State of OklahomaOklahoma City, OK
Job Posting Title Construction Industries Board - Administrative Assistant II - Bonds & Insurance Specialist Agency 170 CONSTRUCTION INDUSTRIES BOARD Supervisory Organization Construction Industries Board Job Posting End Date (Continuous if Blank) October 14, 2025 Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation Administrative Asst. II (Bonds and Insurance Specialist) (Unclassified and Non-Exempt) $54,293.14/year ($4,524.43/mo) - $57,150.67/year($4,762.56/mo) Job Description Please include resume with application CONSTRUCTION INDUSTRIES BOARD JOB DESCRIPTION Administrative Asst. II (Bonds and Insurance Specialist) (Unclassified and Non-Exempt) Summary: Responsible for all agency bonds and insurance processing and licensee files, maintaining timely and reliable information for the trades licensed by the Construction Industries Board. Responsible for being back-up to Roofing and Home Inspector Secretary and CIB Customer Assistance Representatives. Performs all other duties as assigned by supervisor or Administrator. Essential Duties and Responsibilities: Processes all insurance and bonds for all required programs. Receives all incoming bonds and insurance information, verifies and updates current insurance information, assures bond is on file and acquire if needed, activate/deactivate contractor. Maintains all bonds and insurance files for CIB licensees (approximately 35,000 files), filing all renewals, bonds, insurance forms, and other documents in a timely manner and in the proper place. Researches individual files on a routine basis to verify that files are complete and up to date. Notarize documents. Serves as main back-up to Roofing and Home Inspector Secretary (performs all functions). Assists customers in-office and on the phone, process applications, and all other Roofing/Home Inspection duties. Serves as primary back-up Customer Assistance Representative for front office staff: responds to all incoming agency telephone calls (multiple busy phone lines), assisting customers, receipting and verifying cash. Assists front desk staff with daily preparation and submission of mail back applications. Performs all duties as primary back-up to Customer Assistance Representatives. Secures files according to policy. Filing of agency paperwork. Assists other CIB administrative staff when duties are completed. Demonstrates attitude of support and cooperation to CIB Board, CIB Staff, industry partners, and customers while maintaining professional manner in dress, speech, actions and attitude at all times. All other duties as assigned. Knowledge, Skills, and Abilities: Requires knowledge of current office technologies and basic business communications. Requires ability to independently perform most technical office duties, such as preparing documents, reports, and files; preparing special reports, such as state data reports; interpreting charts and graphs; and preparing reports for dissemination to external sources. Requires ability to follow oral and written instructions, to communicate effectively both orally and in writing, to type accurately, to responsibly manage cash. Ability to read, comprehend, and apply various policies and procedures; to understand various agency laws and rules concerning the business operations of the agency; and to be able to apply laws and rules to individual situations. Must be reliable, consistent, meet deadlines, and follow up regularly on pending matters; and maintain effective working relations with others. Ability is required to handle confidential work with tact and discretion, and to exercise judgment in interpreting and applying rules or policy. Ability to exercise good judgment in analyzing situations and making decisions, and to organize and present facts and opinions. Ability required to establish and maintain effective working relationships with others. Ability to work under tight deadlines, manage multiple priorities, and train others to fill in when needed. Requires knowledge of basic research techniques, and current office technologies and business communications. Ability to physically perform job duties including significant walking, standing, sitting, grabbing, pushing, pulling, and heavy lifting, along with inputting/accessing information via a computer, including substantial desk and computer time. Bi-lingual capabilities a plus. Ability to help everyone be more conscientious, respectful, and considerate of co-workers and clients served. Avoid accusations, criticisms and gossip with co-workers and others about the agency or other employees. Avoid providing broad, sweeping or personal opinions outside of your specific core function. Be a leader in growing a respectful, supportive and productive workplace, being a cooperative team member when asked to comply with supervisor or manager requests and take responsibility for your attitude. Exhibit an attitude of mutual respect, courtesy and cooperativeness toward fellow employees and the public. Be a good team player through being cooperative, reliable, respectful, and supportive in working with others. Reasoning Ability: Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to apply common sense and understanding to carry out instructions furnished in written, oral or diagram form. Ability to exercise sound judgment in analyzing situations and in selecting an effective course of action. Ability to organize and conduct several activities simultaneously. Show demonstrated commitment in taking responsibly for and use of good judgment; maintain attention to detail; uphold and practice the code of ethics, employee handbook guidelines, and State/Agency core values; and reasonably determine if a relationship or circumstance would cause a reasonable person with knowledge of the relevant facts to question his or her impartiality in a matter, exercise common sense and good discernment, and take appropriate measures. Minimum Qualifications: High School diploma or equivalent. Two years of technical clerical office experience and one year of experience in examining and processing legal business documents, two years of customer service experience, or an equivalent combination of education and experience to meet the minimum qualifications. Basic knowledge of relevant software applications including MS Office, email, and internet. Knowledge of office management systems and administrative procedures. Must be able to obtain and maintain notary. The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all duties, responsibilities, and requirements of this position. This job description is intended as a summary of the primary responsibilities, qualifications and duties for this position. The job description is not intended as inclusive of all duties an individual in this position might be asked to perform or of all qualifications that may be required either now or in the future. Certain related or relevant experience, training, or education, along with supporting reference checks, may be taken into consideration during the evaluation process. The Construction Industries Board is an Equal Employment Opportunity Employer. It is the policy of the Construction Industries Board to not discriminate against or deny equal employment opportunity to any applicant or employee on the grounds of race, sex, color, age, national origin, genetic information, religion, or disability, so long as the disability does not render the person unable to do the work for which employed. All employees of the Construction Industries Board are "at will" employees. Applicants will not be discriminated against before or during their employment. Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information: Agency Contact
Posted 4 days ago