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Finance Technician I

The purpose of this position is to perform routine clerical and technical level accounting activities, which includes recordkeeping and reporting in support of accounts receivable, accounts payable, payroll, and revenue and cash management.

DISTINGUISHING CHARACTERISTICS: I

This is the entry level class in the Finance Technician series. This class is distinguished from the (II level) by the performance of the more routine tasks and duties assigned to positions within the series and by the level of supervision required in the performance of assigned duties. Since this class is typically used as a training class, employees may have only limited or no directly related work experience.

Essential Functions:

25% - Works with stakeholders both internal and external to the City to respond to general inquiries, and provide general information and assistance with regard to accounting information and transactions, which includes the status of accounts, payments, issuance of checks, and available balances. Identifies and reconciles routine discrepancies between records and accounting systems, compiles supporting documentation, and creates record of corrective action. Receives and prepares routine revenue deposits from divisions or branches, reconciles cash and credit statements, prepares bank deposit slips, allocates funds to appropriate accounts, verifies deposits with bank statements, ensures cashiers and terminals are adequately funded, and records financial information in accounting systems. Verifies accuracy of employees' time records, ensures that employees are paid accurately and on time, and analyzes data to ensure compliance with pertinent policies and procedures.

25% - Reviews routine accounting transactions, documents, and financial calculations in order to ensure correctness and accuracy of records and data, and ensure compliance with fiscal rules, policies, and procedures. Prepares and enters routine transactions into accounting systems for accounts payable, accounts receivable, and internal billing transactions, and ensures proper reporting in appropriate accounts. Prepares and assists with the preparation of routine accounting reports, statements, and documents, which includes gathering and organizing information and data. Create queries and reports using PeopleSoft and Excel.

20% - Processes invoices for payment of goods and services, verifies contract rates and terms, and works with stakeholders to ensure timeliness and accuracy of payments. Tracks and maintains various ledgers, registers, and journals in accordance with established fiscal policies and procedures. Process tax levies, garnishments and child support payments. Process and remit employee benefits payments.

20% - Process and verify accuracy of bi-weekly payroll, reconciliation of wire transfers, and check requests for payment of benefits, salary or wage adjustments, pay-line adjustments, ACH returns or reversals, collection and reimbursement garnishments, tax liens, and child support. Processes W-2's for yearend reporting, processes garnishments or reductions in pay. Process terminations, education reimbursements, retroactive pay increases, military differentials, awards processing and vacation sell backs. Withholds the proper taxes and deductions.

10% - Maintains compliance with federal, state, and local laws as well as city policies and procedures. Participate in studies and analysis. Maintains all pertinent manuals.

Note - Time spent on each essential function will vary based on operational needs and is only intended to be an approximation over the course of a full year. Regular and predictable attendance is an essential function in the performance of this job.

Relevant Background and Formal Education

Demonstrated skills, competencies, and knowledge required for this job are most often acquired through the following practical experience and level of academic education and training as suggested below.

Education: Equivalent to the completion of the twelfth grade (high school diploma or GED).

Experience: One year of full-time, professional experience in a related field.

Education and Experience Equivalency: One year of relevant work experience may be substituted for one year of required education (OR) one year of relevant academic coursework beyond the minimum requirement may be substituted for one year of required professional experience.

Certifications and Licenses: Must possess or be able to acquire the following certifications and/or licenses required in accordance with standards established by departmental policy. At this time, there are no required certifications and/or licenses required.

Technical Skills: Basic Skills and Knowledge: Work requires basic skills and knowledge in approaches and systems, which support the design and implementation of major programs and/or processes organization wide. Independent judgment and decision-making abilities are necessary to apply technical skills effectively.

Specialized Computer Equipment and Software: Microsoft Office, specialized payroll software, and specialized accounting software.

Additional Information

Supervision Exercised:This classification requires no supervision or direction of others.

Supervision Received: Receives General Direction: This classification normally performs the job by following established standard operating procedures and/or policies. There is a choice of the appropriate procedure or policy to apply to duties. Performance reviewed periodically.

Other Requirements Competencies Required:

Human Collaboration Skills: Communication centers on exchange and receipt of information but may involve basic collaboration with other employees. Interactions with others outside the organization are limited in that there is an intended response or an expected transition to another employee.

Reading: Intermediate- Ability to read papers, periodicals, journals, manuals, dictionaries, thesauruses, and encyclopedias. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study.

Math: Intermediate- Ability to deal with a system of real numbers; and practical application of fractions, percentages, ratios/proportions and measurement. Ordinarily such education is obtained in high school up to college. However, it may be obtained from experience and self-study.

Writing: Intermediate- Ability to write reports, prepare business letters, expositions, and summaries with proper format, punctuation, spelling, grammar, using all parts of speech. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study.

Fiscal Responsibility: This classification processes personal or routine financial transactions. Gains approval from designated authority to process special financial transactions. Tracks expenditures but does not develop nor is accountable for the budget or containment of costs.

Physical Demands: Exerting up to 20 lbs. occasionally; 10 lbs. frequently; or negligible amounts constantly; OR requires walking or standing to a significant degree.

Machines,Tools,Equipment, andWorkAids:Computer, printer, copier, telephone, and standard office equipment.

Pay rate: $23.74 - $28.50

Schedule: Either 7:00 to 4:00 or 7:30 to 4:30 Monday through Friday

Length- 6 months with possible extension