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CHAOS Industries logo
CHAOS IndustriesHawthorne, California
CHAOS Inc. is a global technology company delivering next-generation capabilities to the defense and critical industrial sectors. Founded in 2022 by a seasoned leadership team, CHAOS has quickly become the place where world-class multi-disciplinary engineers come to build mission-critical technologies. CHAOS has a mission-focused culture, dedicated to solving the toughest technical challenges. Its unique agile engineering approach enables rapid prototyping, while deep partnerships with defense and industry ensure real-world solutions. Role Overview: As CHAOS continues to grow as a global organization so does the need for a standalone hire for payroll. We will soon have three separate entities with varying payroll needs operating in numerous states within the U.S. and at least one location internationally (UK). This role is highly cross functional with HR and our core accounting team. This role will continue to set the foundation for the growing payroll function. There is one major implementation that is on our roadmap from our current PEO to bringing the payroll function completely in house. Additionally, this involves implementing an HRIS system. Responsibilities: Compensation and status changes Overseeing end-to-end payroll processing, including salary calculations, deductions and benefits administration List specific areas of accountability. Process bi weekly, semi monthly, and monthly payroll batches across multiple entities. Process timesheets within a newly implemented HRIS. Employee status changes; merit increases, promotion, etc. Facilitate the integration of our 401k plan to HRIS system. Maintain confidentiality and data security standards for all employee and payroll related information HRIS and data management Oversee integration of payroll with HR, benefits, and timekeeping systems to ensure data consistency. Support system upgrades and implementation projects related to payroll modules. Onboarding and offboarding Partner with HR to ensure new hires are accurately set up in payroll, benefits, and tax elections. Manage payroll impacts of offboarding, including final paychecks, accrued PTO payouts, and benefit deductions. Coordinate with HR and Finance to ensure a seamless employee experience during transitions. Benefits and leave administration Administer payroll deductions for health and retirement benefit plans. Ensure timely updates for open enrollment, new hires, and qualifying life events. Work with HR to track employee leave of absence (FMLA, parental, disability) and ensure correct pay/benefit continuation. Compliance and reporting Provide reporting and analysis on headcount, compensation, and payroll costs to HR and Finance. Support audits and external reporting (workers’ comp, 401k nondiscrimination testing, etc.). Employee support and communication Act as a trusted resource for employee questions regarding pay and deductions. Partner with HR to communicate payroll/benefits changes (open enrollment, new policies, review cycle updates). Help develop FAQs, process guides, and knowledge base content for employees and managers. Strategic HR partnership Collaborate with HR on payroll trends, compensation equity, and workforce costs. Participate in cross-functional projects (PEO transitions, HR technology implementations, vendor evaluations). Minimum Requirements: High proficiency in payroll software and systems; prior experience implementing and working within the Rippling system. Minimum education: Bachelor’s degree in accounting, finance, human resources or another related field or equivalent work experience In depth knowledge of payroll processes, US and UK payroll laws and compliance. Multistate payroll processing, laws, compliance. Strong attention to detail and accuracy in managing complex payroll calculations in multiple states and countries. Ability to meet strict payroll deadlines and manage multiple priorities. Exceptional communication skills across all levels of the organization. Preferred Requirements: Professional certifications such as; CPA. SCHRM, CPP Strong understanding of accounting principles and practices related to payroll. Prior experience working in a start up/high growth company Foundation builder within the payroll function; single person department growing into multiple direct reports. Ability to work independently and at times with ambiguous directives. Why CHAOS? Health Benefits: Your medical, dental and vision benefits will be 100% paid for by the company Additional benefits : life, FSA, HSA, 401k (+ Company match), and more Our Perks: free daily lunch, ‘No meeting Fridays’, unlimited PTO, casual dress code Compensation Components: competitive base salaries, generous pre-IPO stock option grants, relocation assistance + (coming soon!) annual bonuses Company Size: 150 employees and counting! More About Us: We're building the next generation of aerospace, defense and critical industry technologies with a seasoned team of mission-focused individuals. We were founded in June 2022 and our goal is to become the platform where world-class engineers come to solve critical, real-world problems. We use agile engineering approaches which enable rapid prototyping, deep partnerships with the defense industry ensuring real-world application, and our newly-invented Coherence platform (through which we’ve made a fundamental breakthrough) improves sensor performance and decision-making in real-time. As of April 2025 we have raised $490M (including a $275M Series C at a $2B valuation) from some of the most prominent VC funds and investors including Accel, NEA, 8VC, and Valar. With a managing team that includes Epirus’ founding members (responsible for building a $1.5B company from scratch) + key drivers from Palantir (instrumental in Palantir’s growth to $1B in revenue), we are well-positioned to become one of the fastest growing companies to date! $150,000-175,000 The stated compensation range reflects only the targeted base compensation range and excludes additional earnings such as bonus, equity, and benefits. If your compensation requirements fall outside of the range, we still encourage you to apply. The salary range for this role is an estimate based on a range of compensation factors, inclusive of base salary only. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations. #LI-onsite

Posted 1 week ago

JLM Strategic Talent Partners logo
JLM Strategic Talent PartnersTacoma, Washington
Benefits: 401(k) Competitive salary Paid time off Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a skilled Certified Payroll Coordinator to join our team. In this role, your aim is to ensure employees are compensated accurately and promptly. Your responsibilities will include processing timesheets, updating records, overseeing payroll payments, and answering payroll-related questions. The ideal candidate is detail-oriented, organized, and familiar with payroll processes and related legislation. Responsibilities Process payroll-related documents Process certified payroll Review payroll information for accuracy and completeness Communicate with the human resources team regarding any changes or updates in employee information Monitor the electronic payment system and paycheck distribution Maintain up-to-date salary information Process annual bonuses, severance pay, and other compensations or deductions Qualifications Bachelor’s degree in accounting, finance, or related field Previous experience as a Payroll Coordinator is preferred Understanding of the payroll process and related legislation and regulations Proficient in Excel and accounting software Highly organized with an eye for detail Compensation: $35.00 - $45.00 per hour JLM is a DBE-accredited agency specializing in finding world-class talent and managing infrastructure project staffing needs. As the industry leader in staffing for architecture, engineering, and construction projects, JLM has 18,500+ pre-vetted, highly-skilled, and available people ready to power your project within 7 days.

Posted 30+ days ago

M logo
Modern Automotive NetworkWinston-Salem, North Carolina
The Payroll Analyst role’s primary responsibility is to work with the Payroll Specialists in processing payrolls for all pay groups (1,000+ EEs) for Modern Automotive Network, which encompasses the timely distribution and correct payment of payroll deposits, payroll taxes and other withholdings. Additionally, this role will aid the Payroll Manager in the areas of reporting, compliance, payroll tax reconciliation and resolution and payroll system maintenance. The Payroll Analyst is expected to serve as a subject matter expert for processing payroll in UKG Pro (formerly UltiPro) and WFM (formerly Kronos). Duties include working with all functional areas across all Modern locations to obtain information for payroll production, as well as responding to and resolving employee questions and problems. Responsibilities : · Serve as a member of the Payroll Team in the accurate and timely processing of the weekly, semi-monthly and supplemental payrolls, which includes the integration of timekeeping and the import of compensation files into the UKG Pro Pay system. · Review and validate all new hire information for assigned locations, in UKG Pro and the UKG Workforce Management timekeeping system. · Manage employee records, including but not limited to, salary adjustments, special payments, tax allocations, employee deductions, PTO balances and garnishments as provided. · Balance payroll taxes after each payroll is processed. · Run 401K deduction reports and process contribution files with record-keeper in a timely manner. · Assist Payroll Manager with data collection for audits. · Assist with other projects as needed under direction of Payroll Manger on an ad-hoc basis. · File and archive all payroll-related documentation in an organized manner. · Complete all relevant training in the UKG Pro system as assigned by Payroll Manager. · Establish and maintain a positive working relationship with employees, managers and co-workers to promote a quality service image. Requirements : · High School Diploma or GED required; associate or bachelor’s degree preferred · Minimum of five (5) years of payroll and timekeeping experience · Automobile Dealership work experience preferred · Experience working with UKG (formerly UltiPro), with large volume (1,000+ employees), multi-frequency payroll processing, multiple EINs or pay groups · Experience working with UKG WFM (formerly Kronos), preferred · Solid knowledge of payroll and payroll tax laws and relevant employment laws (FLSA, FMLA) · Strong focus on detail, with highly developed analytical and problem-solving skills · Demonstrate a high level of customer service with a focus on responding to payroll-related inquiries in a quick, friendly and efficient manner. · Proficiency using Microsoft Office products (Outlook, Word, Excel, Teams) · Intermediate level of proficiency with Excel, including experience in lookup functions, pivot tables and various other formulas · Must have regular, reliable attendance with team-oriented and collaborative work ethic · Demonstrate a high level of professionalism, discretion and confidentiality

Posted 30+ days ago

Sila Services logo
Sila ServicesKing of Prussia, Pennsylvania
Payroll Specialist Why This Role Rocks A national leader in the HVAC, Plumbing and Electrical sectors, Sila is a highly acquisitive platform company of Morgan Stanley Capital Partners. Sila is looking for a dynamic, transformational leader who will play a key role in the company’s Payroll team. With a fast pace of M&A activity, a steep growth trajectory, and a dynamic and collaborative team, Sila views its team-first values and operating model as a critical enabler of the company’s success. We are looking for a proven Payroll Specialist who cannot just take on the responsibilities of this role but are excited about continually redefining the scope of the role and the impact delivered for Sila as well as our acquired businesses across the platform. In this role, the Payroll Specialist will: A successful candidate will have a comprehensive understanding of the functions of Payroll. Proficient in payroll, experience in Excel and ERP are a must. Need to classify, assemble, analyze, and prepare reports from financial data. Ability to work independently and collaboratively within a team environment while understanding that urgency and accuracy are paramount to the success of the department. Able to multi-task and meet deadlines. Excellent communication, data entry, and problem-solving skills required. Eager and proactive approach to learning and taking on more scope into other areas to grow in their career. Specific Job Responsibilities Payroll · Process weekly payroll using ADP, Excel Service Titan, Salesforce and other programs · Handling multi-state payroll for separate entities and company codes · Complete all HR/Payroll reporting documents, enter them into ADP and file · Create custom ADP reports · Process Bank Transfers and Intacct entries · Calculate and deduct appropriate amounts from payroll checks, including tax withholdings, benefits, and garnishments · Verify all timesheets and overtime hours with appropriate management personnel prior to processing payroll · Respond to employee inquiries related to payroll, timekeeping and deductions · Participate in internal payroll and accounting audits · Analyze and improve workflow processes · Assist the Payroll Manager and team with various administrative tasks to support department operations as directed; may also be assigned special projects. · Help maintain and improve standard operating procedures for the department, including working in depth with Service Titan / ADP and helping to roll that software out to multiple locations · Participate in ad-hoc projects related to process improvements for the overall department. · Track issues within the department and assist with remediation efforts. · Establishing and maintaining relationships with new and existing locations · Ensuring employees are paid in a timely and accurate manner while adhering to departmental procedures · Processing transactions and performing accounting duties such as account maintenance and recording entries Payroll Specialist demonstrates unique value through active involvement in routine operational projects including: · Serving as the Subject Matter Expert (SME) for specific categories within the payroll team · Supporting peer training and knowledge sharing across the department · Assisting with ServiceTitan transitions to align acquired companies with Sila’s standardized workflows · Contributing to merger and acquisition (M&A) payroll integration efforts · Assisting in the development and maintenance of the Payroll Playbook, including standard operating procedure (SOP) documentation · Providing ADP system support, including validation table setup and process standardization Required Skills · Bachelor’s degree in Finance/Accounting or related fields · A broad set of work experience within finance or HR organizations; 5+ years of experience · Experience in ADP, Service Titan, Sage Intacct or similar financial platform preferred · Demonstrated knowledge of financial accounting, compliance reporting, budget preparation and business plan development · Strong project planning, management, and performance tracking/reporting skills · Ability to partner with a range of stakeholders from finance and non-finance backgrounds to drive performance and integration with enthusiastic support/buy-in from these leaders · Demonstrated leadership, problem solving, insightful analysis and team management capabilities. Proven ability to get things done via peer-to-peer engagement and data-driven insights rather than via line-of-reporting authority. Understands and appreciates how to succeed in a matrix structure · Ability to positively work under pressure to meet deadlines · Excellent time management, prioritization, and deadline management · Effective collaborator with strong interpersonal and communication skills Some of the Great Key Benefits · Potential for a Hybrid Work Schedule, depending upon experience and proven ability to deliver results in a flexible working environment · Excellent Health, Vision, Dental, Life and Disability Coverage · Paid Vacation and Holidays · 401(k) with company match program · Opportunity to rapid accelerate your career trajectory and skill sets through building a leading national platform company backed by a Tier-1 private equity sponsor Salary: Highly Competitive Base Salary + Discretionary Performance Bonuses Location: King of Prussia, PA. No travel required. Reporting Structure: Reports into the Payroll Supervisor EOE F/M/V/D Job Type: Full-Time $65,000 - $70,000 a year

Posted 30+ days ago

JLM Strategic Talent Partners logo
JLM Strategic Talent PartnersLake Forest, California
Benefits: 401(k) matching Bonus based on performance Paid time off WHO IS JLM STRATEGIC TALENT PARTNERS & WHAT IS OUR ROLE We partner with National & International prime contractors to provide them with qualified talent they can trust. We accomplish this by sourcing & vetting high level career seeking candidates in the industry and match them with our partners current open roles. Our objective is to help our general contractor partners build out project teams for high level infrastructure projects across the US. We aspire to partner with candidates who are eager to learn, grow, and progress in their career path while deepening their knowledge in their given field. We deeply value our partnerships and place great emphasis on maintaining strong relationships and long term hires.This is reflective in our competitive offerings to our hires including: Ongoing HR support Competitive benefits packages including- Health, Dental, Vision & Life insurance Our very own JLM Rewards incentive program THE IDEAL CANDIDATE The ideal candidate has a proven track record of working in construction and/or transportation. They thrive in a fast paced and a team oriented environment. They get excited about construction projects as well as completing assignments on time. An individual who will do well in this position is self oriented, organized, a great communicator, and approachable. Comfortable working within a team environment at the project site. KEY RESPONSIBILITIES/SKILLS provide general compliance support to construction projects requiring prevailing wage and other specific contracted labor requirements. Track and review certified payroll for internal self-performing labor and external subcontractors on projects. Evaluate all public contracts (and any private that have special requirements) for labor requirements (certified payroll, skilled labor, local hire, diversity, and other such labor related requirements), and work with the project teams and appropriate departments to ensure appropriate plan in place to monitor and report, as well as to ensure proper submissions to agencies Complete periodic audits on projects to verify compliance Participate in risk assessment on the Compliance Programs and communicate to project teams Monitor and stay up to date of labor and compliance laws and regulations that might affect the company policies and procedures Participate in external party and government reviews, audits and inquiries, working in conjunction with necessary district teams Other duties as assigned PERKS OF JOINING JLM We offer a competitive compensation package as well as benefits including Health Insurance, Vision, Dental, Life, and Paid Time Off! Compensation: $28.00 - $38.00 per hour JLM is a DBE-accredited agency specializing in finding world-class talent and managing infrastructure project staffing needs. As the industry leader in staffing for architecture, engineering, and construction projects, JLM has 18,500+ pre-vetted, highly-skilled, and available people ready to power your project within 7 days.

Posted 30+ days ago

Golden Gate Regional Center logo
Golden Gate Regional CenterSan Francisco, CA
Payroll Assistant Regular Full-Time Clerical San Francisco, CA, US Starting Salary Range: $47,618 - $57,141 (USD) Annually Payroll Assistant You’re a payroll professional looking to use your experience to do meaningful work. GGRC is committed to assisting people with intellectual and developmental disabilities lead lives of liberty and opportunity. We are looking for a Payroll Assistant to provide support to our Payroll Supervisor. When you are considering a new job, it’s normal to have tons of questions. Here are a few things we get asked all the time: _________________________ Where will the Payroll Assistant work? This position will work from GGRC’s San Francisco Office. What makes GGRC’s Team so special? The people! GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community minded and passionate. GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive. We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member or other stakeholder). Our flexible culture allows our professionals to live a balanced lifestyle between their work responsibilities and personal commitments. Are you ready to learn more? Requirements What will the Payroll Assistant do? Audit and reconcile 230 plus electronic timecards and time off request each pay period for accurate time recording and approvals Assist with semi-monthly employee compensation calculations, including overtime, leave of absence and other payroll-related deductions. Respond to, investigate and accurately resolve employee issues, questions, or pay statement discrepancies in a timely and confidential manner. Support internal and external payroll inquiries and requests related to HR. Respond to ADP related employee issues, including password reset and log-in troubleshooting. Maintain journal entries and update general ledger for all payroll/benefits related expenses and income. Train new employees on ADP and Concur Expense Reports. Assist with payroll-related audits. Assist with day-to-day operations of payroll functions and duties. Serve as payroll back-up for payroll supervisor. Communicates with the HR Department to ensure the integrity of the payroll data, including data related to new hires, terminations, transfers, and rate changes. Participate in special projects and assist with additional duties or task as assigned. Who are we looking for? Familiarity with payroll systems such as ADP. High Competency/Advance knowledge and skills using Excel Exquisite math and numerical skills. Outstanding organizational and time management skills. Excellent communication abilities with aptitude in problem-solving. Payroll experience preferred (processing payroll, taxes, garnishments, etc) Familiarity with general accounting principles Intermediate familiarity with MS Word®, MS Excel®, MS PowerPoint®, MS Outlook® or similar software applications. How to Apply: GGRC values diversity ; people of all backgrounds are encouraged to apply. Please complete the application and submit your most recent resume. If you feel that the questions do not accurately capture what you have to offer Golden Gate Regional Center, you are also welcomed to attach a cover letter. Applications are being reviewed on a rolling basis so we encourage you to submit yours soon. We look forward to reading your application. Employees are required to have the Covid-19 vaccine unless they have a religious or medical exemption. Golden Gate Regional Center is an Equal Opportunity Employer. San Francisco Applicants: Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Benefits What are the benefits to working with GGRC? We offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage 10% employer contribution to a 403(b) retirement account to help you save for the future! GENEROUS TIME OFF BENEFITS!!! No really, we mean generous: 13 vacation days, 15 sick days, 11 paid holidays, 6 personal holidays, and up to 5 paid days for continuing education What makes GGRC so special? GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community minded and passionate. GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive. We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member or other stakeholder). How to apply: GGRC values diversity; people of all backgrounds are encouraged to apply. Please complete the application and submit your most recent resume. If you feel that the questions do not accurately capture what you have to offer Golden Gate Regional Center, you are also welcome to attach a cover letter. Applications are being reviewed on a rolling basis so we encourage you to submit yours soon. We look forward to reading your application. Golden Gate Regional Center is an Equal Opportunity Employer.

Posted 30+ days ago

C logo
Cast & CrewBurbank, California
About Us At Cast & Crew, we’ve empowered creativity and supported the global entertainment industry for decades. Together with our family of brands - Backstage, CAPS, Checks & Balances, Final Draft, Media Services, Sargent-Disc, and The TEAM Companies – we operate as a combined entertainment technology and services provider offering industry standard screenwriting accounting software, digital payroll products, data & reporting, and a host of creative tools. The industry continues to move faster than ever, and the need for our expertise, our technology, and our people has never been greater. We are a production’s best ally every step of the way. #OneCastOneCrew Position OverviewWe are looking for a highly skilled and hands-on Principal Engineer to drive the architecture and development of our AI-powered, next-generation unified payroll platform. As a senior individual contributor, you will be responsible for designing scalable systems, integrating cutting-edge technologies, and solving complex problems at the intersection of AI, automation, and payroll compliance.This role is ideal for a deeply technical engineer who thrives in designing enterprise-grade platforms and building critical components with precision and quality—especially in domains involving union labor rules, pay scales, and compliance-heavy workflows. Key Responsibilities Architecture & System Design Architect scalable, event-driven microservices using .NET Core and AWS. Design resilient backend systems and services focused on high throughput, fault tolerance, and low latency. Build and optimize data pipelines using PostgreSQL, DynamoDB, Redis, and Elasticsearch. AI & IDP Integration Implement AI/ML and NLP models to power smart payroll features. Integrate Intelligent Document Processing (IDP) pipelines to extract structured data from labor union contracts, including pay rules, deduction rules, and scale rates. Design systems that learn, adapt, and validate contractual logic in real time. Hands-On Development & Technical Leadership Write production-grade code and frameworks in C#, React, and AWS infrastructure. Contribute to DevOps automation, CI/CD pipelines, and observability tooling. Collaborate closely with cross-functional teams to ensure architectural alignment and technical quality. Serve as a technical mentor and thought leader within the engineering organization. System Integration & Automation Integrate messaging platforms like Kafka or AWS SQS for distributed service communication. Implement RPA tools and APIs for automating manual processes in payroll workflows. Work with product and compliance teams to validate ingestion logic against real-world contracts. Required Qualifications 10+ years of software engineering experience with strong expertise in backend and distributed system design. Advanced proficiency in .NET Core, C#, and microservices architecture. Proven experience with AI/ML and NLP integration in production systems. Hands-on experience building IDP-based workflows using AWS Textract, GCP Document AI, or similar platforms. Expertise in messaging systems (Kafka, AWS SQS), REST/gRPC APIs, and system observability. Deep knowledge of SQL and NoSQL technologies such as PostgreSQL and DynamoDB. Experience working with Redis, Elasticsearch, and scalable cloud-native infrastructure. Solid front-end understanding with React and integration best practices. Strong communication and documentation skills, with the ability to work independently in a collaborative environment. Preferred Qualifications Experience with payroll, finance, or labor compliance systems. Familiarity with domain-driven design (DDD), rule engines, and contract ingestion. Prior involvement in designing systems to ingest and apply union labor contracts and rate sheets. Exposure to RPA tools, automated testing frameworks, and platform observability patterns. Entertainment/media tech experience is a plus. Special Work Conditions Sedentary – Involves sitting most of the time but may involve walking or standing for brief periods of time. Some positions may entail exerting up to 15 lbs. of force occasionally and/or a negligible amount of force to lift, carry, push, or pull. Benefits Cast & Crew provides a comprehensive package of employee benefits including: Medical, Dental, Vision, PTO, health and wellness programs, employee discounts, and more! Note: Cast & Crew benefits are subject to eligibility requirements. Cast & Crew is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. It is our policy to provide equal employment opportunities to all individuals based on job-related qualifications and ability to perform a job, without regard to age, gender, gender identity, sexual orientation, race, color, religion, creed, national origin, disability, genetic information, veteran status, citizenship or marital status, and to maintain a non-discriminatory environment free from intimidation, harassment or bias based upon these grounds. CA residents Your personal information may be collected in connection with certain services provided by Cast & Crew or its affiliated companies. A summary of your California privacy rights can be found at: https://www.castandcrew.com/privacy-policy/ Compensation is commensurate with various factors including, but not limited to, relevant experience, qualifications, skills, training, licensure, certifications, geographic cost of labor, and other business and organizational needs. Compensation range for candidates in other locations may differ based on the cost of labor in that location. The compensation range for this position is: $150,000.00 - $195,000.00 per year.

Posted 4 weeks ago

Maersk logo
MaerskCharlotte, North Carolina
Payroll Manager Manage the daily operations of the Payroll Team to ensure compliance with established contractual agreements at all Maersk business units within North America as related to employee wages, benefits, taxes, and assessments and adhere to all local, state, and federal tax reporting and payment laws and requirements. We Offer: We offer exciting career opportunities with a focus on diversity and award-winning talent development. Our values-led, diverse team is dedicated to supporting employees and fostering a culture of fairness, respect, and responsibility. We provide a competitive compensation and benefits package, and our talent policies are recognized as industry-leading. We are committed to ongoing personal and professional development and believe that recruiting diverse talent strengthens our high-performing teams. Location: Charlotte, NC; Florham Park, NJ; Miami, FL; Houston, TX Key Responsibilities Lead the evolution of payroll services including process design, internal team development, vendor management and system enhancements to ensure optimal performance in the delivery of payroll services. Oversee and manage end-to-end payroll processes for employees across multiple payrolls, within the US, ensuring accurate and timely processing of payroll transactions. Develop continuous strategic process improvements to maintain the accuracy, quality, efficiency, and overall effectiveness of the payroll process to decrease the risk of fraud and errors. Work with the Regional Head of Payroll on payroll-related risks and implement risk mitigation strategies to protect the organization from financial and legal consequences. Take charge of escalations, directing the payroll team, and guiding other departments in corrective actions. Implement workable and scalable solutions to business issues/problems. Impart lessons learned afterward to prevent future issues. Supervise out-of-cycle/ad hoc payments of employees and production and issuance of manual checks or electronic transfers to bank accounts. Work with business partners to establish and adhere to payroll schedules to ensure data required for payroll processing is received timely to ensure all key processing deadlines will be met. Collaborate with HR, finance, and other departments to ensure accurate and efficient integration of payroll data with other systems, such as HCM, T&A, and Accounting GL. Define and drive key requirements, projects, and initiatives with a high degree of quality and customer service. Ensure union benefit contributions and deductions are remitted timely and in accordance with the terms of collective bargaining agreements. Keep up to date with industry best practices, emerging technologies, and trends in payroll management, providing recommendations for improvement. Required experience & skills Bachelor’s degree in accounting, finance, HR, or related field. 10+ years of payroll experience; Demonstrated growth with progressively increasing role/responsibility. 5+ years of managing complex payroll functions; Experience developing and leading dispersed teams in different time zones. ADP Ev5/Ev6 experience required. Workday, ADP Workforce Now, and Paycom experience preferred. Extensive knowledge of US and Canada payroll regulations, tax laws, and compliance requirements. Certified Payroll Professional certification desirable. Job Type: Full Time This role allows the selected candidate to work from home 2 days per week as part of our flexible work policy. Salary: $95,000 - $135,000* *The above stated pay range is the anticipated starting salary range for the position. The Company may adjust this range in light of prevailing market conditions and other factors such as location. The Company will work directly with the selected candidate(s) on the final starting salary in accordance with all applicable laws. Benefits: Full time employees are eligible for Health Insurance, Paid Time Off, and 401k Match. Notice to applicants applying to positions in the United States You must be authorized to work for any employer in the U.S #LI-Hybrid #LI-GS4 Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements. We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing accommodationrequests@maersk.com .

Posted 3 weeks ago

V logo
Vantive US Healthcare USADeerfield, Virginia
Vantive is a vital organ therapy company on a mission to extend lives and expand possibilities for patients and care teams everywhere. For 70 years, our team has driven meaningful innovations in kidney care. As we build on our legacy, we are deepening our commitment to elevating the dialysis experience through digital solutions and advanced services, while looking beyond kidney care and investing in transforming vital organ therapies. Greater flexibility and efficiency in therapy administration for care teams, and longer, fuller lives for patients— that is what Vantive aspires to deliver. We believe Vantive will not only build our leadership in the kidney care space, it will also offer meaningful work to those who join us. At Vantive, you will become part of a community of people who are focused, courageous and don’t settle for the mediocre. Each of us is driven to help improve patients’ lives worldwide. Join us in advancing our mission to extend lives and expand possibilities. Your role The Analyst Payroll will work with the Sr. Analyst on operational and day to day payroll processing to ensure accurate and timely payments to employees supporting multiple legal entities in all 50 states. This role will help support the following teams, Payroll Services, HR Shared Services, Finance, and Tax Filing. Must be able to handle complex and/or sensitive payroll requests. Also be able to work in a high volume and fast-paced environment while meeting all deadlines with weekly payroll processing for exempt, non-exempt and contingent labor workers. What you'll be doing Assist in running pre- and post-payroll auditing/reconciling procedures and troubleshoot anomalies. Analyzes, audits, validates, and prepares control totals from the timekeeping solution for payroll processing in accordance with the payroll schedule. Running standard reports to identify exception time situations. Review data accuracy prior to running payroll processing, which include audits of import files, any employee changes, and time keeping data. Prepare and upload necessary pay components to support weekly and/or monthly processing. Escalates complex timekeeping & attendance issues and follows through to resolution, ensuring appropriate communication to all involved parties. Monitor and respond to inquiries sent to the shared Payroll inbox and partner ticketing management system. Assist in audits related to payroll processes and provide necessary documentation. Partner with 3rd party vendor to assist Local HR with Unemployment Claims Management. Run daily & weekly tax and garnishment funding requests. What you'll bring Bachelor's degree in HR or related field or equivalent experience. A minimum of 2-4+ years of payroll experience with a strong understanding of payroll principles, practices, and regulations. Understanding of HR operating environments and exposure to applicable State specific legal processing requirements a plus. Ensure operations are performed in compliance with company policies, country, state/province, and local laws. Displays a customer focused work ethic with the ability to interact with all levels of employees. Proficiency with all Microsoft Office products, particularly Excel. Workday payroll processing and timekeeping system preferred. Vantive is committed to supporting the needs for flexibility in the workplace. We do so through our flexible workplace policy which includes a minimum of 3 days a week onsite. This policy provides the benefits of connecting and collaborating in-person in support of our Mission. We understand compensation is an important factor as you consider the next step in your career. At Vantive, we are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices. The estimated base salary for this position is $48,000 to $65,000 annually. The estimated range is meant to reflect an anticipated salary range for the position. We may pay more or less than of the anticipated range based upon market data and other factors, all of which are subject to change. Individual pay is based on upon location, skills and expertise, experience, and other relevant factors. This position is also eligible for a discretionary bonus. For questions about this, our pay philosophy, and available benefits, please speak to the recruiter if you decide to apply and are selected for an interview. US Benefits at Vantive This is where your well-being matters. Vantive offers comprehensive compensation and benefits packages for eligible roles. Our health and well-being benefits include medical, dental and vision coverage that start on day one, as well as insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance. Financial and retirement benefits include the Aon Pooled Employer Plan (“Aon PEP”), Vantive’s 401(k) retirement savings plan, to help you prepare for your future. The Aon PEP is designed to help improve retirement outcomes by providing retirement resources more efficiently. The plan offers a robust set of investment options, financial education, and a suite of resources to support your retirement goals. We also offer Flexible Spending Accounts, educational assistance programs, and time-off benefits such as paid holidays, paid time off ranging from 20 to 35 days based on length of service, family and medical leaves of absence, and paid parental leave. Additional benefits include commuting benefits, the Employee Discount Program, the Employee Assistance Program (EAP), and childcare benefits. Join us and enjoy the competitive compensation and benefits we offer to our employees. For additional information regarding Vantive’s US Benefits, please speak with your recruiter or visit our Benefits site: Benefits | Vantive Equal Employment Opportunity Vantive is an equal opportunity employer. Vantive evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic. Know Your Rights: Workplace Discrimination is Illegal Reasonable Accommodation Vantive is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information. Form Link Recruitment Fraud Notice Vantive has discovered incidents of employment scams, where fraudulent parties pose as Vantive employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice .

Posted 1 week ago

Fns logo
FnsTorrance, California
Company Overview Since its inception in 1995, FNS has been focused on providing the best total logistics services by implementing our core values: trust, communication, team play, challenge, and balance. Through trust, we can be a logistics partner that customers trust with a diverse group that works together based on a strong, unified belief. By communicating with and accommodating the voices of customers and co-workers we can deliver the best services. Our team play is enhanced by the appreciation and cooperation with each other with a focus on a singular goal. Challenging the status quo and innovating, FNS is unafraid of failure and strives to develop and improve our processes. Work-life balance strives to provide individuals with happiness to achieve and grow together. For 2025, we have set out to become one of the nation’s top 25 logistics companies with more than $1,500M in sales, with the best employee and customer satisfaction, and a network of over 100 different partners. To achieve our goals, there is an emphasis on three traits of work. We promote a family-like working environments allow us to help promote every member’s work-life balance, allowing us to develop cooperation and care for one another like family. We are nominated by our customers whom we can grow with based on a trusting relationship between our services and our customers. We specialize fields of work where professionals can nurture their talent, and we focus on every member’s work-life balance so that members may cooperate and care for each other like family. Our core values are integral to the success and growth of FNS. To Discover more, please visit our website at http://www.fnsusa.com Type: Full-Time Location: 1545 Francisco St., Torrance, CA 90501 Work Requirement: Junior to Senior Level Responsibilities Work closely with department managers to support their HR-related responsibilities, fostering a harmonious and productive work environment. Manage all aspects of payroll processing and 401(k) administration, ensuring accuracy, timeliness, and compliance with all applicable laws. Oversee the collection, secure storage, and analysis of crucial HR data, including payroll and applicant information. Scrutinize employee time records to ensure timely approvals. Ensure the precise documentation of accrued paid time off, vacation plans, holiday remuneration, shift differentials, bonuses, and other financial components of employee compensation. Facilitate the registration and management of employee benefits, payroll, and other employee-facing functions. Maintain responsibility for compliance with federal, state, and local tax regulations and record-keeping pertinent to payroll operations. Maintain compliance with federal and state regulations. Uphold HR policies and procedures. Respond to requests for employment verification, document production. Review and respond to unemployment claims and dispute claims as needed. Other duties as assigned. Qualifications 1–5 years of experience in human resources, with a focus on payroll, benefits, and other HR operations. Demonstrated understanding of employment laws and regulations. Experience with ADP systems is preferred. Strong proficiency in Microsoft Excel, Word, and PowerPoint. Excellent communication skills and the ability to manage multiple priorities. Bilingual in English and Korean preferred. The base salary range for this role is between $60,000-$80,000 yearly, and your base salary will depend on your experiences, qualifications, and skills. Benefits (Full-Time ONLY) Health, Dental, and Vision PPO Insurance Life, STD, LTD Insurance 401(K) Plan Paid Time Off Additional Paid time off (Bereavement, Wedding, Birth of a Child, etc.) Years of Service Awards Education Assistant Program (Based on Eligibility) If you are a California resident, California law may provide you with additional rights regarding our use of your personal information. To learn more about your California privacy rights, visit https://oag.ca.gov/privacy/ccpa .

Posted 1 week ago

Tracy Volkswagen logo
Tracy VolkswagenTracy, California
Livermore Ford Lincoln Alfa Romeo Maserati is looking for a Payroll Clerk to join our growing Team! Gill Auto Group is growing rapidly and looking for talented individuals in all aspects of dealership operations. If you want the opportunity to grow with one of the fastest growing companies in the automotive business, then we encourage you to apply, reach out directly, or give us a call. Gill Auto Group is proudly currently serving the Gilroy, Tracy, Madera, Kerman, and Livermore communities in Northern California and the Kailua community in Hawaii. Our team enjoys training programs, a fantastic culture and opportunities for advancement, which are company-wide focuses to help you grow both personally and professionally. We're interested in helping your career and adding to your resume because we know that happy employees lead to happier customers! We are proud to offer our Employees multiple benefit programs, paid vacation, training, and Free College Education for employees and their families. Summary Compiles and maintains payroll records by performing the following duties. Essential Duties Compiles payroll data such as hours worked; sales volume, bonuses, and commissions; monies to be withheld for taxes; employee contributions to insurance and retirement plans; etc., from time sheets and other records. Updates master payroll records by verifying and recording changes affecting net wages such as federal and state tax exemptions, insurance coverage, etc., and data concerning compensation increases, promotions and/or transfer of employees between departments. Computes wages and deductions, reviews for accuracy and posts to payroll records. Prepares and issues paychecks. Keeps records of leave pay and nontaxable wages. Prepares periodic reports of earnings, taxes, and deductions. Prepares/files all hiring and termination paperwork including COBRA letters. Maintains records for vacations and sick-day eligibility. Processes all employee insurance forms and insurance payments in coordination with office manager. Understands employee payroll issues, and communicates solutions effectively, professionally, and respectfully. Maintains professional appearance and neat work area. Other tasks as assigned. Education and/or Experience Two to four years related experience and/or training; or equivalent combination of education and experience. Benefits: Medical Vision Dental 401K Paid Vacation Training Free College Education courses for Employees and their Family Great growth opportunities and willing to train for advancement positions Please reply with a copy of your resume and experience for consideration. Gill Automotive Group is an equal-opportunity employer. Background and drug screen required for employment. For more information, please see gillautogroup.com.

Posted 3 days ago

S logo
Salt Lake Valley AutomotiveWest Valley City, Utah
Our dealership is hiring a Assistant Payroll Clerk to join our team. Responsibilities Maintain payroll system including, but not limited to, timekeeping input, employee exemption changes, benefits set up and updates, garnishment processing and Verification's of employment. Understanding of employee payroll issues, and ability to communicate solutions effectively, professionally, and respectfully Stays up to date on payroll records by analyzing exemptions, coverage, savings deductions, job titles, and department/ division transfers. Generate summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages. Calculate employee's federal and state income and social security taxes, and employer's social security, unemployment, and workers compensation payments. Balances the payroll accounts by resolving payroll discrepancies. Complies with federal, state, and local legal requirements. Maintains employee confidence and protects payroll operations by keeping information confidential. Assists Human Resources with audits and other special projects Maintain close relationship and assist HR Interpret payroll policies and procedures to employees of all levels Qualifications At least two years of previous payroll experience, preferably at a dealership Ability to work reliably and successfully in a deadline-driven environment Strong communication skills to interact effectively with dealership staff and prospective employees Organized, detailed orientated, have the ability to detect inconsistencies in data and work with minimal supervision Strong Word and Excel skills Be able to maintain confidentiality of employees Valid Driver’s License Willingness to complete pre-employment background check We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. We are committed to providing a safe, drug-free work environment. Applicants must be willing to submit to a pre-employment background check and drug test. Interested candidates must possess a valid driver's license and have a satisfactory driving re

Posted 30+ days ago

L logo
Legends GlobalBaltimore, Maryland
POSITION: Payroll Administrator DEPARTMENT: Finance REPORTS TO: Accounting Manager FLSA STATUS: Non-Exempt Summary Coordinates and prepares payroll for all employees in compliance with state and federal wage and hour requirements and ASM Global policy. Essential Duties and Responsibilities Processes facility payroll. Processes all wage garnishments, deductions, and payments for applicable employees. Calculates vacation and sick pay. Processes vacation and sick payment requests. Prepares payroll adjustments. Prepares manual checks, maintain check log and post to ADP. Prepares and updates payroll journal vouchers. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience High School diploma or G.E.D. required; Accounting degree preferred Minimum 2 years experience in ADP payroll processing Skills and Abilities Excellent oral, written and interpersonal skills Excellent data entry, basic accounting and journal entry skills Understanding of payroll taxes, laws, regulations and requirements Ability to function both independently and as a team member Ability to meet specific deadlines and successfully work under pressure, with close attention to detail Knowledge of spreadsheet software and word processing software and be proficient in Microsoft Word, Excel, and PowerPoint. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit for long hours; use hands to handle files, type and operate office machines; to talk and hear on the telephone. Specific vision abilities required by this job include close vision to handle office correspondence. NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position. ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

Posted 6 days ago

Sharp HealthCare logo
Sharp HealthCareSan Diego, California
Hours : Shift Start Time: Variable Shift End Time: Variable AWS Hours Requirement: 9/40 - 9 Hour Shift Additional Shift Information: Weekend Requirements: As Needed On-Call Required: No Hourly Pay Range (Minimum- Midpoint- Maximum): $48.140 - $62.110 - $76.080 The stated pay scale reflects the range that Sharp reasonably expects to pay for this position. The actual pay rate and pay grade for this position will be dependent on a variety of factors, including an applicant’s years of experience, unique skills and abilities, education, alignment with similar internal candidates, marketplace factors, other requirements for the position, and employer business practices. What You Will Do To provide analytical, technical and systems support to the payroll department. Required Qualifications 3 Years payroll experience, including the filing of payroll tax returns. 3 Years experience working with payroll systems, including work analyzing information systems and working with system analysts. Experience with complex data processing systems in order to research system problems, perform system maintenance functions and to learn and utilize system report writer functionality. Experience filing payroll tax returns and experience performing payroll processing functions. Preferred Qualifications Healthcare industry experience. Experience with an in-house system. Other Qualification Requirements Bachelor's degree in accounting, computer science, or related; or 4 years of relevant experience may substitute for degree – REQUIRED Essential Functions Customer ServiceConsistently communicate in a positive manner with management, department personnel and other Sharp employees.Respond appropriately to needs, preferences and dissatisfactions expressed by customers within a time period appropriate to the request as defined by the customer and/or Director of Payroll and Accounts Payable.Practice communication (phone and meetings) in a manner that is perceived by customers as pleasant, professional and effective. Use non-technical language that the customer understands.Demonstrate interest in self-development. Demonstrate initiative and adaptability by accepting new assignments willingly. Develop and ImplementAnalyze PTO liability at employee detail level each month to ensure company accuracy.Identify, research and correct reconciling items within the month end following an interface. (To correct a reconciling item does not mean that Software Systems must be corrected within one month when it involves programmers, but pertinent information should be provided to accountants and the Director of Payroll and Accounts Payable so that appropriate correcting entries can be recorded when applicable). ERP and TimekeepingFollow restart/recovery procedures and notify on-call support to assist in timely problem determination and resolution.Be able to modify procedures and documentation and coordinate daily tasks.Analyze scheduling needs, job setup, maintenance of operational documentation, report distribution and archival.Provide on-line system availability.Perform unit testing in a timely and accurate manner.Perform parallel testing as required in a timely and accurate manner.Perform system testing in coordination with HRIS and IS in a timely and accurate manner.Perform API Payroll Close and Interface to Lawson, validating time records for accurate payroll processing. Monitor Payroll SystemEnsure accurate and timely testing of additions/changes to the system application.Define and document system errors or improvements for ERP/IS/API programmers.Identify and communicate options and proposed solutions.Seek required data for problem analysis and resolution.Develop analysis of pros/cons and implications of proposed solutions.Propose and implement creative solutions to problems.Assure compliance with payroll practices and legislation.Assist with smooth implementation of new and existing procedures.Revise procedures as system enhancements and upgrades are implemented.To effectively transition new entities, pay codes and deductions into the department and ensure successful conversion of payroll information systems.Perform system audits to payroll processing and enhancements to processing functions.Ensure all requests, scheduled reporting and projects are prioritized and meet given timeline.Ensure data integrity between ERP & timekeeping systems.Monitor timekeeping critical errors/unapproved requests to ensure handled in timely fashion for close. Payroll System SupportThis includes training appropriate individuals on the use of the payroll system as well as maintenance and trouble shooting.Ensure all specialist requests are handled as quickly as possible.Provide Payroll Specialist with on-going tools to enhance position knowledge.Provide input to management for Payroll Specialists performance in daily processing and annual evaluations. Payroll Tax ProcessingEnsure timely and accurate filing and mailing of W-2's.Perform reconciliation for each Sharp entity and analyze out of balances each pay period, each quarter and year-end.To coordinate compliance issues with the Internal Revenue Service and other regulatory agencies.Ensures timely and accurate filing of quarterly Tax returns 100% of the time without any significant errors (i.e., 1% of the tax liability calculated on the return). Knowledge, Skills, and Abilities Strong communication skills, ability to effectively work with Sharp Management and staff; to communicate clearly, concisely and accurately both written and oral. Excellent staff administrative skills including capability to train and motivate staff. To practice good time management. Ability to effectively work with others in order to implement changes and complete projects. Ability to analyze system interface problems by reviewing computer reports, performing a reconciliation using Excel and working with system analysts. Excellent working knowledge of Excel and Word. Sharp HealthCare is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability or any other protected class

Posted 3 weeks ago

C3 AI logo
C3 AIRedwood City, CA
C3 AI (NYSE: AI), is the Enterprise AI application software company. C3 AI delivers a family of fully integrated products including the C3 Agentic AI Platform, an end-to-end platform for developing, deploying, and operating enterprise AI applications, C3 AI applications, a portfolio of industry-specific SaaS enterprise AI applications that enable the digital transformation of organizations globally, and C3 Generative AI, a suite of domain-specific generative AI offerings for the enterprise. Learn more at: C3 AI C3 AI is seeking a Payroll and Commissions Analyst to join our team at our Redwood City offices. In this role, you will be highly involved in various aspects of the Payroll processes and initiatives. We seek a hands-on, self-motivated individual with experience thriving in high-growth environments. Reporting directly to the Payroll Manager, this role offers an opportunity to make a significant impact within our organization. Please note that this position is full-time and located onsite at our Redwood City office. Responsibilities: Process semi-monthly, multi state US payroll, including medical benefits, FSA, ESPP, 401(k) contributions and loans. Manage daily stock activities such as exercise and vesting. Work closely with HR team on employee matters including new hires, terminations, leave of absences and other changes that affect payroll. Maintain payroll operations by ensuring compliance with established company procedures and federal and state regulations. Prepare payroll journal entries and assist with GL account reconciliations for month-end close. Participate in quarterly reviews, annual audit, and SOX requests. Provide back-up support for the Payroll Manager. Act as the first point of contact for payroll related questions and inquires. Assist in ad hoc requests including but not limited to 401(k) audit, worker’s comp audit, insurance renewals, benefits requests, and payroll cash flows. Qualifications: A Bachelor’s degree in accounting, finance, or a similar field. 3+ years of experience processing U.S. payroll. Experience working in a high-growth company, preferably in the software industry. Proficiency in daily tasks but also adaptable to changing priorities. Strong written and verbal communication skills. Experience with NetSuite Payroll is a plus. Proficiency in Microsoft Excel. Candidates must be authorized to work in the United States without the need for current or future company sponsorship. C3 AI provides excellent benefits, a competitive compensation package and generous equity plan. California Base Pay Range $77,000 — $99,000 USD C3 AI is proud to be an Equal Opportunity and Affirmative Action Employer. We do not discriminate on the basis of any legally protected characteristics, including disabled and veteran status.

Posted 2 weeks ago

Solid Power logo
Solid PowerDenver, CO
Position Overview: Solid Power, Inc. located in Thornton, Colorado is seeking a detail-oriented and experienced Senior Payroll Administrator to support weekly payroll processing and contribute to the Accounting & Finance team. This role is responsible for the accurate and timely preparation, processing, and accounting of payroll and timesheet activities. The position collaborates closely with Corporate Accounting, Human Resources, and Stock Administration to ensure compliance and efficiency across payroll operations. The ideal candidate will demonstrate a commitment to providing exceptional customer service and fostering strong working relationships with employees across the organization. Job Duties: Detail-oriented and dependable professional who is responsible for processing weekly payroll with accuracy, efficiency, and strict confidentiality. Reporting directly to the Corporate Controller, this role ensures compliance with federal, state, and local regulations while maintaining meticulous payroll records and supporting audits and reporting requirements. While focusing on service and precision, the Payroll Administrator responds to employee inquiries and contributes to smooth payroll operations. Review and reconcile timekeeping records to ensure precise calculation of hours, wages, and PTO. Ensure correct withholding of taxes, garnishments, and benefit deductions. Coordinate with the HR Manager and Finance department to support audits, year-end reporting, and compliance initiatives. Prepare journal entries necessary to properly record payroll and other payroll related financial transactions and adhere to monthly close deadlines. Ensure timely reconciliation of payroll-owned balance sheet accounts in accordance with the deadlines established in the monthly close checklist. 401k Ownership: Responsible for the annual 401k audit, the annual compliance testing and the annual 401k true up. Prepare and process payroll for equity compensation programs (ISO, RSU, ESPP), ensuring accurate calculation of income, withholdings, and tax compliance. Record and reconcile payroll-related journal entries for equity transactions, partnering with Accounting and Finance teams to ensure accuracy in financial reporting. Qualifications/Requirements: Associate’s degree or higher in Accounting or Business Administration preferred 5+ years of payroll, accounting and financial reporting experience Experience with payroll processes, reports, output, analysis, research and audits Meticulous attention to detail, demonstrated analytical, quantitative, research and problem-solving skills Advanced computer skills in Excel (VLOOKUP’s and pivot tables), Word and other Microsoft Office 365 tools Ability to work independently with minimal oversight Excellent interpersonal skills with the ability to provide outstanding customer service across all levels of the company Must maintain strict confidentiality of sensitive information Ability to be flexible, multi-task, and prioritize work within the time constraints of a deadline focused function Ability to work well under pressure, meet deadlines and adapt to a fast-paced working environment Experience processing payroll in UKG Ready is preferred Certified Payroll Professional (CPP) preferred SAP experience is a plus Physical Requirements: Prolonged periods of working in front of a computer screen(s). Salary Range: $75,000 to $85,000 Application Deadline : 10/01/2025 Benefits: Solid Power offers a comprehensive benefit package that includes medical/dental/vision insurance, employer paid Life/AD&D/STD/LTD insurance, 401k with company match, paid holidays, unlimited PTO, cell phone reimbursement and eligibility in our equity plan. All offers of employment at Solid Power are contingent upon clear results of a thorough background check. The employer is unable to sponsor applicants for work visas. #LI-Onsite #LI-CG1

Posted 30+ days ago

Matrix Service Co. logo
Matrix Service Co.Tulsa, OK
Job Summary The Payroll Associate is primarily responsible for processing weekly and biweekly payrolls in an accurate and timely manner within the Company's HR Shared Services organization. This includes but is not limited to employee record maintenance, garnishments, child support tax levies, related deposits and payments, and the reconciliation of related general ledger accounts. This position is located in Tulsa, Oklahoma and is required to work in the office at least 3 days a week. Essential Functions Actively supports the Company's commitment to safety and its "Core Values". Represents the Company at all times with high moral standards while adhering to the Company's "Code of Business Conduct and Ethics". Processes weekly and biweekly payroll. Maintains payroll deductions and contributions for benefits and garnishments. Maintains employee payroll records. Interacts frequently with personnel on payroll issues; assists employees with payroll-related questions. Researches discrepancies and questions regarding payroll; ensures compliance with payroll laws and regulations. Files and remits payment on all federal, state, and local payroll related reports; files monthly union reports and makes corresponding payments to the unions. Reconciles payroll-related general ledger accounts. Assists in processing, printing, and distributing W-2s. Perform other responsibilities as directed. Qualifications 2+ years' general accounting and/or payroll experience. Strong computer skills, including experience with payroll software, MS Word, Excel, and Outlook. Previous experience with UKG payroll strongly preferred. Strong organizational and communication skills required; must be a self-motivated individual. Strong detail orientation; must have ability to analyze information and identify discrepancies. Strong customer-service orientation, with a focus on the employee experience and continuous improvement. Ability to handle confidential information a must. Full-time employees are offered a comprehensive benefits package, including medical, dental and vision plans covering eligible employees and dependents, disability benefits, life and AD&D insurance, an employee assistance program (EAP), a 401(k) plan with company match, an employee stock purchase plan (ESPP), a robust wellness program and adoption assistance. Some employees may also be eligible for paid time off, tuition reimbursement and a performance or safety bonus program. Follow us at Matrix Service Company to view all of our open positions and for the latest news about our operating companies and our teams. At Matrix, we are dedicated to building a diverse, inclusive, and authentic workplace. We encourage all whose experience aligns with the listed qualifications to apply and explore joining our organization. EEO/M/F/Disability/Vets/Affirmative Action Employer We are an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, genetic information, marital status, disability, veteran status, or other legally protected characteristic or category. Applicants must be currently authorized to work in the United States on a full-time basis.

Posted 3 days ago

Maze Therapeutics logo
Maze TherapeuticsSouth San Francisco, CA
The Position We’re looking for a detail-oriented and proactive Senior Accountant to join our growing finance team. Reporting to the Accounting Manager, you’ll play a key role in maintaining accurate financial records, ensuring compliance with accounting standards, and leading payroll operations. This is a great opportunity for someone who enjoys both the structure of accounting and the dynamic nature of a fast-paced biotech environment. In this role you’ll be responsible for day-to-day accounting activities, payroll processing, and supporting audits and compliance initiatives. You’ll collaborate across departments, contribute to process improvements, and help ensure our financial operations run smoothly and efficiently. The Impact You’ll Have Contribute to the monthly, quarterly, and annual close processes by preparing journal entries and account reconciliations, especially for: Payroll accounts, including bonuses, paid time off (PTO), 401(k), and other benefits. Prepaid assets, fixed assets, and other areas, as needed. Serve as Maze’s payroll lead and subject matter expert, acting as the primary contact for ADP. Partner with HR and Benefits teams to ensure timely, accurate payroll processing and compliance with federal and state wage and hour laws. Collaborate with cross-functional teams to support financial related to prepaid and fixed assets. Assist with payroll-related audits, including the 401(k), Workers' Compensation, and other statutory filings. Support quarterly reviews and annual financial audits with timely and accurate documentation. Identify and implement process improvements to support scalability and efficiency. Take on ad hoc projects and other responsibilities as needed. What We’re Looking For Bachelor’s degree in accounting, finance, or related field. 2–4+ years of experience in payroll processing for both exempt and non-exempt employees, with solid understanding of payroll regulations. Familiarity with payroll tax filings and year-end reporting (W-2, 3921, 1099, etc.) Hands-on experience with equity compensation, including stock options, RSUs, and ESPPs. 3+ years of general accounting experience required (public company experience preferred). Experience with ADP Workforce Now required. Proficiency in tools such as MS Excel, Outlook, NetSuite, Coupa, and Expensify is preferred. Strong knowledge of US GAAP, payroll best practices, tax regulations, and wage and hour laws. Outstanding verbal and written communication skills, with the ability to stay connected and collaborative in a hybrid work environment. Self-starter who can work independently with general guidance, including 2-3+ days per week onsite at our South San Francisco office. High attention to detail and strong analytical skills. A commitment to authenticity, accountability, excellence and integrity. About Maze Therapeutics Maze Therapeutics is a clinical-stage biopharmaceutical company harnessing the power of human genetics to develop novel, small molecule precision medicines for patients living with renal, cardiovascular and related metabolic diseases, including obesity. The company is advancing a pipeline using its Compass platform, which allows it to identify and characterize genetic variants in disease and then link those variants to the biological pathways that drive disease in specific patient groups through a process it refers to as variant functionalization. The company’s pipeline is led by two wholly owned lead programs, MZE829 and MZE782, each of which represents a novel precision medicine-based approach for chronic kidney disease.  Maze is based in South San Francisco. Our People Maze is comprised of a team of passionate and creative professionals committed to discovering and delivering transformative medicines to patients suffering from both rare and common genetic diseases. We are fostering a culture that encourages vision, initiative and the development of talent. Our supportive work environment inspires creative thinking and freedom of expression, resulting in a stimulating atmosphere where people enjoy coming to work. While we have a passion for advanced science and pride ourselves on excellence in execution, ultimately, everything we do is about patients.  Our Core Values Further Together – Our path is paved with challenges, but with resilience and a team-first mentality, we’ll achieve our mission.  Impact Obsessed – We embrace the bold, take calculated risks, and learn from our mistakes to improve the lives of others. Stand True – Our integrity is foundational; it guides us no matter the obstacle. The expected annual salary range for employees located in the San Francisco Bay Area is $118,000 – $145,000. Additionally, this position is eligible for an annual performance bonus. Maze performs position-based compensation benchmarking to industry market data to ensure we pay competitive wages. Determination of starting salary will depend upon a variety of job-related factors, which may include professional experience, skills, and job location. The expected salary range for this role may be modified in the future. Maze offers a robust benefits package to our eligible employees including competitive medical, dental, and vision insurance, mental health offerings, equity incentive plan, 401(k) program with employer match and a generous holiday and PTO policy.   #LI-Hybrid

Posted 30+ days ago

Allstate Peterbilt Group logo
Allstate Peterbilt GroupSt Louis Park, Minnesota
Allstate Peterbilt Group is a premier provider of quality products and services to commercial equipment users. We are customer-focused, people-oriented, and financially motivated to deliver excellent outcomes for customers, shareholders, vendors and our people. We offer a rewarding career with a leader in the transportation industry. Grow with us as we continue to expand our network of locations and services. HR/Payroll Admin Duties and Responsibilities: Maintain employee payroll records Assist in processing bi-weekly Payroll Perform general ledger accounting tasks, including reconciliation of payroll-related accounts. Conduct data entry tasks with high attention to detail to ensure accuracy in payroll data. Assist in benefits administration by maintaining records of employee benefits and deductions. Prepare reports related to payroll metrics and assist in audits as required. Code invoices Assist in employment leave tracking Other HR related duties as assigned HR/Payroll Admin Qualifications: UKG/Ulti Pro Experience preferred Payroll experience preferred Microsoft Excel HR/Payroll Benefits Include: 16 days PTO plus holidays available during first year of employment Immediate transition into new health insurance coverage Three different medical plans designed to fit your needs. FSA/HSA plans to help with medical and childcare reimbursement. Dental and Vision Insurance plans Short and Long-Term Disability Supplemental Term Life Insurance and other co-insurance options 401(k) with Match Multiple Tuition Reimbursement programs and scholarship opportunities Extensive in-house training Health and wellness benefits Doctor on Demand mobile app Verizon wireless employee discounts CDL re-imbursement program Multiple dealership locations to allow for relocation opportunities. Endless advancement opportunities throughout the company Allstate Peterbilt Group is an Equal Opportunity, Affirmative Action, Minority, Female, Veteran, and Disability employer. The company is also a drug-free workplace; candidates are required to pass a drug test before beginning employment. #INDCorp1

Posted 30+ days ago

10Pearls logo
10PearlsTysons, Virginia
About the Role: 10Pearls is looking for an accountant with payroll expertise that will manage our payroll processes for the US team. This person will work closely with the Accounting Manager and VP of Finance to facilitate smooth payroll processes and contribute to the overall success of the accounting function. A strong candidate will be able to navigate a rapidly growing organization by contributing immediately and suggesting and initiating improvements to processes along the way. We are seeking candidates local to our headquarters in Tysons Corner, VA, and able to be on site 4-5 days per week. Your Day to Day: Perform a variety of payroll -related tasks, including processing payroll, ensuring compliance with federal and state regulations, and providing payroll-related support to employees Liaise with the human resources team to track all payroll updates and ensure accuracy in semi-monthly payroll Manage payments to contractors using the Deel platform Responsible for the reconciliation of incoming, outgoing, expense reimbursement, and benefits in a timely manner Produce semi-monthly payroll reports for sign-off Complete journal entries as well as balance to the general ledger Verify, allocate, post and reconcile accounts payable and receivable Produce error-free accounting and payroll reports and present their results Analyze financial information and summarize financial status Spot errors & trends to suggest ways to improve efficiency Review and recommend modifications to accounting systems and procedures Develop and document business processes and accounting policies to maintain and strengthen internal controls Ensure compliance with GAAP principles What Our Team is Looking For: Bachelor’s degree in finance, accounting, or equivalent required Minimum 3-5 years' experience preparing payroll for US entities of over 50 employees Extreme attention to detail and appreciation for accuracy, with the ability to oversee and refine internal procedures to ensure error-free payroll processing Understanding of and comfort with multi-state payroll processes In-depth understanding of Generally Accepted Accounting Principles (GAAP) Experience with state tax entities and management of state tax registration, payments, and other compliance items Hands-on experience with accounting software packages, Sage Intaact preferred Experience managing payroll in iSolved / Payroll Network preferred Comfort managing spreadsheets and data sets in Microsoft Excel Exceptional organizational skills and ability to independently manage competing priorities Ability to proactively spot and remediate potential problems Entrepreneurial spirit, eager to make an impact in collaboration with a global team About 10Pearls: 10Pearls is a global, purpose-driven AI-powered digital engineering partner helping businesses re-imagine, ‎digitalize, and accelerate. As an end-to-end digital technology partner, 10Pearls helps businesses create future-proof, ‎transformative ‎digital products that leverage emerging technologies. ‎10Pearls' clients ‎include Global 2000 enterprises, high growth mid-size ‎businesses, and some of the most exciting ‎start-ups from industries like healthcare, fintech, ‎energy, education, ‎real estate, retail, and hi-tech. ‎Headquartered in the Washington DC metro area, 10Pearls has product engineering and ‎software development centers in North America, Latin America, Europe, and South Asia. To learn more, visit https://10pearls.com . We offer a competitive compensation package, including the below benefits for full-time employees: Strong medical, dental, and vision plans with 60% of premiums for employees and their dependents covered by 10Pearls Employer-funded health reimbursement account (HRA) for the high deductible health plan option Generous 401(k) plan with a 4% employer match and immediate vesting after 90 days of employment Paid time off for vacation, sick/wellness, and personal leave; separate paid parental leave program Employer-paid short term, long term, life, and AD&D insurance Additional voluntary insurance programs, including life & AD&D, critical illness, cancer, and hospital indemnity for employees and dependents Full access to Tysons Corner Headquarters office with amenities: a state-of-the-art gym, fully stocked kitchen with snacks and cold brew coffee on tap, and free parking on-site 10Pearls is an Equal Opportunity Employer and is committed to maintaining a diverse workplace.

Posted 30+ days ago

CHAOS Industries logo

Payroll Manager

CHAOS IndustriesHawthorne, California

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Job Description

CHAOS Inc. is a global technology company delivering next-generation capabilities to the defense and critical industrial sectors. Founded in 2022 by a seasoned leadership team, CHAOS has quickly become the place where world-class multi-disciplinary engineers come to build mission-critical technologies. CHAOS has a mission-focused culture, dedicated to solving the toughest technical challenges. Its unique agile engineering approach enables rapid prototyping, while deep partnerships with defense and industry ensure real-world solutions.

Role Overview:

  • As CHAOS continues to grow as a global organization so does the need for a standalone hire for payroll. We will soon have three separate entities with varying payroll needs operating in numerous states within the U.S. and at least one location internationally (UK). This role is highly cross functional with HR and our core accounting team. 
  • This role will continue to set the foundation for the growing payroll function.
  • There is one major implementation that is on our roadmap from our current PEO to bringing the payroll function completely in house. Additionally, this involves implementing an HRIS system.

Responsibilities: 

  • Compensation and status changes
    • Overseeing end-to-end payroll processing, including salary calculations, deductions and benefits administration List specific areas of accountability.
    • Process bi weekly, semi monthly, and monthly payroll batches across multiple entities.
      • Process timesheets within a newly implemented HRIS.
    • Employee status changes; merit increases, promotion, etc.
    • Facilitate the integration of our 401k plan to HRIS system.
    • Maintain confidentiality and data security standards for all employee and payroll related information
  • HRIS and data management
    • Oversee integration of payroll with HR, benefits, and timekeeping systems to ensure data consistency.
    • Support system upgrades and implementation projects related to payroll modules.
  • Onboarding and offboarding
    • Partner with HR to ensure new hires are accurately set up in payroll, benefits, and tax elections.
    • Manage payroll impacts of offboarding, including final paychecks, accrued PTO payouts, and benefit deductions.
    • Coordinate with HR and Finance to ensure a seamless employee experience during transitions.
  • Benefits and leave administration
    • Administer payroll deductions for health and retirement benefit plans.
    • Ensure timely updates for open enrollment, new hires, and qualifying life events.
    • Work with HR to track employee leave of absence (FMLA, parental, disability) and ensure correct pay/benefit continuation.
  • Compliance and reporting
    • Provide reporting and analysis on headcount, compensation, and payroll costs to HR and Finance.
    • Support audits and external reporting (workers’ comp, 401k nondiscrimination testing, etc.).
  • Employee support and communication
    • Act as a trusted resource for employee questions regarding pay and deductions.
    • Partner with HR to communicate payroll/benefits changes (open enrollment, new policies, review cycle updates).
    • Help develop FAQs, process guides, and knowledge base content for employees and managers.
  • Strategic HR partnership
    • Collaborate with HR on payroll trends, compensation equity, and workforce costs.
    • Participate in cross-functional projects (PEO transitions, HR technology implementations, vendor evaluations).

Minimum Requirements:

  • High proficiency in payroll software and systems; prior experience implementing and working within the Rippling system.
  • Minimum education:
    • Bachelor’s degree in accounting, finance, human resources or another related field or equivalent work experience
  • In depth knowledge of payroll processes, US and UK payroll laws and compliance.
  • Multistate payroll processing, laws, compliance.
  • Strong attention to detail and accuracy in managing complex payroll calculations in multiple states and countries.
  • Ability to meet strict payroll deadlines and manage multiple priorities. 
  • Exceptional communication skills across all levels of the organization.

Preferred Requirements:

  • Professional certifications such as; CPA. SCHRM, CPP
  • Strong understanding of accounting principles and practices related to payroll.
  • Prior experience working in a start up/high growth company
  • Foundation builder within the payroll function; single person department growing into multiple direct reports.
  • Ability to work independently and at times with ambiguous directives.

Why CHAOS?

  • Health Benefits: Your medical, dental and vision benefits will be 100% paid for by the company
  • Additional benefits: life, FSA, HSA, 401k (+ Company match), and more
  • Our Perks: free daily lunch, ‘No meeting Fridays’, unlimited PTO, casual dress code
  • Compensation Components: competitive base salaries, generous pre-IPO stock option grants, relocation assistance + (coming soon!) annual bonuses
  • Company Size: 150 employees and counting!
  • More About Us: We're building the next generation of aerospace, defense and critical industry technologies with a seasoned team of mission-focused individuals. We were founded in June 2022 and our goal is to become the platform where world-class engineers come to solve critical, real-world problems. We use agile engineering approaches which enable rapid prototyping, deep partnerships with the defense industry ensuring real-world application, and our newly-invented Coherence platform (through which we’ve made a fundamental breakthrough) improves sensor performance and decision-making in real-time. As of April 2025 we have raised $490M (including a $275M Series C at a $2B valuation) from some of the most prominent VC funds and investors including Accel, NEA, 8VC, and Valar. With a managing team that includes Epirus’ founding members (responsible for building a $1.5B company from scratch) + key drivers from Palantir (instrumental in Palantir’s growth to $1B in revenue), we are well-positioned to become one of the fastest growing companies to date!
$150,000-175,000

The stated compensation range reflects only the targeted base compensation range and excludes additional earnings such as bonus, equity, and benefits. If your compensation requirements fall outside of the range, we still encourage you to apply. The salary range for this role is an estimate based on a range of compensation factors, inclusive of base salary only. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations.

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