Construction Jobs 2026 (Now Hiring) – Smart Auto Apply

Reconstruction Project Coordinator - Construction Operations

• Help coordinate reconstruction projects from authorization through final completion and billing.
• Create, organize, maintain, and audit project files.
• Ensure contracts, authorizations, estimates, selections, change orders, photos, invoices, subcontractor documentation, and other required records are properly maintained.
• Track outstanding project requirements and follow up until they are completed.
• Maintain accurate and current project information within company systems.
• Identify missing information or incomplete requirements before they create project delays.
• Assist Project Managers with administrative and operational responsibilities throughout the life of each project.
• Help move projects forward rather than simply documenting what has already occurred.

• Maintain and actively assist with reconstruction project schedules.
• Coordinate schedules between Project Managers, customers, subcontractors, vendors, suppliers, and internal team members.
• Track upcoming project milestones, deadlines, and commitments.
• Identify potential delays and communicate them before they become larger problems.
• Follow up on commitments, materials, selections, subcontractors, customer decisions, and other items that could prevent projects from moving forward.
• Help maintain accountability systems so outstanding tasks do not get lost or forgotten.
• Follow through with responsible parties until required action items are completed.
• Communicate scheduling changes quickly and professionally.
• Help ensure our team delivers on the commitments we make to customers.

• Source materials, vendors, suppliers, and subcontractors as needed.
• Request and compare pricing, availability, and lead times.
• Order approved materials and track orders through delivery.
• Confirm required materials are available before scheduled work begins.
• Coordinate subcontractor scheduling with Project Managers.
• Track subcontractor commitments, schedules, time, labor, documentation, invoices, and project status.
• Follow up when subcontractors or vendors are not meeting agreed-upon schedules or requirements.
• Help ensure subcontractors and vendors provide required documentation before payment.
• Maintain organized vendor, supplier, and subcontractor information.
• Assist in developing and maintaining strong relationships with reliable trade partners and suppliers.

• Assist Project Managers with project budgets and cost tracking.
• Help monitor labor, materials, subcontractor costs, and other project expenses.
• Assist with estimating and estimate documentation.
• Help identify changes in scope that may require additional documentation, estimates, or change orders.
• Track approved and pending change orders.
• Review project files for completeness before billing.
• Assist with invoice preparation and billing documentation.
• Coordinate with Accounting and Accounts Receivable when project or billing information is needed.
• Help ensure completed work is accurately documented so the company can properly bill for the work performed.
• Assist with maintaining accurate financial information throughout the project rather than waiting until project completion.

• Provide professional telephone and administrative support.
• Communicate with customers regarding schedules, selections, project information, and other administrative needs.
• Assist Project Managers with customer follow-up and ongoing communication.
• Communicate with vendors, subcontractors, suppliers, insurance representatives, and other project stakeholders.
• Help ensure important communication is documented and reaches the appropriate team member.
• Proactively follow up when information or decisions are needed to keep projects moving.
• Assist the office and other departments when needed to support our customers and team.

• Construction administration or project coordination
• Restoration or insurance-related construction
• General contracting
• Property management
• HVAC, plumbing, electrical, roofing, or other service trades
• Scheduling or dispatch
• Vendor and subcontractor coordination
• Materials purchasing or procurement
• Estimating or billing
• Project budgeting or job-cost tracking
• Customer service within a construction or service environment

• Two or more years of project coordination, construction administration, office operations, customer service, or related experience preferred.
• Strong organizational and time-management skills.
• Ability to manage multiple active projects and priorities simultaneously.
• Strong attention to detail and follow-through.
• Excellent written and verbal communication skills.
• Professional telephone and customer-service skills.
• Strong computer skills, including Microsoft Outlook, Word, and Excel.
• Comfortable learning construction and restoration software.
• Ability to work independently while supporting Project Managers and the broader team.
• Comfortable following up with others and maintaining accountability to schedules, commitments, and documentation requirements.
• Ability to adapt quickly when schedules and priorities change.
• Strong problem-solving skills and willingness to take initiative.

• Take ownership instead of waiting to be reminded.
• Do what they say they're going to do.
• Follow up until an issue is resolved.
• Stay productive and look for the next priority when something is completed.
• Respect their teammates' time and understand that everyone's performance affects the entire team.
• Communicate early when they see a problem developing.
• Pay attention to details without losing sight of the overall project.
• Look for solutions instead of excuses.
• Understand that accountability and teamwork go hand in hand.
• Take pride in helping customers and teammates succeed.
• Continually look for ways to improve themselves, their processes, and the organization.

• Competitive compensation based on experience and relevant construction/service-industry knowledge
• 401(k) Retirement Plan
• Profit Sharing
• Cash Balance Pension Plan
• Paid vacation and holidays
• Ongoing training and professional development
• Opportunities for advancement and increased responsibility
• Stable, year-round employment with a growing, locally owned business
• Health Insurance Marketplace guidance and resources to help team members explore coverage options based on their individual circumstances