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• Assist Operations Manager with special projects and planning of events; 
• Assist Operations Manager with on-site IT support as needed. Coordinate with Operations Manager and IT regarding issuance of firm equipment for new hires; assist with set up of offices and/or workspaces for new hires as needed;
• Provide daily updates to Operations Manager as needed, and promptly report any pressing or urgent operational issues to the Operations Manager;
• Act as the secondary contact for the Building Management Office;
• Assist with issuance of new employee badges and parking;
• Greet guests/visitors at the front desk;
• Assist with identification of maintenance needed for the office location; coordinate with Operations Manager re: implementation of same;
• Provide credit card numbers to legal assistants once approval is given;
• Support and encourage positive, solution oriented communications at the workplace; refrain from non-productive or negative office gossip, and facilitate resolution of operational challenges by directing employees to firm leaders/managers who can address and resolve operational issues that may arise;
• File creation electronic and physical (if needed based on type of document);
• Prepare file indexes (hyperlinking) to organize file content – for discovery and court filings;
• Check all loose filing to insure that material is electronically stored in the firm's electronic records management system (iManage);
• Scanning, copying, and converting documents;
• Maintaining scanners and copiers, as well as cost recovery machines;
• Maintaining and setting up conference rooms;
• Assembling furniture with the use of power tools;
• Processing UPS and other deliveries;
• Collecting and routing mail, as well as any express delivery packages;
• Operating mail machine, and ensuring drop off at end of each day;
• Handling copy jobs and identifying outsourcing opportunities to ensure deadlines are met and exceeded;
• Ensuring sufficient office supply inventory, including kitchen supplies;
• Making sure the copy center and kitchen including refrigerator and microwave are clean, organized, and fully-stocked for all team members benefit;
• Moving/lifting boxes (25-50 lbs.) for use in File Room and Production on a daily basis, with the use of a dolly or hand truck;
• Scanning and loading documents into firm’s document management system, utilizing ShareFile and other depository software;
• Applying Bate Stamps to documents and exhibits, as needed;
• Duplicating digital media, including USB drives, CDs and DVDs;
• Creating invoices and inputting production jobs into firm’s internal accounting system for proper client billing;
• Working with Operations Manager regarding internal office moves;
• Executing on various projects as assigned by Operations Manager.

• Proficiency with Office Suite including Outlook, Word, Excel, and PowerPoint;
• Proficiency with other programs such as Kofax Tungsten, Print Conductor, QuickBooks, and ShareFile;
• Proficiency with converting and manipulating electronic data; and
• Proficiency with iManage and/or other document management systems.

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