Director, Administration - Anesthesiology
Yale UniversityNew Haven, CT
$120,000 - $225,000 / year
Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community- eligible for opportunities through the New Haven Hiring Initiative or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale! Salary Range $120,000.00 - $225,000.00 Overview This position serves as the strategic administrative partner to department leadership, and is the leader of administrative support services for the department, with responsibility for management of the department Division Administrators. The Director is a dual report to the department chair and the senior director of finance and administration. The Director applies proficient management knowledge required to manage large and/or complex departments, teams and/or functions. The Director identifies, mobilizes, and ensures that the department's faculty, students and staff receive high quality administrative support in a manner compliant with university policies and procedures. Communicates broader initiatives and provides direction, plans, and manages the comprehensive business affairs of the department, including program development, information systems, human resources, staff training and development, facilities management, and regulatory compliance. The Director position acts with a high level of autonomy, while proactively informing, engaging and collaborating with the department chair and senior director, obtaining approval as appropriate. The senior director is the unit Lead Administrator and has accountability for the financial management of the unit. This is position is Hybrid- 3 days/ week ONSITE. Job Responsibilities Reporting to the department chair, and senior director, the Director, Administration will serve as a key leader within the department, with responsibility for management of the department Assistant Director and Operations Managers and overseeing the development of business plans, drafting new clinical contracts, compliance issues and the daily operations of the department. Supports the Chair in the logistical aspects of their role and oversees the execution and implementation of department-wide initiatives at the direction of both the Chair and the Lead Administrator. The role will serve as the point person on these initiatives. This will involve coordination of efforts and execution with the department's business office, the Dean's office, senior department leadership, other YSM representatives and Yale New Haven Hospital representatives. Serve as a confidential resource and liaison for the lead administrator regarding developing issues and concerns. Will help lead efforts to analyze data related to departmental growth and strategic planning and program development. This position will manage many defined areas of work to ensure that goals are met. Responsibilities will include but are not limited to: Develop staffing capacity models and manage workload distribution to ensure the Division Administrators have adequate staffing. Ensure standardization to support their financial and administrative support needs across all sections, ensuring appropriate use of university reporting and when necessary, develop standardized supplemental reports. Serve as part of the Departmental leadership team and attend and contribute to departmental leadership meetings, with Lead Administrator and Associate Director, Finance, including YNHH quarterly meetings and Dean's financial meetings as needed to represent the needs of the Department. Manage work and lead change management initiatives with Lead Administrator and Operations Manager across sections. Ensure adherence to all deadlines and completion of activities related to finance, human resources, space and facilities; and serve as manager of departmental space initiatives, working closely with the department space analyst. Oversee the Facilities Management and Optimization function for the Department. Serve as the lead on space renovations and reconfiguration projects. Ensure adherence to all space policies and in collaboration with the Space Analyst for the department, work to identify new space to address growth of faculty and staff. Develop resource allocation metrics and cross coverage plans. Develop and implement training program for incoming Division Administrators to ensure consistent training. Serve as a first point of escalation for emerging issues and an expert resource regarding all policies and procedures. Ensure coverage during vacancies. Required Skills and Abilities Well-developed managerial, decision-making, planning, organizational, problem-resolution and leadership skills with the demonstrated ability to influence and manage people on a day-to-day basis. Excellent written and oral communication skills with the ability to adapt communication styles and negotiate skillfully to address the needs of both internal and external constituents and individuals at all levels throughout the University. High-level strategic planning skills with the ability to generate a strategic vision to influence people to achieve this vision and anticipate changes in the business environment and proactively manage changes. Solid understanding of the implementation of internal control systems in a complex business environment. Proficient in Microsoft office including a strong understanding of Excel. Preferred Education, Experience and Skills Master's Degree preferred. Principal Responsibilities Principal Responsibilities Strategic Partner: Achievement of the department's mission and goals by working in close partnership with the unit leader (department chair), faculty, staff, students and service providers to develop and implement the department's strategy. Understands and monitors external and internal factors influencing the department's mission and goals. Plans for financial and non-financial resources required for the department to achieve its goals. Supports department and program leaders in conceptualizing, prioritizing, and planning new programs or program changes. Supports, and when necessary drives, the department's process for strategic planning with key faculty and staff. University Citizen: Connect the unit and the University through communication, alignment of priorities, implementation of initiatives, and active engagement in department or University administrative priorities. Effectively represents department needs, challenges, and opportunities at the University level. Proactively shares knowledge and best practices with others. Financial Analyst: Must be adept at financial analysis and strategic planning regarding the operations planning. Analyze and understand business plans for possible expanding opportunities including acquisitions and service lines initiatives. Risk Management Administrator: Implement and maintain strong internal controls to provide reasonable assurance of effective and appropriate resource use, adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements. Identify, communicate, address and escalate risks in a timely and appropriate manner to protect the assets, resources, information and reputation of the department and the University. Ensure all faculty and staff understand the regulations and Yale requirements as they pertain to their scope of activity. Talent Manager and Developer: Ensure the Unit employs effective practices for retaining, attracting and developing talent in line with University guidelines and contractual agreements. Ensure that all department staff participate in the University's performance management and career development processes. Ensure the needs of the department's current and future talent are assessed periodically and that issues are addressed, facilitating the movement of talent where appropriate and developing Business Operations staff. Cultivate a diversity of backgrounds and perspectives in the department. Assure that the department follows appropriate School and University policies and procedures related to Human Resources. Administrative Services Leader: Ensure efficient and effective completion of all administrative and financial services provided to the department. Ensure high quality delivery of administrative services by providers outside the department, including human resources, information technology, procurement, student services, post-doctoral affairs and faculty affairs. Establish, monitor, and meet or exceed targets for operational excellence. Identify and implement opportunities to achieve continuous improvement of processes. Responsible for building and managing a team of high-performance administrative and financial professionals. Required Education and Experience Bachelor's degree & 8 years progressively responsible experience 4 of which are in a leadership role; or an equivalent combination of education and experience. Demonstrated experience with complex strategic planning and resource allocation. Demonstrated experience in managing relationships and influencing outcomes. Preferred Education and Experience Master's Degree preferred. Job Posting Date 01/14/2026 Job Category Manager Bargaining Unit NON Compensation Grade Administration & Operations Compensation Grade Profile Senior Manager; Senior Program Leader (M7) Time Type Full time Duration Type Staff Work Model Hybrid Location 789 Howard Avenue, New Haven, Connecticut Background Check Requirements All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website. Health Requirements Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy. Posting Disclaimer Salary offers are determined by a candidate's qualifications, experience, skills, and education in relation to the position requirements, along with the role's grade profile and current internal and external market conditions. The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department. The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran. Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA). Note Yale University is a tobacco-free campus.
Posted 3 weeks ago