFS services and resources across SDSU by attending and presenting at events, fairs, and workshops Develop and facilitate workshops or presentations on immigrant rights, legal services, and support resources for students, staff, and faculty Build and sustain relationships with student organizations, campus departments, and faculty partners to raise awareness about available legal resources Maintain records of outreach events to ensure compliance with data and reporting requirements Support the development of outreach materials (flyers, social media content, emails) in English and Spanish Administration and Other Duties Assist with scheduling and coordination of JFS-HELS campus representative visits or info sessions Stay up to date on rapidly changing immigration laws and policy updates Collect and report data on outreach efforts, student engagement, and service usage Attend a weekly check-in with the HELS Lead Program Coordinator and the MURC Assistant Director Attend regular MURC team meetings and training Other duties assigned to support the mission of the MURC Skills/Experience/Abilities That Are a Must-Have: Must have a valid driver’s license, access to an automobile, insurance, and willingness to drive to off-site locations Bachelor's degree in social work, education, public administration, or a related field; OR equivalent experience working with immigrant communities Bilingual proficiency in English and Spanish (oral and written) Experience working with undocumented, immigrant, or marginalized student populations Strong communication, interpersonal, and organizational skills Ability to work flexible hours, including some evenings and weekends, if needed Ability to work independently and collaboratively in a fast-paced environment Commitment to social justice, student-centered practices, and confidentiality Skills/Abilities We’d Like You to Have : Experience coordinating outreach efforts, workshops, or campus programs Familiarity with legal intake processes, immigration systems, or higher education settings Lived experience as an immigrant or member of a mixed-status family Familiarity with the SDSU campus, buildings, departments, student organizations, etc Important Notice: Please submit a resume and cover letter on your application. Incomplete submissions will not be considered. Please, no phone calls. Please, principals only. Please, local candidates only (relocation is not provided). About Jewish Family Service of San Diego Jewish Family Service of San Diego is a client-centered, impact-driven organization working to build a stronger, more resilient community. For over 100 years, Jewish Family Service has been a trusted resource for the entire community, offering an array of services that are always life-changing, and often life-saving. At Jewish Family Service, we believe our employees are the backbone of our Agency. We strive to ensure that each employee is treated with dignity and respect. Our goal is your success. Come work at JFS and be our partner in Moving Forward Together . To learn more about JFS, please visit jfssd.org. *Jewish Family Service is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Posted 6 days ago

Legal Secretary-logo
Legal Secretary
Wilson ElserLong Island, New York
Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal’s survey of the nation’s largest law firms. We’re also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Secretary position in our New York City and Long Island Office. This position offers a flexible, hybrid working arrangement. The Position Wilson Elser's Long Island's office seeks a dynamic and detail-oriented Legal Secretary to support our thriving litigation practice. This role offers an exciting opportunity to become an integral part of a collaborative team in a fast-paced legal environment. Key Responsibilities: Prepare and format legal filings, including proofreading, redacting and organizing exhibits. Manage electronic filings with state and federal courts, ensuring compliance with court rules and procedures. Open and maintain new client matters, including document organization, indexing, and electronic file management. Conduct research and retrieve court decisions from Westlaw. Prepare correspondence, including cover letters for billing statements. Accurately input billing information into the firm’s billing software. Schedule and coordinate conferences, depositions, and maintain attorney calendars. Process and track third party vendor invoices and collaborate closely with the accounting department. Qualifications: Minimum of 3 years litigation experience, including familiarity with legal filing, e-filing processes, and preparation of tables and authorities. Knowledge of New York and New Jersey state and federal court procedures and rules. A collaborative attitude and willingness to take on new challenges. Exceptional organizational skills with a proven ability to multitask in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Outlook, Excel). Strong typing skills with meticulous attention to detail. Excellent written and verbal communication skills. Current Notary Public License preferred. A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. Salary Range: $70,000 - $80,000 USD Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com . We believe in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued. Our firm's policy is to ensure an equal employment opportunity without discrimination or harassment based on race, color, national origin, religion, age, sex, disability, citizenship, marital status, sexual orientation or any other characteristic protected by the law. #ZR

Posted 1 week ago

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Legal Administrative Assistant
Ballard Spahr LLPAnchorage, Alaska
Department: Litigation About Us: Ballard Spahr is a renowned national law firm with over 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, friends, and strong leadership that supports and encourages career growth. Ballard Spahr LLP has an excellent opportunity for a legal administrative assistant with demonstrated technical and administrative skills to work in our Anchorage office. The selected individual will support attorneys in the Litigation department by maintaining and processing case information, managing the progression of cases to final disposition, creating electronic files, preparing and processing correspondence, memoranda, and complex legal documents, and performing other administrative functions. Why Join Us? Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership. Professional Development: Take advantage of continuous learning opportunities and avenues for career growth. Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds. Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service. Your Role: As a Legal Administrative Assistant within our Litigation department, your responsibilities include but are not limited to: Maintaining schedules and calendars, making travel arrangements, and updating contacts. Working closely with attorneys and billing specialists on complex billing matters. New client intake and file maintenance utilizing the firm's electronic records management system. Billing, travel coordination, and expense reimbursement. Other work as needed. What We’re Looking For: Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving. Communication: Strong verbal and written communication abilities. Attention to Detail : Keen attention to detail with the ability to manage multiple priorities and deadlines independently. Judgement and Problem Solving Skills: Thinks strategically, giving careful attention to detail. Required Experience: This position requires relevant experience and a high level of proficiency with Microsoft Office, including Word, Excel, and Outlook. Experience supporting attorneys in complex litigation is also necessary. Candidates must be familiar with the rules, procedures, and filing requirements of Alaska State courts, federal courts, and appellate courts, as well as e-filing and the daily operations of a commercial litigation practice. Experience with document management, time, and billing systems is a plus. Ballard Spahr offers an excellent benefits package which includes medical, fertility benefits, travel and lodging expenses, prescription drug, dental, and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program. Additional benefits provided are health care and dependent care flexible spending accounts, and a health savings account; paid parental leave, firm subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program. Time worked in excess of 40 hours per week will be paid at time and one-half of the hourly rate. The salary range for this position is from $65,000 - $75,000 depending upon experience. Ready to Grow with Us? If you are ready to play a vital role in the Firm’s success, we encourage you to apply and be a part of our commitment to excellence. At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply. Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law. The firm is not accepting resumes from search firms for this position.

Posted 1 week ago

Sales Account Executive, Legal-logo
Sales Account Executive, Legal
Scorpion EnterprisesDallas, Texas
About Us Scorpion is the leading provider of technology and services helping local businesses thrive. We do this by helping customers understand local market dynamics, make the most of their marketing, and deliver experiences their customers will love. We offer tools to know what’s going on with marketing, competitors, and customers. We offer a unique blend of AI support and teams of real human people with local expertise committed to customer success. At Scorpion, we are ready to do whatever it takes to help our clients reach their goals. Our technology and personalized tools bring everything together to help local businesses easily understand their unique business, market, and customer needs. We put SEO, Reviews, Advertising, Email Marketing, Chat and Messaging, Social Media, Website, Lead Management, Appointment Scheduling, and more to work for local businesses. We’re a technology-led service with a human touch. About the Role Join us as a Sales Account Executive and become a crucial player in our team! We specialize in delivering leading-edge digital marketing solutions for Home Service and Legal clients. Our team thrives on innovation, strategy, and a passion for client success. As a Sales Account Executive, you'll be part of a dynamic environment where you'll have the opportunity to learn, grow, and make a significant impact. What your success will look like New Business Development: Drive net-new business by confidently articulating our platform’s value proposition to business owners and executives. Showcase the platform through engaging demos and maintain a strong pipeline. Digital Marketing Expertise: Sell digital marketing solutions to legal clients, focusing on one or two verticals and territories: personal injury, family, criminal, and employment. Product Knowledge: Become an expert in our products. Conducting discovery calls, customizing demos, and presenting tailored solutions to prospective clients. Metrics-Driven Results: Consistently exceed 5k MRR targets and close deals with a solution-based sales approach. Growth Mindset: View challenges as learning opportunities, actively seek feedback, and commit to personal and professional development. Relationship Building: Use a personable and persuasive approach to build strong relationships with new contacts, ensuring client satisfaction and business wins. Industry Insights: Stay updated on industry trends and technology to offer valuable insights to prospects. Who you are and what you bring Sales Experience: Minimum of 4+ years of full-cycle sales experience in legal, specifically in digital marketing solutions. Performance Record: Proven track record of independently managing, developing, and closing new client relationships while achieving over 5k in MRR. Past promotion to current selling role from a BDR or SDR-type role. Solution-Oriented: A champion of business goals, you communicate how our services directly impact clients' performance metrics. Technology Proficiency: Salesforce, Seismic, Chili Piper, Spiff, CanIRank, and Zoom. Collaborative Spirit: Work collaboratively with colleagues to contribute to a high-energy team culture that drives collective success. Client-Centric: Passionate about customer success and driven to exceed client expectations. What Success Looks Like Scorpion Training: Complete a three-week training program with our sales enablement and training team, followed by continuous education. Full Quota Ramp-Up: Achieve full quota by month three of your start date. Our Scorpion Values Winning Mindset: When our clients win, we win. Genuine Care: We only succeed when we are truly invested in our clients and each other. Unmatched Results: We deliver more than expected–and then some–driving the best results and impacting lives. Constant Improvement: We believe there is always a better way. We learn we ask “What if?” we build and then do it again. Unbeatable Teamwork: We come from different backgrounds but have the same vision. We only get there by doing it together, as a team. Our Benefits We invest in our employees by offering them diverse benefits from best-in-class carriers. These benefits provide enough choice and flexibility to keep our employees and their families healthy and happy—today and tomorrow. 100% employer-paid medical, dental, and vision insurance Flexible paid time off, so you can rest, relax, and recharge away from work Employee equity program Paid parental leave Paid cell phone and service Remote office allowance Professional development and development courses Regular manager check-ins to drive performance and career growth through Lattice Compensation We acknowledge that states have passed legislation promoting pay transparency. As a national employer, Scorpion has made the decision to post our expected pay rate or pay range (as applicable) in all our job postings, regardless of geographic location. The base salary is $60,000 (entry-level) - $79,000 (highly experienced). This position's base salary + annual variable is $115,000 (entry-level) - $130,000 (highly experienced), exclusive of fringe benefits. If you are hired at Scorpion, your final base salary compensation will be determined based on factors such as geographic location, skills, education, and/or experience. Additionally, we believe in the importance of pay equity and consider the internal equity of our current team members as a part of any final offer. Please keep in mind that the range mentioned above is the total salary + annual variable range for the role. Hiring at the maximum of the range would not be typical in order to allow for future & continued salary growth. Scorpion is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, or physical or mental disability. We believe in creating a dynamic work environment that values diversity and inclusion. Reasonable Accommodations Scorpion participates in the E-Verify program to confirm employment authorization of all newly hired employees. The E-Verify process is completed during new hire onboarding and completion of the Form I-9, Employment Eligibility Verification, at the start of employment. E-Verify is not used as a tool to pre-screen candidates. For more information on E-Verify, please visit www.uscis.gov .

Posted 30+ days ago

A
Vice President, Legal Vendor Strategy & Management
Ares OperationsLos Angeles, New York
Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry. Job Description Ares Management Corporation (NYSE: ARES) is looking to hire a VP, Legal Vendor Strategy & Management to join its existing Legal team of 50+ attorneys and other legal professionals. Based in New York or Los Angeles, the position will be responsible for (1) developing and implementing the department’s legal spend and performance management strategy, (2) building out and managing its end-to-end legal vendor selection, onboarding, budget and performance tracking, e-billing and reporting and analytics processes and (3) assembling and managing a high-performing legal vendor management team. The ideal candidate will continually seek opportunities to improve Ares’ systems and processes and leverage new sources of data to inform strategy and operations. The Ares Legal team is responsible for advising on a wide range of legal matters and helps guide Ares’ business through an evolving and complex financial, legal and regulatory environment across the multiple jurisdictions in which Ares operates. REPORTING RELATIONSHIPS Reports to: Head of Legal Strategy + Innovation PRIMARY FUNCTIONS & RESPONSIBILITIES Spend and Performance Management Develop and execute all aspects of the legal department’s vendor selection and management strategy to optimize costs and performance. Oversee legal spend budgeting, forecasting and management. Leverage data analytics to identify opportunities for savings and performance improvements, including seeking to enrich Ares’ sources of data (e.g., matter attributes/tags, benchmarking, etc.). Partner with senior Legal leadership, investment professionals and portfolio companies to drive value creation within the Ares’ legal purchasing ecosystem. Manage all aspects of Ares’ preferred provider/panel program. Manage and enhance Ares’ master engagement letters and outside counsel guidelines. Lead negotiations with legal vendors on panel refreshes, rate increase proposals and AFAs/RFPs. Implement matter and vendor level performance tracking and analysis. Implement and manage periodic relationship meetings with legal vendors as well as any periodic reporting expected of them. e-Billing Management Lead the end-to-end e-billing lifecycle, including ensuring efficiency and accuracy and compliance with outside counsel guidelines. Partner with Ares’ e-billing provider to enhance system functionality, generate advanced analytics and reporting and customized dashboards for stakeholders, including senior Legal leadership. Act as the primary point of contact for complex billing issues, resolving high-impact discrepancies and implementing process improvements. Collaborate with finance & accounting, IT, Legal and other stakeholders to ensure process alignment. Provide high-level analysis of legal billing data to inform decision-making and process improvements. Oversee the approval and onboarding process for new legal vendors (including new timekeepers) while ensuring vendors meet data security/privacy, confidentiality, regulatory and other requirements. Monitor systemic billing issues and proactively address data anomalies. Provide leadership and guidance to e-billing support staff to ensure efficient operations. Vendor Administration Oversee the administration of engagement letters, conflict waivers, etc. Implement and manage a legal vendor management software tool, such as PERSUIT or Priori, ensuring complete and accurate vendor profiles. QUALIFICATIONS Education Bachelor’s degree in business, finance, accounting, information systems or another quantitatively driven field. Experience 10+ years of experience in legal vendor/outside counsel management, law firm pricing or a related field with a global remit or oversight across multiple jurisdictions. Proven playbook for optimizing legal vendor spend and performance and building and managing high-performing legal vendor management teams. Strong quantitative and data analysis skills to drive cost savings and performance improvements. Strong project management skills with the ability to oversee multiple initiatives. Experience implementing and managing new matter creation, e-billing/matter management and AFA/RFP software tools. Proven ability to manage rate negotiations, AFAs and RFPs, including using software tools such as PERSUIT or Priori. Proficiency in Microsoft Office Suite and one or more data visualization software tools. Highly organized with attention to detail. Strong interpersonal skills with experience managing legal vendor relationships. Reporting Relationships Managing Director, Legal Strategy and Operations Compensation The anticipated base salary range for this position is listed below. Total compensation may also include a discretionary performance-based bonus. Note, the range takes into account a broad spectrum of qualifications, including, but not limited to, years of relevant work experience, education, and other relevant qualifications specific to the role. $170,000 - $210,000 / annum The firm also offers robust Benefits offerings. Ares U.S. Core Benefits include Comprehensive Medical/Rx, Dental and Vision plans; 401(k) program with company match; Flexible Savings Accounts (FSA); Healthcare Savings Accounts (HSA) with company contribution; Basic and Voluntary Life Insurance; Long-Term Disability (LTD) and Short-Term Disability (STD) insurance; Employee Assistance Program (EAP), and Commuter Benefits plan for parking and transit. Ares offers a number of additional benefits including access to a world-class medical advisory team, a mental health app that includes coaching, therapy and psychiatry, a mindfulness and wellbeing app, financial wellness benefit that includes access to a financial advisor, new parent leave, reproductive and adoption assistance, emergency backup care, matching gift program, education sponsorship program, and much more. There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.

Posted 30+ days ago

Legal Secretary-logo
Legal Secretary
Jackson LewisHartford, Connecticut
Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”. In this role, the legal secretary will work with multiple attorneys (4 attorneys and back-up coverage as needed) providing a full range of support including, but not limited to, preparation/revision of correspondence, pleadings and documents; calendar maintenance; travel arrangements various office and client filing both in paper and electronically. The successful candidate types at least 70+ wpm accurately, and is a very organized multi-tasking, detail-oriented team player, possessing at least 3 years recent legal secretary experience including electronic filing in state and federal courts. Duties and Responsibilities: Engaged in the work of the attorney by demonstrating knowledge and status of current cases and projects. Provide for support to up to four attorneys in employment law matters and backup support as needed. Answer phones and communicate with clients and court personnel daily. Act as liaison between internal departments and outside agencies. Prepare/revision of correspondence, pleadings, documents and other clerical assignments as directed. Electronic filing in state and federal courts and administrative agencies. Handle a wide variety of complex and confidential time-sensitive material. Maintain calendars, CLE, reports and time/expense records as need. Book and organize travel arrangements including flights, hotels, transportation, make changes as needed. Transcribe electronic dictation. Schedule depositions. Various office and client filing (paper and electronically within document management system). Assist with preparation and revisions to Power Point presentations. Assist with maintenance of calendar/docketing for litigation attorneys. Perform other administrative duties as assigned. Skills and Educational Requirements: At least 3 years recent legal secretarial experience within a law firm, litigation experience required, employment law experience a plus. Typing 70+ wpm. Punctual with excellent attendance. Must have a solid understanding of legal terminology as well as experience with court filings and state/federal court motion practice. Experienced with trial preparation and briefs. Proficient with generating Tables of Authorities. Strong verbal and written communication skills, as well as excellent proofreading skills. Strong organizational skills required with the ability to multi-task, and timely respond to deadlines. Knowledge of Microsoft Office including Outlook, Word, Excel, and PowerPoint. Use of a document management system a plus. Strong interpersonal skills and ability to work well in cooperative office environment and communicate with attorneys and support staff on every level. High School diploma or equivalent required. 4 year college degree preferred. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

Posted 30+ days ago

Legal Process Server-logo
Legal Process Server
ABC Legal ServicesMarion, Arkansas
Work when you want – Earn what you need! Delivering Legal Documents in your area with ABC Legal Services allows you to have a flexible schedule and take on as much or as little work as you want. We give you the training and tools you need, including an industry-leading mobile app that allows you to claim jobs, map your stops, and track your pay. Who is ABC Legal? We are a premier legal services company operating nation-wide. Our clients are banks and law firms, but we are governed by the courts and the rules of civil procedure. We value honesty and accuracy, and are looking for organized, independent, and personable people to deliver legal documents in all 50 states. What’s the Key to Process Server Success? Be organized Plan your route Go when people are likely to be home Be pleasant and personable with the people you meet and to whom you deliver documents Successful Process Servers work independently, have an entrepreneurial mindset, take pride in their work, and love to connect with people. Whether you’re looking for a full-time career or a part-time gig, serving legal documents with ABC offers the perfect opportunity for a flexible schedule outside of a traditional office setting. What do you need to be a Process Server? Must be a Licensed, Registered or Certified Process Server, or be willing to become one in your area of service Must have your own reliable transportation, valid driver’s license and insurance Tech savvy – iPhone/iPad or Android smart device and ability to work within a mobile app Ability to scan and print documents Ability to work variable hours -- Early mornings, evenings and weekends Experience in process serving or related work is helpful, but not required The Perks of Process Serving! Process Servers benefit from many advantaged by contracting with ABC Legal Services, including: Flexible schedule – work when you want, as much as you want Flexible service area – Set your own service areas and claim jobs right on our app Competitive wages – Earn fair wages for each job you attempt and resolve Mobile capability – Claim jobs, map out your stops and track your pay all through our app Support – Have all your questions answered by our knowledgeable support team #ZR

Posted 1 week ago

Husch Blackwell logo
Practice Support Team Specialist (Commercial Litigation Legal Assistant)
Husch BlackwellDenver, Colorado

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Job Description

Husch Blackwell LLP is a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations. 

At Husch Blackwell we believe that diverse, equitable and inclusive teams lead to better outcomes. Husch Blackwell is committed to retaining, recruiting, developing, and promoting talented lawyers and business professionals with diverse backgrounds and experiences. We foster an engaged, diverse, and inclusive team culture of accountability and purpose that makes our Firm and our communities better. 

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Practice Support Team Specialist (Commercial Litigation Legal Assistant) position in our Denver, CO office. This position may be filled in a hybrid capacity, with an expectation of three days per week onsite.

The Practice Support Team Specialist (Commercial Litigation Legal Assistant) is responsible for providing point of contact administrative support to assigned attorneys within our Commercial Litigation Practice Group. Successfully managing multiple projects and priorities including delegating specific duties to other teams. Works in a Practice Support Team of Specialists, sharing overflow responsibility and support to all timekeepers assigned to the team. Communicates effectively, courteously, and professionally with clients, visitors, staff, and timekeepers. Demonstrates executive level attention to detail, good grammar, spelling, and proofreading, as well as strong technical and organizational skills. Essential job duties include:

  • Coordinates all workflow for assigned attorneys, delegating specific task to other teams, including follow up and quality control.
  • Prepares documents: Types, transcribes, revises, and proofreads legal documents accurately, prioritizes assignments, and meets specific deadlines on projects. 
  • Coordinates schedules: Assists in coordinating timekeeper calendars, and meeting arrangements. Makes travel arrangements and prepares itineraries.  
  • Coordinates accounting administrative functions: Coordinates client billing matters, prepares billing letters and other requested client financial updates; assists attorneys with tracking and monitoring alternative fee arrangements; assists attorneys with automation, tracking and monitoring of matter budgets. 
  • Processes new client/matter intake: Prepares and processes new matter forms, requests conflict checks, and opens new files.   
  • Processes mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits, and enclosures are included. Coordinates activities with the Workplace Services or Administrative Resource Team as needed.
  • Provides general administrative support: Maintains attorney contacts, tracks requirements and activity related to CLE and memberships. 
  • Works collaboratively in a team: Proactively demonstrates effective teamwork and communication with team members and all Firm personnel. Actively participates in regular team meetings to discuss current projects and workflow. Takes personal responsibility for regularly exchanging information and training tips with team members for maximum job effectiveness.
  • Effectively uses team software to log and manage workflow.
  • Shows proficiency in Commercial Litigation law, supporting our Commercial Litigation practice group: e-filing, calendar coordination, document edits, and pleadings. 
  • Other: Operates office equipment including PCs, printers, phones, copiers, facsimiles and typewriters. Copes successfully with demands from timekeepers, remaining calm under pressure. Conducts all business in a confidential manner. 
  • Other duties as assigned.

 

Position Requirements

  • High School Diploma or GED required; 2-year degree preferred.
  • 3-5 years of legal experience with a heavy focus on Commercial Litigation is required.
  • Minimum typing speed of 60 wpm.
  • Proficiency in Microsoft Office Suite including Outlook, Word, PowerPoint, and Excel.
  • Proficiency in Adobe Acrobat. 
  • Previous transcription experience preferred.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. The Firm will provide reasonable accommodations as necessary to allow an individual with a disability to apply for and/or perform the essential functions of a position.  Please reach out to our HR team to request an accommodation.

 

COMPENSATION AND BENEFITS

Employees are entitled to compensation commensurate with skill and experience. The exact compensation will vary based on skills, experience, location, and other factors permitted by law. The expected compensation ranges for this position in various states and jurisdictions are as follows:

  • State of Colorado: $49,000 - $88,000

The above salaries do not include a discretionary bonus, however bonus opportunities are non-guaranteed, and are dependent upon individual and firm performance. Full-time employees receive benefits including: medical and dental coverage; life insurance; short-term and long-term disability insurance; pre-tax flexible spending account for certain medical and dependent care expenses; an employee assistance program; Paid Time Off; paid holidays; participation in a retirement plan program after meeting eligibility requirements; and more.

 

Please include a cover letter and resume when applying.

EOE/Minority/Female/Disabled/Vet. Principal Applicants Only.

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#LI-JC1

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