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USTDA Administrative Project Information Specialist
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Job Description
- Provide general administrative support to USTDA operations and program staff, including review and verification of grant and contract deliverables such as final reports, cost share certifications, and invoices
- Support travel management, building and facilities management, and other administrative functions as directed by the Office of Administration
- Track expiration of USTDA subscriptions to external publications and prepare draft action memoranda for renewal requests
- Review grant RFP packages for completeness and consistency with agency staff prior to publication
- Maintain and update the IRC Document Flow Process Map, capturing intersections with agency document management processes and ensuring efficient establishment and maintenance of records
- Assist staff in identifying and implementing process improvements that support agency operations and administrative functions
- Support staff onboarding and offboarding by preparing office space, maintaining staff directories, managing supply inventory, and processing required documentation
- Provide training to agency staff on IRC functions, responsibilities, and business processes related to document flow and information management
- At least 7 years of administrative management or relevant work experience
- Experience with administrative services like office management, building and facilities management, human resources, and/or budget/finance
- Experience with travel management
- Proficient in the use of a variety of IT programs, databases, and computerized systems
- Excellent written and verbal communication skills
- Commitment to innovative and quality customer service
- Physical ability to move a large number of files and/or file boxes
- Ability to manage multiple tasks, prioritize work, and meet deadlines
- Ability to identify and resolve complex problems
- Business or Information Management degree – Required
- Arlington, VA 22209
- US Citizenship
- Ability to obtain and retain a SECRET security clearance
- US Trade and Development Agency (USTDA), Information Resource Center (IRC)
- No travel required.
- Full time = 40 hours a week, 8 hours a day
- W2 Classification
- Not eligible for relocation benefits.
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