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Payroll Specialist

AbridgeSan Francisco, CA

About Abridge Abridge was founded in 2018 with the mission of powering deeper understanding in healthcare. Our AI-powered platform was purpose-built for medical conversations, improving clinical documentation efficiencies while enabling clinicians to focus on what matters most-their patients. Our enterprise-grade technology transforms patient-clinician conversations into structured clinical notes in real-time, with deep EMR integrations. Powered by Linked Evidence and our purpose-built, auditable AI, we are the only company that maps AI-generated summaries to ground truth, helping providers quickly trust and verify the output. As pioneers in generative AI for healthcare, we are setting the industry standards for the responsible deployment of AI across health systems. We are a growing team of practicing MDs, AI scientists, PhDs, creatives, technologists, and engineers working together to empower people and make care make more sense. We have offices located in the Mission District in San Francisco, the SoHo neighborhood of New York, and East Liberty in Pittsburgh. The Role Abridge is seeking a Payroll Analyst to help manage and scale our payroll operations to meet the tremendous growth of the company. The Payroll Specialist will be responsible for all aspects of payroll - administered through Rippling - ensuring accurate and timely processing. This role will also manage Accounts Payable (A/P), collections, and recurring cash reconciliations. The ideal candidate brings strong multi-state payroll expertise, solid accounting knowledge, and a proactive approach to process improvement, helping to maintain efficient financial operations and ensuring compliance with relevant regulations. You must be able to work in the office (hybrid schedule) in San Francisco 3 days/week. What You'll Do Process & Manage Payroll (Rippling) Administer full-cycle payroll for all employees, ensuring accuracy and compliance with federal, state, and local regulations. Collaborate with People Ops to manage the payroll components of employee benefits programs such as health, dental, vision insurance, retirement plans, and other company-sponsored benefits. Serve as a primary point of contact for payroll inquiries. Prepare and maintain accurate records for internal and external audits and assist with compliance audits as needed. Maintain and update payroll records, generating reports for auditing and compliance. Implement EOR services for ex-US payroll flexibility as a precursor to the global payroll process. Perform backup duties in portions of the Stock Administration. Manage Accounts Payable Process vendor invoices and expense reports, ensuring timely payments and correct account coding. Monitor A/P aging and resolve discrepancies while maintaining strong vendor relationships. Implement and refine internal controls to streamline A/P processes. Handle Collections & Accounts Receivable Oversee collection efforts, following up on outstanding invoices and improving cash flow strategies. Reconcile customer billing and payments, proactively resolving discrepancies. Collaborate with stakeholders to ensure prompt and accurate invoicing and collections. Perform Recurring Cash Reconciliations Conduct regular and ad-hoc cash reconciliations to ensure accurate financial records. Investigate and resolve reconciling items promptly, coordinating with relevant departments as needed. What You'll Bring Education & Experience Bachelor's degree in Accounting, Finance, or a related field. Exposure to equity compensation and/or non-US payrolls. 3-5 years of combined payroll and accounting experience, preferably with Rippling (or similar payroll platforms). CPP or FPC certification. (nice to have) Technical & Regulatory Knowledge Proficiency in accounting software (e.g., NetSuite) and Payroll software (e.g. Rippling). Excel/Google Sheets. Working knowledge of federal and multi-state payroll tax requirements. Strong understanding of GAAP and payroll tax regulations. Soft Skills & Competencies High level of attention to detail, with the ability to identify errors and resolve issues quickly. Strong organizational skills, capable of juggling multiple responsibilities and meeting deadlines. A proactive, problem-solving mindset, dedicated to continuous improvement. Why Work at Abridge? At Abridge, we're transforming healthcare delivery experiences with generative AI, enabling clinicians and patients to connect in deeper, more meaningful ways. Our mission is clear: to power deeper understanding in healthcare. We're driving real, lasting change, with millions of medical conversations processed each month. Joining Abridge means stepping into a fast-paced, high-growth startup where your contributions truly make a difference. Our culture requires extreme ownership-every employee has the ability to (and is expected to) make an impact on our customers and our business. Beyond individual impact, you will have the opportunity to work alongside a team of curious, high-achieving people in a supportive environment where success is shared, growth is constant, and feedback fuels progress. At Abridge, it's not just what we do-it's how we do it. Every decision is rooted in empathy, always prioritizing the needs of clinicians and patients. We're committed to supporting your growth, both professionally and personally. Whether it's flexible work hours, an inclusive culture, or ongoing learning opportunities, we are here to help you thrive and do the best work of your life. If you are ready to make a meaningful impact alongside passionate people who care deeply about what they do, Abridge is the place for you. How we take care of Abridgers: Generous Time Off: 13 paid holidays, flexible PTO for salaried employees, and accrued time off for hourly employees. Comprehensive Health Plans: Medical, Dental, and Vision plans for all full-time employees. Abridge covers 100% of the premium for you and 75% for dependents. If you choose a HSA-eligible plan, Abridge also makes monthly contributions to your HSA. Paid Parental Leave: 16 weeks paid parental leave for all full-time employees. 401k and Matching: Contribution matching to help invest in your future. Pre-tax Benefits: Access to Flexible Spending Accounts (FSA) and Commuter Benefits. Learning and Development Budget: Yearly contributions for coaching, courses, workshops, conferences, and more. Sabbatical Leave: 30 days of paid Sabbatical Leave after 5 years of employment. Compensation and Equity: Competitive compensation and equity grants for full time employees. ... and much more! Equal Opportunity Employer Abridge is an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. Staying safe - Protect yourself from recruitment fraud We are aware of individuals and entities fraudulently representing themselves as Abridge recruiters and/or hiring managers. Abridge will never ask for financial information or payment, or for personal information such as bank account number or social security number during the job application or interview process. Any emails from the Abridge recruiting team will come from an @abridge.com email address. You can learn more about how to protect yourself from these types of fraud by referring to this article. Please exercise caution and cease communications if something feels suspicious about your interactions.

Posted 30+ days ago

Payroll Tax Analyst

Republic Services, Inc.Arlington, TX

POSITION SUMMARY: The Payroll Tax Analyst is responsible for ensuring the Company's ongoing compliance with all federal, state, and local tax laws and regulations. The incumbent is responsible for analyzing, researching, and resolving issues and addressing complex tax inquiries. PRINCIPAL RESPONSIBILITIES: Perform weekly audits of employee transfers and new hires to review employee taxes are set up properly and work with corresponding parties to resolve any issues. Update State Unemployment Insurance (SUI) rates in Workday and Smart Compliance for audit and compliance purposes. Review and update Federal Exempt Employees. Process IRS Lock-in Letters ensuring employee tax profiles comply with IRS directives. Generate weekly report that identifies employees with no SUI. Run weekly payroll audits to review FICA tax withholding and make necessary updates to ensure accurate calculation and withholding of FICA taxes. Prepare specialized reports for employees covered by federal regulations specific to railroad employment. Review and resolve level 1 payroll tax ServiceNow tickets. Performs other job-related duties as assigned. QUALIFICATIONS: Knowledge of payroll tax laws including registering and maintaining state payroll tax accounts. Solid understanding of the payroll lifecycle, amendments and taxable wages. Systems oriented including Microsoft Excel skills, experience with ADP Smart Compliance and Workday knowledge. Strong organizational, communication and customer service skills. Ability to manage multiple tasks and deadlines in a fast-paced environment. Demonstrates strong attention to detail with the ability to analyze and problem solve in a team environment. Ability to work independently with little or no supervision. Experience with multi-state payroll taxes. Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) - preferred. MINIMUM REQUIREMENTS: 2 - 4 years of experience handling multi-state payroll tax and W2 filings. Rewarding Compensation and Benefits Eligible employees can elect to participate in: Comprehensive medical benefits coverage, dental plans and vision coverage. Health care and dependent care spending accounts. Short- and long-term disability. Life insurance and accidental death & dismemberment insurance. Employee and Family Assistance Program (EAP). Employee discount programs. Retirement plan with a generous company match. Employee Stock Purchase Plan (ESPP). The statements used herein are intended to describe the general nature and level of the work being performed by an employee in this position, and are not intended to be construed as an exhaustive list of responsibilities, duties and skills required by an incumbent so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the Company. EEO STATEMENT:Republic Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, relationship or association with a protected veteran (spouses or other family members), genetic information, or any other characteristic protected by applicable law. ABOUT THE COMPANY Republic Services, Inc. (NYSE: RSG) is a leader in the environmental services industry. We provide customers with the most complete set of products and services, including recycling, waste, special waste, hazardous waste and field services. Our industry-leading commitments to advance circularity and support decarbonization are helping deliver on our vision to partner with customers to create a more sustainable world. In 2023, Republic's total company revenue was $14.9 billion, and adjusted EBITDA was $4.4 billion. We serve 13 million customers and operate more than 1,000 locations, including collection and transfer stations, recycling and polymer centers, treatment facilities, and landfills. Although we operate across North America, the collection, recycling, treatment, or disposal of materials is a local business, and the dynamics and opportunities differ in each market we serve. By combining local operational management with standardized business practices, we drive greater operating efficiencies across the company while maintaining day-to-day operational decisions at the local level, closest to the customer. Our customers, including small businesses, major corporations and municipalities, want a partner with the expertise and capabilities to effectively manage their multiple recycling and waste streams. They choose Republic Services because we are committed to exceeding their expectations and helping them achieve their sustainability goals. Our 41,000 team members understand that it's not just what we do that matters, but how we do it. Our company values guide our daily actions: Safe: We protect the livelihoods of our colleagues and communities. Committed to Serve: We go above and beyond to exceed our customers' expectations. Environmentally Responsible: We take action to improve our environment. Driven: We deliver results in the right way. Human-Centered: We respect the dignity and unique potential of every person. We are proud of our high employee engagement score of 86. We have an inclusive and diverse culture where every voice counts. In addition, our team positively impacted 4.6 million people in 2023 through the Republic Services Charitable Foundation and local community grants. These projects are designed to meet the specific needs of the communities we serve, with a focus on building sustainable neighborhoods. STRATEGY Republic Services' strategy is designed to generate profitable growth. Through acquisitions and industry advancements, we safely and sustainably manage our customers' multiple waste streams through a North American footprint of vertically integrated assets. We focus on three areas of growth to meet the increasing needs of our customers: recycling and waste, environmental solutions and sustainability innovation. With our integrated approach, strengthening our position in one area advances other areas of our business. For example, as we grow volume in recycling and waste, we collect additional material to bolster our circularity capabilities. And as we expand environmental solutions, we drive additional opportunities to provide these services to our existing recycling and waste customers. Recycling and Waste We continue to expand our recycling and waste business footprint throughout North America through organic growth and targeted acquisitions. The 13 million customers we serve and our more than 5 million pick-ups per day provide us with a distinct advantage. We aggregate materials at scale, unlocking new opportunities for advanced recycling. In addition, we are cross-selling new products and services to better meet our customers' specific needs. Environmental Solutions Our comprehensive environmental solutions capabilities help customers safely manage their most technical waste streams. We are expanding both our capabilities and our geographic footprint. We see strong growth opportunities for our offerings, including PFAS remediation, an increasing customer need. SUSTAINABILITY INNOVATION Republic's recent innovations to advance circularity and decarbonization demonstrate our unique ability to leverage sustainability as a platform for growth. The Republic Services Polymer Center is the nation's first integrated plastics recycling facility. This innovative site processes rigid plastics from our recycling centers, producing recycled materials that promote true bottle-to-bottle circularity. We also formed Blue Polymers, a joint venture with Ravago, to develop facilities that will further process plastic material from our Polymer Centers to help meet the growing demand for sustainable packaging. We are building a network of Polymer Centers and Blue Polymer facilities across North America. We continue to advance decarbonization at our landfills. As demand for renewable energy continues to grow, we have 70 landfill gas-to-energy projects in operation and plan to expand our portfolio to 115 projects by 2028. RECENT RECOGNITION Barron's 100 Most Sustainable Companies CDP Discloser Dow Jones Sustainability Indices Ethisphere's World's Most Ethical Companies Fortune World's Most Admired Companies Great Place to Work Sustainability Yearbook S&P Global

Posted 4 days ago

Payroll Specialist

AbridgeSan Francisco, CA

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Job Description

About Abridge

Abridge was founded in 2018 with the mission of powering deeper understanding in healthcare. Our AI-powered platform was purpose-built for medical conversations, improving clinical documentation efficiencies while enabling clinicians to focus on what matters most-their patients.

Our enterprise-grade technology transforms patient-clinician conversations into structured clinical notes in real-time, with deep EMR integrations. Powered by Linked Evidence and our purpose-built, auditable AI, we are the only company that maps AI-generated summaries to ground truth, helping providers quickly trust and verify the output. As pioneers in generative AI for healthcare, we are setting the industry standards for the responsible deployment of AI across health systems.

We are a growing team of practicing MDs, AI scientists, PhDs, creatives, technologists, and engineers working together to empower people and make care make more sense. We have offices located in the Mission District in San Francisco, the SoHo neighborhood of New York, and East Liberty in Pittsburgh.

The Role

Abridge is seeking a Payroll Analyst to help manage and scale our payroll operations to meet the tremendous growth of the company. The Payroll Specialist will be responsible for all aspects of payroll - administered through Rippling - ensuring accurate and timely processing. This role will also manage Accounts Payable (A/P), collections, and recurring cash reconciliations. The ideal candidate brings strong multi-state payroll expertise, solid accounting knowledge, and a proactive approach to process improvement, helping to maintain efficient financial operations and ensuring compliance with relevant regulations.

You must be able to work in the office (hybrid schedule) in San Francisco 3 days/week.

What You'll Do

Process & Manage Payroll (Rippling)

Administer full-cycle payroll for all employees, ensuring accuracy and compliance with federal, state, and local regulations.
Collaborate with People Ops to manage the payroll components of employee benefits programs such as health, dental, vision insurance, retirement plans, and other company-sponsored benefits.
Serve as a primary point of contact for payroll inquiries.
Prepare and maintain accurate records for internal and external audits and assist with compliance audits as needed.
Maintain and update payroll records, generating reports for auditing and compliance.
Implement EOR services for ex-US payroll flexibility as a precursor to the global payroll process.
Perform backup duties in portions of the Stock Administration.

Manage Accounts Payable

Process vendor invoices and expense reports, ensuring timely payments and correct account coding.
Monitor A/P aging and resolve discrepancies while maintaining strong vendor relationships.
Implement and refine internal controls to streamline A/P processes.

Handle Collections & Accounts Receivable

Oversee collection efforts, following up on outstanding invoices and improving cash flow strategies.
Reconcile customer billing and payments, proactively resolving discrepancies.
Collaborate with stakeholders to ensure prompt and accurate invoicing and collections.

Perform Recurring Cash Reconciliations

Conduct regular and ad-hoc cash reconciliations to ensure accurate financial records.
Investigate and resolve reconciling items promptly, coordinating with relevant departments as needed.

What You'll Bring

Education & Experience

Bachelor's degree in Accounting, Finance, or a related field.
Exposure to equity compensation and/or non-US payrolls.
3-5 years of combined payroll and accounting experience, preferably with Rippling (or similar payroll platforms).
CPP or FPC certification. (nice to have)

Technical & Regulatory Knowledge

Proficiency in accounting software (e.g., NetSuite) and Payroll software (e.g. Rippling).
Excel/Google Sheets.
Working knowledge of federal and multi-state payroll tax requirements.
Strong understanding of GAAP and payroll tax regulations.

Soft Skills & Competencies

High level of attention to detail, with the ability to identify errors and resolve issues quickly.
Strong organizational skills, capable of juggling multiple responsibilities and meeting deadlines.
A proactive, problem-solving mindset, dedicated to continuous improvement.

Why Work at Abridge?

At Abridge, we're transforming healthcare delivery experiences with generative AI, enabling clinicians and patients to connect in deeper, more meaningful ways. Our mission is clear: to power deeper understanding in healthcare. We're driving real, lasting change, with millions of medical conversations processed each month.

Joining Abridge means stepping into a fast-paced, high-growth startup where your contributions truly make a difference. Our culture requires extreme ownership-every employee has the ability to (and is expected to) make an impact on our customers and our business.

Beyond individual impact, you will have the opportunity to work alongside a team of curious, high-achieving people in a supportive environment where success is shared, growth is constant, and feedback fuels progress. At Abridge, it's not just what we do-it's how we do it. Every decision is rooted in empathy, always prioritizing the needs of clinicians and patients.

We're committed to supporting your growth, both professionally and personally. Whether it's flexible work hours, an inclusive culture, or ongoing learning opportunities, we are here to help you thrive and do the best work of your life.

If you are ready to make a meaningful impact alongside passionate people who care deeply about what they do, Abridge is the place for you.

How we take care of Abridgers:

Generous Time Off: 13 paid holidays, flexible PTO for salaried employees, and accrued time off for hourly employees.
Comprehensive Health Plans: Medical, Dental, and Vision plans for all full-time employees. Abridge covers 100% of the premium for you and 75% for dependents. If you choose a HSA-eligible plan, Abridge also makes monthly contributions to your HSA.
Paid Parental Leave: 16 weeks paid parental leave for all full-time employees.
401k and Matching: Contribution matching to help invest in your future.
Pre-tax Benefits: Access to Flexible Spending Accounts (FSA) and Commuter Benefits.
Learning and Development Budget: Yearly contributions for coaching, courses, workshops, conferences, and more.
Sabbatical Leave: 30 days of paid Sabbatical Leave after 5 years of employment.
Compensation and Equity: Competitive compensation and equity grants for full time employees.
... and much more!

Equal Opportunity Employer

Abridge is an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability.

Staying safe - Protect yourself from recruitment fraud

We are aware of individuals and entities fraudulently representing themselves as Abridge recruiters and/or hiring managers. Abridge will never ask for financial information or payment, or for personal information such as bank account number or social security number during the job application or interview process. Any emails from the Abridge recruiting team will come from an @abridge.com email address. You can learn more about how to protect yourself from these types of fraud by referring to this article. Please exercise caution and cease communications if something feels suspicious about your interactions.

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