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Construction Administration Manager-logo
Construction Administration Manager
NelsonAtlanta, Georgia
The Construction Administration Manager oversees the construction contract administration phase of architectural projects, ensuring all aspects of construction are executed effectively and in alignment with the Contract Documents and design intent, which includes: drawings, specifications, local and state building code compliance, and client expectations. This role requires a strategic leader capable of managing multiple projects, coordinating with various stakeholders and the design team, works closely with the Project Manager to deliver high-quality work within project budgets and timelines. Attributes to support the NELSON Culture: Guiding Principles Culture of Transformation: Act as a community to accelerate firm impact Dedicated to Progression: A 360 approach to innovation and design Enable Engagement: Storytelling that educates and inspires Design with Purpose: Sustainable form and function Qualifications : To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Critical features of this job are described under the headings below. They may be subject to change at any time due to reasonable accommodation or other reasons. Essential Duties and Responsibilities include the following. Other duties may be assigned: Lead the construction administration activities for architectural projects, including facilitating project communication, maintaining project records, and preparing change orders. When required contractually, prepare Change Orders or assist the Client in reviewing Change Orders. Review and certify Contractor pay applications, verifying financial transactions are accurate and transparent. Coordinate with the Design Team to provide responses to Requests for Information (RFI). When required contractually, oversee the change order process, including reviewing and negotiating changes to contract terms and costs. Conduct site observations and reports on construction progress, verify compliance with project design intent and life safety regulations. Manage project closeout procedures, including final inspections and certifications of substantial and final completion. Collaborate with architects, engineers, contractors, and other stakeholders to resolve conflicts and maintain efficient and expedient project progression. Develop and implement quality control procedures to maintain high standards of construction and design integrity. Train staff on lessons learned and proper protocols on and off the site. Mentor junior staff before and after attending site observations. Working in-person, both in the office and on job sites, is required approx. 80% of the time. Required Knowledge and Skills: Good understanding of design trends, construction methodology, materials application, and manufacturer-supplier appropriateness. Ability to communicate effectively both verbally and in writing. Ability to organize and prioritize tasks as needed to complete within the identified time frame. Required: Working knowledge in AutoCAD/Architectural Desktop or Revit, Photoshop. Proficiency in MS Word, Excel, Outlook, and Bluebeam Revu. Good understanding of project budgets and schedules. Extensive knowledge of Newforma Project Center or similar programs. Extensive knowledge of the construction process. Extensive knowledge of product specifications and detailing. Extensive knowledge of design techniques, tools, and processes involved in production of Construction Documents. Basic knowledge of MS Project. Basic knowledge of Deltek / Vantagepoint Professional work experience using a combination of creative and technical concepts in problem-solving. Strong understanding of construction processes, building codes, product specifications, and design principles. Excellent communication, negotiation, and conflict resolution skills. Proficiency in project management software and tools. Ability to read and interpret construction documents and contracts. Proven leadership skills with the ability to manage and motivate teams. Education / Experience: Bachelor’s degree in Architecture, Construction Management, or related field. Minimum 10 years of experience in construction contract administration or management, preferably within an architectural firm. National salary range: $100,000 – $145,000 (10+ years experience). Additional compensation includes bonuses and benefits (compensation factors are based upon years of relevant experience, qualifications/licensure, education, and location.) Bonuses can include but are not limited to: Long Term Incentive Plan, Short Term Incentive Plan, Profit Sharing Benefits of NELSON : (additional benefit details can be found at: nelsonworldwide.com/careers ) 401(K) plan with company match Full health benefits including medical, dental, and vision Wellness program with rewards for healthy activities Pet Insurance Opportunities for career advancement Paid time off and holiday pay Paid parental leave Flexible working schedules and work from home options based on client’s needs Professional Development including discretionary support and reimbursement for registrations, certifications, and membership to a professional organization NELSON and its related affiliates are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, race, color, ancestry, religion, sex, sexual orientation, gender identity or expression, transgender, national origin, status as a protected veteran, disability or any other classification protected by law. #LI-MV1 #LI-Hybrid

Posted 1 week ago

Benefits Specialist, Leave Administration-logo
Benefits Specialist, Leave Administration
Endurance ServicesAlpharetta, Georgia
As a leading provider of insurance and reinsurance with worldwide operations and employees in Bermuda, U.S., U.K., Continental Europe and Asia, we recognize that our success is derived directly from those who matter the most: our people . At Sompo International, our values of integrity, collaboration, agility, execution and excellence underpin our culture and our commitment to providing an employee experience that attracts and engages the best talent in the industry. As we continue to grow, we strive to find diverse, innovative and driven professionals to join our teams and offer a broad range of career and development opportunities at all levels, in multiple business areas, in each of our locations throughout the world. Our compensation and benefits programs are market driven and competitive, with excellent family friendly policies and flexible working provisions. Job Description Are you looking for your next opportunity? Sompo has a unique opportunity for a Benefits Specialist , Leave Administration in our Global Benefits team. Sompo’s Global Benefits Team delivers comprehensive benefits programs that support employee well-being and ensure consistency across regions. The team oversees areas such as leaves of absence, disability, time-off programs, with a focus on compliance, employee experience and scalability. We are seeking a dedicated and detail-oriented Leave Administrator to join our Global Benefits team. Initially this individual will be responsible for managing US leaves and accommodations but will eventually assume responsibility for locations outside the US. Location: This position will be based out of our Charlotte, NC, Alpharetta, GA or Miami, FL office. We strive for collaboration, which is why we offer a work environment where our employees thrive and develop long-lasting careers. Our business, your impact, our opportunity: What you’ll be doing: Administer and manage employee leaves of absence (LOA), including but not limited to Family and Medical Leave Act (FMLA), paid time off (PTO), short-term disability (STD), long-term disability (LTD), and personal leaves. Collaborate with employees and management to assess accommodation needs under the Americans with Disabilities Act (ADA) or similar state/local laws. Stay up-to-date with federal, state, and local regulations regarding leave, accommodations, FMLA, and workers' compensation claims. Act as a liaison between employees, managers, external vendors, and third-party providers to ensure a seamless process for leave, accommodations, and workers' compensation. Collaborate with the HRIS team to configure and implement leave and time off policies, including state and federal leave laws, in Workday. Collaborate with the AVP of North America Benefits to draft, update, and maintain company leave policies, ensuring compliance with federal, state, and local laws. What you’ll bring: In-depth knowledge of relevant laws, including FMLA, ADA, state-specific leave laws, workers’ compensation, and other state and federal regulations. 3-5 years of experience in leave administration for a multi-state employer. Ability to handle sensitive and confidential information with discretion. Strong proficiency in Microsoft Excel (XL) for data analysis and reporting. Proficient in Workday leave management and HRIS systems. Bachelor's degree in Human Resources, Business Administration, or related field (or equivalent work experience). Salary Range: Actual compensation for this role will depend on several factors including the cost of living associated with your work location, your qualifications, skills, competencies, and relevant experience. At Sompo International, we recognize that the talent, skills, and commitment of our employees drive our success. This is why we offer competitive, high-quality compensation and benefit programs to eligible employees. Our compensation program is built on a foundation that promotes a pay-for-performance culture, resulting in higher incentive awards, on average, when the Company does well and lower incentive awards when the Company underperforms. The total compensation opportunity for all regular, full-time employees is a combination of base salary and incentives that gets adjusted upfront based on overall Company performance with final awards based on individual performance. We continuously evaluate and update our benefit programs to ensure that our plans remain competitive and meet the needs of our employees and their dependents. Below is a summary of our current comprehensive U.S. benefit programs: Two medical plans to choose from, including a Traditional PPO & a Consumer Driven Health Plan with a Health Savings account providing a competitive employer contribution Pharmacy benefits with mail order options Dental benefits including orthodontia benefits for adults and children Vision benefits Health Care & Dependent Care Flexible Spending Accounts Company-paid Life & AD&D benefits, including the option to purchase Supplemental life coverage for employee, spouse & children Company-paid Disability benefits with very competitive salary continuation payments 401(k) Retirement Savings Plan with competitive employer contributions Competitive paid-time-off programs, including company-paid holidays Competitive Parental Leave Benefits & Adoption Assistance program Employee Assistance Program Tax-Free Commuter Benefit Tuition Reimbursement & Professional Qualification benefits In today’s world, what do we stand for? Ethics and integrity are the foundation of delivering on our commitment to you. We believe that core values drive success, and that when relationships are held in the highest regard, there is nothing that cannot be accomplished. At Sompo International, our ring is more than a logo, it is a symbol of our promise. Click here to learn more about life at Sompo. Sompo International is an equal opportunity employer and we intentionally value inclusion and diversity. Above all, we want you to work in an environment that respects everyone’s unique contributions – we are passionately committed to equal opportunities. We do not discriminate based on race, color, religion, sex orientation, national origin, or age.

Posted 1 week ago

Administration Technician-logo
Administration Technician
Freedom Technology Solutions GroupWarrenton, Virginia
Freedom Technology Solutions Group is seeking an Administration Technician to provide records archiving and records management duties at a customer warehouse records center located in Warrenton, VA in support of a declassification program. The successful candidate will be a self-motivated, independent worker who can also work in and contribute to a team environment. The candidate will be part of a team that maintains the records center warehouse. This position requires extreme attention to detail and the ability to adapt to changing work requirements and priorities. Responsibilities: Maintain accurate indices and other finding aids using the government’s SMART2 automated system to ensure accurate inventory control Conduct accurate and detailed inventories Respond to customer archival and records center requirements accurately and within established deadlines Attend government scheduled meetings Provide presentations to visitors as required Assist in records management accessions and references Perform other similar ad hoc tasks as assigned Required Qualifications: Active TS/SCI with Polygraph Bachelor’s Degree and 3 years’ related experience Must understand security requirements and be able to adhere to them Efficiently manage office processes, records systems, and physical records stored in boxes Desired Qualifications: Effective administrative skills including record keeping, preparing reports and general administrative duties in support of team operations Ability to adapt to changing work requirements and priorities and ability to work independently or with minimal supervision Ability to communicate clearly and effectively Effective interpersonal skills and the ability to work well as a team member, sharing information and knowledge with the team Strong Customer service skills Detail oriented Able to meet requirements of a position that regularly requires the individual to lift and move boxes of capacity up to a cubic foot weighing up to 35 pounds, and be willing to go up and down a ladder Ability to move carts/cages with 300-500 pounds of records and move shrink wrapped pallets with a power jack and other operating equipment as necessary What’s in It for You? Flexible work environment A team mentality – work with friendly, like-minded professionals Work with innovative, cutting edge technologies Enjoy extremely competitive compensation and benefits A work-life balance you can count on Opportunities to grow and advance your career on our dime The Benefits You Get with Freedom Amazing benefits including matching 401k, fully paid medical, and more Generous paid time off – including paid site closure days Competitive salary offerings Paid training and tuition reimbursement Referral bonuses Fully paid life and disability Annual logo wear allowance Company sponsored events (game nights, holiday party, summer party, happy hours) Interested in learning more about Freedom and our culture? Contact us today! We’re constantly hosting hiring events in our office and elsewhere, to help you get a sense of what life is like at Freedom before joining the team. As an Equal Opportunity Employer, we do not discriminate on the basis of race, color, religion, sex, age, marital status, disability or veteran status Applicant Federal & E-Verify Postings VEVRAA Federal Contractor Accessibility: If you need an accommodation as part of the employment process, please contact Human Resources at Phone: 410-290-9035 Email: recruiting@goftsg.com Equal Opportunity Employer, including disabled and veterans. If you want to view the EEO Law poster, please choose your language: English - Spanish - Arabic - Chinese If you want to view the EEO Law Supplement poster, please choose your language: English - Spanish - Chinese If you want to view the Pay Transparency Policy Statement, please click the link: English

Posted 30+ days ago

Scheduler, Training Administration - Limited Term-logo
Scheduler, Training Administration - Limited Term
Hawaiian AirlinesHonolulu, Hawaii
At Hawaiian Airlines, we are all about welcoming our guests with Hawaiian hospitality and aloha, and taking care of our people, our home, and the communities we serve. Join our ‘ ohana and be a part of an exciting team of professionals dedicated to serving our kama‘āina and introducing our islands to the world! This position is based in Honolulu and has a duration of 36 months. Key Responsibilities Validate prerequisites and finalize enrollments for all training enrollees and investigate any training qualification discrepancies that occur in scheduling. Utilize Flight Crew programs and other operational line scheduling tools to input monthly training schedules as appropriate. Coordinate travel arrangements for Pilots, Flight Attendants, and Instructors while on training assignment. Assist in management of eLearning enrollment and completion reporting. Responsible for coordinating classrooms and training equipment. Serves as initial point of contact for training logistics questions. Responsible for communication of announcements for any logistical changes/updates to immediate training schedule. Provide other general training support to include coordinating the creation, publishing, and dissemination of enrollment rosters. Professional development and other related duties as assigned. Minimum Requirements High school diploma or equivalent education 2 years’ administrative support experience Demonstrated competence in Microsoft Word, Excel, and Outlook required; ability to learn new computer software programs quickly Excellent oral, written, and telephone communication skills Highly organized with strong attention to detail Ability to manage multiple projects within an environment with deadlines and changing priorities required Ability to work flexible schedule on weekend/evenings, when necessary Preferred Qualifications Bachelor’s Degree Previous customer service-focused experience Competence in Access and/or Vizio Knowledge of FAA and other regulatory requirements ** Hawaiian Airlines is regulated by the Department of Transportation (DOT - regulation, 49 CFR part 40) and all applicants are advised that post-offer and/or pre-employment drug testing will be conducted to determine the presence of Marijuana, Cocaine, Opioids, PCP (Phencyclidine), and Amphetamine prior to any offer of employment or transfer into a safety-sensitive position. Failure to submit to testing or positive indications of drug use will render the applicant ineligible for employment with Hawaiian Airlines and any employment offer will be withdrawn. *** In addition to routine employment eligibility verification, U.S.-based airlines must gather information to validate country of citizenship and country of birth. Upon hire, you must provide documentation proving your current country of citizenship and birthplace. **** Must be legally authorized to work in the United States, for any employer, without sponsorship. Hawaiian Airlines will not sponsor applicants for nonimmigrant or immigrant employment visas or status for this position. At Hawaiian Airlines, we are dedicated to offering a comprehensive total rewards package that aims to attract, engage, and retain the finest talent in the industry. Our rewards structure is thoughtfully designed to include a competitive base salary coupled with variable compensation opportunities. This balanced approach ensures a fulfilling and lucrative work environment, aligning individual achievements with the broader organizational success. ​ Please note that the provided salary information serves as a general guideline. Our salary is determined by a candidate's experience and qualifications as well as market and business considerations. The expected pay range is $48,000-$58,000. About Hawaiian Airlines Now in its 95th year of continuous service, Hawaiian is HawaiÊ»i's largest and longest-serving airline. Hawaiian offers approximately 150 daily flights within the Hawaiian Islands, and nonstop flights between HawaiÊ»i and 16 U.S. gateway cities, as well as service connecting Honolulu and American Samoa, Australia, Cook Islands, Japan, New Zealand, South Korea and Tahiti. Consumer surveys by Condé Nast Traveler and TripAdvisor have placed Hawaiian among the top of all domestic airlines serving HawaiÊ»i. The carrier was named HawaiÊ»i's best employer by Forbes in 2024 and has topped Travel + Leisure’s World’s Best list as the No. 1 U.S. airline for the past two years. Hawaiian has also led all U.S. carriers in on-time performance for 18 consecutive years (2004-2021) as reported by the U.S. Department of Transportation. The airline is committed to connecting people with aloha by offering complimentary meals for all guests on transpacific routes and the convenience of no change fees on Main Cabin and Premium Cabin seats. HawaiianMiles members also enjoy flexibility with miles that never expire. As Hawai‘i’s hometown airline, Hawaiian encourages guests to Travel Pono and experience the islands safely and respectfully Hawaiian Airlines, Inc. is a subsidiary of Alaska Air Group. (NYSE: ALK). Additional information is available at HawaiianAirlines.com . Follow Hawaiian’s Twitter updates ( @HawaiianAir ), become a fan on Facebook ( Hawaiian Airlines ), and follow us on Instagram ( hawaiianairlines ). For career postings and updates, follow Hawaiian’s LinkedIn page For media inquiries, please visit Hawaiian Airlines’ online newsroom .

Posted 1 week ago

Administrative Support III - Heart Center Administration-logo
Administrative Support III - Heart Center Administration
Nationwide Children's HospitalColumbus, Ohio
Overview: FT, Benefits Eligible, Onsite, M-F 7:30-4:00 or 8:00-4:30 Job Description Summary: Performs a wide variety of complex administrative activities for a Section Chief or VP, and/or others as assigned. Job Description: Essential Functions: Schedules appointments and meeting locations; coordinates business events. Manages travel arrangements including air reservations, scheduling options, hotel and car rental. Develops travel itineraries in alignment with NCH standards. Responsible for completion of reimbursement requests. Provides excellent service to both internal and external customers by applying best practices and standard operating procedures. Anticipates problems and proposes solutions in advance. Coordinates special projects within assigned department. May provide assistance in training and orientation of colleagues. Creates moderately complex correspondence, spreadsheets and visual presentations for projects. Education Requirement: High School Diploma or Equivalent; business-related or professional development coursework preferred. Licensure Requirement: (not specified) Certifications: (not specified) Skills: Must complete Ambassador Program within first 12 months of employment. Experience: 3 years administrative experience preferred. Experience in a healthcare environment may be desired. Physical Requirements: OCCASIONALLY: Climb stairs/ladder, Electricity, Lifting / Carrying: 0-10 lbs, Lifting / Carrying: 11-20 lbs, Machinery, Pushing / Pulling: 0-25 lbs FREQUENTLY: Bend/twist, Color vision, Flexing/extending of neck, Interpreting Data, Reaching above shoulder, Repetitive hand/arm use, Squat/kneel, Standing, Walking CONTINUOUSLY: Audible speech, Computer skills, Decision Making, Depth perception, Hand use: grasping, gripping, turning, Hearing acuity, Peripheral vision, Problem solving, Seeing – Far/near, Sitting Additional Physical Requirements performed but not listed above: (not specified) "The above list of duties is intended to describe the general nature and level of work performed by individuals assigned to this classification. It is not to be construed as an exhaustive list of duties performed by the individuals so classified, nor is it intended to limit or modify the right of any supervisor to assign, direct, and control the work of employees under their supervision. EOE M/F/Disability/Vet"

Posted 3 weeks ago

Benefits Administration Manager-logo
Benefits Administration Manager
Genuine Parts CompanyAtlanta, Georgia
Manager, Benefits Administration Job Summary The Manager, Benefits Administration oversees and optimizes the administration of outsourced employee benefit programs including health and wellbeing, financial security, and other voluntary benefit programs. The Benefits Administration Manager is accountable for ensuring seamless collaboration with internal stakeholders and vendors to deliver world-class benefits service delivery and experiences. This role is instrumental in managing vendor relationships, conducting ongoing audits to proactively identify and resolve complex issues, acting as an escalated point of contact for key stakeholders and complex escalations, and maintaining data integrity across systems. Responsibilities Benefits Issue Escalation Resolution Identify, analyze, and resolve complex issues related to benefit systems, data integration, and process flows Lead internal partners (e.g. Benefits COE, HR systems, Payroll, and People Partners) and external vendors to troubleshoot errors and drive resolution in a timely manner Proactively identify and address root causes of recurring issues and implement process improvements. Act as a subject matter expert in benefit-related escalations and compliance issues Compliance Management Stay updated on federal and state regulations (e.g. ERISA, ACA) regarding employee benefits to ensure compliance Monitor plan administration to proactively identify and address any potential compliance issues Conduct regular audits of benefit plans to maintain accuracy and adherence to regulations Ensure required compliance reports and activities are executed in accordance with applicable regulations Reporting and Analysis Track benefit plan utilization and costs to identify areas for optimization Analyze trends in employee benefit usage and make recommendations to management based on data Prepare analytical insights and reports on benefit plan performance and cost projections for stakeholders to support decision making and strategic planning Monitor and audit system data to proactively identify and correct discrepancies Project Management and Implementation Responsible for execution of ongoing business as usual projects (e.g. Benefits Annual Enrollment) and specialized, ad-hoc projects as needed Identify and execute projects to optimize benefits administration Act as a benefits subject matter expert to support non-benefit related project needs Qualifications Bachelor’s degree in Human Resources Administration, Business Administration, or related field Minimum 10 years of experience in benefits management / benefits administration Proven expertise and experience in multiple disciplines of benefits including health, wellness, retirement, and insurance Demonstrated critical and analytical thinking and problem-solving skills to address complex issues Ability to collaborate across organizational boundaries with diverse sets of stakeholders Superb interpersonal communication skills and ability to build trust and credibility with stakeholders throughout all levels of the organization Proficiency in HR systems including, but not limited to Workday and understanding of data flows and integrations Customer-centric mindset Experience with case management technologies used to support the customer- experience Preferred Qualifications Master’s of Human Resources or Business Administration Benefits Administration-related certifications (e.g. Certified Employee Benefit Specialist certification, Certified Benefits Professional, Group Benefits Associate certification) Leadership Embodies the following values: serve, perform, influence, respect, innovate, team. Effectively communicates by motivating and inspiring others through clear and proactive communication. Delivers results and drives customer success by committing and focusing on outcomes to deliver results and making the customer the center of decisions. Makes balanced decisions and thinks strategically by being a forward thinker. Physical Demands / Working Environment Must be able to work in a corporate office environment. Not the right fit? Let us know you're interested in a future opportunity by joining our Talent Community on jobs.genpt.com or create an account to set up email alerts as new job postings become available that meet your interest! GPC conducts its business without regard to sex, race, creed, color, religion, marital status, national origin, citizenship status, age, pregnancy, sexual orientation, gender identity or expression, genetic information, disability, military status, status as a veteran, or any other protected characteristic. GPC's policy is to recruit, hire, train, promote, assign, transfer and terminate employees based on their own ability, achievement, experience and conduct and other legitimate business reasons.

Posted 6 days ago

Planned Giving Officer - Foundation Administration - Sharp Corporate - Day Shift - Full Time-logo
Planned Giving Officer - Foundation Administration - Sharp Corporate - Day Shift - Full Time
Sharp HealthCareSan Diego, California
Hours : Shift Start Time: Variable Shift End Time: Variable AWS Hours Requirement: 8/40 - 8 Hour Shift Additional Shift Information: 8:30 am - 5 pm flexible Weekend Requirements: No Weekends On-Call Required: No Hourly Pay Range (Minimum - Midpoint - Maximum): $60.270 - $77.770 - $95.260 The stated pay scale reflects the range that Sharp reasonably expects to pay for this position. The actual pay rate and pay grade for this position will be dependent on a variety of factors, including an applicant’s years of experience, unique skills and abilities, education, alignment with similar internal candidates, marketplace factors, other requirements for the position, and employer business practices. What You Will Do In collaboration with the Chief Gift Planning Officer and the Frontline Fundraising team, manage and grow a pipeline of current and deferred Legacy Gifts through face-to-face visits, outreach, events, tracking and projecting, presentations such as charitable gift and estate planning seminars, conducting due diligence on proposed gifts and gift administration. The role of this position is to cultivate, secure, steward and administer gifts of estates, trusts, and various other current and deferred giving opportunities. This position serves as a fundraising liaison to Sharp's 3 Foundations – Sharp HealthCare, Coronado Hospital and Grossmont Hospital. Required Qualifications Bachelor's Degree 5 Years years experience fundraising for a philanthropic institution and/or experience in charitable planning. Experience in securing planned gifts. Preferred Qualifications Experience in running a capital campaign and/or annual giving program. Experience with Crescendo and Raisers Edge. Other Qualification Requirements CSPG, CFP, JD, CTFA or equivalent certification of completion in a training program in the field of gift planning. - Preferred Essential Functions Fundraising Serve as a key member of the Foundation fund raising team, interacting extensively with major/planned gift donors, helping to establish direction of the Foundation. Support the overall revenue goals of the Foundation by cultivating and soliciting prospective donors with a variety of gift possibilities, particularly deferred and planned gifts. Serve as a key member of the fundraising teams, working with Team Leads to provide prospects with technical support and options regarding planned and deferred gifts. Marketing and Outreach Create and present seminars on planned and deferred gifts to members of the community. Develop interest in planned giving by preparing written materials including proposals, contact reports, gift acknowledgments, articles, administrative reports, as well as contributing articles various Sharp publications. Generate referrals by cultivating relationships with professional advisors. Produce gift illustrations for prospects and advisors from Sharp Healthcare Foundation as needed. Leadership Develop and maintain strong working relationships with Foundation board members and key volunteers. Responsible for monitoring investment performance, fiduciary compliance, and gift acceptance policies. Continue to stay current with all new gift planning arrangements and tax laws pertaining to planned gifts and share with team members as appropriate. Assist Finance and Operations Teams with administration of matured gifts. Planned Gifts Attend Sharp HealthCare Foundation events for advisors. Act as liaison between prospects and advisors. Cultivate relationship by cards, updates, invitations etc. Ensure the acknowledgment and tracking of all planned gifts. Ensure timely and accurate recording of information regarding prospective and completed gifts. Provide financial information and/or documentation to audit and finance departments as needed. Knowledge, Skills, and Abilities Demonstrated expertise in verbal, written, and interpersonal communication skills. Thorough knowledge of the mechanics and aspects of charitable gift planning arrangements. Ability to perform duties in a timely manner. Organizational skills, particularly planning, managing deadlines, and evaluating progress. Proficient in Microsoft Suite: Word, Excel, PowerPoint, Teams. Strong commitment to ethical standards as outlined by AFP, AHP, and CGP. Successful history of promoting large and deferred gifts. Sharp HealthCare is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability or any other protected class

Posted 1 week ago

2026 Administrative Fellowship - Master of Healthcare Administration (Full-Time)-logo
2026 Administrative Fellowship - Master of Healthcare Administration (Full-Time)
ChildServeJohnston, Iowa
Description Child Serve is seeking an Administrative Fellow whose passion is to become a leader in the healthcare industry. Child Serve 's Administrative Fellowship Program is a 12-month learning experience commencing in summer of 2026, dedicated to preparing new professionals for future healthcare career success. Fellows will work closely with the leadership team throughout the program on strategic projects that further the organization's mission and vision. Fellows will have exposure to the executive team through mentorship, project work, and meetings. The fellowship consists of core rotations in areas such as Administration, Clinical Operations, Finance, Quality, and Human Resources. Fellows will spend time shadowing and working on projects with key leaders in each of the rotations to gain perspective on day-to-day operations and decisions faced by healthcare leaders. Join us virtually to learn more about the fellowship on Thursday, June 26, 9:00 a.m. CST. Email [email protected] to receive the link. Please note that as part of our selection process, a virtual interview may be included for candidates selected to advance in consideration for the fellowship position. Invitations for interview will be extended after the close date of September 6th, 2025. We are unable to provide visa sponsorship for individuals participating in the Administrative Fellowship Program. What You'll Do During the fellowship, individuals will learn about the range of services and programs offered at Child Serve . Individuals will cultivate leadership skills by pursuing areas of interest based on personal and professional goals, as well as contribute to organizational priorities. Child Serve’s Administrative Fellowship Program offers an unparalleled opportunity to learn and grow as a healthcare professional. Project Work - Administrative Fellows work closely with leaders on a wide variety of impactful projects throughout the organization. A fellow and program leader will evaluate the project proposals to ensure there is benefit to the fellow’s career development. Ultimately, the project is expected to be mutually beneficial to both the fellow and Child Serve . Observational Learning Experiences - Fellows will rotate through a set of experiences that give a broad overview of healthcare administration. Professional Development - Each fellow will work closely with a preceptor and organizational leaders to discuss expectations, progress, and next steps. These relationships provide the fellow with a strong connection to the organization and our community. Other opportunities will be available for professional development, introductory/informational meetings, and career-focused networking within the organization and community. What You'll Need Recent attainment (2023 - 2025) of a master's degree in Healthcare Administration program or be on schedule to complete the degree before the fellowship start date in June/July 2026. Prefer candidates with a master's degree from a program accredited by the Commission on Accreditation of Healthcare Management Education (CAHME); candidates from non-CAHME programs are accepted for review. Healthcare industry experience such as an internship or applicable employment. Broad knowledge of current and historical perspectives on healthcare strategy, business management and administration, clinical practice management, clinical research and education, hospital administration and management, finance, human resources and organizational development, information systems, and managed care. An ability to maintain positive working relationships and demonstrate sensitivity to, and respect for, a diverse population. Demonstration of proficient organizational and time management skills with developed problem-solving skills and decision-making, and ability to prioritize multiple demands. Computer skills including Microsoft Office, and ability to proficiently learn new software programs. Ability to interpret and follow applicable policies, procedures, and regulations. Authorization to work in the US without future visa sponsorship. Ability to communicate in English effectively for understanding, in writing and verbally. Application Requirements: In addition to completing the online application, please submit these documents by email to [email protected] Please include all attachments in one email. Complete applications must be submitted no later than September 6th, 2025 . Incomplete applications will not be considered. Current resume (one to two pages) including: degrees, GPA, college/university, date degrees received/anticipated Personal statement (one to two pages) outlining: interest in health care administration as a career interest in pursuing a fellowship qualifications for Child Serve 's Administrative Fellowship Program how Child Serve and the fellowship align with your career goals and plans expected outcomes of the fellowship experience with Child Serve career objectives following the fellowship Graduate letters of recommendation: one academic one professional Transcripts: unofficial transcripts accepted but must state degree awarded/degree conferred Additional Details City: Johnston State: Iowa Exemption status: Exempt Benefits eligible: Yes. Schedule: Full Time, Monday-Friday, business hours Remote work option: No Start date: June/July 2026 Why Child Serve ? Child Serve has earned the title of Top Workplace every year since 2014. Here’s why employees love working here: Our work matters. We partner with families to help children with special healthcare needs live a great life. We’re not your average non-profit. We serve more than 5800 children each year through over 30 specialty pediatric services in the Ames, Des Moines, Iowa City, and Cedar Rapids areas. Many of our programs are one-of-a-kind. Our team rocks. Our teams are filled with people who care about their coworkers, and who believe that collaboration is key to providing exceptional care to children. Our learning never stops. As a non-profit dedicated to innovation, we’re proud to help team members gain new certifications, continue their education, take their expertise to the next level, and find new opportunities to advance their career right here at ChildS erve . We believe we our differences make us great. We are on a continuous journey to create an environment where different perspectives are valued, and all feel safe and welcome. We’re moving forward together. Experts across multiple disciplines work together to help kids get the best care possible. Ready to leave work every day knowing you’ve made a difference for kids and families? Let’s move Forward Together - apply today! Child Serve is an Equal Opportunity Employer.

Posted 6 days ago

Director of Payroll and Equity Administration-logo
Director of Payroll and Equity Administration
TransMedicsAndover, Massachusetts
Job Description: The Director of Payroll and Equity Administration is responsible for leading and overseeing the global payroll and equity administration functions at TransMedics. This role ensures payroll accuracy, regulatory compliance, and strong internal controls while driving operational improvements in a growing, dynamic environment. The ideal candidate brings experience from both large-scale organizations, with exposure to best practices and scaling companies, with the ability to assess current-state processes and drive improvements. This role manages the Payroll Manager and partners cross-functionally with HR, Finance, Legal, and external vendors. It is a critical position in safeguarding employee trust, supporting company-wide compensation programs, and ensuring accurate equity administration, including proper valuation and tax reporting. ESSENTIAL DUTIES AND RESPONSIBILITIES: Lead end-to-end global payroll operations, ensuring timely, accurate, and compliant processing across all entities. Manage third-party payroll vendors (including ADP); ensure system integrity, SLA performance, and process controls. Partner with HR, Finance, and Accounting to ensure alignment between payroll inputs, reporting, and general ledger posting. Lead payroll-related compliance efforts across jurisdictions, including taxation, reporting, and audit requirements. Drive continuous improvement efforts by evaluating systems, processes, and vendors, identifying gaps, and implementing best practices. Mentor and oversee the Payroll Manager; ensure adequate training, scalability, and succession within the team. Oversee administration of company equity programs, including RSUs, stock options, and ESPP. Manage equity transactions in alignment with company policy, tax compliance, and regulatory filings. Own relationship with the company’s equity platform provider (E*TRADE). Ensure accurate and timely equity reporting, including support for employee inquiries, tax statements (e.g., 3921), and global mobility considerations. Lead coordination with Legal and external advisors to ensure compliance with local and international equity rules Responsible for month-end and quarter-end compensation accruals including accrued payroll, accrued payroll tax, bonus accruals, accrued vacation, accrued 401k/espp Support quarterly and annual equity reporting and disclosures. Ensure accurate Black-Scholes valuations for new grants and proper accounting of equity expenses (in partnership with Accounting/Finance). Provide data and support for audit, tax, and regulatory inquiries related to payroll and stock compensation BACKGROUND AND QUALIFICATIONS: Bachelor’s degree in accounting, Finance, or related field; CPP and/or CECP preferred. 10+ years of progressive experience in payroll, with at least 3–5 years managing equity programs in a public company Experience working with both large multinational organizations and scaling, high-growth environments Deep understanding of payroll operations, payroll tax compliance, and internal controls in the U.S.; international exposure preferred Hands-on experience with payroll systems (ADP required) and equity administration platforms (Fidelity, Carta, etc.). Working knowledge of equity valuation concepts including Black-Scholes and fair value calculations. Track record of process optimization, change management, and stakeholder collaboration. Ability to lead, influence, and mentor cross-functional teams in a fast-paced setting. High level of discretion and professionalism handling sensitive compensation data. PREFERRED QUALIFICATIONS: Certified Payroll Professional (CPP) and/or Certified Equity Professional (CEP or CECP Prior experience managing payroll and equity operations in a publicly traded company Demonstrated success scaling payroll and equity functions in a high-growth or global environment Working knowledge of Black-Scholes valuation models, equity expense accounting, and SEC disclosure requirements (e.g., Forms 3921, 10-K equity footnotes) Experience integrating payroll and equity systems during M&A transactions or system migrations Familiarity with SOX controls, internal audit processes, and external audit coordination Exposure to global mobility, shadow payroll, or expatriate tax considerations Strong Excel modeling skills and experience working with Equity/Payroll data in financial close cycles Every Organ Wasted is a Life Not Saved. TransMedics, Inc. is a commercial-stage medical technology company transforming organ transplant therapy for patients worldwide. Our mission is to help save more patients’ lives by increasing access to viable donor organs for those who are awaiting an organ transplant. To accomplish this mission, we partner closely with transplant stakeholders worldwide and help expand their access to healthy donor organs, while delivering the highest quality technology, service, clinical care and outcomes. Driven by a passion for improving patient care, we make the impossible possible and keep our employees at the center of everything we do. Together, we strive to enhance the quality of life for transplant recipients and their families, fostering hope and healing in the journey toward better health. Maximize your potential at TransMedics, Inc . www.TransMedics.com TransMedics is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, marital status, age, disability or protected veteran status, or any other characteristic protected by law. We are committed to creating an inclusive environment for all employees.

Posted 6 days ago

Construction Administration Project Manager (Southwest)-logo
Construction Administration Project Manager (Southwest)
URC Wilson & Company, Engineers & ArchitectsAlbuquerque, New Mexico
Wilson & Company is a growing leader in the Engineering and Architecture industry. We are seeking a Construction Administration Project Manager to provide leadership and guidance for in the execution of our growth vision. The role will include management and technical delivery of the Construction Administration and Inspection/Observation (CA) business in New Mexico and West Texas. The candidate will also be expected to develop strong working relationships with other construction services practice leads across the company to strengthen our strategic and resource management responsibilities. This is an established service line for Wilson & Company in New Mexico with several staff on assignment throughout the State. Desired Candidate Attributes: High level of confidence and strong work ethic, with proven teamwork and problem-solving abilities. Inherent high degree of interpersonal and effective communication skills. Desire to mentor, develop and work with younger professionals. Technical and managerial competence to lead multi-disciplinary teams and manage a wide range of projects. Embrace a One Company approach to working together with others within the firms. Ability to develop and manage business relationships with private and public clients. Develop and manage business relationships with personnel from other Wilson & Company offices and divisions. Required Skills: Experience in developing project scopes of work, and associated labor level-of-effort and fee estimates. Managing staff resources, ensuring revenue and profitability targets, and ensuring that our projects are executed with a high level of quality and technical excellence. Lead and support the development of letter proposals, statement of qualifications, and letters of interest related to CA Services. Develop and maintain a strong working relationship with the Southwest Region leadership and Construction Administration leadership in the firm, as well as with construction administration staff in other offices. Lead and assist with marketing and business development efforts of importance to the service line as well as the office. Actively manage CA projects efforts from inception through completion, including contracting, invoicing, and AR management. Recruit, manage, develop technical staff. Mentor and direct the daily activities of the team while identifying their training needs. Manage needed and desired construction safety and technical certifications pertinent to the service line. Coordinate with other disciplines and support services. Fully support the strategic initiatives of the firm, including participation in strategic planning activities to ensure that CA services is positioned to meet desired business requirements. Develop CA practice budgets and business plan to support staff and workload. Travel to project sites and offices within and outside Southwest may be required to fulfill the obligations of this position. Required Experience: A minimum of 10 years of experience working in Construction Management/Construction Administration field. A construction management or construction engineering 4-year degree or related and/or higher degree with the ability to obtain and professional engineering license in New Mexico and/or Texas. Broad understanding of construction principles and processes. Established and proven business relationships with private, municipal, and state clients. Significant experience that demonstrates successful management and financial responsibility of the CA business. Excellence in managing project pursuits, preparing proposals, and working with marketing staff. Experience with recruiting and retaining talented staff. Proficiency using the Microsoft Office Suite software. Please note that Wilson & Company is not currently sponsoring applicants for work visas. Salary Range: $120,000.000 - $150,000.00, depending on experience About Us: For nearly a century, Wilson & Company, Inc., Engineers & Architects, has provided award-winning engineering, architecture, planning, environmental, surveying, geospatial, and construction management services. With employees across multiple offices in the Midwest, Southwest, Rocky Mountain, and Western regions in the United States, we bring people together to practice their craft, create value, and accomplish great things. Guided by our purpose, we help clients move from concept to completion, transforming unused spaces into productive places, underutilized facilities into efficient ones, and rural or urban challenges into achievable solutions. At Wilson & Company, we focus on your specific needs, delivering excellence with lasting Higher Relationships in mind. By employing our core values—discipline, intensity, collaboration, shared ownership, and solutions—we create genuine experiences and lasting connections for our clients, employees, and communities. We support our employees’ success and well-being with a comprehensive benefits package, including options for health insurance, life insurance, disability coverage, paid time off, and retirement savings plans. We are proud to be an EEO employer and maintain a drug-free workplace, conducting pre-employment background checks. Join us and be part of a culture committed to helping you achieve personal and professional success.

Posted 2 weeks ago

Program Manager II – System Server Administration-logo
Program Manager II – System Server Administration
CalpinePasadena, Texas
Calpine Corporation is America's largest generator of electricity from natural gas and geothermal resources with operations in competitive power markets. Its fleet of 77 power plants in operation represents over 27,000 megawatts of generation capacity. Through wholesale power operations and its retail businesses, Calpine serves customers in 22 states and Canada. Its clean, efficient, modern and flexible fleet uses advanced technologies to generate power in a low-carbon and environmentally responsible manner. The company was established on the premise that a strong commitment to the environment is inextricably linked to excellence in power generation and corporate responsibility. Since its founding in 1984, Calpine has led the power industry in its unwavering commitment to environmental stewardship. In addition, its renewable geothermal plants use steam generated deep below the earth's surface to produce clean, renewable electricity. Job Summary (includes but is not limited to the following, other duties may be assigned) We are seeking an experienced Server System Administrator with profound expertise in deploying and managing VMware servers and Microsoft operating systems. Your skills will be crucial in installing, configuring, maintaining, and troubleshooting server systems across our infrastructure. This role requires a deep understanding of VMware vSphere, Microsoft Windows, Linux, and Unix environments. Job Responsibilities Set up, configure, and maintain VMware hypervisors using vSphere, ensuring optimal performance and resource allocation. Install, configure, and maintain Microsoft Windows Server operating systems. Administer and troubleshoot Linux and Unix systems, ensuring security and stability. Troubleshoot OS and application-based issues, providing timely resolutions. Diagnose and resolve server hardware issues, coordinating repairs and replacements as necessary. Monitor system performance and ensure the reliability and availability of servers. Implement and manage backup and recovery solutions for server environments. Collaborate with other IT team members to enhance infrastructure performance and security. Document configurations, processes, and troubleshooting steps for future reference. Stay updated with industry trends and best server administration and virtualization practices. Job Requirements Bachelor’s degree in Computer Science, Information Technology, related field, or equivalent work experience. Minimum of 10 years of experience as a Server System Administrator or similar role. Extensive experience with VMware vSphere, including deployment and management of virtual machines. Strong knowledge of Microsoft Windows Server, including server roles and features that include Active Directory and Group Policy Experience with Linux (e.g., Ubuntu, Debian) and Unix systems. Solid troubleshooting skills for both OS and application issues, as well as server hardware problems. Familiarity with server monitoring tools and practices. Excellent communication skills and ability to work in a team-oriented environment. Relevant certifications (e.g., VMware Certified Professional, Microsoft Certified: Windows Server) are highly desirable. Additional Calpine Information: Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities. Calpine is committed to Equal Employment Opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. If you are interested in applying for employment and need special assistance or an accommodation to use our website or to apply for a position, please send an e-mail with your request to hrrecruitment@calpine.com . Determination on requests for reasonable accommodation are made on case-by-case basis. Please view Equal Employment Opportunity Posters provided by OFCCP here

Posted 1 week ago

Senior Engineer - Systems Analyst (Policy Administration)-logo
Senior Engineer - Systems Analyst (Policy Administration)
Guardian LifeNew York, NY
Overview Individual Markets Business Technology Services - at Guardian is seeking a Senior Software Engineer - System Analyst who will be responsible for the implementation of Accenture Life Insurance & Annuity Platform (ALIP) Initiatives within the Individual Markets organization. This position will play a key role in delivering integrated solutions and services that meet business initiatives, product launches, process improvements, and strategic objectives, by eliciting, defining, and prioritizing business requirements, translating business requirements into technical system requirements, along with managing root cause analysis and issue resolution. You Will: (Responsibilities) Analyze, decompose and elicit business requirements into small, estimated, functional, user stories. Prioritize and sequence stories to maximize business value delivered while maintaining a sustainable pace for the team. Develop overall understanding of appropriate business processes and workflows Collaboration with External Vendor and ESQA to support enhancements Analyze, define, and translate business requirements into technical specifications and user stories. Requirements could include but not limited to: Data Mapping Data configuration UI/Business configurations (Screen/Workflows) Product mapping/configurations Business & System rules You will create/maintain Master Technical requirement documentation. Manage team dependencies, collaborating with other Product Owners/Analysts Accept user stories as done throughout the iteration with multiple define-build-test cycles. Use various tools including personas to guide design choices, empathy maps to help teams understand user needs, journey maps to describe customer experiences across the operational value stream & story maps to design workflows. Provide coaching and mentoring to Analysts/Product Owners Provide in-depth and sophisticated analyses with interpretive thinking to define problems, develop innovative solutions and influence strategic functional decisions You will identify project tasks required to support successful implementations, including performing impact analysis, verbally communicating complex issues, validating production readiness and communicating implementation statuses. You will partner with other Analysts & Product Owners to collaborate on team dependencies You may engage with various areas to resolve problems in production and non-production environments as they arise. You will provide leadership in technical problem solving by applying insight derived from a highly developed skill and knowledge base and coordinate impacts and dependencies across application teams. You will perform Unit testing as needed You will proactively identify opportunities for technology to improve business processes You Have: (Qualifications): Bachelor's degree in Computer Science, Business Administration or equivalent educational or professional experience and/or qualifications. In-depth Policy Administration business and/or technical knowledge is required. ALIP experience is preferred but not required 8+ years of Business Analyst or System Analysis experience in an agile environment. In-depth knowledge of software development lifecycles including Agile development and testing. Knowledge of Agile Values, Principles, and Mindset Consumer centric focus with experience leading user experience components Demonstrated track record in effective requirement elicitation and analysis Ability to think strategically and evaluate short-, medium-, and long-term options Self-directed and proactive, able to think beyond the immediate challenge and anticipate using exceptional judgment and problem-solving abilities. Demonstrate strong methodical analytical skills considering different data points, patterns, trends, and/or themes to support system requirements and identify root cause and issue resolution Excellent written and verbal communications, organization, analytical, planning and leadership skills. Strong management, communication, technical and remote collaboration skills. Excellent team collaboration skills, to include experience in dealing with multiple projects impacting different processes within the Individual Markets 'arena', multi-functional teams, and ability to coordinate across teams in a large matrix organization environment. Ability to learn and maintain a comprehensive understanding of Guardian's business and technology. Strong relationship building and maintaining skills. Champions a climate conducive to establishing positive working relationships with clients (internal and external). Ability to travel up to 10% Working knowledge of Confluence, Jira, Jira Align, MS Office Suite, and Visio Location: Three days a week at Guardian office in Bethlehem, PA, Holmdel, NJ, Pittsfield, MA or New York, NY. Salary Range: $116,350.00 - $191,155.00 The salary range reflected above is a good faith estimate of base pay for the primary location of the position. The salary for this position ultimately will be determined based on the education, experience, knowledge, and abilities of the successful candidate. In addition to salary, this role may also be eligible for annual, sales, or other incentive compensation. Our Promise At Guardian, you'll have the support and flexibility to achieve your professional and personal goals. Through skill-building, leadership development and philanthropic opportunities, we provide opportunities to build communities and grow your career, surrounded by diverse colleagues with high ethical standards. Inspire Well-Being As part of Guardian's Purpose - to inspire well-being - we are committed to offering contemporary, supportive, flexible, and inclusive benefits and resources to our colleagues. Explore our company benefits at www.guardianlife.com/careers/corporate/benefits. Benefits apply to full-time eligible employees. Interns are not eligible for most Company benefits. Equal Employment Opportunity Guardian is an equal opportunity employer. All qualified applicants will be considered for employment without regard to age, race, color, creed, religion, sex, affectional or sexual orientation, national origin, ancestry, marital status, disability, military or veteran status, or any other classification protected by applicable law. Accommodations Guardian is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. Guardian also provides reasonable accommodations to qualified job applicants (and employees) to accommodate the individual's known limitations related to pregnancy, childbirth, or related medical conditions, unless doing so would create an undue hardship. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact applicant_accommodation@glic.com. Current Guardian Colleagues: Please apply through the internal Jobs Hub in Workday.

Posted 1 week ago

Private Asset Administration Analyst, Investment Operations-logo
Private Asset Administration Analyst, Investment Operations
MassMutual Financial GroupBoston, MA
Private Asset Administration Analyst Full-Time Boston, MA, New York, NY or Springfield, MA The Opportunity As a Private Asset Administration Analyst in our Investment Operations organization, you are responsible for transaction processing and oversight over the lifecycle of private placement assets and their portfolios for the Company. This includes assisting in onboarding new asset managers and investment types, relationship management, general ledger balancing, reporting, reconciliations, payment validations, complex transaction processing and supporting internal audit processes. You will work collaboratively with internal and external stakeholders to meet deadlines timely and effectively, identifying and implementing process improvements where necessary. The Team The Investment Operations team is agile and works independently, yet collaboratively. All members are held accountable and are encouraged to grow in the role via peer-to-peer training, self-education and industry participation. To be successful on this team, you must have a strong attention to detail, be able to manage competing priorities, thrive in a fast-paced work environment, have strong interpersonal skills and have a continuous improvement mindset. The Impact: As a Private Asset Administration Analyst, you will need to have advanced knowledge of back-office securities operations functions. You will maintain the lifecycle of the assets in accordance with established policies and procedures, which may include: Validate expected cash flows related to investments Research, analyze, validate and process security related transactions (redemptions, corporate actions, etc) on the accounting system, collaborating with others across the organization Perform reconciliations, including exception oversight, analysis and resolution Triage and prioritize scheduled work as well as ad-hoc requests as received Partner with vendors, banks and Investment Managers on identifying and resolving position breaks Maintain and improve workflows and procedures as needed Reconcile general ledger suspense lines on a daily and monthly basis Training of new team members The Minimum Qualifications 5+ years working in the financial services sector in similar investment operations capacity The Ideal Qualifications 5+ years working in private assets, private finance equity or public securities structures Four-year Bachelor's Degree preferred Experienced in back-office securities operations or similar (reconciliation of cash to receivables/payables) Advanced knowledge and experience using Microsoft Office products (primarily Excel, Outlook, PowerPoint) SAP experience Advanced Banking, Treasury, Investment experience Knowledge of syndicated loans Ability to problem solve and resolve issues independently, and know when to escalate appropriately Excellent verbal and written communication skills, strong attention to detail and a numerate analytical approach are crucial Strong inter-personal skills to facilitate collaboration and building positive working relationships Risk and controls awareness Recognition of patterns and trends in data operations and identify opportunities for improving processes and systems Must be eligible to work in the United States without sponsorship now or in the future What to Expect as Part of MassMutual and the Team Regular meetings with the Investment Operations team Focused one-on-one meetings with your manager Access to mentorship opportunities Networking opportunities including access to Asian, Hispanic/Latinx, African American, women, LGBTQIA+, veteran and disability-focused Business Resource Groups Access to learning content on Degreed and other informational platforms Your ethics and integrity will be valued by a company with a strong and stable ethical business with industry leading pay and benefits #LI-MM1 #IMOPS Salary Range: $99,800.00-$131,000.00 At MassMutual, we focus on ensuring fair equitable pay, by providing competitive salaries, along with incentive and bonus opportunities for all employees. Your total compensation package includes either a bonus target or in a sales-focused role a Variable Incentive Compensation component. Why Join Us. We've been around since 1851. During our history, we've learned a few things about making sure our customers are our top priority. In order to meet and exceed their expectations, we must have the best people providing the best thinking, products and services. To accomplish this, we celebrate an inclusive, vibrant and diverse culture that encourages growth, openness and opportunities for everyone. A career with MassMutual means you will be part of a strong, stable and ethical business with industry leading pay and benefits. And your voice will always be heard. We help people secure their future and protect the ones they love. As a company owned by our policyowners, we are defined by mutuality and our vision to put customers first. It's more than our company structure - it's our way of life. We are a company of people protecting people. Our company exists because people are willing to share risk and resources, and rely on each other when it counts. At MassMutual, we Live Mutual. MassMutual is an Equal Employment Opportunity employer Minority/Female/Sexual Orientation/Gender Identity/Individual with Disability/Protected Veteran. We welcome all persons to apply. Note: Veterans are welcome to apply, regardless of their discharge status. If you need an accommodation to complete the application process, please contact us and share the specifics of the assistance you need. At MassMutual, we focus on ensuring fair, equitable pay by providing competitive salaries, along with incentive and bonus opportunities for all employees. Your total compensation package includes either a bonus target or in a sales-focused role a Variable Incentive Compensation component. For more information about our extensive benefits offerings please check out our Total Rewards at a Glance.

Posted 2 weeks ago

Administration Coordinator (Em6988)-logo
Administration Coordinator (Em6988)
Samsung SDS AmericaDalton, GA
Position Summary: Samsung SDS plays a leading role in the global logistics market with unique logistics services. With its innovative IT technology, SDS developed the integrated logistics solution called "Cello" in 2010, started its logistics business in 2012 and expanded its logistics business with Business Process Outsourcing. As Korea's no.1 IT service provider, Samsung SDS has completed a number of SCM/logistics consulting and system development projects for the last 30 years. Based on the extensive experience and expertise it built over the years, Samsung SDS started to provide tech-based logistics services in 2012 and has now grown into a global top-level third-party logistics company. The Administration Coordinator is responsible for supporting the organization's planning, financial management, and smooth day-to-day operations. This multifaceted role involves developing strategic plans, managing accounts payable and receivable, and overseeing general administrative tasks to ensure an efficient and effective workplace. To learn more about Samsung SDS America, Inc. please visit https://www.samsungsds.com/en/logistics/logistics.html Responsibilities: Planning: Develop and implement strategic plans to achieve short- and long-term organizational goals. Analyze project trends, industry data, and internal performance metrics to provide insights and recommendations. Coordinate cross-functional meetings to ensure alignment and progress on strategic initiatives. Monitor and report on the progress of strategic projects to senior management, highlighting achievements, risks, and areas for improvement. Accounts Payable & Receivable: Process, verify, and reconcile invoices, ensuring timely and accurate payments to vendors. Monitor and manage accounts receivable, ensuring timely collection of payments from clients. Prepare and process payment runs, including checks, wires, and ACH transactions. Maintain accurate records of all financial transactions and prepare monthly aging reports. Assist in the preparation of monthly, quarterly, and annual financial reports. Others: Oversee day-to-day office operations, ensuring that administrative processes run smoothly. Manage procurement and inventory of office supplies and equipment. Coordinate internal events, meetings, and employee engagement activities. Ensure compliance with company policies and support HR with employee onboarding and general inquiries.

Posted 3 days ago

Director, Lease Administration-logo
Director, Lease Administration
JLLPittsburgh, PA
JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. About JLL - We're JLL-a leading professional services and investment management firm specializing in real estate. We shape the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities. As a Fortune 500 company, we help real estate owners, occupiers and investors achieve their business ambitions. We have nearly 300 corporate offices across 80 countries, with a team of more than 93,000 individuals and believe a diverse and inclusive culture is one where everyone succeeds. That's why we're committed to creating an environment where we all feel welcomed, valued and empowered to achieve our full potential. With us, you'll have a chance to innovate with the world's leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You'll also make long-lasting professional connections and be inspired by the best. We're focused on opportunity and want to help you make the most of yours. Achieve your ambitions-join us at JLL. About JLL - Lease Administration We are seeking a Lease Administration Director to join our Lease Administration team. Our Lease Administration platform supports a diverse set of client needs from basis management of lease abstractions and critical dates, to full financial management of landlord invoices and reconciliation audits. We provide comprehensive knowledge and access to data across the portfolio that enables our clients to make strategic real estate decisions that support and enhance their core business. What this job involves- Responsibilities "Being a trailblazer and breaking new ground" As a Lease Administration Director, you will have exposure to the full scope of our Lease Administration platform. You will bring a strong knowledge & familiarity of Corporate Real Estate to our clients and other team members and will be responsible of effectively managing & developing diverse and dynamic Lease Administration Teams. You will maintain and develop relationships with our clients and will serve as a point of client escalation. As an expert in Lease Administration and Client Relationship Management, you will participate in client presentations, and your expertise will ensure we continue to expertly support our clients and grow our core business. To be successful in this role, you will have a strong knowledge of Lease Administration and Corporate Real Estate. You will lead and develop dynamic teams, have strong relationship management experience, and will exhibit a customer first mindset with a proven ability to exceed client and key stakeholder expectations. As a Lease Administration Manager, you will be responsible for managing multiple teams which are providing a full scope of Lease Administration services for clients including: Serving as Executive Relationship manager and point of client escalations Communicating with the JLL Account Manager(s) on important issues on on-going performance Assuming primary responsibility for client satisfaction of lease administration team Providing assistance to the national lease administration group when requested Overseeing the performance, career development and deliverables for as many as 8 client teams through the supervision of multiple team Managers and/or Supervisors Assuming responsibility for timeliness and accuracy of client reporting Ensuring account teams are complying with internal controls and compliance steps, ensuring immediate mediation of errors and putting performance plans in place as necessary Documenting and sharing best practices and participating in efforts to document and strengthen internal controls and improve data quality Participating in prospective client presentations Support, exposure and leadership of other special projects as assigned by manager Sound like you? To apply you need to be: The Candidate: Qualifications The ideal candidate will have a bachelor's degree with at least 10 years of work experience in Lease Administration, advanced knowledge of Real Estate Accounting practices or Property Management (of which at least 5 years is Lease Administration or closely related) 5 years previous experience in a supervisory role, operating at a strategic level with both internal and external teams Strong financial/analytical skills Strong leadership skills Ability to spot issues proactively and head them off and/or start the solutioning process Ability to coach and mentor junior talent as well as effectively deal with poor performers Ability to understand and interpret data, and use of technology to be more efficient Desire to learn and grow Willingness for light travel The Candidate: Dynamic and Highly Skilled You'll need to be dynamic and technologically savvy and utilize software to support planning solutions and communicate ideas clearly with planning team and lines of business. You will be successful if you have advanced skills in Microsoft Excel to slice, dice, and filter large data sets. Proficiency in Microsoft Office suite (Word, Excel & Outlook) and ability to consolidate data and master company specific account and database programs is highly valued. You will have a keen ability to interpret complex commercial lease language. You will have an eye for detail with the ability to process work quickly & accurately, often under pressure situations or time-sensitive deadlines. You will be able to adjust to changing priorities with ease and grace. Superior attention to detail, and maintaining high levels of organization at all times, are essential for success in this role. The Candidate: Organized, Open and Flexible Strong, proactive and effective communication skills are important - both written and spoken - and we'll expect you to work independently, multi-task under pressure, and manage your time to meet deadlines. You will keep on top of tasks and will remain agile, as you'll often need to reorganize your time day to day, to deal with your team's changing necessities and requests. An individual with strong interpersonal skills with an ability to interact with executive level external and internal clients will be successful in the role. Ability to build successful, long-term and growth-oriented business relationships (with clients, team members, direct/matrix reports), exhibiting resiliency with needed. You will openly embrace change and have passionate for driving yourself, the team and the firm forward. Most importantly, you'll want to work as part of a diverse, collaborative, driven and professional team. Behavioural Competencies Think Big- Thinks strategically, simplifies the complex, solves complex problems, sees the big picture Drive Change- Thrives on change, learning agility, intellectually curious, appetite for risks, digital drive Helps others- Builds relationships, actively collaborates, helps others succeed. Get it done- Acts decisively, drives results, passion to win, takes ownership, accountable, resilient Business first- Focuses on customers and clients, business/financial acumen, JLL first Inspire- Inspire others, creates vision and strategy, energizes others What you can expect from us We succeed together-across the desk and around the globe and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success. Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay. We can't wait to see where your ambitions take you at JLL. Apply today! Estimated total compensation for this position: 83,000.00 - 115,000.00 USD per year The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data . Location: Remote- Pittsburgh, PA If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here. Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate. California Residents only If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device. Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Accepting applications on an ongoing basis until candidate identified.

Posted 30+ days ago

Manager, Retirement Plans Administration-logo
Manager, Retirement Plans Administration
Graybar Electric Company, Inc.Corporate-Chesterfield, MO
Become part of the excitement. As the Manager, Retirement Plans Administration, you will manage the operational requirements of the company's pension, profit sharing, and 401(k) programs. In this role, you will ensure compliance with relevant laws and serve as the day-to-day contact for retirement plan vendors. In this role you will: Analyze, administer, and audit retirement plans, including initiating financial transactions for retirement plans. Verify plans are in compliance with Employee Retirement Income Security Act (ERISA) regulations. Coordinate retirement plan communications. Analyze and create reports to ensure compliance. Counsel plan participants, and oversee the retirement process ensuring accuracy and plan compliance. Complete or oversee completion of compliance filings, nondiscrimination tests, or annual valuation reports. Review vendors, and establish key accountability measures with business partners including Plan trustees and recordkeepers, consultants, and internal and external auditors. What you bring to the table: Minimum 5 years of experience required: HR related experience in benefit plan processes and design Four-year degree in Human Resources, Accounting, Actuarial Science, Business, or Mathematics preferred Certified Employee Benefit Specialist (CEBS) preferred Experienced with compliance filings for benefit plans, ERISA regulations/reporting requirements, and reporting and analysis Communication and group presentation skills with the ability to train others in complex subject matter Project management skills; able to meet multiple deadlines Excel spreadsheet skills Ability to quickly learn new software programs Customer service skills Work Shift and Hours: Monday - Friday, standard business hours, in office Compensation Details: The expected base salary for this position is $85,000- $95,000 annually depending on experience. This position is also bonus eligible - based on specific and relevant business metrics. The Value of Graybar: At Graybar, we are known for our comprehensive benefits and our employee stock ownership plan! Most regular, full-time employees at Graybar may be eligible for a variety of benefits like: Multiple plan options for Medical, Dental, Vision, and Prescription Drug benefits. Life Insurance coverage for you and options for your family. Save on expenses with Flexible Spending Accounts. Enjoy our Disability Benefits at no cost to you. Share in our success with Profit Sharing Plans. 401(k) Savings Plan with company match to help secure your future. Paid Vacation & Sick Days to spend time away from work or in case of an illness. Rest and recharge during our Paid Holidays throughout the year. Take advantage of our Paid Wellness Day to focus on preventive care and prioritize your health. Volunteer with Community Time Off to give back to the community. Predictable Work Schedules to plan your life: no weekends or nights for most roles. Celebrate your and others' achievements with our Employee Recognition Program. Reach your career goals with our Educational Reimbursement and Career Development Programs. And More Perks that support your well-being and career growth. Benefit eligibility may vary across locations and roles, so be sure to check in with your recruiter for more information. Why should you join Graybar? At Graybar, our employees are the heart and soul of our company. We believe that employees with diverse perspectives bring the ideas and innovative thinking we need to solve our biggest challenges and compete in an ever-changing world. Consistent with our values, we welcome people from all backgrounds, cultures and experiences into our company because we believe it's the right thing to do and the right way to run our business. We want each of our employees to know that they matter and to feel a sense of belonging, ownership and inclusion at Graybar. We believe that everyone should be treated with dignity and respect, and we work to build a collaborative environment where our employees have the opportunity to grow, learn and make a difference, both as individuals and as part of the team. That's what our employee ownership culture is all about: working as one team and moving forward together, while honoring the unique value each person brings to our company. Apply now and find out what's next for you. Equal Opportunity Employer/Vet/Disabled Not the right fit? Let us know you're interested in a future opportunity by clicking Introduce Yourself in the top-right corner of the page or create an account to set up email alerts as new job postings become available that meet your interest!

Posted 3 weeks ago

Database Administration Manager-logo
Database Administration Manager
CACI International Inc.Norfolk, VA
Database Administration Manager Job Category: Information Technology Time Type: Full time Minimum Clearance Required to Start: Secret Employee Type: Regular Percentage of Travel Required: Up to 10% Type of Travel: Continental US The Opportunity: Join CACI as the prime contractor on a growing program supporting NAVSEA 03D3 Digital Program Office as a Database Administration Manager supporting the Navy Maintenance and Modernization Enterprise Solution (NMMES), a mission-critical program that supports over 45,000 users executing naval ship and submarine maintenance operations worldwide. Key Responsibilities: Lead and manage database architecture, design, development, and administration activities Oversee the installation of databases onto appropriate computer operating systems Direct the creation, configuration, and management of databases for complex systems Lead database performance tuning and optimization efforts Manage the creation and maintenance of database objects, including Indexes, Clusters, Snapshots, and Views Oversee Rollback Segments, Data File Size, and all aspects of database performance Direct code development for update queries and data dictionary maintenance Ensure proper documentation of all database corrections and changes Lead database backup, recovery, and security initiatives Manage a team of database administrators Coordinate database activities across legacy and modern systems Provide strategic direction for database architecture and operations Qualifications: Required: Bachelor's Degree in Computer Science, Information Systems, or related field At least 7 years of experience in database administration Experience managing database teams and projects Strong knowledge of database management systems Experience with database performance tuning and optimization Proven leadership and team management abilities Desired: Experience with DoD/Navy programs or similar government IT systems Knowledge of multiple database platforms (Oracle, SQL Server, etc.) Experience managing large-scale, complex database environments Familiarity with data security requirements and compliance Knowledge of data modeling and database design Experience with database high availability and disaster recovery SAFe certification Professional database certifications Additional Information: FLSA Status: Exempt Job Family: Database Administration T4 Location: 2510 Walmer Avenue (Suite A), Norfolk, VA 23513 Telework: Up to 20% of required hours may be performed at an alternative worksite This position offers an opportunity to lead database management for critical Navy maintenance systems. The ideal candidate will combine strong technical database expertise with leadership abilities and strategic thinking. Success in this role requires: Expert knowledge of database management principles Strong leadership and mentoring abilities Excellent problem-solving skills Strategic planning capabilities Team management experience Ability to balance multiple priorities Note: Position supports NMMES software suite which includes both legacy software applications and current web application technologies running on multiple operating systems. Must be comfortable managing databases across diverse technology stacks. Key Success Factors: Leadership in database administration Experience managing complex database environments Expertise in performance tuning and optimization Strong team management abilities Strategic planning capabilities Understanding of emerging database technologies The role requires someone who can: Lead database administration teams Develop database strategies Ensure database availability and performance Mentor team members Manage complex database environments Drive best practices Balance operational needs with modernization efforts Special Requirements: Must be able to obtain and maintain required security clearances Must be available for on-call support as needed Must understand and comply with data security requirements Must be able to manage critical database operations in a high-availability environment Must be able to coordinate database activities across multiple teams and locations ____ What You Can Expect: A culture of integrity. At CACI, we place character and innovation at the center of everything we do. As a valued team member, you'll be part of a high-performing group dedicated to our customer's missions and driven by a higher purpose - to ensure the safety of our nation. An environment of trust. CACI values the unique contributions that every employee brings to our company and our customers - every day. You'll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality. A focus on continuous growth. Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground - in your career and in our legacy. Your potential is limitless. So is ours. Learn more about CACI here. ____ Pay Range: There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits. Learn more here. The proposed salary range for this position is: $90,300-$189,600 CACI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic.

Posted 1 week ago

Fund Administration Analyst, Investor Services-logo
Fund Administration Analyst, Investor Services
Graham Capital ManagementNorwalk, CT
Graham Capital Management, L.P. ("Graham") is an alternative investment manager founded in 1994 by Kenneth G. Tropin. Specializing in discretionary and quantitative macro strategies, Graham is dedicated to delivering strong, uncorrelated returns across a wide range of market environments. As one of the industry's longest-standing global macro and trend-following managers, Graham remains committed to innovation, evolving its strategies through a robust investment, technology, and operational infrastructure. Graham harnesses the synergies between its discretionary and quantitative trading businesses to offer a broad suite of complementary alpha strategies, each built on the principles of thoughtful portfolio construction, active risk management, and diversification by design. Graham invests significant proprietary capital alongside its clients - including global institutions, endowments, foundations, family offices, sovereign wealth funds, investment management advisors, and qualified individual investors - reinforcing alignment of interests across all strategies. The foundation of Graham's sustainability and success is the experience and contributions of its people. The firm seeks to cultivate talent, encourage the diversity of ideas, and respect the contributions of all. In turn, each employee shares in the responsibility of strengthening those around them. Description Graham Capital Management, L.P. is seeking a fund administration analyst to join our Investor Relations team. This role encompasses a diverse range of responsibilities aimed at supporting the various functions within the firm's Investor Relations team, including client service and operational efforts. Responsibilities Support investor servicing operations by reviewing daily and monthly capital activity transaction files prepared by the firm's third-party fund administrator and ensuring accurate integration into internal systems, including the firm's CRM and proprietary applications. Facilitate communication between internal teams (Legal, Compliance, P&L Reporting, etc.) and the fund administrator on investor-related workflows such as subscriptions, redemptions, account maintenance, redemption payments, wire reconciliations, and related reporting. Assist in responding to inquiries and requests from investors, advisors, and consultants, delivering accurate information and maintaining a high standard of client service. Collaborate on investor onboarding processes and compliance documentation reviews, providing operational support and helping coordinate across stakeholders. This can span general investor onboarding, providing firm's offering materials and having a strong understanding of PPM, support for platform partner onboarding, and completing questionnaires related to firm-level and fund-level terms. Requirements Bachelor's degree required. Ideal candidate will have 3-5 years of experience in fund administration within investor servicing/investor relations, and demonstrate strong attention to detail, professionalism, and the ability to navigate complex operational workflows. Ideal candidate will understand how flows processing has upstream and downstream impacts across other teams within the firm. Ideal candidate will understand the importance of using discretion when sharing data so as to observe necessary confidentiality boundaries between external parties. Proficiency with CRM data entry and reporting as well as Microsoft Office suite, particularly Excel, including formulas and pivot tables is preferred. Strong analytical skills with the ability to interpret complex data. Excellent verbal and written communication skills. Team player that is thoughtful and solutions-oriented with strong attention to detail and excellent organizational skills. Base Salary Range The anticipated base salary range for this position is $85,000 to $120,000. The anticipated range is based on information as of the time this post was generated. The applicable annual base salary or hourly rate paid to a successful applicant will be determined based on multiple factors, including without limitation the nature and extent of prior experience, skills, and qualifications. Base salary or rate does not include other forms of compensation or benefits offered in connection with the advertised role. Graham is committed to providing equal employment opportunity to all employees and applicants for employment without regard to their race, color, religious creed, gender, age, national origin, ancestry, alienage, citizenship status, handicap, disability, marital status, sexual orientation, gender identity, pregnancy, childbirth or other related conditions, military status, genetic information, or any other personal characteristics protected by applicable law. This policy applies to all terms and conditions of employment, including hiring, placement, promotion, layoff, termination, transfer, leave of absence and compensation.

Posted 5 days ago

Research Administrator, Post Award Iii, School Of Medicine, Pediatrics Research Administration Services-logo
Research Administrator, Post Award Iii, School Of Medicine, Pediatrics Research Administration Services
Emory UniversityAtlanta, GA
Discover Your Career at Emory University Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community. Description KEY RESPONSIBILITIES: Supports the day-to-day activities of a team of Post-Award Specialists. Monitors workload distribution and raises any concerns to the Research Administration Services (RAS) director. Provides guidance to team members, as appropriate. Coordinates with RAS Director regarding pre-award activities, issues resolution, and workload distribution. Ensures strong levels of customer service to faculty and departments being served. Works with Pre-Award team lead to coordinate inter-team meetings to facilitate collaboration between the pre-award and post-award teams, as necessary and appropriate. Manages post-award activities within a RAS unit in support of an assigned portfolio of grants and contracts within one or more units (i.e., school, department, division, institute, or center) using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills. Post-award activities include regular review, reconciliation, and projection of award finances, preparing adjustments and corrections to award budgets, preparing financial reports, and at the end of the award, ensuring all financial requirements have been met and closing out the award. Interacts regularly with and provides high quality customer service to faculty members conducting sponsored research. Ensures adherence to quality standards and all policies and award regulations. Creates high-quality written reports. Upon award acceptance, defines account establishment parameters, including billing and reporting requirements, budget, and cost sharing obligations. Sets up award in financial system. Distributes award information to PIs, co-PIs and relevant staff and other RAS units. Coordinates with relevant individuals to make adjustments to payroll for all budgeted positions (including relative cost sharing positions). Reviews and reconciles award expenditures and budgets, making adjustments, as necessary. Projects and forecasts future award expenditures. Manages budget, reporting and compliance timelines through the lifecycle of the grant or contract. Communicates with PIs on a regular basis regarding budget and expense adjustments and revisions. C ompletes financial reports to be sent to sponsor, as required by the award terms and conditions. Monitors compliance with agency and University regulations regarding reporting. Completes invoice and submits to sponsor (for certain award types only). Assists PIs with non-financial report submissions, as necessary. Coordinates and submits requests for No Cost Extensions, Carryover, rebudgeting requests, changes in scope, and other changes to the award; ensures all requests are done in compliance with sponsor guidelines and University policies. Facilitates the approval of invoices to pay subcontractors. Reviews effort reports and manages quarterly effort certification process for assigned units. Applies federal and university rules to management of effort allocation appropriately for individuals compensated whole or in part from federal awards. Assists in transferring awards out of the university. Closes out all funded projects consistent with university process and timelines. Performs related responsibilities as required. MINIMUM QUALIFICATIONS: Bachelor's degree and five years of experience related to grants and contracts management OR an equivalent combination of education, training and experience. Knowledge of federal rules and regulations/terms and conditions relating to research grant and/or contract activity. Knowledge of the PeopleSoft Financial System preferred. NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University location as needed and at times, on short notice. Emory reserves the right to change this status with notice to employee. Additional Details Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD). Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week's advance notice is preferred.

Posted 30+ days ago

Senior Architectural Construction Administration Manager-logo
Senior Architectural Construction Administration Manager
JPI Employment ServicesDallas, Texas
About The Company Built on a foundation of integrity, respect, and commitment, JPI stands out as one of the most active real estate developers and builders in the nation. For more than 3 5 years, JPI has designed and developed communities with best-in-class homes and amenities. JPI is committed to data-driven management and continuous improvement. Its team of experts utilizes data – including unparalleled market research, proven business processes, and proprietary models – to ensure that every decision is strategic, focused, and produces exceptional multifamily communities with the best risk-adjusted returns. More than just great communities, JPI is focused on leaving a lasting impact on the communities where we build and is continually committed to “Building What Matters.” JPI operates as a subsidiary of Sumitomo Forestry, which is recognized as one of the largest home builders in the United States. About the Job JPI has an exciting opportunity for a Sr. Architectural Construction Administration Manager to join our Central Design team located in Dallas, TX. In this role, you will play a critical part in supporting our construction projects by managing documentation, reviewing and answering RFIs, submittals, and communication with the development and architectural production team. Your expertise will ensure projects are executed efficiently, on time, and within budget. Essential Functions & Responsibilities Construction Coordination Monitors the construction schedules and milestone dates. Organize and attend the OAC Team meetings with frequent site visits at different stages of construction to ensure delivered product is consistent with plans and specs and identifies areas for recommended enhancement. Site visits include the organization and attendance of all mock-ups, pre drywall box walks for club/common area/units, garage, front entry (landscape, signage, and lighting), clubhouse, courtyards, leasing trap and first units. Oversees and manages the review and certification of monthly draws and Pay-Aps and miscellaneous Development invoices. Review and answer RFIs received from the job site and consultants responses for completeness. Review/ approve submittals and shop drawings received from the job site and design consultants responses for completeness. Review ASI’s and Field/Design Modifications from the job site and design consultants. Assist with all the Owners 3rd Party Accessibility Consultant Field Reports, Building Envelope Consultants Field Reports, Engineer Observations Reports and Material Testing Field Reports for review and make recommendations based on site inspections reports and reviews, coordinates with the Design Management Team, Design Consultants Team and Construction Team to interpret and correct deficiencies. Oversees and manages the Substantial Completion process. Manages and coordinates Look Back “Lesson’s Learned” Meeting at the end of each project. Non-Essential Functions & Responsibilities Other duties as assigned. Education, Work Experience, & Physical Requirements Ability to work independently and to carry out assignments to completion within parameters of instructions given prescribed routines, and standard accepted practices. Bachelor's or Master's degree in Architecture or related field Licensed architect preferred but not required. Related work experience of 2 – 5 years. Proficiency in AutoCAD, Revit, SketchUp, Bluebeam Revu, Procore. Proficiency in typical office software - Word, Excel, PowerPoint, Outlook, Teams. At least 1 years in an architecture project management or construction management role. Excellent communication and presentation skills, with the ability to effectively convey construction concepts to diverse audiences. Proven leadership skills, with the ability to inspire and motivate team members towards shared goals. Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service. Why work for us? We have a 35-year track record of developing multifamily communities with responsibility, accountability, and integrity. Our stated purpose is to: Transform Building Enhance Communitas Improve Lives JPI has an ambitious and exciting vision for how we will achieve this, which makes for a positive and dynamic work environment, with many opportunities for personal development and growth. As well as our highly competitive offering of compensation and benefits, we are committed to: Transformative careers in a transformative company Comprehensive training and development Promotion from within at all levels of the organization Borderless Careers, based on performance, potential, and personal ambition Industry Recognition NMHC - #1 Fastest Growing Developer; #2 Fastest Growing Building; #8 Largest National Developer; # 11 Largest National Builder Real Page – Most active multifamily developer in DFW for the past 8 years Dallas Business Journal Best Places to Work – 2023 Dallas Business Journal – Largest DFW Real Estate Developers - #11 JPI offers associates a comprehensive benefits package with competitive salaries and more, including: Competitive Bonus Program 4 Weeks PTO for All New Associates (Pro-Rated by Hire Date) 11 Holidays and 8 Early Release Days Medical, Dental, Vision, and Life Insurance 401(k) with Company Match (Up to 5% Match) Health Savings Account Flexible Spending Accounts (Dependent & Medical Reimbursement) Paid Parental Leave Paid Volunteer Time Tuition Assistance Phone Reimbursement Associate Referral Bonuses

Posted 30+ days ago

Nelson logo
Construction Administration Manager
NelsonAtlanta, Georgia
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Job Description

The Construction Administration Manager oversees the construction contract administration phase of architectural projects, ensuring all aspects of construction are executed effectively and in alignment with the Contract Documents and design intent, which includes: drawings, specifications, local and state building code compliance, and client expectations. This role requires a strategic leader capable of managing multiple projects, coordinating with various stakeholders and the design team, works closely with the Project Manager to deliver high-quality work within project budgets and timelines.

 

Attributes to support the NELSON Culture:  Guiding Principles

  • Culture of Transformation: Act as a community to accelerate firm impact
  • Dedicated to Progression: A 360 approach to innovation and design
  • Enable Engagement: Storytelling that educates and inspires
  • Design with Purpose: Sustainable form and function

 

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Critical features of this job are described under the headings below. They may be subject to change at any time due to reasonable accommodation or other reasons.

 

Essential Duties and Responsibilities include the following. Other duties may be assigned: 

  • Lead the construction administration activities for architectural projects, including facilitating project communication, maintaining project records, and preparing change orders. When required contractually, prepare Change Orders or assist the Client in reviewing Change Orders.
  • Review and certify Contractor pay applications, verifying financial transactions are accurate and transparent.
  • Coordinate with the Design Team to provide responses to Requests for Information (RFI).
  • When required contractually, oversee the change order process, including reviewing and negotiating changes to contract terms and costs.
  • Conduct site observations and reports on construction progress, verify compliance with project design intent and life safety regulations.
  • Manage project closeout procedures, including final inspections and certifications of substantial and final completion.
  • Collaborate with architects, engineers, contractors, and other stakeholders to resolve conflicts and maintain efficient and expedient project progression.
  • Develop and implement quality control procedures to maintain high standards of construction and design integrity.
  • Train staff on lessons learned and proper protocols on and off the site.
  • Mentor junior staff before and after attending site observations.
  • Working in-person, both in the office and on job sites, is required approx. 80% of the time.

 

Required Knowledge and Skills:

  • Good understanding of design trends, construction methodology, materials application, and manufacturer-supplier appropriateness.
  • Ability to communicate effectively both verbally and in writing.
  • Ability to organize and prioritize tasks as needed to complete within the identified time frame.
  • Required: Working knowledge in AutoCAD/Architectural Desktop or Revit, Photoshop. Proficiency in MS Word, Excel, Outlook, and Bluebeam Revu.
  • Good understanding of project budgets and schedules.
  • Extensive knowledge of Newforma Project Center or similar programs.
  • Extensive knowledge of the construction process.
  • Extensive knowledge of product specifications and detailing.
  • Extensive knowledge of design techniques, tools, and processes involved in production of Construction Documents.
  • Basic knowledge of MS Project.
  • Basic knowledge of Deltek / Vantagepoint
  • Professional work experience using a combination of creative and technical concepts in problem-solving.
  • Strong understanding of construction processes, building codes, product specifications, and design principles.
  • Excellent communication, negotiation, and conflict resolution skills.
  • Proficiency in project management software and tools.
  • Ability to read and interpret construction documents and contracts.
  • Proven leadership skills with the ability to manage and motivate teams.

                   

    Education / Experience:

    • Bachelor’s degree in Architecture, Construction Management, or related field.
    • Minimum 10 years of experience in construction contract administration or management, preferably within an architectural firm.

     

    National salary range: $100,000 – $145,000 (10+ years experience). Additional compensation includes bonuses and benefits (compensation factors are based upon years of relevant experience, qualifications/licensure, education, and location.) Bonuses can include but are not limited to: Long Term Incentive Plan, Short Term Incentive Plan, Profit Sharing

     

    Benefits of NELSON:  (additional benefit details can be found at: nelsonworldwide.com/careers)

    • 401(K) plan with company match
    • Full health benefits including medical, dental, and vision
    • Wellness program with rewards for healthy activities
    • Pet Insurance
    • Opportunities for career advancement
    • Paid time off and holiday pay
    • Paid parental leave
    • Flexible working schedules and work from home options based on client’s needs
    • Professional Development including discretionary support and reimbursement for registrations, certifications, and membership to a professional organization

     

    NELSON and its related affiliates are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, race, color, ancestry, religion, sex, sexual orientation, gender identity or expression, transgender, national origin, status as a protected veteran, disability or any other classification protected by law.

     #LI-MV1

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