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Administrative Assistant
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Overview
Job Description
We are seeking a highly organized, discreet, and proactive Administrative Assistant to support mission-critical operations within the Intelligence Community. The ideal candidate excels in fast-paced, high-security environments, demonstrates outstanding judgment, and is able to manage complex administrative workflows while maintaining strict confidentiality.
Key Responsibilities
- Provide comprehensive administrative support to senior leaders, program managers, and mission teams.
- Manage and coordinate calendars, meetings, secure conference rooms, VTC sessions, and classified/unclassified communications.
- Prepare, edit, and format correspondence, briefings, reports, and documentation in accordance with agency standards.
- Track taskers, actions, and deliverables; ensure deadlines are monitored and met.
- Facilitate visitor access and escort duties in accordance with facility security protocols.
- Handle travel arrangements, vouchers, and logistics for domestic and OCONUS travel (as permitted).
- Maintain and update filing systems and document repositories across multiple classification levels.
- Support onboarding and administrative processing for new personnel (badging, accounts, orientation scheduling).
- Coordinate office supplies, maintenance requests, and workspace readiness.
- Work closely with security, IT, and operations personnel to ensure compliance with all IC policies and procedures.
Requirements
- Active TS/SCI clearance with Polygraph
- 2–5 years of administrative or executive support experience; experience in a federal, defense, or intelligence setting strongly preferred.
- Demonstrated ability to manage multiple priorities with precision and a high degree of confidentiality.
- Strong proficiency with Microsoft Office Suite and common government productivity tools.
- Excellent written and verbal communication skills.
- Ability to work independently and within a team in a secure facility environment.
- Detail-oriented, reliable, and highly professional demeanor.
Preferred Qualifications
- Prior experience supporting the Intelligence Community, DoD, or federal agencies.
- Familiarity with classified document handling, secure communication systems, and access control procedures.
- Experience preparing briefings or documentation for senior government officials.
- Training or certification in office administration, project coordination, or federal administrative procedures.
Work Environment
- Position requires on-site work within a secure facility (SCIF).
- May involve occasional extended hours depending on mission needs.
- Must adhere to all security, compliance, and information-handling protocols.
Benefits
You will be part of a mission-driven organization supporting national security priorities. We offer opportunities for professional growth, collaboration with expert teams, and a chance to contribute meaningfully to work that matters.
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