Records Technician - Police DepartmentCity of Largo, FLLargo, FL
Please note that applications must be completed and submitted by 11:59 pm ET on the day prior to the close date listed on the job posting. Mission: Provide Superior Services that Inspire Community Pride Vision: To be the Community of Choice in Tampa Bay Values: Integrity, Collaboration, Passion, Creativity Largo's commitment to a High Performance Organization (HPO) model builds a flexible and resilient organization that intentionally builds leadership capacity at all levels of the organization. CITY OF LARGO ... Naturally A Great Place to Work! Closing: 08/9/2025 Salary: $19.23 hourly rate Job Summary: The City of Largo is seeking a detail-oriented and highly organized professional to support public records processes related to digital evidence, such as body-worn camera footage and 911 calls. This role is responsible for reviewing, redacting, editing, and preparing video and audio files in accordance with Florida public records laws, internal policies, and legal requirements. The position works closely with internal departments, the State Attorney's Office, and prosecutors to ensure timely and accurate fulfillment of discovery requests and public records inquiries. Duties include reviewing digital files for sensitive content, maintaining documentation, and ensuring evidence is properly classified and released. This role also supports the technical aspects of the department's body-worn camera program, including assigning and maintaining equipment inventory, troubleshooting basic issues, and ensuring hardware is functioning and adequately stocked. The position performs advanced clerical and administrative work requiring independent judgment and specialized knowledge. Reports to an assigned department manager or supervisor. Depending on departmental needs, shift assignments may vary. ESSENTIAL DUTIES AND RESPONSIBILITIES: All employees share components of leadership, management, technical, and team skills to assist in making the City of Largo the community of choice in Tampa Bay. Leadership Demonstrates an understanding and reflection of the City's mission, vision, and values and a commitment to achieve organizational goals aligned with the City's strategic plan Champions a high-performance work culture that encourages and embraces new ideas, develops individuals and welcomes and encourages diverse perspectives Articulates strategic and innovative thinking and provides clarity to deliver superior services Approaches the job with enthusiasm and curiosity to promote a solutions-oriented work culture Management Effectively manages assignments and priorities to ensure the fulfillment of projects, tasks, and responsibilities Follows suggested procedures to ensure the highest standards of risk management, employee safety, and risk avoidance Monitors supply inventory and enters requisitions for supplies when needed; responsible for cash drawer for receipt of monies for various services; responsible for tracking time spent, billing of time, creating accurate invoices, tracking payment, and dissemination of records Technical- Police Department Extensive data entry and retrieval activities using the RMS (Records Management System), including candidate naming, assisting in special projects, entering bicycle registrations, geo-verify addresses, importing arrests, maintaining DUI packets, maintaining Purged Warrants List, maintaining Quartermaster module for officer equipment, and updating the Incident module Scans all Police Department documents to include Property and Evidence items and Police Certifications to the Employee File; prepares records and files for Microfilming or Archive Storage; organizes and maintains paperwork and ensures it is destroyed properly according to the State Schedule Receives and answers public records requests from citizens, insurance companies, law enforcement agencies, attorneys, and criminal justice personnel and manages activity log; verifies redactions, records, and correspondence for completeness and accuracy according to Public Records Law Responds to requests from State Attorney's Office for information such as witness affidavits and Office Oath forms Performs various tasks that provide customer service at the front counter, such as fingerprinting and background checks, acting as a Notary Public for citizens, answering incoming calls and addressing questions regarding department functions, forwarding callers to appropriate contacts, or taking information for appropriate contact to research a response and return the call Maintains and updates the CryWolf system for alarm activation within the City; prepares notices of false alarms and processes alarm citation payments; registers alarm users and issues permits; renews alarm permits annually Performs various tasks that assist the department/officers, including accepting, logging, and distributing subpoenas; accepting court orders for Seal/Expunge Records; maintaining Court Dates; maintaining Officer Invests to verify overtime; maintaining Reports Due list; maintaining Vehicle Impound Log, disposing of confiscated Driver's Licenses and License Plates, voiding handicap parking citations, and opening, sorting, and delivering mail Creates monthly Training Rosters; trains new employees through the use of SOP (Standard Operating Procedures) and training checklists Electronically submits traffic citations to the Pinellas County Clerk's office and traffic crash reports to the State of Florida Team Skills Supports honest and transparent decision-making Collaborates with all team members in a way that builds upon ideas and takes personal accountability and ownership of projects, roles, and assignments Openly exhibits a positive attitude in word and action and encourages others to do the same Performs related work as required. EMERGENCY RESPONSE STATUS: As a condition of employment, City of Largo employees will be required to work as directed during an undeclared and/or a declared emergency. All employees are subject to recall around the clock for emergency response operations, which may require irregular work hours, work at locations other than the normal work location, and may include duties other than those specified in the official job description. MINIMUM QUALIFICATIONS Education and Experience: High school diploma or General Education Diploma (GED) is required At least two (2) years of office clerical experience is required with proficiency in typing, word processing, database, spreadsheets, internet, and email, depending upon the needs of the assigned department Valid Florida Driver's License Knowledge, Skills, and Abilities: Knowledge of records management procedures and dissemination of public and private information legal aspects and confidentiality of records business English, Spelling, and Math state statutes, laws, and ordinances as it pertains to public records, archives, and destruction of public records methods and procedures for handling cash and maintaining records of monies received office practices and procedures, including the efficient operation of a computer and other assigned office equipment in a records environment time management, organizational, and problem-solving skills principles and processes for providing customer services, including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction Ability to establish and maintain effective working relationships with team members, representatives of business and governmental organizations, and the public adapt to changing technology and workflow requirements to meet customer service demands, including volume and types of requests complete office/clerical duties accurately while meeting deadlines with many interruptions work independently and carry out assignments to completion with minimal instruction multi-task and prioritize work assignments with strong attention to detail learn the operation of computerized record-keeping systems and applications, prepare reports, and perform varied clerical duties operate equipment and instruments utilized in meeting job requirements and operational responsibilities communicate clearly and concisely, both orally and in writing continue learning and staying up to date on Florida's Sunshine Law and open governmental laws through seminars, webinars, events, and reading materials This position also provides: Public records support for various digital evidence requests (e.g. body worn cameras and 911 calls) and video editing and redaction Reviews digital evidence records and related documents for redaction and dissemination in compliance with agency policies, procedures, rules and regulations and public records law Researches and reviews digital evidence classification to ensure compliance with prescribed procedures and guidelines Works with agency departments and the State Attorney's Office regarding the viewing, reproduction, redaction, release, and the final disposition of digital evidence WORK ENVIRONMENT & PHYSICAL REQUIREMENTS Work Environment: 100% inside a climate-controlled building. Physical Requirements: The essential functions of the job require sitting approximately six (6) hours per day, standing approximately one (1) hour per day, and walking approximately one (1) hour per day. The job also requires frequent fine manipulations and repetitive motion, with occasional bending/stooping and reaching. On rare occasions, the work requires climbing, grasping, kneeling, and lifting/carrying objects weighing up to 15 pounds. Sensory Requirements: Hearing: Ability to understand what others are saying in normal conversation and on the telephone. Speaking: Ability to communicate orally with others and speak effectively on the phone. Seeing: Ability to see and read computer monitor screens and read normal and fine print. Driving Requirements: Requires occasional driving and possession of a valid Florida Driver's License. Technology: Advanced proficiency with computer hardware and software programs including word processing, spreadsheet and/or database applications, internet applications, and database management. IMPORTANT INFORMATION: Yes- DRUG TESTING (Safety Sensitive) No- CHILDCARE FINGERPRINTING Yes- CREDIT CHECK Yes- FDLE AND CJSTC SECURITY CLEARANCE: As mandated by the FDLE, CJSTC and the Largo Police Department, this position may be subject to additional security clearances due to access to the police department facility or police department's electronic data. (Not required for City Clerk's Office). Elements of Selection Process: Review of applications for selection of individuals to be interviewed. Schedule those applicants selected to be interviewed. Selected applicants will interview with panel. Conduct criminal background check and driving history record on top applicant. Schedule physical for top applicant. Verification of three (3) personal references. Schedule applicant to report to on-boarding session held in Human Resources on the first day of work. Duration of The Process: The expected duration of the selection process for filling the position should take approximately three (3) to four (4) weeks. Agency's Policy On Reapplication: If not selected, you may reapply for this or any other position at any time posted. The City of Largo is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status.
Posted 4 days ago