Operations Management Jobs 2026 (Now Hiring) – Smart Auto Apply
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Portfolio Operations Coordinator - Real Estate Management
Admiral Communities LLC
Knoxville, TN
$50,000 - $60,000 / year
Admiral Communities is a growing operator of manufactured housing communities across multiple states. Our mission is to create exceptional communities while building scalable syste...
Posted 30+ days ago
Performance Operations Analyst - Investment Management - NYC
Lenmar Consulting, Inc.
New York, NY
$52 - $52 / hour
We have this W2 Contract opportunity for a Performance Operations Analyst with our Direct Financial Client in NYC. Please let us know if this is something that interests you.Perfor...
Posted 3 weeks ago
Technology Specialist - IT Service, Support And Operations | Devops | Continuous Delivery - Environment Management And Provisioning
IMCS Group Inc
Plano, TX
Company Description: IMCS Group is one of the fastest growing MWBE (Minority Woman Owned Enterprise) staffing firms in the U.S. We focus on bringing a Diversity Recruitment approac...
Posted 1 week ago
Administrative Operations Assistant | Wealth Management Firm
SWMG
Fort Worth, TX
$20 - $25 / hour
Are you looking for a long-term career where you can grow, contribute meaningfully, and be part of a high performing team? Strittmatter Wealth Management Group, LLC is seeking a dr...
Posted 2 weeks ago
Fund Operations Specialist - Legal Entity Management
G MASS
Andover, MA
G MASS are seeking a Legal Entity Management specialist to support a buy-side client engagement covering the full lifecycle of complex legal entities including SPVs, trusts and fun...
Posted 30+ days ago
Operations Coordinator, Learning & Development/Change Management
Lancesoft
San Francisco, CA
Job Description: Role Title: Operations Coordinator, Learning & Development/Change Management –Product to Market Transformation Location: San Francisco Bay Area (Hybrid, on-site ne...
Posted 30+ days ago
Wealth Management Operations Analyst
MDMS Recruiting LLC
New York, NY
$45 - $55 / hour
6 month trade support / middle office support role in NYC W2 Only (not open to subcontracting) Responsibilities Work with internal teams to open and maintain accounts for clients,...
Posted 2 weeks ago
Experienced Kitchen Operations, Shift Leads And Management
Chick-fil-A
San Antonio, TX
$14 - $20 / hour
Chick-fil-A Kitchen Operations, Shift Lead and Management Opportunity Are you passionate about leading a team in a fast-paced, fun-loving kitchen environment? Join Chick-fil-A and...
Posted 2 weeks ago
Regional Director Of Northern California Hotel Operations - WS Management Inc.
WS Management
Sacramento, CA
About WS ManagementWS Management is a growing California based hotel management company committed to delivering strong financial performance through exceptional hospitality, engage...
Posted 2 weeks ago
Operations Risk Management Specialist
Phaxis
New York, NY
Pay Rate up to $55.00We are seeking a contractor to offer dedicated assistance to our Resiliency Working Group. The ideal candidate should have extensive experience in Project Mana...
Posted 30+ days ago
Collateral Management Officer OTC Derivatives & Margin Operations
Madison-Davis
New York, NY
$115,000 - $115,000 / year
Title: Collateral Management Officer OTC Derivatives & Margin Operations Office Status: Hybrid New York, NY Base Salary: Up to $115k + Bonus Overview: This is a Collateral Manageme...
Posted 30+ days ago
Technology Specialist - IT Service, Support And Operations | Product Development | Product Lifecycle Management
IMCS Group Inc
Minnesota City, MN
Company Description: IMCS Group is one of the fastest growing MWBE (Minority Woman Owned Enterprise) staffing firms in the U.S. We focus on bringing a Diversity Recruitment approac...
Posted 1 week ago
Technology Specialist - IT Service, Support And Operations | Microservices | Microservices API Management
IMCS Group Inc
Saint Louis, MO
Company Description: IMCS Group is one of the fastest growing MWBE (Minority Woman Owned Enterprise) staffing firms in the U.S. We focus on bringing a Diversity Recruitment approac...
Posted 30+ days ago
Sr. Manager/Director, Strategy, Operations & Program Management, Maestro
Salesforce.com, Inc.
pismo beach, CA
$123,100 - $273,000 / year
To get the best candidate experience, please consider applying for a maximum of 3 roles within 12 months to ensure you are not duplicating efforts. Job Category Operations Job Deta...
Posted 1 week ago
Operations Management Trainee
XPO Inc.
Carlisle, PA
12-month rotational training program is an entry-level training program for candidates with limited or no prior LTL or transportation operations experience. What you'll need to suc...
Posted 3 days ago
Summer 2027 Business Operations & Management Intern- Bachelor's (Santa Clara, CA)
Applied Materials
Santa Clara, CA
Who We Are Applied Materials is the global leader in materials science and engineering solutions that are at the foundation of virtually every new semiconductor chip and advanced d...
Posted 4 weeks ago
Project Management & Planning Operations Sr Mgr - L6
Lockheed Martin Corporation
Owego, NY
$158,700 - $294,700 / year
Standard Job Description Manages the operational aspects of ongoing projects and serves as liaison between project management and planning, project team, and line management. Respo...
Posted 1 week ago
Project Management & Planning Operations Rep Stf - E4
Lockheed Martin Corporation
Arlington, TX
$104,900 - $194,700 / year
Standard Job Description You will be the Project Management & Planning Operations Rep Stf for the Operations Team. Our team is responsible for overseeing project operations and sta...
Posted 1 week ago
Operations/Distribution Manager [Management Consultant]
Dewolff Boberg & Associates
Kansas City, MO
With over 35 years of cross-industry management consulting experience, DeWolff, Boberg & Associates has successfully provided services to a variety of clients worldwide and has con...
Posted 30+ days ago
Operations Manager | Distribution Manager (Management Consultant Opportunity)
DeWolff Boberg & Associates
Baltimore, MD
With over 39 years of cross-industry management consulting experience, DeWolff, Boberg & Associates has successfully provided services to a variety of clients worldwide and has con...
Posted 30+ days ago
Portfolio Operations Coordinator - Real Estate Management
Admiral Communities LLCKnoxville, TN
$50,000 - $60,000 / year
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Overview
Remote
On-site
Compensation
$50,000-$60,000/year
Job Description
Admiral Communities is a growing operator of manufactured housing communities across multiple states. Our mission is to create exceptional communities while building scalable systems, operational excellence, and long-term value for our residents, investors, and team members.
We are seeking a highly organized, analytical, and technology-driven Portfolio Operations Coordinator to support our growing real estate portfolio. This position plays a critical role in maintaining portfolio data integrity, coordinating lender reporting and commercial real estate refinances, tracking park-owned home inventory, monitoring capital projects, and ensuring leadership has accurate information to make informed business decisions.
This is an excellent opportunity for someone who enjoys creating order from complexity, building systems, improving processes, and working closely with executive leadership.
Position Summary:
The Portfolio Operations Coordinator serves as the administrative and reporting hub for our multi-state real estate portfolio. This position supports executive leadership by maintaining accurate portfolio information, coordinating lender reporting and commercial real estate refinances, tracking park-owned home inventory, monitoring capital projects, maintaining corporate records, and ensuring the integrity of operational data across multiple business systems.
The ideal candidate is exceptionally organized, detail-oriented, analytical, proactive, and enjoys solving problems before they impact the business.
Key Responsibilities:
Portfolio Reporting & Data Integrity:
- Maintain the accuracy and integrity of portfolio information across Rent Manager, Asana, Google Workspace, Microsoft Excel, and other company systems.
- Prepare recurring executive reports on occupancy, collections, park-owned home inventory, capital projects, vacancies, utility recovery, and other portfolio performance metrics.
- Audit operational data for completeness, consistency, and accuracy before distributing executive reports.
- Produce weekly exception reports highlighting overdue projects, aging vacancies, stalled home rehabs, missing documentation, and operational risks.
- Reconcile discrepancies between operational, accounting, and reporting systems.
- Develop and maintain standardized reporting procedures, naming conventions, and data management standards.
- Work with Operations, Accounting, and Property Management teams to improve reporting accuracy and data quality.
Park-Owned Home Inventory Administration:
- Maintain the company's centralized park-owned home inventory database.
- Track each home's lifecycle including vacancy, rehab, setup, marketing, lease-up, sale, demolition, and occupancy.
- Monitor inventory aging and identify stalled homes requiring management attention.
- Coordinate inventory updates with Regional Managers, Community Managers, and Operations.
- Prepare recurring inventory reports for leadership.
Lender Reporting & Loan Administration:
- Coordinate quarterly, annual, and ad hoc lender reporting packages.
- Gather rent rolls, financial statements, occupancy reports, insurance certificates, and supporting documentation.
- Maintain loan files and lender reporting calendars.
- Track loan maturities, reserve accounts, escrow balances, covenant reporting, and required reporting deadlines.
- Ensure lender requests are completed accurately and on time.
Commercial Real Estate Refinance Coordination:
- Coordinate documentation required for commercial real estate refinances.
- Maintain refinance checklists, document repositories, and lender request logs.
- Coordinate with lenders, attorneys, title companies, insurance providers, accountants, and operations teams.
- Track appraisals, surveys, engineering reports, environmental reports, and other third-party requirements.
- Monitor outstanding lender conditions through closing.
Entity Administration & Corporate Records:
- Maintain records for all LLCs, ownership entities, and property files.
- Track annual reports, business licenses, Secretary of State filings, registered agents, and other required corporate filings.
- Maintain corporate organizational documents.
- Ensure filing deadlines and corporate records remain current and organized.
Capital Project Administration:
- Maintain capital improvement tracking reports.
- Monitor project budgets, schedules, invoices, and completion milestones.
- Organize project documentation, contracts, warranties, permits, and closeout files.
- Assist with reserve draw requests and reimbursement documentation.
Insurance & Property Administration:
- Coordinate insurance renewals and maintain property schedules.
- Track certificates of insurance, endorsements, claims, and lender insurance requirements.
- Maintain property tax records and renewal calendars.
- Reconcile insurance schedules with company asset records.
Document Management:
- Maintain organized electronic files for properties, loans, insurance, entities, contracts, and corporate records.
- Ensure executed documents are properly stored and easily retrievable.
- Support lender reviews, audits, insurance renewals, and executive document requests.
Qualifications:
- Associate's or Bachelor's degree in Business, Finance, Accounting, Real Estate, Property Management, or a related field preferred.
- Three or more years of experience in commercial real estate, property management, portfolio administration, banking, loan administration, construction administration, accounting support, operations coordination, or project coordination.
- Experience supporting a multi-property or multi-entity portfolio preferred.
- Strong proficiency with Microsoft Excel, Microsoft Word, Microsoft Outlook, Adobe Acrobat, and Google Workspace.
- Experience using Rent Manager, Asana, Yardi, AppFolio, or similar property management and project management software preferred.
- Experience working with financial statements, rent rolls, occupancy reports, lender reporting, or portfolio reporting is highly desirable.
- Exceptional organizational, analytical, and problem-solving skills.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities while maintaining exceptional attention to detail and accuracy.
Preferred Experience:
Candidates with experience in one or more of the following industries are strongly encouraged to apply:
- Commercial Real Estate.
- Property Management.
- Manufactured Housing.
- Multifamily Housing.
- Banking or Loan Administration.
- Construction Administration.
- Portfolio Administration.
- Operations Management.
- Accounting or Financial Administration.
Ideal Candidate:
You are someone who:
- Notices inconsistencies others overlook.
- Enjoys organizing complex information.
- Thrives on building systems and improving processes.
- Has a passion for data integrity and operational excellence.
- Is analytical, proactive, and detail-oriented.
- Takes ownership of projects from start to finish.
- Follows through consistently without requiring close supervision.
- Communicates professionally with executives, lenders, attorneys, accountants, vendors, and operational teams.
- Enjoys working in a fast-paced, growth-oriented environment.
Success in This Role:
Within your first year, you will help ensure:
- Portfolio reporting is accurate, timely, and decision-ready.
- Leadership has reliable information to support strategic decisions.
- Data integrity is maintained across all portfolio systems.
- Lender reporting requirements are consistently completed on time.
- Commercial real estate refinances are well-organized and efficiently coordinated.
- Park-owned home inventory is accurately tracked throughout its lifecycle.
- Capital projects are properly monitored and documented.
- Insurance schedules and corporate records remain current.
- Corporate records, lender reporting, and filing deadlines are accurately maintained and completed on time.
Work Environment:
This position is based in our Knoxville, Tennessee corporate office and requires regular interaction with executive leadership, accounting, operations, lenders, attorneys, vendors, and community management teams. Occasional travel to properties may be required.
Physical Requirements:
- Ability to sit, stand, and work at a computer for extended periods.
- Ability to lift up to 25 pounds occasionally.
- Ability to travel occasionally to properties.
- Ability to operate standard office equipment.
Benefits:
- Competitive salary.
- Paid time off after 90 days.
- Paid holidays.
- 401(k) retirement plan.
- Training and support from an experienced operations team.
Employment Requirements:
- Employment is contingent upon a successful background investigation.
- A valid driver's license is required.
Equal Opportunity Employer:
Admiral Communities is an Equal Opportunity Employer and does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, disability, veteran status, or any other protected characteristic under applicable law.
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.