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Administrative Associate - HR PT (56418)
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Overview
Job Description
The City of Wentzville is seeking a detail-oriented and proactive part-time Administrative Associate to support our HR operations. This position provides front-line customer service and vital clerical support to the department, ensuring efficiency in recruitment, onboarding, compliance, and internal communications. If you're a highly organized professional with a passion for helping others and keeping systems running smoothly, we invite you to apply.
Key Responsibilities
Recruitment & Onboarding Support
- Assist the Recruitment & Retention Specialist by tracking candidate progress and maintaining accurate records in HR systems such as Paycom, Monday.com, Cognito Forms, and G Suite.
- Coordinate interview scheduling, prepare offer letters, and support candidate communication throughout the hiring process.
- Help new hires navigate onboarding processes and documentation.
Administrative & Compliance Support
- Provide administrative assistance to the Assistant Director for audits, compliance tracking, and policy documentation.
- File and manage HR documentation (both digital and physical) in accordance with records retention policies.
- Create and maintain department forms, licenses, certificates, and records.
Customer Service
- Serve as the department receptionist, assisting visitors and answering phone inquiries with a professional and courteous demeanor.
- Help customers complete forms, access services, and navigate websites or software tools.
- Offer general information and support to job candidates, employees, and community members.
Systems & Records Management
- Maintain schedules and calendars related to HR events, meetings, and staff needs.
- Perform scanning, indexing, retrieving, and destruction of records as part of the City's records management procedures.
- Assist with data entry, document preparation, and correspondence drafting.
Typical Hours: Tuesday- Thursday, 9 a.m.- 5 p.m. and Fridays, 9 a.m.- 4 p.m.
The City of Wentzville is committed to being an employer of choice, offering prosperous and meaningful career opportunities, excellent benefits, and flexibility.
This job posting will remain open until a sufficient number of qualified applicants are received.
desired.
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