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Legal Billing Specialist
JobotIndianapolis, IN
$26 - $38 / hour
Growing national law firm seeking dynamic and experienced Legal Billing Specialist for their team This Jobot Job is hosted by: Lauren SpannAre you a fit? Easy Apply now by clicking the "Quick Apply" buttonand sending us your resume.Salary: $26 - $38 per hour A bit about us: Our client is a large law firm in the US. They have a wonderful team environment where they encourage team collaboration as well as individual growth. Why join us? * Competitive compensation * Excellent benefits that include medical, dental, vision, long term disability, flexible spending, 401K, PTO, paid holidays, bonus potential and more! * A wonderful team environment with fantastic leadership * Future growth potential * Flexibility and a great work life balance Job Details Jobot is partnering with a growing, national law firm that is highly reputable! Our client is seeking a Legal Billing Specialist with 3+ years of experience to support their team in the Indianapolis office. As a member of the accounting department, the billing specialist is responsible for the accurate and timely processing of client invoices consistent with the clients’ billing guidelines, attorney instruction, and the firm’s established policies. This position routinely collaborates with attorneys, legal assistants, and others to effectively support the firm’s revenue operations.Duties and Responsibilities: * Generates and processes prebills according to the firm's established procedures and timelines. * Interprets billing instructions effectively and seeks additional clarification as needed. * Ensures compliance with clients' billing guidelines, fee agreements, and firm policies. * Ensures the accurate and timely delivery of invoices, including the submission of ebills. * Maintains billing instructions and applicable details within the accounting system. * Utilizes available resources to troubleshoot and resolve billing discrepancies. * Demonstrates an effective client first approach through team collaboration with attorneys, legal assistants, and others. * Responds to inquiries for billing/payment history, time/cost entry details, and other basic financial information. * Maintains confidentiality of the company's and clients' information. * Participates in training and development opportunities to enhance billing expertise. * Provides training and mentorship to others as directed by management. * Contributes to process improvements and special initiatives in support of revenue operations. * Takes on complex billing scenarios and works with management to establish correct protocols. Knowledge, Abilities, Skills, Interpersonal and Other Requirements: * Advanced knowledge in ebilling vendor requirements and LEDES file formats. * Advanced experience with complex billing requirements. i.e.; split billing, multi-payor fee arrangements, ebilling guidelines and appeals processes. * Ability to communicate effectively, both orally and in writing. * Advanced skills in assessing situational needs and requirements. * Attentiveness to details ensuring completeness, accuracy, and organization. * Strong numerical skills. * Exhibit a high level of responsiveness and professionalism. * Ability to prioritize assignments in a time sensitive environment. * Proven aptitude to learn new software and web-based applications. * Proficiency with Microsoft Office Suite; Excel, Outlook, and Word * Ability to work effectively in a hybrid environment, including proficiency using Zoom Workplace. Education & Experience: * Minimum of 2+ years of legal billing, including ebilling, experience required. * College experience with an emphasis in accounting or other related field is preferred. * Related work experience will be considered in lieu of education. * Proficiency with electronic billing (ebilling) and vendor requirements is required. * Proficiency with Surepoint Legal Management System or Aderant is highly desirable. If you have the experience our client is looking for, we'd love to connect with you. Please apply to this position directly or contact Lauren Spann at https://jobot.com/apply/legal-billing-specialist/2022728669?utm_source=Monster to learn more about this opportunity!Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy
Posted 5 days ago
Litigation Legal Assistant
JobotAustin, TX
$70,000 - $85,000 / year
This Jobot Job is hosted by: Arpana DavisAre you a fit? Easy Apply now by clicking the "Quick Apply" buttonand sending us your resume.Salary: $70,000 - $85,000 per year A bit about us: We are a mid-size national firm specializing in corporate and commercial litigation matters. Why join us? Medical/Dental/VisionHSA/FSAShort and Long term Disability InsuranceAD&D; Life Insurance401k with matchPTOHybrid remote/in-office flexibility!Growth opportunities! Job Details Job Details:An exciting opportunity has arisen for a Litigation Legal Assistant to join our dynamic team. We are seeking a highly motivated, detail-oriented professional with a strong background in legal support, who thrives in a fast-paced environment. This role demands a high level of organization, the ability to manage multiple deadlines, and a deep understanding of legal procedures and terminology. The successful candidate will be responsible for providing comprehensive support to our litigation team, ensuring smooth case progression and efficient workflow.Responsibilities: Provide direct support to our litigation attorneys, including but not limited to drafting legal documents, conducting legal research, and maintaining case files. Manage the attorney calendar, scheduling court dates, meetings, and deadlines. Coordinate and manage discovery processes, including document collection, organization, and production. Prepare and file court documents in compliance with established guidelines and deadlines. Liaise with clients, opposing counsel, court personnel, and other stakeholders to coordinate meetings, depositions, and hearings. Track and record billable hours, ensuring accurate and timely submission. Maintain up-to-date knowledge of court rules and filing procedures to ensure compliance. Assist with trial preparation, including the organization of exhibits, trial binders, and other materials. Perform administrative tasks as required, such as answering phones, maintaining office supplies, and managing correspondence. Qualifications: A minimum of 3 years' experience as a Litigation Legal Assistant or similar role in a law firm or legal department. Proficiency in calendaring litigation deadlines and managing complex schedules. Strong knowledge of legal procedures, court rules, and legal terminology. Exceptional organizational skills, with the ability to manage multiple tasks and deadlines simultaneously. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal research software. Familiarity with document management systems and timekeeping software. Ability to work independently and collaboratively within a team. High degree of professionalism, with the ability to maintain confidentiality at all times. Paralegal certification or equivalent legal qualification is preferred, but not required. This is a fantastic opportunity for a seasoned legal professional seeking to advance their career in a dynamic and supportive environment. If you are a detail-oriented, organized, and dedicated legal assistant with a passion for litigation, we would love to hear from you.Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy
Posted 5 days ago
Legal Assistant
Mandarich Law Group, LLPChicago, IL
Mandarich Law Group, LLP is a leading debt collection law firm with offices located in multiple states. We are currently recruiting for a Legal Assistant for our Chicago, IL office. This a full-time, In-office, non-exempt position. Base schedule is Monday thru Friday 8AM to 5PM, in-office. Interested applicants: We require a completed employment application and resume. What You'll Do: Provide administrative support to attorneys and legal team, including document preparation, filing, and general office tasks. Manage and organize legal documents, ensuring compliance with regulations and confidentiality standards. Requirements Bachelor’s degree in business administration, Legal Studies, or a related field (preferred). Prior law firm experience-preferred Basic knowledge of civil litigation Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and legal management software (i.e. JST preferred) Benefits Competitive Base Salary $19-$23 HR DOE Medical, Dental, and Vision coverage; 401K plan with company match Long and Short Term Disability Coverage Company-pad Life Insurance PTO Paid Parental Leave Opportunities for advancement and professional development Convenient West Loop location, close to the CTA, Metra, Divvy, and major freeways Onsite Gym
Posted 30+ days ago
Corporate Legal Assistant
Gables Search GroupCleveland, OH
We’re recruiting on behalf of a respected Cleveland law firm that is adding to its Business & Corporate Law team. This position supports attorneys handling transactional matters including mergers and acquisitions, entity formations, and ongoing corporate filings. Key Responsibilities: • Prepare and revise contracts, closing documents, and client correspondence• Coordinate transaction closings, including tracking signatures and managing timelines• Maintain corporate records and entity documentation• Oversee DocuSign workflows, closing binders, and organizational charts• Communicate with clients, attorneys, and third parties throughout transactions• Manage attorney calendars, time entry, and general administrative tasks Qualifications: • Prior experience supporting business, corporate, or transactional attorneys• Hands-on involvement with mergers, acquisitions, formations, or corporate filings• Strong working knowledge of Microsoft Office and electronic document systems• Experience with DocuSign and legal document management platforms• Highly organized with strong attention to detail and follow-through• Clear communicator who can manage multiple priorities in a fast-paced environment This is a full-time, onsite opportunity offering stability, professional growth, and direct collaboration with an experienced corporate law team. Apply today to learn more.
Posted 4 days ago
Legal Billing Coordinator
JobotDenver, CO
$60,000 - $90,000 / year
Join a premier law firm as Billing Coordinator in a high-impact hybrid role across multiple prime locations, earning $60K–$90K while mastering sophisticated legal billing This Jobot Job is hosted by: Cam StrahmAre you a fit? Easy Apply now by clicking the "Quick Apply" buttonand sending us your resume.Salary: $60,000 - $90,000 per year A bit about us: A leading full-service law firm known for its excellence in client service, operational precision, and a collaborative culture that supports professional stability and meaningful contributions to firm success. Why join us? Competitive salary range of $60,000–$90,000 based on experience and performanceHybrid flexibility with options in major markets (Nashville, Chicago, LA, NY, Denver, KC, St. Louis)Opportunity to handle sophisticated legal billing in a high-volume, prestigious environmentStable, long-term role with strong emphasis on career tenure and team continuityComprehensive benefits including health, dental, vision, retirement plans, and generous paid time offCollaborative, supportive team culture focused on accuracy, efficiency, and professional growth Job Details Job Details / Responsibilities: Manage end-to-end legal billing processes for 25–30 attorneys, including preparation, review, and submission of 700–1,000 prebills per coordinatorEnsure accurate client invoicing, time entry validation, narrative editing, and compliance with client billing guidelinesHandle complex billing adjustments, write-downs, discounts, and special billing arrangementsCoordinate with attorneys and billing partners to resolve discrepancies and obtain approvalsMaintain precise billing records, track unbilled time, and support collections efforts as neededUtilize legal billing systems to generate reports, monitor billing cycles, and ensure timely month-end closeAdapt to firm growth and evolving billing requirements while upholding high standards of accuracyCollaborate closely with finance, accounting, and practice group teams for seamless operations Qualifications: Minimum 3 years of dedicated legal billing experience in a law firm environment (big law or large firm preferred)Proven track record of handling high-volume prebills (ideally 700+ per cycle) and supporting 25+ attorneysDemonstrated stability in previous roles with minimal job hopping and long tenure in billing positionsStrong attention to detail with verifiable duties in legal billing (beyond just title)Excellent organizational and communication skills to manage attorney relationships and deadlinesClean, professional resume presentation with no formatting errors or inconsistencies Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy
Posted 4 days ago
Legal Assistant
JobotIndian Wells, CA
$55,000 - $65,000 / year
Medical Malpractice defense opportunity! This Jobot Job is hosted by: Andrea AnkarloAre you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume.Salary: $55,000 - $65,000 per year A bit about us: We are working with a well-respected & established civil litigation defense firm based throughout California that is seeking a Legal Assistant to join the team!Location: Indian Wells, CA OR San Bernardino, CASchedule: primarily onsite Why join us? Comprehensive benefits package with multiple health plans to choose from! Life insurance policy Job Details We are looking for a Legal Assistant with prior experience, preferably within insurance defense/medical malpractice defense! Will also consider candidates outside of this practice area who are looking to start their career in insurance defense. Requirements: Previous experience in a Legal Assistant role Insurance defense experience a huge plus! Must be within a commutable distance to either Indian Wells, CA or San Bernardino, CA Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy
Posted 4 days ago
Legal Research & Writing - Associate Attorney
Kubicki DraperMiami, FL
Role Overview: The Miami office of Kubicki Draper is seeking an Associate Attorney with 2+ years of experience in legal research & writing and providing litigation support on insurance coverage matters. Must be an active member of the Florida Bar. Requirements An active member of the Florida Bar in good standing, Required Strong skills in legal research, writing, and persuasive oral advocacy Judicial Clerkship Preferred Prior Appellate or Insurance Coverage Experience Preferred, But Not Required Drive for Success: Possess an unyielding drive to climb the hierarchical ladder, aspiring to leadership roles and leaving a mark. Client-Centric Approach: Our clients are our compass—your unwavering commitment to exceptional client service. Organizational Mastery: An organized mind paired with the ability to communicate succinctly and effectively is crucial Licensed member of the Florida Bar and in good standing Your Day-to-Day: Complex Research and Analysis Assist with Drafting Appellate Briefs Draft/review substantive complex pleadings and motions Insurance Coverage Analysis Communicate in a highly effective manner with team members and clients Ability to work in a fast-paced, evolving environment Benefits We offer competitive pay, top-tier medical insurance, 401(k) with matching, and much more. Why Join Us? Opportunity to Grow: We’re expanding fast and offer hands-on experience, mentorship, and real career advancement. Work-Life Balance: We value you - not just as an employee but as an individual. Enjoy hybrid flexibility, PTO, and wellness-forward programs. Long-Term Value: Over 20% of our team has been with us for 10+ years. We invest in your future – at every stage. Inclusive Culture: We’re not just a law firm—we’re a team. One that values collaboration, supports innovation, and champions diverse perspectives. In fact, over 70% of our attorneys come from diverse backgrounds, reflecting the communities we serve. At Kubicki Draper, we combine over 60 years of legal excellence with a modern, inclusive, and growth-oriented culture. With more than 250 attorneys across 12 offices, we are a trusted leader in trial, appellate, insurance defense, commercial, and real estate litigation. No matter where you are in your legal journey—from your first case to your hundredth—you’ll find the support, challenge, and opportunity to succeed. Kindly note: Direct applicants only. No phone calls or recruiters, please.
Posted 30+ days ago
Legal Counsel
JobotFremont, CA
$180,000 - $250,000 / year
This Jobot Job is hosted by: Scott Filbin Are you a fit? Easy Apply now by clicking the "Quick Apply" buttonand sending us your resume. Salary: $180,000 - $250,000 per year A bit about us: We are a fast-growing, global manufacturing and clean technology organization establishing a major U.S. production facility. Backed by a well-capitalized international parent, this operation is scaling rapidly and will play a critical role in long-term North American growth. This is a rare opportunity to join at an early stage and serve as the foundational legal leader for a high-impact manufacturing site. You will work closely with plant leadership, HR, and corporate stakeholders while helping shape the legal framework that supports growth, compliance, and operational excellence. Why join us? Foundational hire for a rapidly scaling US manufacturing platform backed by a global parent Major US expansion underway with significant long term investment and job creation Early stage growth environment where decisions made now shape the future organization Strong executive visibility and direct partnership with plant and corporate leadership Opportunity to build legal infrastructure from the ground up as the business scales Operates in a high growth clean technology sector with long term demand tailwinds Global footprint with cross border exposure and increasing US strategic importance Job Details Key Responsibilities Serve as the primary legal advisor for all plant level operations Advise leadership and HR on labor and employment matters including employee relations, union issues, disputes, investigations, and compliance Draft, review, and negotiate commercial and operational contracts Provide guidance on corporate governance and internal policy compliance Support environmental and regulatory compliance relevant to manufacturing operations Manage audits, investigations, and compliance programs Partner with and manage external counsel as needed Monitor legal and regulatory changes and proactively advise leadership Help establish legal processes and infrastructure for a growing operation Qualifications Juris Doctor or LL.M. from an accredited law school 5+ years of relevant legal experience, preferably in an in-house manufacturing or industrial environment Strong labor and employment law expertise Solid background in corporate law and contract management Working knowledge of environmental and regulatory compliance in manufacturing Experience advising business leaders in fast-paced, operational settings Strong judgment, discretion, and communication skills Preferred Experience Supporting a new facility launch or rapidly scaling operation Experience in multinational or cross-cultural organizations Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy
Posted 2 weeks ago
Legal Assistant
Plunkett Cooney, P.CColumbus, OH
Position: Legal Assistant Location: Columbus, OH Plunkett Cooney is seeking a skilled Legal Assistant to join our Columbus, Ohio office. This position will provide overflow support to attorneys and legal staff across multiple practice areas, including title insurance, labor and employment, banking, insurance defense, and general litigation. The Legal Assistant will play a key role in supporting a fast-paced legal team, ensuring the timely preparation of documents and efficient case management across a variety of matters. To be considered, a candidate must have: Five to seven years of litigation experience. Experience in one or more of the following areas: banking, bankruptcy, title insurance, insurance coverage, insurance defense, labor and employment, and general litigation. Strong skills in legal document preparation, file management, scheduling, billing, and telephone coverage. Familiarity with state and federal electronic court filing (e-filing). Familiarity with federal, state, and local court rules. Experience with document management system, preferably iManage. Proficiency in Microsoft Office such as Word, Outlook, and Excel. Excellent attention to detail and the ability to manage multiple priorities while producing high-quality work under tight deadlines. Experience in calendaring all case deadlines, including calendaring case management orders, depositions and court appearances. Excellent written and verbal communication skills and maintain a high level of professionalism and discretion. Ability to collaborate with other colleagues, including legal assistants, paralegals, and attorneys in a professional service environment. Preferred Qualifications: Familiarity with legal billing software and time entry systems. Banking, bankruptcy, title insurance, insurance coverage, insurance defense, labor and employment, and general litigation experience preferred but not required Ability to review and proofread legal documents. Experience in coordinating court filings and communication with court personnel. Strong attention to detail and commitment to accuracy Be proactive, reliable and capable of working independently as well as collaboratively within a team. This is a great opportunity for someone looking to grow in a professional legal setting. We offer a supportive working environment and the opportunity to work on a diverse caseload with a dedicated legal team. The firm offers a comprehensive benefit package, and all candidates should follow https://plunkettcooney.isolvedhire.com/jobs/ to submit their resume.
Posted 5 days ago
Legal Counsel
JobotFremont, CA
$180,000 - $250,000 / year
This Jobot Job is hosted by: Scott FilbinAre you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume.Salary: $180,000 - $250,000 per year A bit about us: We are a fast-growing, global manufacturing and clean technology organization establishing a major U.S. production facility. Backed by a well-capitalized international parent, this operation is scaling rapidly and will play a critical role in long-term North American growth.This is a rare opportunity to join at an early stage and serve as the foundational legal leader for a high-impact manufacturing site. You will work closely with plant leadership, HR, and corporate stakeholders while helping shape the legal framework that supports growth, compliance, and operational excellence. Why join us? Foundational hire for a rapidly scaling US manufacturing platform backed by a global parent Major US expansion underway with significant long term investment and job creation Early stage growth environment where decisions made now shape the future organization Strong executive visibility and direct partnership with plant and corporate leadership Opportunity to build legal infrastructure from the ground up as the business scales Operates in a high growth clean technology sector with long term demand tailwinds Global footprint with cross border exposure and increasing US strategic importance Job Details Key Responsibilities Serve as the primary legal advisor for all plant level operations Advise leadership and HR on labor and employment matters including employee relations, union issues, disputes, investigations, and compliance Draft, review, and negotiate commercial and operational contracts Provide guidance on corporate governance and internal policy compliance Support environmental and regulatory compliance relevant to manufacturing operations Manage audits, investigations, and compliance programs Partner with and manage external counsel as needed Monitor legal and regulatory changes and proactively advise leadership Help establish legal processes and infrastructure for a growing operation Qualifications Juris Doctor or LL.M. from an accredited law school 5+ years of relevant legal experience, preferably in an in-house manufacturing or industrial environment Strong labor and employment law expertise Solid background in corporate law and contract management Working knowledge of environmental and regulatory compliance in manufacturing Experience advising business leaders in fast-paced, operational settings Strong judgment, discretion, and communication skills Preferred Experience Supporting a new facility launch or rapidly scaling operation Experience in multinational or cross-cultural organizations Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy
Posted 4 days ago
Legal System Engineering Manager
Talent & Acquisition LLC., d/b/a Stand 8New York, NY
$70 - $80 / hour
STAND 8 provides end to end IT solutions to enterprise partners across the United States and with offices in Los Angeles, New York, New Jersey, Atlanta, and more including internationally in Mexico and India We are seeking an accomplished Legal System Engineering Team Lead to oversee and scale the infrastructure supporting a suite of enterprise legal applications. This position is centered on systems engineering and integration, rather than application development, and will play a critical role in consolidating legacy and SaaS platforms into a cohesive, secure, and high-performing environment. The successful candidate will combine technical leadership, strategic thinking, and hands-on engineering expertise to ensure system reliability, integration efficiency, and alignment with organizational objectives. Key Responsibilities Manage the full lifecycle of multiple legal SaaS platforms (including Diligent, Briteflag, Anaqua, and Case IQ). Design, develop, and maintain API integrations and Single Sign-On (SSO) configurations across systems. Oversee system performance monitoring and reporting, utilizing tools such as Datadog or equivalent. Lead and mentor a distributed team of system engineers, providing guidance on best practices and technical direction. Collaborate with internal stakeholders and vendors to assess, document, and improve data architecture and interoperability. Execute strategic roadmaps and drive the successful migration and integration of legacy and SaaS systems. Manage vendor relationships and ensure adherence to operational, security, and compliance standards. Qualifications Extensive experience in systems engineering, infrastructure management, and API integration. Strong understanding of DevOps and Site Reliability Engineering (SRE) principles. Proven ability to analyze and map data architectures and system dependencies. Demonstrated success in managing complex integrations across SaaS and on-premises environments. Track record of technical team leadership, mentoring, and cross-functional collaboration. Experience with legal technology systems preferred, but not required. Exceptional analytical, communication, and problem-solving abilities. Benefits Medical coverage and Health Savings Account (HSA) through Anthem Dental/Vision/Various Ancillary coverages through Unum 401(k) retirement savings plan Paid-time-off options Company-paid Employee Assistance Program (EAP) Discount programs through ADP WorkforceNow Additional Details The base range for this contract position is $70–$80 per hour, depending on experience. Our pay ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hires of this position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Qualified applicants with arrest or conviction records will be considered About Us STAND 8 provides end-to-end IT solutions to enterprise partners across the United States and globally with offices in Los Angeles, Atlanta, New York, Mexico, Japan, India, and more. STAND 8 focuses on the “bleeding edge” of technology and leverages automation, process, marketing, and over fifteen years of success and growth to provide a world-class experience for our customers, partners, and employees. Our mission is to impact the world positively by creating success through PEOPLE, PROCESS, and TECHNOLOGY. Check out more atwww.stand8.io; and reach out today to explore opportunities to grow together! By applying to this position, your data will be processed in accordance with the STAND 8Privacy Policy.
Posted 30+ days ago
Legal Support Specialist
Fuller IP LawPhoenix, AZ
$17 - $20 / hour
Fuller IP Law Location: Phoenix, AZ (Hybrid options available after training is complete) Position: Full-Time Legal Support Specialist Salary: Competitive, based on experience ($17.00 - $20.00 per hour) Apply: Email resume to Marvin@fullerip.com About Us: Fuller IP Law is a values-driven intellectual property firm that helps innovators protect and grow the value of their ideas—from breakthrough therapeutics and medical devices to advanced materials, software, and hardware. We partner shoulder-to-shoulder with clients to design practical, business-aligned IP strategies, communicate proactively, and deliver clear budgets with no surprises. Job Overview: We are seeking a detail-oriented and organized Legal Support Specialist to join our team full-time. This role provides critical administrative and support to our attorneys and paralegals, ensuring seamless operations and exceptional client service in trademark and patent matters. The ideal candidate will have a genuine interest in and respect for our clients and creatively solve problems. Key Responsibilities: Conduct internal conflicts checks and ensure compliance. Set up and maintain accurate client and matter records. Organize and save files and correspondence. Manage secure file transfers. Review documents for accuracy and report same to the client. Track case files, deadlines, and client correspondence. Maintain client databases and IP portfolios. Coordinate with clients for documentation and signatures. File and retrieve information using Patent Center, WIPO, and TSDR. Generate reports and documents from the patent docketing database. Process requests from the shared email inbox. Support IP transfers and record assignments. Assist with trademark and patent filings, including USPTO submissions. Communicate with inside counsel and staff on IP related matters. Complete other legal support projects as assigned. Qualifications: Associate or Bachelor's degree in legal studies, paralegal studies, or related field (preferred). 1–3 years’ experience in a law firm or IP-related role (trademark/patent experience a plus). Proficiency with USPTO systems (Patent Center, TEAS, TESS) and legal software (e.g., AppColl, CPI). Strong organizational skills; able to manage multiple deadlines. Excellent written and verbal communication skills. Familiarity with Microsoft Office and document management systems. Detail-oriented, proactive, and team-oriented. Knowledge of IP law fundamentals preferred. Genuine interest in supporting clients and contributing to a collaborative team. Why Join Us? Competitive salary and comprehensive benefits (health, dental, vision, 401(k)). Professional growth and continuing education opportunities. Collaborative, inclusive workplace with work-life balance. Hybrid work options and modern office facilities. Be part of a firm that protects innovation and supports creators globally. Our Core Values: Open and Honest Team-Approach How Can I Help? Humbly Confident Live a Fuller Life
Posted 1 week ago
Patent Legal Assistant
Kent Daniels and Associates, Inc.Los Angeles, CA
$95,000 - $105,000 / year
Position: Patent Legal Assistant Location: Downtown Los Angeles, CA (Hybrid, 3 days/onsite) Pay: $95,000 to $105,000 annually Experience: 5+ years experience with patent applications to support Hong Kong and Chicago patent teams. Type: Full-time; Direct Hire Schedule: Monday Friday, 9:00am to 5:30pm (Regular OT) Kent Daniels & Associates is seeking a Patent Legal Assistant to join our dynamic law firm client! Job Description: Run foreign docket reports and communicate with attorneys regarding national/international deadlines. Verify accuracy of docket entries/ensure proper data entry. Monitor/communicate with clients daily regarding upcoming foreign application deadlines. Generate/distribute foreign order letters for filings based on docket schedules. Request priority and certified documents; forward to foreign agents. Prepare and send foreign annuity due reports to clients. Create annuity portfolio reports for all clients and manage direct client communications. Forward formal documents to clients for signature and transmit signed documents to foreign agents. Monitor foreign docketing in Asia and other time zones; report to foreign offices accordingly. Manage file transfers (preparation of power of attorney forms across multiple jurisdictions and accurate docketing of incoming files). Prepare customized client docket portfolio reports on an as-needed basis. Generate weekly client docketing reports listing all pending actions. Track/manage docket dates for attorneys to ensure timely responses. Draft reporting letters using client-specific formats. Draft office action response shells for attorney review. File patent applications and office action responses with USPTO. Forward incoming USPTO correspondence to clients in the required format for internal docketing. Process client instructions and relay them to team members. Identify/reconcile unlisted intellectual property during corporate transactions. Verify chain of title, lien status, application status, and annuity payments for IP assets. Prepare/file global IP assignments in accordance with transaction requirements. Verify case citations and confirm case law is valid. Assist with creating filing documents/exhibits. Court filings and maintaining the case calendar. Position Requirements: Proficiency in MS Office (Word, Excel, Outlook) and iManage. Outstanding communication skills with proven ability to work collaboratively across multiple teams and time zones. Strong organizational and time management skills. Detail-oriented with a commitment to high-quality work. Excellent analytical and problem-solving skills with the ability to assess issues and implement effective solutions. Kent Daniels & Associates is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how work is bought, sold and delivered to enable access to the American Dream. Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
Posted 30+ days ago
Litigation Legal Secretary
JobotNew York, NY
$60,000 - $68,000 / year
Great opportunity to join a well known mid size firm! This Jobot Job is hosted by: Ethan GoldmanAre you a fit? Easy Apply now by clicking the "Quick Apply" buttonand sending us your resume.Salary: $60,000 - $68,000 per year A bit about us: Our client is a well known small to mid size plaintiff personal injury firm. Why join us? 401K matchFully covered medical insuranceDentalVisionPTOSick timePet insurance Job Details Responsibilities: Supporting the Managing Attorney, Practice Administrator and attorney/paralegal teams, preparing correspondences, assisting with daily mail and periodically covering for paralegals and other support staff, as needed. Manage and organize case files, track and meet deadlines, and maintain calendars for attorneys. Provide comprehensive legal assistance, including coordinating depositions, arranging for court reporters, and handling exhibits. Qualifications: A minimum of 3 years of experience as a Legal Secretary, preferably within litigation. Proficient in preparing and handling legal documentation, providing legal assistance, and offering legal support services. Advanced knowledge of legal terminology and a strong understanding of court system rules and processes. Exceptional organizational skills, with the ability to manage multiple tasks and priorities in a fast-paced environment. Excellent written and verbal communication skills, with a keen attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, and Outlook) and legal software applications. Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy
Posted 5 days ago
Legal Senior Onsite Service Specialist
inSync StaffingBaltimore, MD
$19 - $20 / hour
Legal Senior Onsite Service Specialist Pay rate: $19.46/hour - $20.00/hour Hours: 9:00am- 6:00pm Location: Baltimore, MD Duration: 3 months Summary: This person will be working in their business center This role is cross-functional with the primary responsibility being print production. In addition to print production, they will be working in the mail room, assisting with shipping/receiving as well as providing hospitality service. The worker will be processing and scanning mail, delivering mail, scanning in packages, and delivering packages. They will also run large print equipment if needed. The manager is primarily looking for a candidate with some background in print production, customer service skills, and professionalism. Qualifications: Requires high school diploma or GED and1-2 years of related work experience. Minimum of 2 years experience in legal industry is highly desired. Some related copy job experience is preferred. Working knowledge of copier and other related equipment and repair is preferred. Ability to utilize a mixture of hardware and software to support functions such as cost recovery, document management and advanced workflow. Requires knowledge and understanding of shipping/receiving procedures. Basic electronics knowledge is preferred. Possesses ability to work independently and flexibly to complete projects. Possesses ability to determine correct method and packing material as well as check packing slips for accuracy of incoming materials. Possesses ability to comprehend instructions concerning mail delivery. Possesses troubleshooting and problem solving skills. Possesses ability to read and comprehend written technical information in the form of manuals, parts books and related publications. Possesses excellent customer relations skills and excellent verbal communication skills. Benefits: (employee contribution) Health insurance Health savings account Dental insurance Vision insurance Flexible spending accounts Life insurance Retirement plan All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Posted 2 weeks ago
Legal Counsel - Funds & Real Estate
SimpleCITIGarden City South, NY
Overview: SimpleCITI Companies is a vertically integrated real estate and specialty finance platform built to execute across the full investment lifecycle. Our operating companies specialize in real estate acquisitions, capital markets, brokerage, property management, development, and specialty lending. With expertise in industrial, commercial, mixed-use, and residential real estate, SimpleCITI operates at the intersection of capital deployment, operational execution, and long-term value creation. Our real estate verticals include: • SimpleEQUITIES (Private Equity Real Estate) • SimpleADVISORY (Investment Advisory) • SimpleMANAGE (Property Management) • SimpleBRICKS (Development) • SimpleREALTY ADVISORS (Brokerage & Leasing) Job Description: SimpleCITI is seeking a capable and motivated Legal Counsel to handle legal matters across our real estate and investment platform. This is an opportunity to be the first in-house legal hire, helping to build the foundation for fund formation, SEC compliance, and real estate deal support as the platform scales. You’ll work closely with company leadership and outside counsel on all transactional, regulatory, and governance work. Fund Formation & Investment Legal Support • Draft, review, and coordinate PPMs, LPAs, side letters, and subscription documents • Oversee SEC compliance and regulatory filings related to SimpleADVISORY (e.g., Form ADV, Code of Ethics, RAUM) • Assist with legal structuring and filings for Delaware entities, Series LLCs, and co-investment vehicles • Support future broker-dealer and fund expansion efforts Real Estate & Lending Transactions • Assist with legal review of mortgages, notes, JV agreements, leases, and purchase contracts • Coordinate due diligence and title reviews for acquisitions and financings • Review and manage legal documents across development, management, and leasing functions • Ensure alignment between legal docs and business operations across SimpleMANAGE, SimpleREALTY, and SimpleBRICKS Compliance & Governance • Maintain DHCR filings, regulatory registrations, and internal SOPs • Track legal deadlines, filings, and compliance workflows • Organize and maintain legal templates, contract records, and entity structure charts • Collaborate with external legal and compliance partners as needed Requirements • JD from an accredited U.S. law school; admitted in NY or eligible for in-house registration • 5–8 years of legal experience across fund formation, SEC/RIA compliance, and real estate transactions • Strong knowledge of Reg D, LLC/Series LLC structuring, and real estate documentation • Ability to work independently across a variety of legal tasks in a fast-paced environment • Comfortable managing legal vendors, deadlines, and cross-functional coordination Bonus: Experience with ERISA, 1031 exchange structures, or Delaware Statutory Trusts (DSTs) Familiarity with fund waterfall modeling, carry structures, or investor relations support Prior experience at a fund, real estate investment firm, or family office Experience working with litigation funders, claims administrators, or lien resolution firms in the mass tort space Familiarity with portfolio management systems or CRMs (e.g., Salesforce, DealCloud) for tracking diligence and legal asset performance
Posted 30+ days ago
Insurance Defense Legal Assistant-Tampa
EverStaffTampa, FL
$45,000 - $60,000 / year
Legal Assistant Direct-Hire Location: Tampa, FL Salary: $45-60k Now hiring an Insurance Defense Legal Assistant for a dynamic law firm. This is an excellent opportunity for a detail-oriented professional looking to join a collaborative and long-term team environment. Responsibilities: Provide administrative support to attorneys, including transcribing legal correspondence, deposition summaries, and medical record summaries. Coordinate and confirm deposition schedules, meetings, and travel arrangements as needed. Communicate case details to clients as instructed by attorneys (without providing legal advice). Maintain case files, track deadlines, and manage legal documentation. Perform clerical duties such as faxing, photocopying, mailing, and filing. Research and retrieve case-related information in client files and legal databases. Assist with file openings and case organization. Ensure a professional office environment and positive representation of the firm. Qualifications: 2 to 5 years of experience as a Legal Assistant in an insurance defense practice. Familiarity with the Florida Rules of Civil Procedure, as well as Federal and Local Rules of the Middle District. Strong organizational skills and ability to manage multiple priorities in a fast-paced environment. Proficiency in legal transcription, scheduling, and document management. Excellent communication and teamwork skills. This position offers a great opportunity for a motivated legal professional to advance their career in insurance defense. Apply today! All qualified applicants will receive consideration for employment without regard to race, color, religion, ethnicity, national origin, sex, gender identity, sexual orientation, disability status, protected veteran status or any other protected status under the law. EverStaff is an equal opportunity employer (M/F/D/V/SO/GI).
Posted 30+ days ago
Litigation Legal Assistant
EverStaffBurbank, CA
We are seeking a detail-oriented Litigation Legal Assistant for our client in Burbank. You will provide administrative and case support to attorneys and paralegals throughout all phases of the litigation process. Position Details: $25-$30 Direct Hire Opportunity Onsite position Key Responsibilities: Manage and maintain litigation calendars, including deadlines, hearings, and court appearances. Handle e-filing of court documents and ensure compliance with filing deadlines. Schedule and coordinate client meetings, depositions, and attorney appearances. Draft pleadings, discovery responses, and Judicial Council forms under attorney supervision. Communicate professionally with clients, opposing counsel, and court personnel. Prepare and organize case files for hearings, trials, and meetings. Support attorneys and paralegals with on-demand tasks and administrative duties. Maintain accurate and up-to-date case records and documentation. Qualifications: High school diploma or equivalent required; Bachelor’s degree preferred. 1+ years of experience in personal injury or civil litigation. Proficient in litigation calendaring and understanding of statutory deadlines. Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Ability to work independently, multitask, and prioritize in a deadline-driven environment. Bilingual in Spanish is a plus, but not required. Benefits: 401(k) with employer matching Health insurance Paid time off and sick leave Holiday pay Free parking Team events and company outings If you feel you meet the above qualifications, please apply for immediate consideration. All qualified applicants will receive consideration for employment without regard to race, color, religion, ethnicity, national origin, sex, gender identity, sexual orientation, disability status, protected veteran status or any other protected status under the law. EverStaff is an equal opportunity employer (M/F/D/V/SO/GI).
Posted 30+ days ago
Legal Assistant - Litigation
Genova Burns LLCNewark, NJ
Genova Burns LLC, a mid-sized law firm, is seeking an experienced Litigation Assistant for its Newark, NJ office. For more information about the firm, please visit us at our website, www.genovaburns.com . Primary Responsibilities Drafting and formatting briefs, pleadings, correspondence and other legal documents Preparation of Table of Authorities and Table of Contents Preparation of and assistance with document productions Filing/e-filing of legal documents with state and federal courts Regularly and accurately proofreads all documents to ensure accuracy and completeness Updating and maintaining client files Electronic filing of all client-related documents Maintaining attorney calendars through Outlook (i.e. scheduling appointments, calendaring due dates, etc.) Accurately enters, reviews and revises attorney time Providing full administrative support to assigned attorneys Personal Attributes Possesses a strong understanding and abides by the policies and procedures of the firm Maintains an exceptional customer service attitude and demeanor at all times Flexible and willing to pitch in wherever needed Demonstrates a positive attitude Adapts well to fluctuations in workload and changes in responsibilities Maintains a professional demeanor in high-stress situations Presents written and verbal communications that are concise and accurate Contributes to an atmosphere of teamwork and congeniality Skills and Abilities Knowledge of document management systems, preferably iManage Advanced knowledge of Microsoft Word, Outlook PowerPoint, Excel and Acrobat Adobe Team player Communication: Possess excellent verbal and written communication skills Minimum Qualifications Minimum of five years of experience as a legal secretary required
Posted 2 weeks ago
Legal Billing Specialist (E-Billing)
JobotBoca Raton, FL
$70,000 - $80,000 / year
Reputable, well established and growing Law Firm with tons of opportunity! We are currently seeking multiple Legal Billing Specialist. Direct Hire & Fully Remote!! This Jobot Job is hosted by: Ba Tran Are you a fit? Easy Apply now by clicking the "Quick Apply" buttonand sending us your resume. Salary: $70,000 - $80,000 per year A bit about us: We are growing exponentially and have been recognized as one of the top companies to work for within our industry! An accomplishment that we are very proud of and can attribute this to our exemplary employees and leadership team. With growth, comes opportunity to continue to really strengthen our infrastructure. We are hiring for several Legal Billing Specialist across the nation. Feel free to apply and speak to us about what opportunities you could be a great match for! Why join us? Competitive Compensation and Benefits Package (M/D/V + 401K + Life Insurance) Bonus eligible position Stable career opportunity Join a well established team who is invested in your growth and success Substantial growth in their business Nationwide Rewarding work and responsibilities Fully Remote, open to PST, CST, and EST Work Hours Job Details We are seeking an experienced and detail-oriented Legal Billing Specialist with a strong background in electronic billing (e-billing) to join our Accounting & Finance team. This role plays a critical part in ensuring accurate and timely legal billing processes while maintaining compliance with client-specific guidelines and law firm protocols. If you thrive in a fast-paced environment, are well-versed in legal billing platforms, and excel in managing e-bill submissions and audits, this is an exciting opportunity to bring your skills to a dynamic and supportive team. Key Responsibilities Prepare, review, and submit legal invoices through various e-billing systems (e.g., CounselLink, Serengeti, Legal Tracker, BillBlast). Monitor and track e-bill submissions to ensure timely approvals and payments. Collaborate with attorneys and legal staff to ensure billing accuracy and adherence to client billing guidelines. Identify and resolve billing rejections, discrepancies, or reductions by working directly with clients and billing portals. Maintain up-to-date knowledge of client-specific billing requirements and billing platform updates. Support month-end billing cycles and reporting by generating invoice summaries, aging reports, and ad-hoc billing data as requested. Assist with implementation and optimization of e-billing processes to increase efficiency and accuracy. Serve as the point of contact for internal stakeholders and external clients regarding e-billing inquiries and escalations. Ensure compliance with firm and client billing policies while maintaining confidentiality and professionalism. Qualifications Bachelor’s degree in Accounting, Finance, or a related field preferred. 3+ years of legal billing experience, with significant hands-on experience in e-billing systems. Strong working knowledge of legal billing software (e.g., Elite, Aderant, or similar) and e-billing platforms. Familiarity with client guidelines, rate structures, and compliance protocols for law firms. Exceptional attention to detail and accuracy in invoice preparation and data entry. Strong problem-solving and analytical skills, with the ability to troubleshoot billing issues quickly and effectively. Excellent communication and interpersonal skills, with a customer service-oriented mindset. Ability to manage multiple billing deadlines, prioritize tasks, and work independently in a fast-paced environment. Proficiency in Microsoft Office, especially Excel. Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy
Posted 1 week ago
Legal Billing Specialist
JobotIndianapolis, IN
$26 - $38 / hour
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Overview
Compensation
$26-$38/hour
Job Description
Growing national law firm seeking dynamic and experienced Legal Billing Specialist for their teamThis Jobot Job is hosted by: Lauren SpannAre you a fit? Easy Apply now by clicking the "Quick Apply" buttonand sending us your resume.Salary: $26 - $38 per hourA bit about us:Our client is a large law firm in the US. They have a wonderful team environment where they encourage team collaboration as well as individual growth.Why join us?
- * Competitive compensation
- * Excellent benefits that include medical, dental, vision, long term disability, flexible spending, 401K, PTO, paid holidays, bonus potential and more!
- * A wonderful team environment with fantastic leadership
- * Future growth potential
- * Flexibility and a great work life balance
- * Generates and processes prebills according to the firm's established procedures and timelines.
- * Interprets billing instructions effectively and seeks additional clarification as needed.
- * Ensures compliance with clients' billing guidelines, fee agreements, and firm policies.
- * Ensures the accurate and timely delivery of invoices, including the submission of ebills.
- * Maintains billing instructions and applicable details within the accounting system.
- * Utilizes available resources to troubleshoot and resolve billing discrepancies.
- * Demonstrates an effective client first approach through team collaboration with attorneys, legal assistants, and others.
- * Responds to inquiries for billing/payment history, time/cost entry details, and other basic financial information.
- * Maintains confidentiality of the company's and clients' information.
- * Participates in training and development opportunities to enhance billing expertise.
- * Provides training and mentorship to others as directed by management.
- * Contributes to process improvements and special initiatives in support of revenue operations.
- * Takes on complex billing scenarios and works with management to establish correct protocols.
- * Advanced knowledge in ebilling vendor requirements and LEDES file formats.
- * Advanced experience with complex billing requirements. i.e.; split billing, multi-payor fee arrangements, ebilling guidelines and appeals processes.
- * Ability to communicate effectively, both orally and in writing.
- * Advanced skills in assessing situational needs and requirements.
- * Attentiveness to details ensuring completeness, accuracy, and organization.
- * Strong numerical skills.
- * Exhibit a high level of responsiveness and professionalism.
- * Ability to prioritize assignments in a time sensitive environment.
- * Proven aptitude to learn new software and web-based applications.
- * Proficiency with Microsoft Office Suite; Excel, Outlook, and Word
- * Ability to work effectively in a hybrid environment, including proficiency using Zoom Workplace.
- * Minimum of 2+ years of legal billing, including ebilling, experience required.
- * College experience with an emphasis in accounting or other related field is preferred.
- * Related work experience will be considered in lieu of education.
- * Proficiency with electronic billing (ebilling) and vendor requirements is required.
- * Proficiency with Surepoint Legal Management System or Aderant is highly desirable.
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