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Job Description

Administrative Coordinator

Location: ARS Market Center (District-based role) Department: Finance / Administration

Position Summary

The Administrative Coordinator is a multi-faceted role responsible for providing administrative and financial support for our Hospitality district. This position supports Finance and other departments through a combination of accounts receivable, accounts payable, payroll support, reporting, and special projects. The ideal candidate is detail-oriented, highly organized, and capable of balancing multiple priorities in a fast-paced environment.

Compensation Data

COMPENSATION: The Hourly rate for this position is $25.00 to $25.00. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark's good faith and reasonable estimate of the compensation for this position as of the time of posting.

BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation

There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.

Job Responsibilities

Key Responsibilities

Administrative & Financial Support

• Support the Accounts Receivable (A/R) function by processing checks and cash, conducting collection calls, and assisting with special billing as needed to support timely collections.
• Process revenue through accurate data entry and invoicing.
• Process Accounts Payable (A/P) on a weekly basis.
• Support the processing of bi-weekly payroll, including tracking time and attendance and other payroll-related activities in accordance with company policy.
• Provide administrative support for ad-hoc and special projects across market center locations.

Reporting & Process Improvement

• Support management reporting within the district by preparing and providing reports to the Regional Finance Manager.
• Recommend and assist with improvements to operational processes, efficiency, and service for both internal and external customers.
• Coordinate and lead special projects as assigned.

Collaboration & Expertise

• Serve as a subject matter resource for other departments on matters related to administrative and financial functions.
• Based on experience and knowledge, provide guidance to team members, assist in problem-solving, and research issues that arise within the administrative function.
• Develop and maintain positive working relationships with internal teams and external partners.
• Perform additional duties and responsibilities as requested.

At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.

Qualifications

Qualifications

• High School Diploma required; Associate's Degree in Accounting or Finance preferred.
• 3-5 years of relevant work experience preferred.
• Proficiency in Microsoft Office, with strong Excel skills required.
• Strong written and verbal communication skills.
• Excellent customer service and administrative abilities.
• Demonstrated ability to multitask and manage competing priorities.
• Highly detail-oriented with strong organizational skills.
• Ability to build and maintain effective working relationships.

Education

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.

Nearest Major Market: Philadelphia