Customer Service SupervisorCity of CharlotteCharlotte, North Carolina
Date Opened: Wednesday, June 11, 2025 12:00 AM Close Date: Tuesday, June 24, 2025 12:00 AM Department: Charlotte Area Transit System Department Customer Service Salary: $57,691.48 - $72,114.35 Commensurate with Experience SUMMARY The Customer Service Supervisor assists with the management and administration of the department. They are responsible for assisting the Customer Service Manager in the provision of first-class customer service that meets or exceeds CATS goals. This position is responsible for daily administrative management of the Customer Service Pass Sales department, including direct supervisory responsibility for all Customer Service Assistants. The ability to monitor quality, train and develop staff, and implement and analyze customer service programs is required. Further, this position is expected to train staff on expert knowledge and lead various project teams that may be instituted. Job Duties & Responsibilities: Supervises staff and operational activities; and schedules; monitors, and evaluates the performance of staff, to ensure prompt, knowledgeable, and courteous customer service; administers discipline as needed; and recommends personnel actions. Ensures optimal staffing levels by scheduling staff, recording and tracking attendance, and monitoring arrival and departure times, sign-ups, leaves of absence, etc. Reports required information to CATS payroll department on a weekly basis. Interprets departmental policies and operating procedures, recommends changes to the Customer Services Manager; writes and maintains up-to-date procedures manuals and files; and disseminates information to staff in a timely manner. Develops, delivers, and/or monitors the training of staff, and provides ongoing training and feedback to ensure compliance with proper cash handling procedures, and accurate dissemination of fare and schedule information. Monitors the accuracy and security of cash, checks, and credit card receipts by applying and enforcing CATS cash handling policy, ensuring the daily reconciliation of cash drawers, and performing periodic cash drawer audits. Maintains secure storage, tracking, and optimal inventory of fare media. Balances previous day's sales of fare media and replenishes stock; orders additional stock from Treasury as needed; and prepares the monthly Pass Sales report. Addresses and resolves complex or escalated customer complaints and concerns regarding fares, routes, and schedules; and contacts staff in other CATS departments for information, and to resolve issues. Ensures the proper supply and display of route and schedule information and promotional materials; and reorders materials as needed. Supervises photo-identification card functions, monitors supply levels, diagnoses database and mechanical problems for maintenance and repair referral, tracks incoming and outgoing data transmissions, and monitors adherence to state and federal disability statutes and regulations. Participates in inter-departmental, and customer outreach activities related to fare distribution Monitors the secure storage and tracking of "lost and found" articles, audits inventory and ensures that proper chain of custody procedures are followed. Maintains contact with other CATS departments, and representatives from other Transit agencies to stay abreast of route and schedule changes, as well as regulations, policies, and procedures. Completes purchase orders, and requisitions, and orders office supplies, as needed. Writes and prepares reports and correspondence, as required. Verify daily reports, enter receipt information into the daily balance spreadsheets, and supply all pertinent reports and information to the Treasury and Internal Audit departments, as required. May supervise department level on-going or implementation projects at the direction of the Customer Services Manager. Performs related duties as required. As part of your responsibility to support the CATS Safety Culture, report safety concerns and issues through the various methods established by CATS as outlined in the ASP. General Requirements: Able to create and maintain good working relationships with individuals of varying level of responsibility and from various socio-economic, cultural and ethnic backgrounds through excellent communication, teambuilding, and customer service skills. Ability to engage successfully with both internal and external contacts and the public. Strong verbal and written communication skills, as demonstrated in the ability to prepare and deliver clear and concise reports. Strong analytical and critical thinking skills; ability to gather, organize, analyze, and present data to appropriate sources. Demonstrated use of discretion and judgment in execution of duties. Ability to manage and maintain simultaneous, transitional, and emerging priorities. Demonstrated proficiency in computer software programs including the Microsoft Office Suite and Customer Relationship Management software systems. Ability to use the web-based database programs and GIS mapping program. Able to respond in person to system emergencies and system problems on any shift and under any weather or time-of-day circumstances. Knowledge, Skills, and Abilities: Principles and practices and procedures of customer service operations. Applicable codes, regulations, policies and procedures. Principles and practices of safety and security operations. Metropolitan area geography, streets and highways. ADA and other pertinent laws and regulations. Standard office administrative practices and procedures, including record keeping systems and the operation of office equipment, computers, and associated software. Techniques and methods for conducting effective training of both individuals and groups. Techniques and methods for delivering employee coaching and feedback resulting from observations made during training and quality assurance call monitoring activity. Correct English usage including spelling, grammar, punctuation and vocabulary. Techniques for dealing effectively with co-workers and the public, in person and over the telephone. Principles and practices of staff supervision and training. Planning, directing and scheduling the activities and operations of assigned staff. Establishing and maintaining effective work relationships with staff, coworkers and the public, to include coaching and counseling of staff as appropriate. Composing correspondence, reports, contract specifications, and other written materials/documentation. Teaching concepts and instructions related to customer service, transit operations and applicable computer applications to individuals or groups. Communicating staff training needs. Establishing and evaluating the effectiveness of work processes, procedures, and internal controls. Minimum Qualifications: Requires a high school diploma or equivalent with three to five years of experience or a two-year college degree with three years’ experience or a bachelor's degree in business management, or a related field (or equivalent work experience). Flexibility to adapt to changing business needs and customer expectations. Proven experience in customer service management or a similar role. Strong leadership, communication, and interpersonal skills. Excellent problem-solving and decision-making abilities. Proficiency in customer service software, CRM systems, and Microsoft Office Suite. Analytical mindset with the ability to use data to drive improvements. Exceptional conflict resolution and negotiation skills. Preferred Skills Banking knowledge Transit industry knowledge CONDITIONS OF EMPLOYMENT The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check. Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports. Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments. The City of Charlotte is an Equal Opportunity Employer. HOW TO APPLY Apply online. Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job. You are welcome to visit the City of Charlotte Human Resources Department lobby where we have workstations available. Our office is located at 700 East 4th Street, Suite 200, Charlotte, NC 28202. Our hours are Monday through Friday, 8 a.m. to 5 p.m. (EST), excluding official City holidays. For questions about your application or the hiring process, please email Careers@ci.charlotte.nc.us . The City of Charlotte is committed to making the job application process accessible to all. Upon request, auxiliary aids, written materials in alternate formats, language access, and other reasonable accommodations or modification will be provided. To make a request, please email HRADAAdministration@charlottenc.gov , call 704-962-6168, or visit us in person at 700 4th St., Charlotte, NC 28202 . BENEFITS The City of Charlotte provides a comprehensive benefits package to all employees. Click here to learn more about the City of Charlotte’s benefits. The City of Charlotte is a drug and alcohol-free workplace.
Posted 2 days ago