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Payroll Specialist-logo
Payroll Specialist
Fashion NovaSanta Fe Springs, CA
ABOUT US Fashion Nova   is the world’s leading trend-to-market fashion and lifestyle brand with high-growth categories across its Women, Men, Kids and Beauty divisions. Renowned for delivering the most-wanted styles to millions worldwide,  Fashion Nova   earned the title of the Top 5 Most-Searched Fashion Brand on Google in 2022, alongside Louis Vuitton and Nike.  Founder & CEO Richard Saghian launched the brand in 2006, from a retail location in Los Angeles. After multiple store openings, Saghian launched the e-commerce website for  Fashion Nova in 2013, pioneering a disruptive social commerce model of affordable, on-trend, size-inclusive clothing online – powered by an innovative, social media-first marketing strategy.  Today, Fashion Nova has amassed over 40 million social media followers, with annual sales of approximately $2 billion! The brand’s name has been featured in chart-topping hit songs by Cardi B, Drake, 21 Savage, Saweetie, The Game, Tyga and Offset and its styles have been worn by many celebrities, artists and athletes including Meg The Stallion, Ice Spice, Chris Brown, Floyd Mayweather, Rick Ross, Kourtney Kardashian, and Kylie Jenner. ROLE OVERVIEW We are seeking a detail-oriented Payroll Specialist to join our HR team. You will be responsible for processing payroll for approximately 2000+ employees at the Fashion Nova DC .  RESPONSIBILITIES Work with new hires to complete new hire paperwork and enrollment in time clock for hourly employees. Accurate and timely bi-weekly payroll processing for nearly 1000+ employees using ADP Workforce Now platform for non-exempt employees. Ensure compliance with company policies, as well as federal / state payroll laws and regulations. Work with managers to ensure employee payroll hours are submitted accurately and approved on a timely basis every pay period, by regularly reviewing data within the time clock system. Follow up with managers and employees if there are discrepancies on payroll time or information. Communicate effectively in a manner that promotes trust and cooperation. Maintains employee records and data including status changes, schedule updates, pay rate changes, etc. Other fun projects! ROLE REQUIREMENTS Bachelor’s degree preferred Minimum of 1 year experience in processing payroll. Experience in benefits is nice, but not required – we can teach you that! Experience using ADP Workforce Now, ADP Onboarding and Time clock and/or similar payroll platforms High degree of accuracy and detail orientation required Proficient in MS Office with strong Excel skills Strong work ethic and team player Ability to deal sensitively with confidential material and information Strong interpersonal (verbal and written) communication skills Organizational, multi-tasking, and prioritizing skills Bi-lingual Spanish is required BENEFITS   Formalized career paths for continued professional growth Comprehensive health insurance across Medical, Dental and Vision 401k match, with immediate vesting upon eligibility Team bonding events and programs Attractive employee discounts!   Fashion Nova, LLC, and subsidiaries thereof, is an Equal Opportunity Employer. We are steadfast in our commitment to equal employment opportunities and pledge that these objectives are reflected in all aspects of our daily operations. We will continue to recruit, hire, train, and advance in employment qualified individuals in all job titles without regard to race, color, national origin, gender, sexual orientation, gender identity, religion, age, status as a protected veteran, criminal history, or status as an individual with a disability; and shall not discriminate against any individual, any such characteristic, nor any other classification protected by local, state and/or federal law.   NOTICE AT COLLECTION   

Posted 30+ days ago

Payroll and Billing Specialist-logo
Payroll and Billing Specialist
AdvisaCareGrand Rapids, MI
What’s your purpose? Wonder how AdvisaCare fits with your career goals? Apply today and let’s explore how we can support you in achieving your goals! The ideal candidate would have auto no fault or home care billing/collections experience! AdvisaCare is a locally owned and operated home healthcare agency based in Grand Rapids that provides quality care to patients throughout the state of Michigan, Arizona, and Nevada! We are a fast-paced, high-energy office and are seeking a Strong Payroll and Billing Specialist for a full-time/salaried position in our corporate office. Must reside in and around the Grand Rapids area. Our ideal candidate would be energetic, outgoing, and driven. We are looking for employees that are interested in learning additional skills while also being a positive addition to our already established team. Full-time Salaried position in our Grand Rapids corporate office: Monday- Friday 8-5 in office! This is not a remote position! Primarily working on Payroll and Medical Billing! What AdvisaCare Can Offer You: Full-time position, competitive salary, PTO, Sick Pay, Paid Holidays, and healthcare benefits, 401k Plan Many opportunities for advancement Requirements Responsibilities include but are not limited to: Processing weekly payroll for large employee base - Willing to train Processing weekly/monthly billing for large client base Actively troubleshooting accounts in order to receive reimbursement Performing various office duties such as answering phones, e-mails, and general inquiries in a timely manner What you can bring to AdvisaCare: At least 2 years of office experience Home health Care or Auto No Fault experience preferred MS Office experience required Benefits Competitive hourly rate or salary, based on experience Paid Time Off (PTO) Health, dental, and vision insurance options 401(k) with employer match Opportunities for advancement and professional development A collaborative and compassionate team environment

Posted 3 days ago

Payroll Supervisor - Americas-logo
Payroll Supervisor - Americas
SinchChicago, IL
Sinch is pioneering the way the world communicates. More than 150,000 businesses — including Google, Uber, Paypal, Visa, Tinder, and many others — rely on Sinch’s Customer Communications Cloud to power engaging customer experiences through mobile messaging, voice, and email.  Whether you need to verify users or craft omnichannel campaigns, Sinch makes it easy. Our AI-infused Super Network, APIs, and applications ensure you can connect with your customers reliably and securely, at every step of their journey.  At Sinch we “Dream Big”, “Win Together”, “Keep it simple”, and “Make it Happen”. These values are our foundation!  Sinch is looking for a Payroll Supervisor to oversee the Americas! The Payroll Supervisor will be responsible for managing and supervising for the US and Canada. This role involves ensuring accurate and timely processing of payroll, compliance with local regulations, and delivering exceptional service to our employees and stakeholders. Responsibilities Payroll Administration: Supervise and manage end-to-end payroll processing for employees across North America. Ensure accurate and timely payroll delivery in compliance with local, state, provincial and federal regulations. Oversee payroll data management, including employee information, compensation changes, and deductions. This position will also process and audit multi-state payroll and ensure all accompanying tasks are accurately completed in a timely manner to include: Prepares pay by verifying time records/data, calculating and producing checks or electronic disbursements, processing commissions, bonuses and various other supplemental payments and deductions Timely review and processing of employee changes such as New Hires, Address/Location change, Pay Changes and Terminations as related to payroll. Sets up, processes and fulfills wage withholding order requirements Processes incoming questions and requests regarding payroll information from internal and external sources. Preparation of monthly, quarterly and year end activities and reporting information. Tax maintenance including research and resolution of tax notices, audit & balancing of taxes and maintenance of tax setup and tax accounts. Maintains and updates GL account table setup in the payroll system as directed/requested by the Accounting Department and creates GL file. Compliance and Regulations: Stay updated with payroll regulations and tax laws in all relevant jurisdictions. Partner with HR, Finance, legal and other key internal stakeholders to understand & protect the business and our employees. Ensure compliance with legal requirements, including wage and hour laws, tax regulations, and other payroll-related legislation. Validate and reconcile necessary payroll-related filings, taxes, reports, and documentation in coordination with internal and external payroll vendors Lead system upgrades & updates and communicate to applicable parties as needed. Manage internal and external audits. Team Management: Lead and mentor a team of payroll specialists, analysts and administrators. Provide guidance, training, and support to payroll team members to enhance performance and efficiency. Conduct performance evaluations and manage team development. Act as liaison between team members and Head of Payroll for escalations, communications & team needs. Process Improvement: Identify opportunities for process improvements and implement best practices to enhance payroll accuracy and efficiency. Develop and maintain payroll procedures and policies. Collaborate with key internal stakeholders to support harmonized payroll systems and processes. Employee Support: Address employee inquiries related to payroll, benefits, and deductions. Resolve payroll discrepancies and issues in a timely and professional manner. Ensure effective communication with employees regarding payroll-related matters. Reporting and Analysis: Prepare and analyze payroll reports and metrics to support decision-making and financial planning. Conduct audits and reconciliations to ensure payroll accuracy. Provide regular updates and reports to senior management on payroll performance and compliance. Requirements Degree and/or professional certifications in Accounting, Finance or Administration or approved equivalent combination of education and experience. Certified Payroll Professional (CPP) designation, preferred Minimum of 10 years of payroll experience, with at least 3 years in a supervisory role. Historical experience in processing Year End activities. Extensive knowledge of multi-state and provincial payroll regulations and tax laws in the US and Canada. Ability to process multi-state payroll with a high level of accuracy and integrity Proficiency in payroll software and systems (e.g., ADP, UKG, Oracle). UKGPro experience strongly preferred. Proficient with MS Office Suite products, specifically Microsoft Excel, including pivot tables and v-lookup formulas Strong analytical and problem-solving skills with capabilities in process improvements, systems implementations, policy revisions. Excellent communication and interpersonal skills. Ability to work effectively in a fast-paced and dynamic environment supporting payroll functions across multiple legal entities in a global capacity. Must be located in either Eastern Standard Time (EST) or Central Standard Time (CST) Preference will be given to candidates located in the Plymouth, MN or Chicago, IL and able to go into the office 2-3 times a week. Our Hiring Process  We are committed to ensuring a recruitment process that is fair, objective, consistent, and inclusive. Our approach includes structured, competency-based interviews designed to evaluate your skills, experience, and qualifications relevant to the role. At times, we may include a data-driven assessment to enhance our hiring success and identify candidates likely to excel.   We believe in a two-way process and encourage you to ask questions throughout the journey.  If this role isn't what you're looking for, please explore the other opportunities listed on our career page: https://www.sinch.com/careers/ . No matter who you are, we hope you find an exciting path forward - hopefully with us!  Benefits STAY HEALTHY: We offer comprehensive market competitive medical, dental, and vision plans. A variety of supplemental plans are also provided to meet your individual needs including access to telehealth for all participants.   CARE FOR YOURSELF: Take advantage of our free virtual counseling resources through our global Employee Assistance Program. Your mental health is as important as your physical health.   SECURE YOUR FUTURE: Plan for your future with our Roth and Pre-tax 401(k) options including an employer match for all participants.   TAKE A BREAK: Enjoy a generous paid time off program. We value balance and understand that performance at work requires time to rest at home and/or rejuvenate on vacation.   PUT FAMILY FIRST: We know that families can be built in a variety of ways; therefore, we offer paid parental leave and family planning support.   WORK WHEREVER: Our flexible remote work offerings allow you to work wherever you are the most productive and successful. It is what you do, not where you work, that matters.   MAKE AN IMPACT: Support betterment in your community and beyond by taking paid time off to support a volunteer program of your choice.  The annual starting salary for this position is between $93,417 -$116,771 . Factors which may affect starting pay within this range may include geography/market, skills, education, experience, and other qualifications. This role will be accepting applications until 03/28/2025 at a minimum. Please note that the application timeline may be flexible to accommodate a comprehensive candidate evaluation. 

Posted 30+ days ago

AP Payroll Accountant {S}-logo
AP Payroll Accountant {S}
ARKA Group, L.P.Ypsilanti, Michigan
ARKA Group L.P. (“ARKA”) is an advanced technologies company serving the U.S. military, intelligence community, and commercial space industry delivering next-generation solutions to support the national security space enterprise. Built on more than six decades of excellence, ARKA brings modern approaches and a culture of innovation to the challenges of today. Join the ARKA team to learn how Beyond Begins Here. Discover your next career opportunity now! In support of work/life balance, many positions are available for a flexible schedule within the pay period. Ask us about the opportunity for flex scheduling if that’s of interest to you. Responsibilities: Process and code invoices, ensuring accuracy and timely payment, maintaining accurate and up-to-date records of all accounts payable transactions Reconcile vendor statements and resolve any discrepancies Review and process employee expense reports Calculates, prepares and maintains accurate records and reports of payroll transactions Ensure compliance with payroll laws and regulations by state Reconcile payroll accounts Communicate with employees regarding payroll matters Perform timesheet corrects, when needed Required Qualifications: Bachelor's in accounting 5+ years of experience in processing payroll 3+ years of experience processing AP payments Excel knowledge to include VLOOKUPS and Pivot tables Attention to detail, problem-solving skills Time-management skills Strong analytical skills Proficiency in accounting software Preferred Qualifications: Knowledge of Deltek Costpoint, highly preferred Government Contracting Location: Ypsilanti, MI Ypsilanti is artistic, genuine, and original. A college town and city located on the Huron River in Washtenaw County. Ypsilanti is all about community and making families new to the area feel right at home. From educational opportunities and local museums for all ages, to accessible healthcare and transportation it’s a wonderful location. It’s well known for its historical museums, parks, and historic districts as well as home to Eastern Michigan University. The University of Michigan and Michigan State University also are great institutions! Ann Arbor is close by and has many things, including a bustling university town, culinary hotspot, and a tech hub with a walkable downtown that includes world-class arts and culture. Located in southeast Michigan's Lower Peninsula, Ann Arbor lies at the center of a greater collection of communities in Washtenaw County. With so many thriving communities nearby, Ann Arbor has become a cultural melting pot and urban oasis. What We Offer: Comprehensive medical/vision/dental insurance packages Company contributions to qualified HSA accounts 401k retirement plan with industry leading company contributions 3 weeks of vacation accrual per year plus time off for sick leave and unscheduled life events 13 paid holidays Upfront tuition assistance for approved degree programs Annual bonus program based on company and employee performance Company paid life insurance, AD&D, Short-Term and Long-Term disability insurance 4 weeks paid Parental Leave Employee assistance program (EAP) EHS/Environmental Requirements: While performing the duties of this job, the employee is required to communicate, listen to, and interpret instructions, occasionally operate tools and/or machinery with hands and arms and remain stationary for extended periods of the time. The employee will use protective equipment when working with chemicals, move between workstations, reach, and replace equipment, and move items weighing up to 25 lbs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. Applicants are invited to apply for a reasonable accommodation to perform the essential duties of the job. To apply, send a request to staffing@arka.org or contact 203-797-5000 and press 2 for Human Resources. ITC & Security Clearance Requirements: This position requires the incumbent to access export-controlled information. If you are not a U.S. Person, any offer is contingent upon the Company's ability to obtain a special license granting you access. This could take several months. You will not be able to begin employment until such license is obtained. Visa Restrictions: No visa sponsorship is available for this position. Pre-employment Screenings: Employment with any ARKA companies in the U.S. is contingent upon satisfactory completion of several pre-employment requirements to include a credit check, background check, and drug screen. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities: This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Posted today

Payroll & Benefits Specialist-logo
Payroll & Benefits Specialist
Clinton Hill Community & Early Childhood CenterNewark, NJ
The Payroll & Benefits Specialist is responsible for the accurate and timely administration of payroll processing, benefits coordination, and related HR support functions. This position plays a key role in ensuring compliance with federal, state, and local regulations and serves as a primary point of contact for employee payroll and benefits inquiries. The Specialist works closely with the Employee Relations Manager, Finance team, and external vendors to support seamless operations and excellent employee service. Key Responsibilities Payroll Administration • Prepare and process biweekly payroll for all staff using the organization’s HRIS system (e.g., Rippling) • Audit timesheets and leave balances for accuracy and policy compliance • Ensure payroll entries reflect correct coding for grant, program, and funder allocations • Coordinate with the Finance team on payroll journal entries and GL reporting • Maintain up-to-date payroll records and documentation for auditing and compliance Benefits Administration • Coordinate open enrollment, mid-year changes, and termination of benefits • Serve as liaison with benefits vendors for health, dental, vision, life, and voluntary plans • Track eligibility dates, waiting periods, and employee contribution schedules • Respond to employee inquiries regarding plan options, coverage, and claims support • Reconcile benefits invoices and coordinate resolution of discrepancies Compliance & Reporting • Maintain knowledge of applicable labor laws, wage and hour regulations, and benefits compliance (ACA, COBRA, FMLA, etc.) • Prepare reports and support audits related to payroll and benefits • Ensure accurate recordkeeping and confidentiality of employee files HR Support • Assist with onboarding processes related to payroll setup and benefits enrollment • Maintain employee status changes and ensure timely updates in HRIS • Support development of SOPs and internal workflows for payroll and benefits functions Requirements • Must be willing to pursue Certified Payroll Professional (CPP) certification within 18–24 months of hire; financial and study support provided by the agency • Associate’s or Bachelor’s Degree in Human Resources, Business Administration, Accounting, or related field preferred • 2–4 years of experience in payroll and benefits administration required • Working knowledge of employment laws and payroll regulations • Experience using HRIS/payroll systems (Rippling preferred) • High attention to detail, discretion, and confidentiality • Strong organizational and time-management skills • Excellent communication and customer service abilities Physical Requirements • Prolonged periods of sitting at a desk and working on a computer • Occasional lifting of materials up to 15 pounds Benefits • Employer contribution toward medical, dental, and vision coverage for employee • Optional voluntary benefits through Aflac and Colonial Life, including employer-paid Employee Assistance Program (EAP) • Life and AD&D insurance • 401(k) with employer match • Generous paid time off and holidays • Professional development support, including CPP certification within 18–24 months

Posted 30+ days ago

Payroll Specialist-logo
Payroll Specialist
G.Z.Q.S.O.Warren, MI
Part-Time Payroll Specialist (Flexible Hours) Location: Warren, MI Pay: $16 - $17 per hour Onsite – Warren, MI Job Responsibilities: Processing payroll for employees Managing unemployment claims Completing employment verification forms General administrative support tasks as needed Schedule: Tuesdays : 8 a.m. - 5 p.m. Wednesdays : 1-2 hours (schedule varies) Required Qualities: Detail-oriented : Ability to manage accurate payroll and documentation Strong organizational skills : Capable of managing multiple tasks efficiently Excellent communication : Ability to interact with employees and vendors Problem-solving skills : Able to identify issues and resolve them quickly Time management : Must be able to meet deadlines and work independently This is a fantastic opportunity for someone seeking a flexible, part-time role with responsibilities in payroll and general administrative tasks. If you’re detail-oriented, organized, and enjoy working independently, we’d love to connect with you!

Posted 30+ days ago

Payroll Coordinator - Salem, MO-logo
Payroll Coordinator - Salem, MO
Advantage Home CareSalem, MO
Pay rate $17.00/HR tasks include processing of payroll, computer work, learning our computer systems, answering phones, handling different situations in a professional manner, medical records, and other various functions. This job also requires reliable transportation and the ability to show up every day with a smile ready to conquer the day! Reliability and Dependability Ability to take direction and work with others Computer knowledge and ability to work inside various programs Work ethic and self-motivation Management attitude, as we prefer to promote from within Accountability and Passion *Advantage offers numerous benefits to their family of employees, such as: Earned Time Off Medical Benefits Weekly paychecks Competitive Pay Fun and Lively work environment Room for advancement Requirements Office experience required In-Home and Consumer Directed Services agency office experience preferred Knowledge of Outlook, Word, Excel. Ability to learn new computer programs quickly. Excellent attention to detail Must possess positive attitude and cheerful demeanor when speaking to caregivers and clients Self-motivated and able to stay on task in a busy and fast paced environment Team player and willingness to learn new concepts and tasks Customer service oriented Benefits Earned Time Off Medical Benefits, Dental, Life Insurance Weekly paychecks Competitive Pay Fun, Lively, and Family work environment Performance Bonuses Room for advancement

Posted 30+ days ago

Payroll Assistant-logo
Payroll Assistant
Truebeck ConstructionSan Mateo, California
About Us Truebeck Construction is an industry-leading General Contractor serving Fortune 100 companies throughout the West Coast. Founded in the Bay Area, Truebeck has grown to four offices in California and Oregon. With annual revenue exceeding $1B, Truebeck is one of the top General Contractors in each of the markets we serve. Truebeck provides best-in-class services and builds award-winning projects in the commercial, healthcare, life science, mission critical, education, multi-family, and interiors sectors. Truebeck has developed an impressive portfolio of projects—for prominent companies like Apple, Bloomberg, Meta, Uber, Genentech, and Gilead—and has a long history of consistent growth and profitability. Our Culture At Truebeck, a core value is: business and life are all about people. In the office and on the job site, we put people first. Truebeck is consistently ranked as one of the Best Places to Work by local Business Journals, and year after year, we win Excellence in Safety Awards. Our culture is caring, and you’ll see this shine through in employee benefits and opportunities for growth and advancement. We also give back to our community in meaningful ways, and you’ll feel proud to work for a firm that has received the highest recognition as a Top Corporate Philanthropist. Why should you join us? Every company has a personality. At Truebeck, we find performing as a team and doing our best, while making it exciting and memorable all make the victory that much sweeter. We’re not a traditional contractor; we’re more integrated and focused on the experience. Payroll Assistant Job Duties: Main point of contact for time keeping system Assist sites with coding/data entry into time keeping system as needed Maintains payroll information by collecting, calculating, verifying and entering data in accordance with leaves, labor laws, and union bargaining agreement Updates payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers. Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages. Resolves payroll discrepancies by collecting and analyzing information. Provides payroll information by answering questions and requests. Maintains payroll operations by following policies and procedures; reporting needed changes. Maintains employee confidence and protects payroll operations by keeping information confidential. Collecting and verifying timekeeping information for all employees Accounting / Audits Assist with AP check deposits as needed Assist in researching, organizing, compiling, and completing audits passed down from Manager and Accounting Department. Assist in providing monthly reporting for accounting as well as case by case reporting when needed Assist in managing earnings and deduction totals within accounting software and prepares necessary general ledger entries for accounting purposes. Assist in determining and corrects out-of-balance conditions as needed by accounting. Supports monthly, quarterly, and year-end preparation efforts while collaborating with accounting and key leadership to fulfill reporting requirements. HRIS Maximizes functionality of HRIS system to positively affect organizations internal work environment by creating time for HR staff to allocate toward more impactful employee programs or issues. Subject matter expert in the Reporting, Benefits, Miter, Sage Timberline and UltiPro. Assist in maintaining and updating all systems to ensure current polices, state and federal laws are being applied and followed correctly (taxes, fringes, benefit rates, etc.). General Administration Provides administrative support to the Human Resources and Accounting Department as needed (correspondence generation, record keeping, file maintenance, HRIS entry and report writing). Responsible for updating materials within all sites for payroll and union matters. Knowledge, Education, and experience 2+ years’ experience in payroll, A.S. or B.S. degree in Accounting a strong plus Familiarity with general accounting principles Experience in data collection, entry and reporting with great attention to detail and confidentiality Member of local APA Chapter for continued education and support, strong plus Strong knowledge of federal and state regulations Strong PC skills including proficiency in Excel with working knowledge of relevant software (e.g. UltiPro, Sage, Miter) as a plus Ability to deal sensitively with confidential material Customer service experience preferred Exquisite math and numerical skills Outstanding organizational and time management skills Excellent communication abilities with aptitude in problem-solving Spanish language skills are highly valued and considered a plus. Range of base pay is $27-$35/hr. Truebeck Construction is an equal opportunity employer. We celebrate differences and are committed to creating a diverse and inclusive environment for all employees. Physical Demands and Work Environment The incumbent is required to work most days at the main office and typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office. Incumbent may encounter frequent interruptions throughout the workday. The employee is regularly required to be in a stationary position, communicate, or convey; frequently required to operate or position, and to be in a stationary position, move, reach, bend or transport up to 20 pounds. Attention Staffing Agencies: Please note that we do not wish to receive unsolicited resumes from third-party recruiters or staffing agencies. Any resumes submitted in the absence of a signed agreement will become the property of Truebeck Construction and no fee will be paid should the candidate be hired by Truebeck Construction or our affiliates. We only accept resumes directly from candidates who have applied through our official application process.

Posted 30+ days ago

Restaurant(QSR) HR and Payroll Manager-logo
Restaurant(QSR) HR and Payroll Manager
McKee RdPleasanton, California
Job Title: HR and Payroll Manager Company: Amaash Corporation Location: 5870 Stoneridge Mall Rd Suite 206 Pleasanton, CA 94588 About Amaash Corporation With almost 20 years of experience in the quick-service restaurant sector, Amaash Corporation has established itself as a trusted operator of many Wendy's restaurants. Our focus on efficient operations and customer satisfaction drives our success. We are a dynamic and growing small business that values our employees and fosters a collaborative and supportive work environment. Job Summary: We are seeking a versatile and proactive full time or part time Restaurant HR and Payroll Manager to join our in-office Pleasanton team. In this role, you will be responsible for managing all aspects of payroll and human resources, from recruitment and onboarding to employee relations and compliance. This is a hands-on position requiring an extremely strong understanding of Payroll and HR best practices and the ability to adapt to the evolving needs of a small business while implementing new processes. Core Responsibilities: Recruitment and Onboarding: Manage the full recruitment life cycle, including job postings, candidate screening, interviewing, and offer negotiation. Develop and implement effective onboarding programs to ensure a smooth transition for new hires. Maintain accurate records of all recruitment and onboarding activities. Employee Relations: Serve as the primary point of contact for employee inquiries and concerns. Mediate, investigate, and resolve employee conflicts and grievances in a fair and timely manner. Foster a positive and inclusive work environment. Conduct exit interviews and analyze feedback to improve employee retention. HR Compliance and Administration: Ensure compliance with all federal, state, and local employment laws and regulations. Maintain accurate and up-to-date employee records and HR documentation. Manage payroll and benefits administration, including enrollment and changes. Develop and implement HR policies and procedures. Manage worker's compensation and safety programs. Performance Management: Identify training and development needs and coordinate training programs. Develop training documentation. Compensation and Benefits: Assist in the development and administration of competitive compensation and benefits packages. Administer employee benefits programs in collaboration with insurance broker. Payroll Administration: Processes accurate and timely bi-weekly payroll and weekly payroll, entering and maintaining payroll system including but not limited to new hire information, terminations, salaries, accruals, direct deposits, deductions and withholdings, and other payroll related data. Ensure all costs and payments are reconciled. Manage the administration of payroll in compliance with FLSA wage and hour requirements salaried and hourly employees in multiple states. Plan, develop, and implement policies and auditing procedures to ensure accurate and timely processing of payroll. Manage the administration of payroll in compliance with FLSA wage and hour requirements salaried and hourly employees in multiple states. Plan, develop, and implement policies and auditing procedures to ensure accurate and timely processing of payroll. Resolve employee concerns related to paychecks, deductions and/or taxes. Qualifications: Bachelor's degree in Human Resources, Business Administration, or a related field. 6 years of experience in HR, preferably in a small business environment. Strong knowledge of HR best practices and employment laws. Excellent communication, interpersonal, and problem-solving skills. Ability to handle sensitive and confidential information with discretion. Proficiency in HRIS systems and Microsoft Office Suite. SHRM-CP or PHR certification preferred. Ability to be very hands on and wear many hats. Experience in payroll administration. Skills: Recruitment and selection Employee relations HR compliance Performance management Payroll and benefits administration Training and development Communication Problem-solving Organization Benefits: Health, dental, and vision insurance Competitive salary PTO and sick leave Amaash Corporation is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

Posted 1 day ago

Reporting Payroll Specialist-logo
Reporting Payroll Specialist
Rosendin ElectricLas Vegas, Nevada
Whether you’re a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more. Why Rosendin? Committed. Innovative. Engaged. If you’re looking to take your career to the next level and work with some of the best and brightest in the industry, we want to hear from you. Since our founding over 100+ years ago, Rosendin has been driven to positively impact the communities where we live and work. We are an organization built on integrity and we have a culture that empowers people, embraces diversity, and inspires everyone to do their best. As one of the largest EMPLOYEE-OWNED electrical contractors in the United States, you will have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success. When our people succeed and fuel our success, we reward them. We'd love to have you as a shareholder! SUMMARY: The Payroll Reporting Specialist ensures certified payroll reports, OCIP reports, and other required reports are submitted timely. They work with the field payroll processing teams, the project management teams, and other agencies to make sure reports are accurate and fulfill all reporting requirements. We are looking for a quick learner with strong organizational skills, and someone with a positive team player attitude who can juggle multiple tasks. ESSENTIAL DUTIES & RESPONSIBILITIES : Generate and submit certified payroll, prevailing wages, and OCIP reports Analysis payroll data for compliance with prevailing wage laws and other contractual requirements Gather required documents to submit to the appropriate agencies Identify new or changing requirements and make sure they are setup in the system correctly Ensure file uploads are successful for multiple online reporting tools Troubleshoot upload errors, identify complications, and answer prevailing wage questions Coordinate with subcontractors and owner operators to ensure they are compliant Support project teams and external customers with project set up related to reporting requirements Interpret union agreements and understand wage determinations to make sure correct rates are applied to the appropriate projects The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position’s role within the business unit. EDUCATION AND EXPERIENCE: Minimum two years of experience generating and submitting certified payroll, prevailing wages, and OCIP reports Union and multi-state payroll processing experience in the construction industry preferred Bachelor’s degree or or a c ombination of education, training, and relevant experience KNOWLEDGE, SKILLS & ABILITIES: Knowledgeable about federal, state, and local prevailing wage requirements including Davis-Bacon Knowledgeable about LCPTracker and other reporting tools Experience generating and submitting certified payroll, prevailing wages, and OCIP reports Payroll experience and knowledge related to union fringes and labor laws Ability to successfully manage multiple tasks, meet deadlines, and take on new responsibilities Effective oral and written communication skills with the ability to explain complex data Need to have data entry skills, be detail-oriented, and have solid time management skills Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.) Ability to work under time pressure and adapt to changing requirements with a positive attitude Ability to be self-motivated, proactive, and an effective team player Ability to interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others TRAVEL: 0% WORKING CONDITIONS: General work environment - sitting for long periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions such as fluorescent lighting and air conditioning Noise level is usually low to medium Occasional lifting of up to 30 lbs. Rosendin is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business…and your career. Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Posted 1 day ago

Senior Manager, Global Payroll-logo
Senior Manager, Global Payroll
IPC SystemsNew York City, New York
IPC is a fintech company that focuses on the human element. With a global presence, we support local markets with our advanced cloud-based trading communications and managed connectivity solutions. Through our portfolio of communications and connectivity solutions, we focus on solving business challenges and adapting to regulatory changes in the fast-paced global financial markets. This enables our clients to maintain consistent market access, a strong competitive advantage, and enhanced operational efficiency. Join a team that is dedicated to delivering groundbreaking products and making a significant impact on our clients' success. www.IPC.com TITLE: Sr. Manager, Global Payroll DEPARTMENT: Finance REPORTS TO: Chief Accounting Officer LOCATION: New York City, US ROLE TYPE: Full time, Permanent Role Overview The Sr. Manager, Payroll will be responsible for managing the global payroll process at IPC systems. This includes overseeing a team of payroll analysts in the United States, Madrid, Spain and Kuala Lumper, Malaysia for the purpose of processing payroll for employees located in sixteen countries. Currently, the payroll processing is decentralized and the individual in this role will work with the Chief Accounting Officer to centralize and then optimize this function. Manage a global payroll team with staff in the United States, Madrid, Spain and Kuala Lumper, Malaysia for the purpose of processing payrolls for staff located in sixteen countries. Ensure the accurate collection of payroll data, validate and process payroll information, including but not limited to regular wages and wage changes, overtime, bonuses, commissions, deductions, retirement election changes, special payments, and taxes. Perform payroll reconciliations and audits to ensure accuracy and address discrepancies promptly. Oversee the year-end payroll processes, including the issuance of W-2 forms, and related international forms, and tax filings. Generate accurate and timely payroll reports for management and other stakeholders as required. Analyze payroll data to identify trends, potential issues, and areas for improvement. Coordinate with external auditors and tax agencies as needed to support audits and inquiries. Act as the main point of contact for responses to all employee inquiries for guidance on pay statements or payroll-related questions, both internationally and domestically. Continuously review and enhance the payroll process to improve efficiency, accuracy, and overall effectiveness. Propose and implement process improvements and automation initiatives. Assist with ad hoc projects and responsibilities as needed. Essential Skills and Experience to be Successful in this Role 7-9 years of payroll experience, with at least 3 years in a supervisory or managerial role. Experience in payroll management and managing and executing on payroll changes Experience with ADP Workforce now and/or Oracle Cloud, preferred Familiarity with payroll software and systems and Microsoft Office Suite, including Excel, with the ability to implement and optimize payroll systems. Excellent communication skills, with the ability to collaborate effectively with cross-functional teams and to effectively communicate complex payroll matters to employees and management. Demonstrated ability to maintain confidentiality and handle sensitive information with utmost professionalism. Strong attention to detail, organizational skills, and the ability to manage multiple priorities in a fast-paced environment. Problem-solving attitude with the ability to adapt to changing requirements PLEASE SUBMIT YOUR CV IN ENGLISH What’s in It for You? At IPC, your compensation is only part of the package. We are committed to investing in a range of programs and initiatives to improve the overall experience of our employees. In addition to a collaborative, high-performing team environment, we’re pleased to offer benefits including: Competitive Base Salaries Medical Coverage, Dental and Vision, Short/Long Term Disability, AD&D and Life Insurance Coverage 401(k) plan with matching contributions Flexible PTO plus Public Holidays Additional Time off for Charity Work and Volunteering Pet Insurance ID Theft insurance Tuition Reimbursement Certification Bonus Program Access to “IPC University” our Internal E-Learning Platform Structured Onboarding Training and Peer Mentor Support Enhanced Parental Leave Wellness Program Employee Referral Scheme Further information about your benefits will be provided during your onboarding process. Additional Information: Your precise work schedule will be determined by you and your Line Manager before commencement of employment with IPC.

Posted 1 day ago

Human Resources Payroll Assistant-logo
Human Resources Payroll Assistant
DaBellaHillsboro, Oregon
Description When you join the DaBella Family, you'll experience a shared dedication to a greater goal, and an opportunity to be part of a future-focused team of innovative leaders. With a high value for development, we offer unlimited potential for financial and professional growth. You'll find a leadership team that inspires and rewards their employees through benefits, great payment plans, and company incentives. The ideal candidate for our Payroll Assistant position is someone who: Has a proven ability to work in a fast-paced environment Has strong organizational skills and the ability to prioritize multiple tasks Can take initiative, anticipate needs proactively, and follow through on requests until completion Possess extreme attention to detail to complete tasks to their greatest potential Status: Full-Time Compensation: $20.00 - $21.00 hourly Overview: As the Payroll Assistant , you will be responsible for assisting with payroll functions for a rapidly growing and diverse company. In addition to calculating earnings/deductions in a periodic payroll and issuing pay and pay-related information to our staff, this position will also be the subject matter expert on the payroll - resolving payroll issues as they arise, while seeking out improvements in the operational process. Requirements/Qualifications: Aid in processing payroll for all employees and contractors (including calculating garnishments, commissions, bonuses, and PTO) on a weekly basis Collect and summarize timekeeping information for accurate payroll processing Knowledge of basic payroll concepts, practices, and procedures Strong sense of proactivity, detail-orientated, organized, punctual, and self-disciplined Intermediate skills with Microsoft Office Suite, including Word, Excel, and Outlook Ability to multitask, maintain professionalism, able to deal with difficult, sensitive, and confidential information Must be a team player , demonstrating the ability to interact cooperatively with peers, supervisor, and other company personnel High volume payroll, bookkeeper, accounting, or HR assistant experience preferred Experience using Paycom is a plus Benefits: Employees and their families are eligible to enroll in: Medical, Dental, and Vision Health Savings Account (HSA) Company Sponsored Life Insurance Supplemental Life Insurance Long-term and short-term disability Accident protection Employee assistance program - access to counseling services and other tools to improve work/family/life balance Pet Insurance for your furry family member 401k plan Additional Insurance Programs including: UHC Rewards Rally Health One Pass Select (gym membership subscription) Additional Perks: VPTO (Volunteer paid time off) year-round incentives to give back to your local community Personal/Professional Development - we provide books, courses, and opportunities to attend leadership conferences Relocation opportunities to other branches across the nation Each DaBella Employee receives: 80 hours of Paid Time Off annually with incremental increases 6 paid holidays during a calendar year effective day one of employment For more information, please visit DaBella.us #INDCORPORATE

Posted 2 weeks ago

Payroll Specialist  Shoreham location 35hrs flex-logo
Payroll Specialist Shoreham location 35hrs flex
AHRC Nassau CareerShoreham, New York
Payroll Specialist Shoreham location 35hrs flex Perform the daily payroll and time and attendance resources responsibilities to support the Payroll teams for AHRC Nassau and its affiliated organizations. Ensure completion of the biweekly payroll Time & Attendance processing to finalize computerized reports/printouts. Train and provide support to program management staff with the payroll application systems. Ensure timely and accurate payroll records are maintained for AHRC Nassau and its affiliated organizations. Qualifications: High School diploma or equivalent and minimum of three (3) years’ Payroll and Timekeeping experience required. Computer proficiency in all Microsoft Office Suite applications including, but not limited to, Excel, WORD, and Power Point required. Working knowledge of UKG Pro, or similar payroll software programs required. Excellent mathematical skills are required. Must be proficient in typing, oral, and written communication skills. Must be organized and detail oriented. Must be able to take directives, use initiative, multi-task, and prioritize responsibilities. Must have solid understanding of payroll and human resource practices and the importance of confidentiality. Primary duties and responsibilities include but not limited to: Payroll / Time Keeping processing and daily functions Verify, process and assist with audits and employee updates to profiles, status changes, new hires, transfers, terms, accruals, tax withholding for address changes and enrollments to the payroll/timekeeping data base systems. Compile, audit, and distribute daily computerized Data View Metric reports for management to review missed punches, timecards and schedules. Collect, audit, balance payroll transactions including; bi-weekly, bonus’ and off-cycle payrolls to ensure payments are processed accurately, efficiently, and on a timely basis. Oversee to ensure time cards are approved by employee and their supervisor. Review, identify and reconcile pay batch and CSV files and imported payroll data with audit reports prior to transmission. Provide payroll training using the Payroll & Timekeeping systems. Ensure audits and internal follow-ups pertaining to Payroll Business Intelligence and Data View Metric reports are up to date and accurate prior to processing. Process and review biweekly electronic records, overtime, adjustments for salaried employees, and related records are assigned to the department/cost center and job codes correctly Create, review, and audit weekend differentials, incentives and holiday pay for accuracy. Monitor and retain all approvals for pay batches & exceeding hours. Assist in accumulating all required documentation for leave of absence, Paid Family Leave (“PFL”),and suspended employees and ensure documentation is processed for accurate payment. Ensure the processing of owed hours and orientation training hours are reviewed, applied for payment. Assists with data entry of direct deposit, pay cards, membership, and 529 plans. Process manual paper checks, voids and reversals in accordance with payroll and banking protocol. Assist and cross-train with other daily duties as assigned. Special projects, year-end processing and quarterly tax balancing as requested by supervisors. Ensure that the agency handbook, policies & procedure guidelines, and Department of Labor Laws and Regulations are adhered to. Assist employees with any payroll questions and escalate to payroll management as needed. Maintain complete confidentiality of all Payroll and Human Resource personnel information. Internal/External Compliance Audits/reports Generate Business Intelligence and Data View Metric reports for audits and employee verifications purposes. Review and track payroll audits and report continuous issues to management personnel. Assist Senior Specialist, Implementation Specialist and Assistant Payroll Manager with special projects. Maintain communication with supervisor or payroll managers regarding any immediate payroll issues and concerns. Other duties as assigned.

Posted 30+ days ago

Payroll Senior Manager-logo
Payroll Senior Manager
YETI CoolersAustin, Texas
At YETI, we believe that time spent outdoors matters more than ever and our gear can make that time extraordinary. When you work here, you’ll have the opportunity to create exceptional, meaningful work and problem solve with innovative team members by your side. Together, you’ll help our customers get the high-quality gear they need to make the most of their adventures. We are BUILT FOR THE WILD™. As the Payroll Senior Manager, you will oversee all aspects of payroll processing, ensuring accuracy, compliance, and executing timely payments to employees. You will collaborate with various functions to gather and validate payroll information and resolve payroll discrepancies. This position will report into the VP, Controller, and will directly lead another individual while also collaborating and guiding regional teams on payroll processing. You will work cross functionally and collaborate with key business partners (Talent, Legal, Accounting, Tax, regional teams, etc.) to achieve departmental and company goals. The ideal candidate possesses strong knowledge of payroll regulations, exceptional organizational skills, and a commitment to maintaining confidentiality. To be successful, the individual must be able to communicate effectively across the organization, creatively solve problems, scale processes, and coach fellow team members. Responsibilities : Oversee and ensure accurate and timely payroll processing for employees in the US and Canada. Provide strategic direction and support for payroll processes across all global locations, including expansion to new countries and implementation of new systems and processes. Conduct regular payroll audits and ensure compliance with all applicable labor laws, tax regulations and statutory requirements. Monitor and resolve payroll discrepancies, investigating and resolving issues promptly and accurately. Address employee inquiries and concerns related to payroll, providing exceptional customer service and support. Utilize Workday, ADP, and other regional applications for payroll processing and reporting. Ensure systems are optimized and integrated effectively. Administer and maintain payroll systems, ensure data integrity, and implement system upgrades and enhancements as needed. Oversee Employer of Record (EOR) situations, ensuring compliance and efficiency in payroll processing. Identify and implement process improvements to enhance payroll operations and efficiency. Lead and mentor the payroll team, providing guidance and support to ensure high performance. Prepare and analyze payroll reports, ensuring accuracy and providing insights to senior management. Maintain confidentiality and data security standards for all payroll-related information. Be the subject matter expert of the standard methodologies for payroll, compliance, internal controls, etc. Qualifications and Attributes: Minimum of 8 years of payroll management experience, with a focus on US and Canada payroll requirements; experience with other international locations preferred. Bachelor’s degree in Accounting, Finance, Business Administration, or a related field. Relevant professional certification in payroll management, such as Certified Payroll Professional (CPP). Proficiency in Workday and ADP payroll systems with experience in Employer of Record (EOR) situations. Ability to lead, coach and develop team members with diverse experiences and backgrounds. Self-starter and persistent with strong analytical and organizational skills. Excellent communication and interpersonal skills. Ability to collaborate effectively with various stakeholders. Ability to establish and maintain collaborative working relationships with others of all levels. Mental toughness and energy to succeed in a fast-paced, multiple priority projects environment. Support of consumer product, retail, and/or manufacturing businesses strongly preferred. #LI-DB1 Benefits & Perks: Click here to learn about the benefits and perks we offer at YETI. YETI is proud to be an Equal Opportunity Employer. Our commitment to creating a diverse, equitable, and inclusive culture is at the center of everything we do for our employees. We embrace all applicants looking to bring their authentic selves to YETI and contribute to our mission of keeping the wild WILD. Find out more about our commitment to DE&I at yeti.com/esg.html. All applicants for employment will be considered without regard to an individual’s race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. YETI Global Workforce Data Privacy Notice If you require accommodation in order to apply for a job, please contact us at accommodationrequest@yeti.com.

Posted 30+ days ago

Payroll Administrator-Moscone Center-logo
Payroll Administrator-Moscone Center
ASM Global-SMGSan Francisco, California
POSITION: Payroll Administrator DEPARTMENT: Finance REPORTS TO: Payroll Manager FLSA STATUS: Non-Exempt LEGENDS & ASM GLOBAL Two powerhouse companies have joined forces to redefine excellence in sports, entertainment, and live events. Together, we combine unmatched expertise with a global reach, offering end-to-end solutions – from venue development and event booking to revenue strategy and hospitality. Legends brings a 360-degree, data-driven approach across Global Partnerships, Hospitality, Merchandise, and Attractions, working with top-tier clients to deliver exceptional experiences. ASM Global , the world leader in venue management and live event production, oversees 350+ iconic venues stadiums, arenas, conventions centers and theaters. Our organization is committed to building an inclusive, innovative environment where differences drive solutions that benefit our team members, guests, and partners. Guided by our values of respect, integrity, and accountability, we create a workplace where everyone can succeed. Are you ready to be part of the team that is transforming live entertainment? Join us to make legends happen! THE ROLE We are seeking a dedicated and motivated individual to join our team that will coordinate the entire payroll cycle with all Moscone building departments. As part of our company, you will be exposed to a dynamic and fast-paced environment that requires flexibility and adaptability. Due to the nature of our business, our industry experiences fluctuations may result in irregular working hours, including weekends and holidays. Advance notice will be provided. Essential Duties and Responsibilities Responsible for accurate data entry into timekeeping system on a daily basis Responsible for creating packets, events and archiving past events in ABI Review and complete department WIP approvals in ABI Prepare and inputs vacation and PTO pay into timekeeping system Prepare all checks and review for accuracy Print/ include employee recaps with payroll checks and distribute on payday. Calculate and prepare retroactive pay and payroll discrepancies by performing mathematical calculations and complex data processing tasks rapidly and accurately Update and achieve paper and electronic payroll records Address & resolve employee’s payroll-related issues Assist reconciling total hours for benefit reports Add and update building events to the ABI time keeping system Assist in training new hires in payroll Train employees with (ESS) Employee Self Service online systems Maintain strong working relationships with key stakeholders, including HR department, accounting team, and department managers, to ensure seamless communication and coordination in all payroll-related matters. Understand and follow written and oral instructions Establish and maintain and promote positive and effective working relationships with employees, other agencies and the public Communicate effectively, orally and in writing Demonstrate initiative and exercise good judgment in the performance of duties Work independently and as a team member; recognize and set priorities and meet deadlines Observe safety principles and work in a safe manner Assist with any other payroll /accounting/scheduling related project as they may arise Qualifications To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Skills and Abilities Highly organized and detail oriented BS in Accounting or equivalent Experience with payroll and Time Reporting systems, ABI and ADP preferred Ability to handle and prioritize multiple tasks and meet all deadlines Ability to interpret union contract Strong knowledge of Federal and State labor laws Microsoft Excel skills to create and maintain spreadsheets, perform data analysis, and generate reports Ability to maintain confidentiality of sensitive payroll and employee documents Bilingual preferred to effectively communicate with our diverse workforce Ability to work unsupervised and independently COMPENSATION Salary Range: $35-$38/hr Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan. WORKING CONDITIONS Location: On-site/Moscone Center Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position. Legends & ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

Posted 1 week ago

Payroll Specialist-logo
Payroll Specialist
Developmental Disabilities InstituteSmithtown, New York
DDI's Payroll Specialist occupies a critical role as part of our Finance Team. Our Payroll Specialist is responsible for reviewing and processing payroll for our dedicated staff, ensuring that our employees are paid accurately. The Payroll Specialist identifies any discrepancies that arise during payroll processing and works to resolve them promptly. The Payroll Specialist also ensures that employees PTO balances are accurate, and also provides additional oversight of our Time and Attendance System by reviewing new hire details, employee status, job changes, voluntary deductions and accruals based on the employee's status. Pay Range: $25.75-$30.90/hour (40 hours/week) About DDI Developmental Disabilities Institute (DDI) was founded in 1961 to address the special education needs of children with autism and other developmental disabilities and provide therapeutic intervention. Today, DDI is a dynamic, nonprofit, multi-site agency, each day serving hundreds of children and adults with autism and other developmental disabilities, providing educational, residential, habilitative, vocational, transportation, and self-direction support to the Long Island community. DDI's educational, residential, day, and vocational supports are as diverse as the people we serve. Through more than 60 years of sustained effort, DDI has grown substantially. Our agency recognizes the unique needs of each person for whom we care and maintains the highest standards of teaching for our children, adults, and families, as well as training for our staff. We pride ourselves on utilizing research-based methods across all agency programs. Our Purpose We help children and adults with autism and other developmental disabilities experience personal growth and fulfillment. Our Core Values Integrity We adhere to moral and ethical principles Dignity We treat each other as being worthy of honor and respect Compassion We act with caring and kindness Teamwork We work together to achieve common goals What you'll do: Review and process time sheets in an automated time & attendance environment, including exporting information to generate payroll batches in the HRIS/Payroll system. Verify changes in the HRIS/Payroll and timekeeping system, including new hire information, employee status, salary, department allocation changes, accrual policy changes and various voluntary payroll deductions. Maintain accuracy of employee benefit time balances. Utilize reporting to locate discrepancies prior to payroll processing. Process/void manual checks as required, ensuring payment of correct co-efficient/blended overtime. Answer employees’ inquiries pertaining to payroll calculations, checks, payroll policies and procedures and related matters. Ensure the timely processing of payroll. Prepare various reports on the operations and activities of the payroll department. Perform other duties as assigned. What you bring to DDI: High School Diploma or equivalent. 3 years of experience in a payroll processing environment. UKG experience preferred. Ability to perform basic mathematical functions. Ability to maintain confidentiality. Strong computer skills, including Excel, Word, and Outlook. Must be able to communicate effectively and efficiently. Teamwork and collaboration skills to support agency. Ability to multi-task in order to meet required deadlines. What DDI can offer you: The ability to make a difference in the lives of our dedicated workforce, and by extension, the lives of the people that DDI supports. Generous paid time off that includes 12 vacation days, 3 personal days, 3 floating holidays 10 company holidays and 12 sick days per year. Medical/Dental/Vision/Life Insurance. 403(b) retirement plan. Tuition reimbursement and more! DDI is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to actual or perceived race, color, sex, pregnancy, reproductive decision making, gender expression or identity, national origin, disability, military status, creed, religion, age, sexual orientation, marital status, genetic information, status as a victim of domestic violence or any other group protected by federal, state or local law. We are committed to creating a deep sense of belonging and a culture where all applicants and employees feel welcomed, valued and respected. We are people inspired by purpose.

Posted 30+ days ago

Payroll Specialist-logo
Payroll Specialist
Crinetics PharmaceuticalsSan Diego, California
Crinetics is a pharmaceutical company based in San Diego, California, developing much-needed therapies for people with endocrine diseases and endocrine-related tumors. We were founded by a dedicated team of scientists with the simple belief that better therapies developed from rigorous innovation can lead to better lives. Our work continues to make a real difference in the lives of patients. We have a prolific discovery engine and a robust preclinical and clinical development pipeline. We are driven by science with a patient-centric and team-oriented culture. This is an exciting time to join Crinetics as we shape our organization into the world’s premier fully-integrated endocrine company from discovery to patients. Join our team as we transform the lives of others. Position Summary: Reporting to the Payroll Manager, the Payroll Specialist 1 is responsible for coordinating the day-to-day payroll functions while providing excellent customer service to internal employee payroll-related inquires. Their duties include processing timely and accurate completion of all employee pay as well as coordination of updates, changes, or onboarding needs in the company payroll system. Essential Job Functions and Responsibilities: These may include but are not limited to: Produce timely and accurate processing of assigned payroll(s) and all related reporting and communication. Manage timecards, time entry, and timekeeping software. Run and review timecard exception reports and resolve exceptions prior to payroll processing. Assist in multi-state payroll processing and management. Manage compliance with federal and state tax reporting. Comply with all local, state, and federal laws regarding payroll, tax filings and reporting. Follow appropriate state and federal taxation of employer paid benefits. Assist with compiling payroll data, maintaining payroll control records, and preparation of various spreadsheets or account analysis reports as directed. Perform audits to ensure proper payroll processing such as benefit deductions, vacation accrual, holiday pay, overtime pay and leave of absence validation. Assist with compiling payroll data, maintaining payroll control records, and preparation of various spreadsheets or account analysis reports as directed. Address payroll-related inquiries from employees in a timely and accurate manner Process garnishments and benefit premiums into the HRIS Assist with documenting the payroll process. Comply with organizational policies, procedures, performance improvement initiatives and maintains organizational and industry policies regarding confidentiality. Education and Experience: Required: Bachelor’s degree in Business or Accounting degree. Experience in HRIS/payroll software 1 year of accounting experience Software Knowledge: Windows, MS Office (Outlook, Word, Excel, PowerPoint) In-depth understanding of payroll procedures, internal controls, audit trails and appropriate documentation, laws, and taxes Preferred: CPP or FPC Certified is a plus SOX 404(b) experience NetSuite experience Paycor and Workday experience a plus Physical Demands and Work Environment: Physical Activities: On a continuous basis, sit at desk for a long period of time; intermittently answer telephone and write or use a keyboard to communicate through written means. Some walking and lifting up to 25 lbs. may be required. The noise level in the work environment is typically low to moderate. The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and responsibilities. Laboratory Activities (if applicable): Biology and chemical laboratory environment experience needed. Environmental health and safety requirements also apply. Travel: You may be required to travel for up to 5% of your time. Equal Opportunity Employer: Crinetics is proud to be an Equal Opportunity Employer. We provide equal employment opportunities to all employees and employment applicants without regard to unlawful considerations of sex, sexual orientation, gender (including gender identity and/or expression), pregnancy, race, color, creed, national or ethnic origin, citizenship status, religion or similar philosophical beliefs, disability, marital and civil union status, age, genetic information, veteran status or any personal attribute or characteristic that is protected by applicable local, state or federal laws. Vaccination requirement: Following extensive monitoring, research, consideration of business implications, and advice from internal and external experts, Crinetics requires that all employees and contractors be fully vaccinated and have received the COVID-19 vaccines as a condition of employment. “Full vaccination” is defined as two weeks after both doses of a two-dose vaccine or two weeks since a single-dose vaccine has been administered. Anyone unable to be vaccinated, either because of a sincerely held religious belief or a medical condition or disability that prevents them from being vaccinated, can request a reasonable accommodation. Total Compensation: The final salary offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and length of experience and education. Crinetics Pharmaceuticals is a multi-state employer, and this salary range may not reflect positions that work in other states. Your recruiter can share more about the specific salary range during the hiring process. Salary Range The salary range for this position is: $26.44 - $32.69. In addition to your base pay, our total rewards program consists of a discretionary annual target bonus, stock options, ESPP, and 401k match. We also provide top-notch health insurance plans for employees (and their families) to include medical, dental, vision and basic life insurance, 20 days of PTO, 10 paid holidays, and a winter company shutdown.

Posted 1 day ago

Senior Payroll & Benefits Specialist-logo
Senior Payroll & Benefits Specialist
SheinLos Angeles, California
About SHEIN SHEIN is a global online fashion and lifestyle retailer, offering SHEIN branded apparel and products from a global network of vendors, all at affordable prices. Headquartered in Singapore, with more than 15,000 employees operating from offices around the world, SHEIN is committed to making the beauty of fashion accessible to all, promoting its industry-leading, on-demand production methodology, for a smarter, future-ready industry. Position Summary We’re seeking a full-time Senior Payroll and Benefits Specialist (official title: Senior SSC Specialist) for our Los Angeles-based corporate office. Job Responsibilities Payroll Administration: Process multi-state payroll transactions using ADP Workforce Now, including salaries, bonuses, garnishments, deductions, taxes, and third-party payments. Coordinate and manage the entire payroll processing cycle, ensuring timely and accurate payroll runs. Generate and submit post-payroll reports to headquarters and relevant stakeholders. Ensure payroll compliance with federal, state, and local laws, including wage and hour regulations. Review and respond to payroll tax notices from federal, state, and local tax authorities, identifying root causes and implementing corrective actions. Benefits Administration: Oversee and administer all types of employee leaves, including FMLA, CFRA, PDL, ADA, and personal leaves, ensuring compliance with federal, state, and local regulations. Coordinate with employees, managers, and HRBP to facilitate leave requests, maintain accurate records, and ensure seamless return-to-work transitions. Conduct benefits audits, reconciliations, and ensure accurate enrollment and deductions. Manage annual open enrollment processes, including communication, system updates, and employee assistance. Ensure compliance with all applicable laws and regulations related to benefits administration, such as ACA, ERISA, COBRA, FMLA, ADA, and HIPAA. Reporting and Compliance: Prepare and manage regular reports, including weekly, monthly, quarterly, and year-end reports related to earnings, taxes, deductions, and benefits. • Ensure accurate record-keeping and documentation to support audits and compliance requirements. • Stay current with changes in payroll and benefits laws and regulations, advising management on necessary updates. Job Requirements Bachelor’s degree in human resources, Accounting, Business Administration, or a related field. 5+ years of experience in payroll and benefits administration, with a focus on multi-state payroll processing. Proficiency in ADP Workforce Now and Microsoft Office Suite, particularly Excel. Strong knowledge of federal, state, and local payroll and benefits laws and regulations. Excellent analytical, problem-solving, and organizational skills. Ability to manage multiple tasks and projects simultaneously while meeting deadlines. Strong interpersonal and communication skills, with the ability to handle sensitive and confidential information. Certified Payroll Professional (CPP) or SHRM Certified Professional (SHRM-CP) is preferred. Benefits and Perks Bonus eligible Healthcare (medical, dental, vision, prescription drugs) Health Savings Account with Employer Funding Flexible Spending Accounts (Healthcare and Dependent care) Company-Paid Basic Life/AD&D insurance Company-Paid Short-Term and Long-Term Disability Voluntary Benefit Offerings (Voluntary Life/AD&D, Hospital Indemnity, Critical Illness, and Accident) Employee Assistance Program Business Travel Accident Insurance 401(k) Savings Plan with discretionary company match and access to a financial advisor Vacation, paid holidays, floating holiday and sick days Employee discounts Free weekly catered lunch Dog-friendly office (available at select locations) Free gym access (available at select locations) Free swag giveaways Annual Holiday Party Invitations to pop-ups and other company events Complimentary daily office snacks and beverages #LI-CJ1 Pay Range $90,000 - $118,000 USD

Posted 1 day ago

Director of Payroll and Equity Administration-logo
Director of Payroll and Equity Administration
TransMedicsAndover, Massachusetts
Job Description: The Director of Payroll and Equity Administration is responsible for leading and overseeing the global payroll and equity administration functions at TransMedics. This role ensures payroll accuracy, regulatory compliance, and strong internal controls while driving operational improvements in a growing, dynamic environment. The ideal candidate brings experience from both large-scale organizations, with exposure to best practices and scaling companies, with the ability to assess current-state processes and drive improvements. This role manages the Payroll Manager and partners cross-functionally with HR, Finance, Legal, and external vendors. It is a critical position in safeguarding employee trust, supporting company-wide compensation programs, and ensuring accurate equity administration, including proper valuation and tax reporting. ESSENTIAL DUTIES AND RESPONSIBILITIES: Lead end-to-end global payroll operations, ensuring timely, accurate, and compliant processing across all entities. Manage third-party payroll vendors (including ADP); ensure system integrity, SLA performance, and process controls. Partner with HR, Finance, and Accounting to ensure alignment between payroll inputs, reporting, and general ledger posting. Lead payroll-related compliance efforts across jurisdictions, including taxation, reporting, and audit requirements. Drive continuous improvement efforts by evaluating systems, processes, and vendors, identifying gaps, and implementing best practices. Mentor and oversee the Payroll Manager; ensure adequate training, scalability, and succession within the team. Oversee administration of company equity programs, including RSUs, stock options, and ESPP. Manage equity transactions in alignment with company policy, tax compliance, and regulatory filings. Own relationship with the company’s equity platform provider (E*TRADE). Ensure accurate and timely equity reporting, including support for employee inquiries, tax statements (e.g., 3921), and global mobility considerations. Lead coordination with Legal and external advisors to ensure compliance with local and international equity rules Responsible for month-end and quarter-end compensation accruals including accrued payroll, accrued payroll tax, bonus accruals, accrued vacation, accrued 401k/espp Support quarterly and annual equity reporting and disclosures. Ensure accurate Black-Scholes valuations for new grants and proper accounting of equity expenses (in partnership with Accounting/Finance). Provide data and support for audit, tax, and regulatory inquiries related to payroll and stock compensation BACKGROUND AND QUALIFICATIONS: Bachelor’s degree in accounting, Finance, or related field; CPP and/or CECP preferred. 10+ years of progressive experience in payroll, with at least 3–5 years managing equity programs in a public company Experience working with both large multinational organizations and scaling, high-growth environments Deep understanding of payroll operations, payroll tax compliance, and internal controls in the U.S.; international exposure preferred Hands-on experience with payroll systems (ADP required) and equity administration platforms (Fidelity, Carta, etc.). Working knowledge of equity valuation concepts including Black-Scholes and fair value calculations. Track record of process optimization, change management, and stakeholder collaboration. Ability to lead, influence, and mentor cross-functional teams in a fast-paced setting. High level of discretion and professionalism handling sensitive compensation data. PREFERRED QUALIFICATIONS: Certified Payroll Professional (CPP) and/or Certified Equity Professional (CEP or CECP Prior experience managing payroll and equity operations in a publicly traded company Demonstrated success scaling payroll and equity functions in a high-growth or global environment Working knowledge of Black-Scholes valuation models, equity expense accounting, and SEC disclosure requirements (e.g., Forms 3921, 10-K equity footnotes) Experience integrating payroll and equity systems during M&A transactions or system migrations Familiarity with SOX controls, internal audit processes, and external audit coordination Exposure to global mobility, shadow payroll, or expatriate tax considerations Strong Excel modeling skills and experience working with Equity/Payroll data in financial close cycles Every Organ Wasted is a Life Not Saved. TransMedics, Inc. is a commercial-stage medical technology company transforming organ transplant therapy for patients worldwide. Our mission is to help save more patients’ lives by increasing access to viable donor organs for those who are awaiting an organ transplant. To accomplish this mission, we partner closely with transplant stakeholders worldwide and help expand their access to healthy donor organs, while delivering the highest quality technology, service, clinical care and outcomes. Driven by a passion for improving patient care, we make the impossible possible and keep our employees at the center of everything we do. Together, we strive to enhance the quality of life for transplant recipients and their families, fostering hope and healing in the journey toward better health. Maximize your potential at TransMedics, Inc . www.TransMedics.com TransMedics is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, marital status, age, disability or protected veteran status, or any other characteristic protected by law. We are committed to creating an inclusive environment for all employees.

Posted today

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SAP Payroll (Contract)
Two95 International Inc.Sacramento, CA
Job Description: Requirements Understanding of payroll business processes and functions Minimum of 5 years’ experience in configuring, enhancing, and supporting SAP Payroll Proven knowledge of SAP ECC 6.0 Payroll, evidenced in candidates resume. Strong experience in US Payroll schemas, wage types, rules, etc. Excellent written and verbal communication skills to coordinate with business partner resources. Strong ability to independently convert business requirements to Functional Designs and Test strategy. Strong Payroll knowledge and prior experience supporting SAP ECC payroll system Experience in configuration, coding, testing, debugging, documenting, and implementing enhancements and break fix solutions to Ability to support SAP HR/Payroll modules with complex Payroll Schemas in support of production activities. Knowledge of integration between Time Management, Payroll, etc. Requirements Technical Quailifications Strong background and experience in configuring and enhancing SAP Payroll to meet business needs Strong ABAP skills to debug, trace, troubleshoot and enhance code D Desirable Qualifications Experience configuring SAP ECC Time Management Module Experience with HP Alm/UFT to automate testing Experience with EPIUSE

Posted 30+ days ago

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Payroll Specialist
Fashion NovaSanta Fe Springs, CA
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Job Description


ABOUT US


Fashion Nova is the world’s leading trend-to-market fashion and lifestyle brand with high-growth categories across its Women, Men, Kids and Beauty divisions. Renowned for delivering the most-wanted styles to millions worldwide, Fashion Nova earned the title of the Top 5 Most-Searched Fashion Brand on Google in 2022, alongside Louis Vuitton and Nike. 


Founder & CEO Richard Saghian launched the brand in 2006, from a retail location in Los Angeles. After multiple store openings, Saghian launched the e-commerce website for Fashion Nova in 2013, pioneering a disruptive social commerce model of affordable, on-trend, size-inclusive clothing online – powered by an innovative, social media-first marketing strategy. 


Today, Fashion Nova has amassed over 40 million social media followers, with annual sales of approximately $2 billion!


The brand’s name has been featured in chart-topping hit songs by Cardi B, Drake, 21 Savage, Saweetie, The Game, Tyga and Offset and its styles have been worn by many celebrities, artists and athletes including Meg The Stallion, Ice Spice, Chris Brown, Floyd Mayweather, Rick Ross, Kourtney Kardashian, and Kylie Jenner.



ROLE OVERVIEW


We are seeking a detail-oriented Payroll Specialist to join our HR team. You will be responsible for processing payroll for approximately 2000+ employees at the Fashion Nova DC


RESPONSIBILITIES



  • Work with new hires to complete new hire paperwork and enrollment in time clock for hourly employees.

  • Accurate and timely bi-weekly payroll processing for nearly 1000+ employees using ADP Workforce Now platform for non-exempt employees.

  • Ensure compliance with company policies, as well as federal / state payroll laws and regulations.

  • Work with managers to ensure employee payroll hours are submitted accurately and approved on a timely basis every pay period, by regularly reviewing data within the time clock system.

  • Follow up with managers and employees if there are discrepancies on payroll time or information.

  • Communicate effectively in a manner that promotes trust and cooperation.

  • Maintains employee records and data including status changes, schedule updates, pay rate changes, etc.

  • Other fun projects!


ROLE REQUIREMENTS



  • Bachelor’s degree preferred

  • Minimum of 1 year experience in processing payroll. Experience in benefits is nice, but not required – we can teach you that!

  • Experience using ADP Workforce Now, ADP Onboarding and Time clock and/or similar payroll platforms

  • High degree of accuracy and detail orientation required

  • Proficient in MS Office with strong Excel skills

  • Strong work ethic and team player

  • Ability to deal sensitively with confidential material and information

  • Strong interpersonal (verbal and written) communication skills

  • Organizational, multi-tasking, and prioritizing skills

  • Bi-lingual Spanish is required


BENEFITS 



  • Formalized career paths for continued professional growth

  • Comprehensive health insurance across Medical, Dental and Vision

  • 401k match, with immediate vesting upon eligibility

  • Team bonding events and programs

  • Attractive employee discounts!


 


Fashion Nova, LLC, and subsidiaries thereof, is an Equal Opportunity Employer. We are steadfast in our commitment to equal employment opportunities and pledge that these objectives are reflected in all aspects of our daily operations. We will continue to recruit, hire, train, and advance in employment qualified individuals in all job titles without regard to race, color, national origin, gender, sexual orientation, gender identity, religion, age, status as a protected veteran, criminal history, or status as an individual with a disability; and shall not discriminate against any individual, any such characteristic, nor any other classification protected by local, state and/or federal law.