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What You'll Do

Administrative Assistant - Join the Ōnin Team!

Who We Are

At The Ōnin Group, we don't just support business operations - we create environments where teams thrive. As a Best Places to Work company, we invest in our people through industry-leading benefits, professional development, and a culture rooted in service, innovation, and performance.

About the Role

We're looking for a highly organized and detail-oriented Administrative Assistant to support our Birmingham Home Office onsite full-time. In this essential role, you'll help keep daily operations running smoothly by providing administrative, clerical, and coordination support to leaders and teams.

You'll be a trusted partner behind the scenes - managing priorities, supporting communication, and ensuring nothing falls through the cracks in a fast-paced, collaborative environment.

What You'll Do

• Provide day-to-day administrative support including scheduling, calendar management, and meeting coordination

• Prepare, edit, and distribute correspondence, reports, and internal documentation

• Manage phone calls, emails, and general inquiries with professionalism and timeliness

• Maintain organized digital and physical filing systems and support data tracking and reporting

• Coordinate meetings, prepare materials, and document action items and follow-ups

• Assist with planning and execution of office events, trainings, and company initiatives

• Support office operations by monitoring supplies, coordinating with vendors, and resolving issues as they arise

• Collaborate closely with cross-functional teams to ensure smooth communication and workflow

Ideal Candidate

• 1-2 years of experience in an administrative, office support, or coordinator role

• Strong organizational and time-management skills with the ability to manage multiple priorities

• Excellent verbal and written communication skills

• High attention to detail and discretion when handling confidential information

• Proficiency in Microsoft Office, Google Workspace, and office technology

• Adaptable, proactive, and comfortable working in a fast-paced environment

Why Join Us?

At The Ōnin Group, we empower our employees through our Employee Stock Ownership Plan (ESOP), ensuring you share in our success. Our Ōninite Total Rewards program includes:

• Employee Stock Ownership Plan (ESOP)

• Competitive bonuses

• 401(k) with 3% company match

• Medical, dental, and vision insurance

• Paid vacation and holidays

• RelyMD telemedicine

• Free counseling and legal services

• Tuition reimbursement

• And more! #LI-DNI

Benefits:

At The Ōnin Group, we empower our employees through our Employee Stock Ownership Plan (ESOP), ensuring you share in our success. Our benefits include:

• Competitive commission structure & bonuses
• 401(k) with 3% match
• Medical, dental, and vision insurance
• Paid vacation & holidays
• Free counseling and legal services
• Tuition reimbursement and more!

Your next opportunity could be right here. Apply today!