Payroll Jobs 2026 (Now Hiring) – Smart Auto Apply

1. Title: Payroll & HR Operations Specialist2. Reports to: Director of HR & GA3. Department: Human Resources4. Responsibility SummaryUnder the management of the Director of HR & GA, the Payroll & HR Operations Specialist is a key operational role responsible for the company’s payroll, benefits, 401(k), workers’ compensation, and payroll-related HR operations and compliance.This position ensures that pay for both hourly and salaried employees is accurate and on time, and supports the company’s compliance with federal and multi-state wage, tax, and labor regulations. The role also partners closely with Finance, the HR Manager, and the HR Operations team to maintain payroll accuracy, HR data reliability, and audit readiness.During the upcoming HR system (HRIS) implementation, the Specialist proactively supports payroll and HR data migration, validation, and testing, contributing to a stable system build and improved operational efficiency.5. Primary Responsibilities1) Payroll Operations

• Process payroll accurately and on time for hourly and salaried employees
• Manage pay components including overtime, shift differentials, retro pay, and final pay
• Handle payroll taxes, deductions, garnishments, W-2s, and related tasks
• Support reconciliation of payroll data and the General Ledger (GL) in coordination with Finance
• Investigate and resolve payroll errors and discrepancies
• Support the approval workflow: first-level review by the HR Manager, then final approval by the Director of HR & GA

• Administer benefits: medical, dental, vision, life, and AD&D
• Manage PTO and other leave data
• Support Open Enrollment
• Manage 401(k) contributions and support the annual audit
• Process and document compensation changes such as pay changes, promotions, and market adjustments
• Support salary band and job-level pay data management
• Support NJ/NY pay transparency-related pay information management

• Support compliance with federal and state wage & hour law (FLSA)
• Administer workers’ compensation and coordinate with carriers
• Support management of work-authorization (visa) HR documentation
• Manage Living Wage data and support customer and social audit responses
• Support Living Wage analysis and report preparation
• Keep payroll, time & attendance, and HR records audit-ready at all times

• Participate in the HRIS implementation project
• Migrate, cleanse, and validate payroll and HR data
• Perform User Acceptance Testing (UAT) and parallel testing
• Manage test results and sign-off documentation
• Support system stabilization and continuous improvement

• Collaborate with Finance, the HR Manager, and the HR Operations team
• Support operation of ADP, SharePoint, and other HR systems
• Improve payroll and HR operational processes
• Participate in activities to improve payroll accuracy, efficiency, and HR KPIs