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Office Assistant
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Job Description
- Serve as the first point of contact for visitors, clients, and vendors, and greet everyone with warmth and professionalism.
- Answer and route incoming calls for the Vancouver office (and occasionally support other offices).
- Manage front desk operations, including incoming/outgoing mail, deliveries, and office supply inventory.
- Coordinate vendor visits, printer/copier maintenance, and office supply restocking.
- Support internal teams with scheduling, event coordination, and general administrative needs.
- Take ownership of office hospitality efforts, including planning and executing weekly team lunches (like our famous Burger Wednesday)—from shopping and meal prep to cleanup.
- Assist with light facilities maintenance, such as coordinating repairs, troubleshooting minor issues, or handling small fixes.
- Contribute to maintaining an organized, safe, and enjoyable office environment for the entire team.
- You have 2+ years of experience working in a professional office environment.
- You’re comfortable handling multiple tasks while keeping the office running smoothly.
- You’re proficient in Microsoft Office, especially Outlook.
- You have excellent written and verbal communication skills.
- You’re organized, resourceful, and willing to roll up your sleeves to get things done.
- You take pride in your workspace and enjoy helping others feel welcome and supported.
- Experience in the A/E/C (Architecture, Engineering, Construction) industry or a similar professional services environment.
- Basic facilities maintenance or vendor management experience.
- Experience supporting events, meetings, or team lunches.
- Notary Public certification (or willingness to obtain).
- Valid driver’s license and reliable transportation.
- Meaningful Growth: Whether you're just starting out or looking to advance, we offer hands-on training, mentorship, and clear paths for professional development so you can grow with purpose.
- Real Collaboration: Join a team that brings diverse perspectives together to solve complex challenges with creativity, curiosity, and a shared commitment to quality.
- Respect for Your Time: We value work-life balance and offer generous PTO and a supportive environment that helps you manage both personal and professional responsibilities.
- Benefits That Care: You’ll have access to health coverage that supports your total well-being plus a 401(k) match, paid holidays, and more resources to help you thrive.
- Weekly Team Lunches: Take a break and recharge with your teammates. We believe food brings people together.
- Culture That Connects: We invest in experiences that build strong teams and strong communities.
- A Place People Love to Work: We’ve been named one of the Top Workplaces in the Pacific Northwest year after year for good reason.
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