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B.L. Harbert International is seeking an Assistant Mechanical Coordinator to join our International Group based in Birmingham, Alabama. This role directly supports the Mechanical Coordinator(s) and reports to the Mechanical Director - Operations across a wide range of design, construction, and project-management tasks on large-scale U.S. Embassy and Consulate projects around the world.

Responsibilities:

Design & Document Support

• Assist in reviewing design documents for accuracy, completeness, and contract compliance.
• Support preparation and organization of Construction Document deliverables including RFIs, submittals, shop drawings, and O&M manuals.
• Help perform basic value-engineering and constructability takeoffs under the direction of senior staff.
• Support the review and tracking of consultant and vendor drawings, schedules, and technical submittals.

Estimating & Quantification

• Perform preliminary material and equipment quantifications using established tools and templates.
• Assist with maintaining internal quantity logs and cost databases.
• Support senior personnel in developing life-cycle cost comparisons and mechanical budget tracking.

Procurement & Vendor Coordination

• Prepare draft Purchase Requests and help track Purchase Orders as directed.
• Assist in maintaining procurement logs, submittal logs, and lead-time trackers.
• Support communication with vendors for quotation requests, technical clarifications, and documentation follow-up.

Project Coordination & Construction Support

• Help support on-site Project Coordinators with technical questions and information requests.
• Assist in tracking commissioning, start-up activities, and vendor scheduling.
• Maintain organized project files, drawing registers, and correspondence databases across multiple active projects.
• Support internal quality-control processes, ensuring consistency with company and client mechanical standards.

General Administrative & Planning Support

• Prepare meeting notes, action items, and follow-up logs for mechanical coordination meetings.
• Assist with internal presentation materials, status updates, and mechanical scope summaries.
• Provide logistical support for international travel planning for senior mechanical staff.
• Maintain accurate project documentation in accordance with USG requirements.

Requirements:

• U.S. Citizen
• Ability to obtain and maintain a U.S. Government Security Clearance
• 1-3 years of experience in engineering, construction, or related technical fields
• Ability to travel internationally if required (minimal travel expected at entry level)
• Proficiency in Microsoft Office Suite, especially Excel
• Familiarity with reading mechanical drawings, specifications, and schedules

Preferences:

• Bachelor's degree in Mechanical Engineering, Construction Management, or a related field
• Experience or exposure to HVAC, plumbing, fire protection, or site utilities
• Familiarity with estimating or takeoff software (OST, FastDUCT/FastPIPE, Trimble MEP, Bluebeam, etc.)
• Exposure to BIM or 3-D modeling workflows
• Basic understanding of commissioning, TAB, or controls concepts
• Previous internship or junior role supporting MEP coordination
• Strong communication and interpersonal skills for effective team collaboration and client interactions
• Experience in leveraging AI to streamline processes

Physical Demands:

• Ability to lift up to 25 lbs. (documents, plans, files)
• Ability to sit for extended periods with occasional standing
• Manual dexterity for office equipment and filing
• Ability to focus in a fast-paced office environment

Work Environment:

• Office-based with standard working hours; occasional flexibility required
• Limited site travel may be requested for training or coordination purposes

B.L. Harbert International, LLC offers a competitive U.S. compensation package including health insurance (BCBS medical and dental), group insurance, 401(k), paid holidays, and paid vacation.

B.L. Harbert International, LLC is an EOE / Veterans / Disabilities