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Organization:

SHSO-Sutter Health System Office-Bay

Position Overview:

Reporting to the Operations Manager, the Program Coordinator provides operational and project management support for scholarly activity and research initiatives across the Sutter Health Graduate Medical Education (GME) enterprise. This role supports residents, fellows, and faculty across more than 30 GME programs system wide by coordinating incoming scholarly and research projects that support high quality scholarly output, research productivity, and academic consistency, without direct program ownership, research oversight, or principal investigator responsibility.

Serves as a centralized operational resource within the GME Office of Academic Support, providing coordination and administrative support for scholarly and research activities. Responsibilities include, but are not limited to, managing project intake and tracking, coordinating timelines and deliverables, facilitating communication among stakeholders, maintaining documentation, and supporting research infrastructure needs in collaboration with Research Scientists, Data Analysts, faculty mentors, and program leadership.

Provides research administration support for scholarly activity, including coordination related to Institutional Review Board (IRB) processes, privacy and data use requirements, and institutional research workflows. Supports residents, fellows, faculty, and research teams by facilitating submission readiness, tracking approvals, maintaining required documentation, and coordinating communication with compliance and research administration offices. This role functions in a supportive and administrative capacity and does not include responsibility for regulatory determinations, IRB decision making, or compliance oversight.

Provides ongoing operations support to ensure continuity, consistency, and efficiency of scholarly and research work efforts, particularly for initiatives that span multiple programs, service lines, or regions. Applies established project management tools and processes to support multiple concurrent scholarly projects with varying scopes, timelines, and complexity.

Coordinates system wide academic and scholarly initiatives, including but not limited to GME Research Days, resident and fellow research forums, abstract review processes, and other scholarly dissemination activities. Ensures operational readiness, logistical coordination, and alignment with institutional policies and accreditation requirements.

Supports leadership through status reporting, issue identification, and coordination support, contributing to the stability and effectiveness of project oriented academic work. This role functions in a supportive, facilitative, and operational capacity and does not include responsibility for research design, data analysis, funding decisions, or direct supervision of research personnel.

Job Description:

EDUCATION:

Equivalent experience will be accepted in lieu of the required degree or diploma.

• Bachelor's: Administration, Health Administration, Public Health or related field

TYPICAL EXPERIENCE:

• 4 years recent relevant experience.

SKILLS AND KNOWLEDGE:

• Conceptual, analytical and negotiation skills are necessary, along with skills in solving complex problems and developing actionable recommendations.
• Demonstrated leadership skills in order to manage large complex projects (ie. number of resources, functional areas, time requirements, and the organizational experience of the subject).
• Demonstrated ability in leading / facilitating teams.
• Customer service focus in all decisions and actions.
• Interpersonal skills and an ability to cultivate a network within sutter health to gain support from key stakeholders and gain trust and respect from senior leaders.
• High level of operational thinking and expertise with the ability to quickly analyze and understand healthcare operations desired.
• Detail oriented, self-directed and able to work autonomously.
• Communicate complex concepts and ideas effectively to all levels within the organization.
• Develop, create and deliver presentations to all levels within the bay area foundation.
• Demonstrated ability to continuously learn and improve understanding of project methodology and tools.
• Proficiency in spreadsheet, word processing, project management and presentation applications required, preferably the microsoft suite.
• Verbal and written communication skills, including a high level of tact, diplomacy, and adaptability.
• Organizational skills with ability to handle multiple projects, multiple (and sometimes conflicting) priorities and adapt to a rapidly changing environment involving multiple stakeholders at various levels.
• Collaborative working style and ability to develop/sustain productive work relationships with key stakeholders and other project resources across all areas and levels of the organization.

Job Shift:

Days

Schedule:

Full Time

Shift Hours:

8

Days of the Week:

Monday - Friday

Weekend Requirements:

None

Benefits:

Yes

Unions:

No

Position Status:

Non-Exempt

Weekly Hours:

40

Employee Status:

Regular

Sutter Health is an equal opportunity employer EOE/M/F/Disability/Veterans.

Pay Range is $39.39 to $59.09 / hour

The compensation range may vary based on the geographic location where the position is filled. Total compensation considers multiple factors, including, but not limited to a candidate's experience, education, skills, licensure, certifications, departmental equity, training, and organizational needs. Base pay is only one component of Sutter Health's comprehensive total rewards program. Eligible positions also include a comprehensive benefits package.