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Position Summary

Extera Building Solutions is seeking a detail-oriented and highly organized Paralegal Associate to support legal operations across our growing construction platform. This role supports contract administration, litigation support, regulatory tracking, and cross-functional coordination with operations, safety, HR, and executive leadership. The ideal candidate has experience in construction-related legal environments and thrives in a fast-paced, in-person setting.

Key Responsibilities

Contract & Document Management

·         Draft, review, proofread, and manage construction-related contracts including subcontracts, MSAs, NDAs, change orders, and vendor agreements.

·         Recommend changes to contracts to minimize company risks. 

·         Maintain contract databases, document repositories, and critical date tracking.

·         Coordinate insurance, bonding, and contractual compliance documentation internally and with external providers.

Litigation, Claims & Dispute Support

·         Assist external counsel with construction litigation, arbitration, claims, liens, and bond matters, when applicable. 

·         Organize discovery, evidence, pleadings, and legal correspondence, when applicable.

·         Coordinate document collection from internal stakeholders, when applicable.

Regulatory & Compliance Support

·         Review and track licenses, permits, certifications, and compliance documentation for projects in all divisions. 

·         Complete OSHA, workers’ compensation, and safety-related legal documentation.

·         Assist with regulatory or governmental inquiries as needed.

Corporate & Operational Legal Support

·         Actively contribute to policies regarding corporate governance, entity management, and acquisition-related documentation.

·         Maintain corporate records and assist with filings.

·         Coordinate employment-related legal documentation with HR.

Cross-Functional Collaboration

·         Partner with operations, project management, safety, HR, finance, and leadership teams.

·         Serve as a confidential internal resource for legal documentation and processes.

·         Initiate training and guidance on contract and documentation standards.

Requirements

Required

·         Associate’s degree or Paralegal Certificate from an accredited program.

·         5+ years of paralegal or legal assistant experience, preferably in construction, real estate, or commercial law.

·         Strong organizational skills and attention to detail.

·         Proficiency with Microsoft Office and document management systems.

·         Ability to handle confidential information with discretion.

Preferred

·         Experience in construction, roofing, or building envelope environments.

·         Experience reviewing contracts, insurance and/or bonding documents.

·         Familiarity with contracts, liens, bonds, OSHA documentation, and workers’ compensation.

·         Multi-state operations experience.

·         Notary Public or willingness to obtain.

Work Environment

This is a 100% in-person role based at Extera Building Solutions in Walton Hills, Ohio. The position requires regular interaction with operational leadership, project teams, and legal partners.

Benefits

Bonus​ A bonus may l be paid based upon meeting or exceeding 3-5 agreed upon employment measurable objectives and the budgeted annual financial performance targets and strategic initiatives. 

Vacation​ (PTO) prorated for the first year of employment based on start date. The following National Holidays are also observed: Memorial Day, July 4th, Labor Day, Thanksgiving Day, Christmas Day, and New Year’s Day.

Health care ​You will become eligible to enroll in the company’s health insurance program following a sixty (60) day waiting period. Coverage will begin on the first day of the month following the completion of this waiting period. The benefits package includes medical, prescription drug (RX), dental, vision, and a $50,000 life insurance policy. Detailed information regarding these benefits is provided in the Summary Plan Description.

Retirement: ​The company offers a competitive 401(k) retirement program, which has historically included a total contribution of up to 10% of an employee’s annual earnings (3% safe harbor contribution and an additional 7% discretionary contribution),subject to annual review.

​Eligibility for participation begins on either January 1st or July 1st following the completion of one year of continuous employment.