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Clinical Education Systems Coordinator at the MGH Institute of Health Professions (MGH IHP)

Job Summary

Reporting to the Director of Compliance at the MGH Institute of Health Professions (MGH IHP), will coordinate and track student compliance and immunization requirements using the systems available, including Complio (until phased out) and Exxat for students in all MGH Institute schools and academic programs; communicate with students to ensure compliance is maintained; generate required reports and support the analytical needs of the Director. Will coordinate the student's use of Exxat and, with direction from the Director of Compliance, interact with the MGB Department of Occupational Health.

• Coordinate and track student compliance and immunizations requirements using the systems available including Complio and Exxat for students in all MGH Institute schools and academic programs, (55%)
• Establish and maintain communication workflows with students and academic programs to ensure compliance is maintained; present comprehensive compliance overviews to incoming students during orientation sessions, ensuring clear understanding of institutional policies and requirements, (25%)
• Coordinate the student use of Exxat Approve including functioning as the lead contact with Exxat/Prism, (10%)
• Generate required reports, support the analytical needs of the Director, including but not limited to state immunization reporting and MGB-flu compliance, and support Office of Compliance-led activities (on-campus CPR trainings, N95 Fit Testing, flu clinic, etc.). (10%)

Qualifications

Education and Experience Qualifications

Bachelor's degree required, and one to three years of increasingly responsible related experience, preferably in an academic institution preferably within clinical education.

Skills/Abilities/Competencies Required

a) Administrative Skills-

• Strong organizational skills
• Attention to detail
• Ability to interact effectively with students, administrative, faculty, and staff
• Ability to manage simultaneous projects, set priorities, and delegate tasks when necessary
• Ability to manage multiple demands and resolve issues and concerns from all constituencies

b) Technical Skills

• Proficiency with word processing, spreadsheet, calendaring and database applications.
• Technical ability to maintain multiple accounts, monitor policies/regulations, and other accounting matters for the division.

c) Physical Capabilities

• N/A

Supervisory Responsibility

Work with Director to assign and manage tasks for the Office's Graduate Assistant.

Working Conditions

Shared office; hybrid (3 days in the office; 2 days remote)

Additional Job Details (if applicable)

Remote Type

Hybrid

Work Location

One Constitution Wharf

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$19.81 - $28.30/Hourly

Grade

3

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

EEO Statement:

1700 The MGH Institute of Health Professions, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.