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Office Assistant / Safety Coordinator
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Overview
Job Description
The Role
This is a role for someone who wants to do more than answer phones. You will lead safety for our shop and support the front office, splitting your time between the two in a way that keeps every day a little different.
As our Safety Lead, you own the programs that keep people whole at the end of every shift: OSHA compliance, training, walkthroughs, LOTO, PPE, machine guarding, SHARP. You run the Safety Committee. New hires - including temps - learn how we work safely from you. On the office side, you handle the kind of everyday operations that keep a small manufacturer running smoothly: visitors, phones, mail, documentation, and some order entry and invoicing support.
Why People Like This Job
- A predictable 5-day schedule, Monday through Friday 7:30am – 4pm
- Real ownership of the safety program. You set the standard.
- You will not sit at one desk for eight hours.
- A small, steady team where your work is visible and appreciated.
- Full time Benefits (ask us for details - happy to walk through them).
What You Will Own
Safety and compliance:
- Coordinate all company safety activities - written programs, OSHA reporting, and Safety Committee meetings.
- Keep us aligned with the SHARP program and OSHA standards: machine guarding, PPE, lock-out/tag-out.
- Run new-hire safety training (including for temp staff) and lead annual refreshers.
- Walk the shop regularly and identify safety hazards.
- Maintain safety and training records, plus controlled documents for production and maintenance.
- Stay current - new methods, workshops, better training protocols. Bring ideas back.
Production and operational support:
- Make sure the shop has the safety supplies it needs, when it needs them.
- Schedule scrap pickups and handle the paperwork.
- Schedule annual fire alarm and communication system inspections.
Front office:
- Greet and sign in visitors, get them properly PPE'd, and make them feel welcome.
- Answer phones, handle mail, keep files organized.
- Help with order entry, invoicing, and purchasing when the office needs an extra set of hands.
What You Bring
- High school diploma or equivalent.
- Comfort moving between a shop floor and an office - and respecting both.
- Clear, confident communication. You can run a training session, talk to a visitor, and hold the line on a safety rule without making it personal.
- Organized, dependable, and on time.
- Basic computer comfort for email, documents, and data entry.
Nice to Have
- Prior experience in manufacturing, a shop, or a warehouse.
- OSHA 10 or 30, or existing training in lock-out/tag-out, hazard communication, PPE, or emergency evacuation. We will help you get there if not.
- Bilingual English / Spanish.
- Experience with ISO documentation.
The Honest Part
The shop side of this job is a real metalworking environment - moving machinery, noise, dust, mist, oils, and solvents. You will be on your feet moving between the floor and the office and using a computer for documentation. Nothing heavy to lift, but you do need to move around the building comfortably. PPE is provided and required.
If leading safety for a small manufacturer sounds like your kind of work -we want to hear from you.
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