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Part-time Senior Executive Administrator

Office of the Executive Vice President for Finance & Administration

Be the force behind strategic leadership.

Are you a highly organized, detail-oriented professional who thrives in fast-paced, high-stakes environments? Do you anticipate needs before they arise and take pride in enabling senior leaders to operate at their best? If so, this is an opportunity to play a critical role at the center of institutional leadership.

We are seeking a Senior Executive Administrator to provide high-impact support to the Executive Vice President for Finance and Administration (EVPFA) and the Chief Investment Officer. In this highly visible, part-time role, you will be a trusted partner-ensuring seamless operations, driving efficiency, and enabling strategic decision-making at the highest levels.

The hiring range for this position is $44.2k - $47.5k.

Please note this is a part-time position working 17.5 hours per week.

Why This Role Matters

This is more than administrative support. You will:

• Enable executive leaders to focus on strategic and fiduciary priorities

• Serve as a central hub of communication and coordination across the university and external partners

• Bring structure, clarity, and precision to complex workflows and high-level operations

Your work will directly contribute to the effectiveness of leadership and the success of key institutional initiatives.

What You Will Do

Drive Executive Effectiveness

• Manage complex calendars, travel, and priorities with precision and foresight

• Ensure leaders are fully prepared with briefings, materials, and logistics

• Anticipate needs and proactively solve problems before they arise

Be a Trusted Point of Contact

• Interface with senior leaders, faculty, trustees, and external partners

• Triage and manage inquiries with sound judgment and professionalism

• Draft high-level communications aligned with institutional priorities

Ensure Operational Excellence

• Oversee daily office operations with accuracy and consistency

• Support budgeting, documentation, and administrative systems

• Maintain organized records and ensure smooth coordination across teams

Support High-Level Meetings & Governance

• Coordinate meetings, agendas, and materials for executive and board-level discussions

• Capture key decisions and follow up on action items

• Manage logistics for internal and external engagements

Contribute to Projects & Process Improvement

• Support special initiatives and cross-functional efforts

• Identify opportunities to streamline workflows and improve efficiency

• Ensure deliverables are timely, accurate, and impactful

What You Bring

• Bachelor's degree (or equivalent experience) with 5-8+ years of executive-level administrative support

• Experience supporting senior leaders (SVP level or above preferred)

• Exceptional organizational and prioritization skills

• Strong judgment and ability to handle confidential information with discretion

• Clear, professional communication skills

• A proactive, service-oriented mindset with high attention to detail

Work Arrangement

• 50% FTE (part-time)

• Schedule is open for conversation

• Office-based environment

Why Join Us

This is a unique opportunity to:

• Work closely with senior leadership on high-impact initiatives

• Build deep visibility across the organization

• Contribute meaningfully while maintaining part-time flexibility

Ready to make an impact behind the scenes-where it matters most? Apply today.

Pay Range Disclosure

The University's pay ranges represent a good faith estimate of what Brandeis reasonably expects to pay for a position at the time of posting. The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience and education/training, internal peer equity, and applicable legal requirements.

Equal Opportunity Statement

Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a "protected class").