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Branch Administration Administrative Assistant I-logo
Branch Administration Administrative Assistant I
International Bancshares CorpMcallen, TX
IBC Bank successes are the result of an aggressive and innovative attitude. The Bank's "We Do More" philosophy reflects its dedication to the growth and success of its employees, customers and communities. IBC bank hires talented, creative and dedicated individuals to help our business succeed. We are a company that values leadership, community engagement and relationship building that leads to a culture of excellence. We are currently seeking to fill positions across all business segments. IBC's focus is to be customer centric and strive to provide excellent customer experience. Time Type: Full time This is an in-office position. Department: 420 Branch Administration Job Summary: The Branch Administration Administrative Assistant I provides high-level administrative support to the Retail division of the bank to maintain customer service standards, increase sales profitability and overall employee support in conjunction with retail management. Job Description: ESSENTIAL JOB FUNCTIONS The statements on this job description are intended to describe the general nature of level of work being performed by incumbents. They are not an exhaustive list of all responsibilities, duties, and skills required by all incumbents. Generate management reports that will aid in branch profitability Prepare and update essential documents for meetings and record keeping Facilitate processes to internal and external customers to improve overall branch experience Assign customer service feedback to improve overall branch experience Manage the maintenance of office equipment, supplies, and branch image Create Market branch schedule deviations Collaborate with other departments as needed Flexibility to assist and perform sales and teller operation functions Attend and participate in meetings as needed Serve as a backup for the review of market's staff time and attendance Analyzing sales reports (review sales performance and sales strategies) Other duties as assigned SKILLS Computer literate in all Microsoft programs Problem analysis Initiative Organization Planning Service Orientation Focus on Quality Teamwork Openness to change Oral and written communication (Bilingual preferred for border markets). EDUCATION & EXPERIENCE High School Diploma or GED equivalent 1-3 years retail banking or customer service related experience preferred

Posted 30+ days ago

Clinical Administration Coordinator I-logo
Clinical Administration Coordinator I
Tufts MedicineChelmsford, MA
Hours: 40 hours weekly, Monday-Friday. 8am-430pm Location: New England Neurological Associates, Chelmsford, MA Job Profile Summary This role focuses on providing administrative and business support to the organization in order to achieve operational goals. In addition, this role focuses on performing the following Clinical Administration duties: Long-term strategic planning, determines strategic issues and opportunities that could affect practice success, prioritizes and tracks investments across practices, allocates resources and makes decisions regarding practice growth, and develops need to accomplish the practice's vision. An organizational related support or service (administrative or clerical) role or a role that focuses on support of daily business activities (e.g., technical, clinical, non-clinical) operating in a "hands on" environment. The majority of time is spent in the delivery of support services or activities, typically under supervision. An entry level role that typically requires little to no prior knowledge or experience, work is routine or follows standard procedures, work is closely supervised, and communicates information that requires little explanation or interpretation. Job Overview Under general supervision, this position supports clinic or office activities and provides administrative support for clinical providers. Assists with the work flow operations of the practice, maintenance of all documents and files, and project-oriented tasks. This position maintains a high level of customer service with frequent contact with patients through telephone and in-person interactions. This position plays an important role in the hospital's revenue cycle process, clinic operations, and patient experience. Job Description Preferred Qualifications: High School diploma or equivalent. Two (2) years of experience in a hospital, medical office, or clinic. Bilingual. Duties and Responsibilities: The duties and responsibilities listed below are intended to describe the general nature of work and are not intended to be an all-inclusive list. Other duties and responsibilities may be assigned. Schedules patient appointments, including follow-up appointments, internal and external testing and labs, and surgical booking and coordination. Assists with scheduling template creation and changes. Answers phones, triages calls, responds to patient requests, takes messages in office or call center setting. Greets and checks-in patients; verifies patient demographic and insurance information. Assists with revenue cycle clearance, including registration accuracy, referral management and insurance verification. Collects copayments. Prepares medical records and documentation for patient visits, including loading of information into the EMR system. Takes an active role in monitoring patient flow and communicating delays to patients and providers. Assists with billing charge entry and reconciliation. Completes general office work, including faxing, filing, mailing, correspondence, copying, ordering supplies, calendar management and mail distribution. Provides general clerical support to department physicians. Participates in performance improvement projects. Physical Requirements: Frequent sitting, occasional standing or working, and lifting of 10-15 lbs. May be exposed to dust and other typical office-like discomforts. Manual dexterity using fine hand manipulations for computer keyboard operation. Requires ability to see computer screen and read reports. Requires ability to hear instructions from physicians and other clinical or nursing staff. Some exposure to hazardous materials (blood, etc.). Skills & Abilities: Good communications skills, both oral and written. Computer literacy required, including familiarity with email, Microsoft Office programs and scheduling applications. Excellent interpersonal and organizational skills. Ability to handle multiple projects and prioritize tasks. Flexibility in work assignments. Knowledge of third-party billing. Ability to maintain confidential medical information. Tufts Medicine is a leading integrated health system bringing together the best of academic and community healthcare to deliver exceptional, connected and accessible care experiences to consumers across Massachusetts. Comprised of Tufts Medical Center, Lowell General Hospital, MelroseWakefield Hospital, Lawrence Memorial Hospital of Medford, Care at Home - an expansive home care network, and large integrated physician network. We are an equal opportunity employer and value diversity and inclusion at Tufts Medicine. Tufts Medicine does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation by emailing us at careers@tuftsmedicine.org.

Posted 2 days ago

Clinical Administration Coordinator - Plymouth, MN-logo
Clinical Administration Coordinator - Plymouth, MN
UnitedHealth Group Inc.Minneapolis, MN
Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data, and resources they need to feel their best. Here, you will find a culture guided by diversity and inclusion, talented peers, comprehensive benefits, and career development opportunities. Come make an impact on the communities we serve as you help us advance health equity on a global scale. Join us to start Caring. Connecting. Growing together. This position reports directly to the Director of Sites and will interact on a regular basis with other staff, clients, vendors, and external customers. This position works cooperatively with other organizational staff. This role is responsible for delivering exceptional administrative duties for the organization with minimal supervision and ensuring assigned areas run effectively. Key areas of responsibility include client relations, appointment coordination, general billing support, general housekeeping, and office administration while maintaining department and organizational standards. Schedule: Monday-Friday, 8am-5pm CST Location: 310 Clifton Ave. Minneapolis, MN 55403 OR 3601 Minnesota Dr. (Suite 525) Edina, MN 55435 OR 4100 Berkshire Lane, Plymouth MN 55446 Primary Responsibilities: Support the organization's Mission, Vision, and Values Welcome clients, ascertain the purpose of their visit, check them in and direct them; accordingly, maintain professional boundaries and discretion with clients and staff Schedule client appointments, manage cancellations or rescheduling, and send appointment reminders Accurately enter client information into electronic medical record system, ensuring up-to-date records. Responsible for creating and maintaining efficient records management, documentation and filing systems that support organizational compliance needs Answer phone calls, respond to emails, and relay messages to appropriate staff members and referral partners Maintain accurate client records in client's medical record, ensuring all appropriate forms are completed and documented appropriately Handle billing processes, accept payments, and follow appropriate billing procedures in electronic medical record Verify insurance coverage and ensure proper data is collected to ensure payment processing Ensure all activities comply with legal, professional, and ethical standards Ensure the security of the electronic medical record by following protocols and maintaining confidentiality Keep the reception area tidy and stocked with necessary supplies, manage the waiting area throughout the week. Maintain clean and presentable spaces within the clinic, including light housekeeping and stocking Perform clerical duties including copying, scanning, mailing, filing and transport as needed Assist with administrative projects and support various departments as needed Coordinate with site directors and leaders to ensure communication of facilities issues and needs Screen sensitive and confidential items that can be routinely handled and prepare appropriate responses or direct to appropriate party based on clinic protocols Abide by Health Insurance Portability and Accountability Act (HIPAA) guidelines associated with client privacy and documentation requests Attend all required and assigned meetings and trainings, being punctual for work and meetings, and other duties as assigned You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in. What are the reasons to consider working for UnitedHealth Group? Put it all together - competitive base pay, a full and comprehensive benefit program, performance rewards, and a management team who demonstrates their commitment to your success. Some of our offerings include: Paid Time Off which you start to accrue with your first pay period plus 8 Paid Holidays Medical Plan options along with participation in a Health Spending Account or a Health Saving account Dental, Vision, Life& AD&D Insurance along with Short-term disability and Long-Term Disability coverage 401(k) Savings Plan, Employee Stock Purchase Plan Education Reimbursement Employee Discounts Employee Assistance Program Employee Referral Bonus Program Voluntary Benefits (pet insurance, legal insurance, LTC Insurance, etc.) More information can be downloaded at: http://uhg.hr/uhgbenefits You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in. Required Qualifications: High School Diploma/GED (or higher) OR 3+ years of front desk, administrative or customer service experience 1+ years of experience working in a front service desk, administrative assistant, or customer service role 1+ years of experience effectively presenting, reading, and interpreting information with the ability to respond to questions from internal and external customers (including staff, managers, and clients) 1+ years of experience using work-related software and a computer, including Microsoft Office Products (Word, Excel, PowerPoint, etc.) with minimal instruction 1+ years of experience reading and understanding common terminology of the mental health field Reliable transportation required. Employee will be reimbursed mileage according to the corporate reimbursement schedule if using a personal vehicle for work-related purposes. Preferred Qualifications: 2+ years of experience working in a front service desk, administrative assistant, or customer service role 2+ years of experience reading, interpreting, applying and modeling general information from policy and procedure manuals and other compliance-related information Excellent communication skills and phone etiquette Ability to work independently The salary range for this role is $16.00 to $28.85 per hour based on full-time employment. Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. UnitedHealth Group complies with all minimum wage laws as applicable. In addition to your salary, UnitedHealth Group offers benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with UnitedHealth Group, you'll find a far-reaching choice of benefits and incentives. At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location, and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups, and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission. UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment. #RPO #RED

Posted 1 week ago

Patient Administration Technician (Notional Opportunity)-logo
Patient Administration Technician (Notional Opportunity)
Acuity InternationalSan Tan Valley, AZ, AZ
Our vision aims to empower our clients by actively leveraging our broad range of services. With our global presence, we have career opportunities all across the world which can lead to a unique, exciting and fulfilling career path. Pick your path today! To see what career opportunities we have available, explore below to find your next career! Please be aware of employment scams where hackers pose as legitimate companies and recruiters to obtain personal information from job seekers. Please be vigilant and verify the authenticity of any job offers or communications. We will never request sensitive information such as Social Security numbers or bank details during the initial stages of the recruitment process. If you suspect fraudulent activity, contact us directly through our official channels. Stay safe and protect your personal information. ] This position is contingent upon contract award and will be located onsite in either the southeast, southwest, or central United States. Travel will likely be required.* Duties and Responsibilities: The Patient Administration Tech (PAT) is responsible for routine and urgent administrative support to help keep health care sites running efficiently. Tasks include the following: Establish and maintain processes to receive patients that present for medical care; assist providers and support staff in developing means through which the facility can improve patient in-put. Maintain patient waiting areas Register new patients into the Electronic Medical Record (EMR); update demoraphic information as necessary Prepare and consolidate medical documents and files; scan loose filing into the EMR as necessary Maintain medical evacuation data and a system through which the facility is able to track the patients' location and disposition after evacuation Processing patient visit data for inclusion into recurring reports Establish procedures through which the facility will maximize patient privacy in accordance with HIPAA and local standards The PAT supports; reports to and is supervised by the clinic Site Lead or designated representative. The PAT also performs routine logistical support tasks such as receiving material and routing it to a responsible party. All services shall be provided in accordance with established standards, principles and ethics of the profession, applicable professional specialty organizations, and the high-quality standard for which Acuity is recognized. Qualifications: A minimum of 2 years' experience as a Patient Administration Tech required. Prior training or employment in a medical facility in an administrative capacity required. Prior military service as a Patient Administration professional preferred. Familiarization with medical terminology preferred. Must have superb communication, computer/typing and organizational skills. Have and maintain current certification in Cardiopulmonary Resuscitation (CPR). Participate in training, (including HIPAA training). All healthcare providers must have current clinical experience in direct patient care and have worked a minimum of 6 of the last 12 months in desired career field. Must be a US citizen or be a permanent resident residing in the US for 3 of the past 5 years. Preferred Qualifications: Current adjudicated Department of Homeland Security clearance. Bilingual in Spanish and English. Physical Requirements and Work Conditions: Work involves sitting and standing for prolonged periods of time. May require bending, stooping, and lifting as required for patient care and transport. Acuity International is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration without regard to race, color, sex, national origin, age, protected veteran status, or disability status. For OFCCP compliance, the taxable entity associated with this job posting is: Acuity-CHS, LLC

Posted 6 days ago

Event Staff Assistant - Administration-logo
Event Staff Assistant - Administration
Town Of Castle Rock, COCastle Rock, CO
This posting will remain open continuously until filled. The Town of Castle Rock's future and the quality of that depend on the choices we make today. Do you want to be part of a team that makes decisions that work now while preserving and protecting Castle Rock's identity and quality of life for the future? We value teamwork, cooperation, and quality communication. We strive to provide exceptional public service to our customers and encourage creativity and innovation. We welcome all that share those values to apply. Essential Duties & Responsibilities: Greets and directs patrons attending Town events and special programs. Provides line assistance and checks IDs. Sells and takes tickets. Collects fees, handles cash and credit card payments. Makes change for customers and accounts for cash register proceeds. Completes cash reports for point of sale systems. Provides customer service by responding to basic patron questions, concerns and issues; provides information regarding the event, special programs and facility. Completes transactions on behalf of the department for vendors, customers, and rentals. Initiates, processes, and executes agreements as needed for third-party rentals and Special Events permitted through the Town. Acts as a customer service representative for the Special Events and Programs department. Performs event site setup, upkeep and tear-down. Performs other duties as assigned or required. Minimum Qualifications: >Age Requirement: Must be at least 16 years old Experience: Six (6) months' experience in a public setting providing customer service is preferred Licenses and/or Certifications Required: a valid Driver's License Knowledge, Skills, and Abilities: Must be well-spoken, friendly, and possess exceptional customer service skills Ability to exercise consistent tact and courtesy in frequent public contact Skill, including basic math, in handling cash and credit card payments Ability to handle diverse tasks while maintaining attention to detail for accuracy Ability to work flexible hours including nights and weekends Physical Demands: Moderate to heavy physical work to include lifting, carrying, pushing and/or pulling of objects and materials up to 50 pounds Ability to exert heavy physical effort and frequent performance of activities requiring a full range of body movement including climbing, balancing, stooping, kneeling/bending, crouching, crawling, and/or twisting Frequent hand/eye coordination to operate tools and electrical equipment as well as for driving equipment and vehicles Vision for reading, recording and interpreting information Speech communication and hearing to maintain communication with employees and citizens Ability to physically access a variety of event sites Work Environment: Works both indoors and out, and to withstand exposure to varying weather conditions Equipment Used: This position may require the incumbent to occasionally use personal equipment (e.g. vehicle, cell phone, tools, etc.) in the course of their employment. Must satisfactorily complete a criminal background and driving record check prior to commencing employment. The Town of Castle Rock is an Equal Opportunity Employer.

Posted 30+ days ago

Benefit Administration Analyst - Sharp Health Plan Finance - Sharp Tech Way - Day Shift - Full Time-logo
Benefit Administration Analyst - Sharp Health Plan Finance - Sharp Tech Way - Day Shift - Full Time
Sharp HealthplanSan Diego, CA
Hours: Shift Start Time: 8 AM Shift End Time: 5 PM AWS Hours Requirement: 8/40 - 8 Hour Shift Additional Shift Information: Start time can vary. Weekend Requirements: As Needed On-Call Required: No Hourly Pay Range (Minimum- Midpoint- Maximum): $38.440 - $49.610 - $60.770 The stated pay scale reflects the range that Sharp reasonably expects to pay for this position. The actual pay rate and pay grade for this position will be dependent on a variety of factors, including an applicant's years of experience, unique skills and abilities, education, alignment with similar internal candidates, marketplace factors, other requirements for the position, and employer business practices. What You Will Do Working under the direction of the Manager of Benefits Administration, the Benefits Administration Analyst provides operational support to ensure benefit plans are designed appropriately and consistently and performance guarantees, service level agreements and operational goals are met. Ensures benefit information is clear, accurate, consistent, and delivered timely to internal and external partners. This individual will serve as a subject matter expert on benefits and provide support for translating plan designs and policies (i.e., Certificates of Coverage) into detailed business requirements, ensuring benefits are implemented accurately and timely, investigating and responding to internal and external benefit inquiries, and supporting claims testing activities. Required Qualifications 3 Years in HMO or Health Insurance Management. Experience working collaboratively across multiple functional areas (e.g., operations, configuration, clinical, IT, plan design) and fostering teamwork. Preferred Qualifications 2 Years experience in a health insurance product implementation, benefit/coverage policy development, benefit configuration, or claims role. Other Qualification Requirements Bachelor's degree in business, health services or related; or 4 years of relevant experience may substitute for degree.- Required Essential Functions Leadership Display professionalism and teamwork in promoting the Mission, Goals and Objectives of Sharp Health Plan. Demonstrates content expertise regarding benefits administration and business operations and receives satisfactory customer feedback. Identifies client expectations and priorities through effective communication and interaction. Resolves conflicts with client expectations and department priorities under the guidance of the manager or designee. Proposes and implements creative solutions to problems. Participates in the interactions with clients to ensure understanding, agreement and attainment of project goals. Participates in training with other departments as requested. Benefit Development Translate plan design strategy and policies (i.e., Certificates of Coverage) into detailed requirements for benefit configuration. Develops and documents workflows, systems requirements, process analysis and testing (including reasonableness checks) provide efficient, cost-effective solutions as directed. Serve as the lead on claims testing and quality assurance activities and assisting in defect resolution. Assists in identifying impact of solutions on existing and future systems. May perform operational activities. Identifies reporting needs based on system programming and workflows and documents reporting requirements and testing of new reporting development prior to implementation to Production. Benefit Management Partner with Product Development, operational, clinical, and configuration teams to achieve benefit design solutions that align with plan design strategy and business requirements. Develop and document policies and relevant background information for other departments to better understand plan designs and benefit intent as directed. Assist with plans and benefits hand-offs to internal and external partners; develop and manage change control processes as directed. Provide subject matter expertise to address escalated benefit inquiries and complex benefit-related issues. Assist in Identifying opportunities to improve processes and build best practices for efficient and effective translation of product strategy/plan designs into configuration requirements leveraging new system capabilities or the integration of data/other applications into existing systems. Assist in creating and maintaining the necessary functionality in the benefit landscape, and workflows. Conducts root cause analysis, gathering data to pinpoint problem areas on which to focus. Recommends and implements solutions and evaluates results and implements controls to monitor consistent use of the solution as required. Communication Identifies key stakeholders who are internal and external. Includes various stakeholder roles, for example, process owner, approver, resource, team member, or interested party. Uses a variety of written and oral communication tools and techniques that are appropriate for the message and the audience. For each stakeholder, the goal is that they receive the communication they want, and that it is delivered when and how they want to receive it. Develops and achieves consensus on communication plans. Evaluates communication plans and refines processes for improvement. Works closely with management to provide education and otherwise facilitate the resolution of problems. Works with client leadership in obtaining input on projects and enhancements. Coordinates interactions with key vendors. Proactively communicates completion dates. Communicates in a timely fashion both to the requestor and management when project schedules may not be met. Ensures adequate communication of operational issues. Shares ideas and information with others who might find them useful Data Validation Performs the technical and administrative functions to assist the Benefit Administration team in benefit configuration validation projects to support benefit updates, major system enhancements, or release updates. Supports data validation activities when deploying changes to a large number of clients. Assists in design of data validation processes to ensure data checks fall within an acceptable range to ensure compliance standards are met. Activities should automate data validation, improve quality, and reduce costs. Internal and External Customer Service Interface with Health Plans, Providers, Members, Medical Groups and Internal Sharp Health Plan departments to resolve issues in a professional manner that maintains consistently positive relationships. Demonstrates a positive, professional and contributory posture in all matters requiring interface with customers, both internal and external. Audits Coordinates responses to both external and internal audits. Assists to ensure workflows support compliance and identify and recommend when audit protocols need to be refreshed to more accurately capture day-to-day procedures. Assist with evaluation of audit findings and works to implement new processes to bring Benefit Administration into compliance. Knowledge, Skills, and Abilities Knowledge of health insurance or HMO operations with emphasis in the development or application of benefit interpretation guidelines, coverage policies, and/or reimbursement policies. Excellent working knowledge of medical terminology, CPT, HCPCS, RBRVS codes, and payor specific utilization and their modification and use. Federal and State regulations as related to benefit and claims adjudication. Adept at being an initiator of positive change to support the Mission, Values, and Goals of Sharp Health Plan. Ability to use data and analytical thinking to make fact-based decisions and/or recommendations. Solid problem-solving skills and ability to derive structure and clarity from ambiguous or open-ended inputs. Able to collaborate cross-functionally and enjoy deriving structure and clarity from ambiguous and complex inputs. Sharp HealthCare is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability or any other protected class

Posted 30+ days ago

Administration Assistant-logo
Administration Assistant
MHC Equity Lifestyle PropertiesBrooksville, FL
With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! ELS is hiring for the position of administration assistant in Brooksville, Florida. What you'll do: The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents. Your job will include: Greet guests in a professional and friendly manner. Maintain open communications with all property and regional staff. Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company. Process accounts payable within the automated accounting system. Assist in processing procurement card reconciliations. Organize and maintain files and order office supplies. Research and implement company-sponsored activities. Attend and participate in training programs and seminars as required. Handle inquiries by telephone in order to back up property staff. Run errands, including delivering various communications to guests or residents, as needed. Perform other miscellaneous duties as assigned. Experience & skills you need: High school diploma, or the equivalent experience. 1+ year of office experience. Strong communications and organizational skills. Meticulous attention to detail. Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems. Willingness to work a flexible schedule, including weekends. In return for your excellent skills and abilities, we offer a comprehensive benefits package including: medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time. We invite you to visit our web site at www.equitylifestyleproperties.com for additional information regarding our exceptional resort communities. As an Equal Opportunity Employer, we welcome and thank all applicants.

Posted 3 weeks ago

Director, Trust Administration-logo
Director, Trust Administration
BMO (Bank of Montreal)Chicago, IL
Application Deadline: 06/29/2025 Address: 320 S Canal Street Job Family Group: Wealth Sales & Service We are seeking an experienced trust officer with 5+ years of trust administration experience to work in one of our downtown or suburban Chicago offices as a client-facing individual contributor on a high performing team. The Director of Trust Administration is responsible for overseeing the administration of fiduciary accounts. This role requires a deep understanding of trust administration, fiduciary regulations, and risk management, ensuring that all accounts are managed in strict adherence to applicable laws, regulations, and internal policies. While the primary focus is on technical trust administration, the Director will also support relationship management and business development opportunities to enhance client satisfaction and expand the bank's fiduciary services. Key Responsibilities: Trust Administration & Compliance: Oversee the day-to-day administration of a portfolio of personal trusts, estates, and other fiduciary accounts. Ensure all trust accounts comply with the OCC's fiduciary standards, as well as state and federal trust laws. Serve as a subject matter expert in fiduciary administration, providing guidance on complex trust structures, regulatory issues, and best practices. Work closely with internal risk, legal, and compliance teams to mitigate fiduciary risk and address regulatory requirements. Oversee annual and periodic trust reviews to ensure proper administration and risk oversight. Client Relationship Management: Serve as a trusted advisor to high-net-worth individuals and families, addressing their fiduciary needs with expertise and discretion. Proactively manage and strengthen existing client relationships, ensuring high levels of service and responsiveness. Coordinate with investment, tax, and estate planning professionals to provide holistic financial solutions tailored to clients' needs. Business Development & Growth: Collaborate with internal wealth management, private banking, and estate planning teams to identify opportunities for expanding trust and fiduciary services. Assist in the onboarding of new trust accounts and ensure a seamless client experience. Represent the bank in industry conferences, client events, and professional networking opportunities to enhance visibility and attract new business. Qualifications & Experience: Bachelor's degree in finance, law, business administration, or a related field; advanced degrees (JD, MBA) or industry certifications (CTFA, CFP, CPA) preferred. Minimum of 5 years of experience in trust administration within a regulated financial institution, preferably an OCC-regulated bank. Extensive knowledge of fiduciary laws, OCC regulations, and industry best practices. Strong analytical, problem-solving, and risk assessment skills. Excellent interpersonal and communication skills, with the ability to interact effectively with clients, attorneys, accountants, and internal stakeholders. Sense of humor, great communication skills, empathy and "happy warrior" attitude. Salary: $100,000.00 - $185,500.00 Pay Type: Salaried The above represents BMO Financial Group's pay range and type. Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group's expected target for the first year in this position. BMO Financial Group's total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards About Us At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world. As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one - for yourself and our customers. We'll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we'll help you gain valuable experience, and broaden your skillset. To find out more visit us at http://jobs.bmo.com/us/en BMO is proud to be an equal employment opportunity employer. We evaluate applicants without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or any other legally protected characteristics. We also consider applicants with criminal histories, consistent with applicable federal, state and local law. BMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to BMOCareers.Support@bmo.com and let us know the nature of your request and your contact information. Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.

Posted 1 week ago

Portfolio Administration Associate Manager-logo
Portfolio Administration Associate Manager
Cushman & Wakefield IncSaint Louis, MO
Job Title Portfolio Administration Associate Manager Job Description Summary Responsible to manage a group of associates and the day to day activities of the team for a specific functional or geographical area that supports the Portfolio Administration Service Line. The associate manager is also responsible for overseeing the day to day activities at the client level and being the first point of escalation for any questions or concerns that arise from the client or senior leadership Job Description Essential functions and responsibilities Manage all Portfolio Administration services for a multitude of accounts Oversee associates and operations on a day-to-day basis ensuring work is completed and deadlines are met Provide leadership to staff with the goal of maximizing technology resources and improving processes Provide direction, coaching, and career development to assigned staff Provide new team integration and recruiting support including the interviewing and onboarding process Develop training and ensure all training and continuing education needs are met for each associate Create and maintain trust and strong relationships with team members, leadership, and clients Ensure account needs are met while following the scope outlined in the client service agreements Complete monthly billing for Portfolio Administration services for assigned clients Provide superior client service to internal and external clients Recommend new approaches, policies, and procedures to drive continual improvements in efficiency of services performed Continuously seek business expansion opportunities with existing clients and develop those opportunities Outline or oversee the continuous updates to the process playbooks Provide timely and accurate reporting to senior leadership and clients Handle or oversee monthly rent and other critical reporting for clients and senior leadership Partner with the Transition and Abstraction/Quality Control teams to onboard new accounts quickly and smoothly Provide regular feedback to leadership regarding issues, challenges, and areas for additional focus Execute special projects as assigned by senior leadership Collaborate with other divisions and Client entities including Transaction Management, Facilities Management, Construction/Design, legal, etc. as needed Support and assist with department and companywide initiatives and ensure company standards are implemented, met, and maintained Demonstrate initiative and reflect a sense of urgency in daily duties by meeting or improving upon deadlines Stay up to date on the latest industry standards and trends Key Competencies Demonstrated leadership/management skills Strong Customer Service Skills Strong Communication Proficiency (oral and written) Presentation Skills Organization Skills Technical Proficiency Analytical Skills Research Skills Detail Oriented Interpersonal Skills Sense of Urgency Education Bachelor's Degree preferred in any field; business, finance/real estate, accounting ideal Additional eligibility qualifications 3+ years relevant work experience Ability to read and understand financial statements Strong interpersonal skills Ability to manage multiple high priorities Strong proficiency with MS Office Suite (MS Word, Excel and PowerPoint) Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements. The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate's experience and qualifications. The company will not pay less than minimum wage for this role. The compensation for the position is: $51,000.00 - $60,000.00Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated. In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us. INCO: "Cushman & Wakefield"

Posted 2 weeks ago

Systems Administration Design Engineer-logo
Systems Administration Design Engineer
CACI International Inc.Colorado Springs, CO
Systems Administration Design Engineer Job Category: Information Technology Time Type: Full time Minimum Clearance Required to Start: Secret Employee Type: Regular Percentage of Travel Required: Up to 10% Type of Travel: Continental US Anticipated Posting End: 7/21/2025 The Opportunity: CACI is looking for a Systems Administration Design Engineer to perform System Administrator development and design duties for modification projects. This position will be focused on upgrading the servers, storage, and networks supporting the U.S. Space Force Satellite Control Network (SCN). You will bring your advanced knowledge and experience to bear on the complex challenges confronting a critical national asset. You will have the opportunity to influence and inform customer design decisions, assist in planning for the long-range sustainment of SCN, implement agreed upon designs, and, when required, support operational issues. Responsibilities: Be responsible for assisting in the design and change implementations to the client's systems in accordance with project Statement of Objectives (SOO) and Statement of Work (SOW) Create system and network designs that determine appropriate scale and scope of technical solutions and describe the impact of those changes Coordinate closely with cybersecurity, networking, software, and test engineering teams Maintain a close working relationship with client's engineering staff Create Rough Order of Magnitude (ROM), Bill of Materials (BOM), and Basis of Estimation (BOE) Provide informational support to the Contractor Supported Weapons Systems (CSWS) logistics process to include Providing location data, nomenclature, and characterization for new and deleted equipment; Provide data for Sparing Analysis; Provide licensing guidance Provide informational support to the Engineering Documentation Management process to include USSF Tech Order (T.O.) creation and modification Troubleshoot Windows OS, Microsoft application, and Linux security patch installations. Create installation and rollback plans Participate in proposal development in response to customer modification direction Communicate clearly and concisely in voice, written word, and graphics to conduct formal milestone customer briefings Install and configure systems at customer locations (approximately 25% currently anticipated) Support installation teams from central operational locations. Assist in every day troubleshooting at the lab environment set up to mimic the SCN Assists with designs, analyses, tests and implementation of state-of-the-art secure network architectures. Conducts risk assessment and provides recommendations for design. Functional understanding of network Layer 2 /3 switching and routing protocols. Inform management in a clear, concise, and timely manner of any customer or network related issues. Qualifications: Required: BS Degree in Information Technology or equivalent field. Experience can be substituted for degree requirements. Minimum 3 years of IT experience VMware 6.X and later, Microsoft Server 2012 and later, NetApp Storage Systems, Linux Working knowledge of Microsoft Windows Server administration, Windows File Servers, IIS, DHCP and DNS Possess core understanding of IT fundamentals including knowledge of hardware functions (switches, routers, servers etc.), database functions, storage, and networking Knowledge of network design architectures and troubleshooting Have exceptional time management skills and ability to switch between project tasks effectively Active Secret Clearance or the ability to obtain one Current 8570.01 Certification or the ability to obtain withing 90 days of hire (Security+, CISSP) Desired: Industry related certifications Have proficiency in Visio, PowerPoint, Excel, and Project Experience with Engineering V-Model ____ What You Can Expect: A culture of integrity. At CACI, we place character and innovation at the center of everything we do. As a valued team member, you'll be part of a high-performing group dedicated to our customer's missions and driven by a higher purpose - to ensure the safety of our nation. An environment of trust. CACI values the unique contributions that every employee brings to our company and our customers - every day. You'll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality. A focus on continuous growth. Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground - in your career and in our legacy. Your potential is limitless. So is ours. Learn more about CACI here. ____ Pay Range: There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits. Learn more here. The proposed salary range for this position is: $69,100-$141,500 CACI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic.

Posted 1 week ago

Trust Administration Advisor-logo
Trust Administration Advisor
Truist Financial CorporationAtlanta, GA
The position is described below. If you want to apply, click the Apply Now button at the top or bottom of this page. After you click Apply Now and complete your application, you'll be invited to create a profile, which will let you see your application status and any communications. If you already have a profile with us, you can log in to check status. Need Help? If you have a disability and need assistance with the application, you can request a reasonable accommodation. Send an email to Accessibility (accommodation requests only; other inquiries won't receive a response). Regular or Temporary: Regular Language Fluency: English (Required) Work Shift: 1st shift (United States of America) Please review the following job description: This is a Remote position, preferably within the geography of Truist. JOB SUMMARY Directly administers and provides fiduciary advice and oversight for all types of Wealth trust accounts including personal trusts, special needs trusts, investment management, custodial and guardianship accounts. Manages a portfolio of varying accounts in levels of complexity and asset size. ESSENTIAL DUTIES AND RESPONSIBILITIES Following is a summary of the essential functions for this job. Other duties may be performed, both major and minor, which are not mentioned below. Specific activities may change from time to time. Understands and is conversant with financial and estate planning strategies and is able to understand and interpret legal and fiduciary documents. Uses this expertise to help deliver fiduciary advice directly to clients or to the client team, depending on segmentation. Partners with client teams to help drive fiduciary new business identification and onboarding. Meets or exceeds client service standards, aligned by Truist Wealth segmentation strategy, by partnering with Client Advisors, Investment Portfolio Managers, Wealth Strategists, and external advisors to define and meet clients' tax, financial, estate planning, and banking goals and objectives. Ensures trust administrative duties are completed in an effective and efficient manner. These tasks include comprehensive review and interpretation of governing trust and account documents, cash management, trouble shooting, and proper memorialization of files in the iWork document imaging system and Advisor Desktop systems. Coordinates annual Reg-9 administrative review resolution and coordinates tax matters for assigned accounts including 1099s, 1041s, and others as appropriate. Responsible for the proper escalation of matters to various internal parties including Risk Oversight, Legal, and Compliance. Responsible for the completion of projects as determined by the line of business. Conforms to Truist policies and procedures, applicable laws and the terms of the underlying documents (including Reg 9, Discretionary Distribution policies and procedures, Sarbanes Oxley/Anti-money Laundering). QUALIFICATIONS Required Qualifications: The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 10+ years experience as a relationship manager in the Fiduciary Services, Private Wealth, or Institutional Investment Management industry with 5+ years in Trust Administration. Strong knowledge of estate planning, fiduciary and tax laws. Strong analytical skills including, issue identification and resolution. Significant legal document interpretation skills. Very knowledgeable of banking and trust systems. Intermediate or advanced PC skills including standard Microsoft Office products and database applications. Demonstrated organization skills and ability to prioritize work in a fast-paced environment. Excellent verbal and written communication skills; able to communicate complex information clearly to clients and internal partners. Ability to mentor and informally coach Trust Advisors and other members of the team. Serves as a brand ambassador for the group in engagement with clients and partners. Preferred Qualifications: Undergraduate degree in business, accounting, Fiduciary Administration or related field. Working towards or possess an advanced degree or certification (e.g. JD, MBA, CFP, CPA, or CTFA). Experience working with Trust Financial Software General Description of Available Benefits for Eligible Employees of Truist Financial Corporation: All regular teammates (not temporary or contingent workers) working 20 hours or more per week are eligible for benefits, though eligibility for specific benefits may be determined by the division of Truist offering the position. Truist offers medical, dental, vision, life insurance, disability, accidental death and dismemberment, tax-preferred savings accounts, and a 401k plan to teammates. Teammates also receive no less than 10 days of vacation (prorated based on date of hire and by full-time or part-time status) during their first year of employment, along with 10 sick days (also prorated), and paid holidays. For more details on Truist's generous benefit plans, please visit our Benefits site. Depending on the position and division, this job may also be eligible for Truist's defined benefit pension plan, restricted stock units, and/or a deferred compensation plan. As you advance through the hiring process, you will also learn more about the specific benefits available for any non-temporary position for which you apply, based on full-time or part-time status, position, and division of work. Truist is an Equal Opportunity Employer that does not discriminate on the basis of race, gender, color, religion, citizenship or national origin, age, sexual orientation, gender identity, disability, veteran status, or other classification protected by law. Truist is a Drug Free Workplace. EEO is the Law Pay Transparency Nondiscrimination Provision E-Verify

Posted 1 week ago

Office Administration Support – Entry-Level (Part-Time or Full-Time) (Remote)-logo
Office Administration Support – Entry-Level (Part-Time or Full-Time) (Remote)
Top Level PromotionsCleveland, OH
Office Administration Support – Entry-Level (Part-Time or Full-Time) About the Job Position: This remote entry-level opportunity is open to residents of Cleveland, Ohio , and includes full training. Your tasks may involve remote office and data entry, market research activities such as survey participation, focus groups, product testing, and online engagement. You may also assist with data analysis or provide consumer feedback to help clients evaluate product-market fit. Enjoy a flexible schedule, no commuting, and stay professionally active from your home office in Cleveland. Your contributions will support decisions across industries like healthcare, technology, and more. Why Go Remote in Cleveland? Cleveland blends rich cultural heritage with a dynamic economy — home to the Cleveland Clinic and a vibrant arts and culinary scene. This remote role lets you work flexibly while staying connected to your city's energy. Whether reclaiming time from commuting or enjoying Lake Erie views, you control your work-life balance without leaving Cleveland behind. Your local insight helps brands better serve consumers in northeast Ohio and nationwide. About Us: Top Level Promotions is a global market research company partnering with leading brands to enhance customer strategies. We're expanding our remote Cleveland team and seeking thoughtful, detail-oriented individuals eager to provide valuable consumer insights. This fully remote role offers a meaningful way to impact well-known brands while working locally. Industries We Serve: Administration Aerospace & Aviation Airlines – Domestic & International Amazon & Online Retail Apparel/Textiles – Retail & E-commerce Automotive – Design & Manufacturing Food & Beverage – Regional & National Trends Computers & Digital Communications Customer Service Data Entry & Analytics Education – Online Learning Film & Media Health Care – Public & Private Manufacturing – Midwest Focus Marketing & Study Design Outdoor & Recreational Equipment Pet Products Restaurants & Food Service Travel & Tourism Toy Industry Cleveland-Focused Opportunities: You may be invited to participate in online focus groups or product testing specific to Cleveland residents. Your feedback helps brands improve offerings for Ohio consumers and beyond. Qualifications: Reliable high-speed internet at home Desktop or laptop with webcam and microphone Quiet, private workspace Skills: Clear communication and interpersonal abilities Self-motivated and organized in a remote environment Comfortable with basic digital tools and accurate data entry Discreet handling of confidential information High attention to detail Job Perks: No commute — avoid I-90 traffic and work remotely No experience needed — full training provided Flexible hours — great for students, caregivers, or supplemental income Optional local product testing and online focus groups Impact major brands and services Growth opportunities based on your engagement Compensation: Pay ranges from $18.50 to $36.00 USD per hour , depending on project complexity and involvement. Experience: Entry-level role with full onboarding and training. How to Apply: We look forward to your application. Contact our HR team if you have questions.

Posted 3 weeks ago

Office Administration Support – Entry-Level (Part-Time or Full-Time) (Remote)-logo
Office Administration Support – Entry-Level (Part-Time or Full-Time) (Remote)
Top Level PromotionsBoise, ID
Office Administration Support – Entry-Level (Part-Time or Full-Time) About the Job Position This entry-level remote role is ideal for individuals based in Boise, Idaho. Depending on your skills and interests, tasks may include data organization, product evaluations, reviewing consumer insights, updating spreadsheets, basic email communication, or assisting with internal documentation. With a flexible schedule and a home-based setup, you'll contribute to projects supporting both national and U.S. market research. About Us Top Level Promotions is a remote-first research and consulting firm that collaborates with leading brands to gather meaningful consumer feedback. We run digital projects such as service assessments and product testing that help companies better understand customer experiences. Our Boise-based remote team is growing, and we're seeking reliable, detail-oriented individuals who are comfortable working independently. Industries We Serve Include: Administrative Services Energy & Environmental Sciences Airlines & Transportation E-commerce & Online Retail Apparel/Textiles Automotive Food & Beverage Technology & Digital Communications Customer Service & Support Data Organization & Analysis Education Media & Entertainment Health Care Manufacturing Marketing Research Outdoor Gear & Recreation Pet Products Hospitality & Food Service Travel & Tourism Toy & Game Industry Boise-Focused Projects Some assignments may reflect Boise's industries, demographics, and regional consumer trends. As one of the fastest-growing cities in the U.S., Boise has a unique blend of outdoor lifestyle, tech development, and small business energy. It's known for its proximity to nature, strong community spirit, and a thriving local economy that blends innovation with tradition. Your insights will help brands engage more meaningfully with consumers in this vibrant and evolving city. Qualifications Reliable high-speed internet connection Laptop or desktop computer with webcam and microphone Quiet, organized workspace at home Key Skills Strong written and verbal communication Dependability and self-managed work habits Familiarity with common digital tools and platforms Attention to detail and commitment to confidentiality Benefits Fully remote role — no commuting required Flexible part-time or full-time hours available Opportunity to provide feedback on real products and services Potential for ongoing assignments based on consistency and performance Compensation Pay ranges from $18.50 to $36.00 USD per hour, depending on assignment type and complexity. Experience No prior experience required. Support and resources are provided to help you get started with confidence. How to Apply If you are located in Boise, Idaho, and interested in a flexible remote opportunity, please apply online to begin.

Posted 1 week ago

Office Administration Support – Entry-Level (Part-Time or Full-Time) (Remote)-logo
Office Administration Support – Entry-Level (Part-Time or Full-Time) (Remote)
Top Level PromotionsWichita, KS
Office Administration Support – Entry-Level (Part-Time or Full-Time) About the Job Position This entry-level remote role is ideal for individuals based in Wichita, Kansas. Depending on your skills and interests, tasks may include data organization, product evaluations, reviewing consumer insights, updating spreadsheets, basic email communication, or assisting with internal documentation. With a flexible schedule and a home-based setup, you'll contribute to projects supporting both national and U.S. market research. About Us Top Level Promotions is a remote-first research and consulting firm that partners with well-known brands to gather valuable consumer feedback. We run digital projects such as service reviews and product testing to help companies understand and meet real customer needs. Our Wichita-based remote team is growing, and we're looking for individuals who are detail-focused, self-directed, and dependable. Industries We Serve Include: Administrative Services Energy & Environmental Sciences Airlines & Transportation E-commerce & Online Retail Apparel/Textiles Automotive Food & Beverage Technology & Digital Communications Customer Service & Support Data Organization & Analysis Education Media & Entertainment Health Care Manufacturing Marketing Research Outdoor Gear & Recreation Pet Products Hospitality & Food Service Travel & Tourism Toy & Game Industry Wichita-Focused Projects Some assignments may be designed around Wichita's regional industries, consumer habits, and local demographics. Known as the "Air Capital of the World," Wichita has deep roots in aviation and advanced manufacturing. It's also a growing center for healthcare, education, and small business development. With its mix of innovation and Midwestern practicality, Wichita offers valuable insights that help brands refine their products and services for real communities. Qualifications Reliable high-speed internet connection Laptop or desktop computer with webcam and microphone Quiet, organized workspace at home Key Skills Strong written and verbal communication Dependability and self-managed work habits Familiarity with common digital tools and platforms Attention to detail and commitment to confidentiality Benefits Fully remote role — no commuting required Flexible part-time or full-time hours available Opportunity to provide feedback on real products and services Potential for ongoing assignments based on consistency and performance Compensation Pay ranges from $18.50 to $36.00 USD per hour, depending on assignment type and complexity. Experience No previous experience required. Support and resources are provided to help you get started with confidence. How to Apply If you are located in Wichita, Kansas, and interested in a flexible remote position, please apply online to get started.

Posted 1 week ago

Office Administration Support – Entry-Level (Part-Time or Full-Time)-logo
Office Administration Support – Entry-Level (Part-Time or Full-Time)
Top Level PromotionsIndianapolis, IN
Office Administration Support – Entry-Level (Part-Time or Full-Time) About the Job Position This flexible role is available to individuals living in or around Indianapolis, Indiana. This position does not require reporting to a physical office. All tasks are completed off-site. It is designed for those seeking straightforward, entry-level work involving basic administrative responsibilities. Tasks may include data organization, product evaluations, reviewing consumer insights, updating spreadsheets, basic email communication, and other simple office support duties. You'll have control over your schedule while contributing to national and regional research projects. About Us Top Level Promotions is a distributed research and consulting firm that works with recognized brands to gather useful consumer feedback. Through digital initiatives like product assessments and service experience reviews, we help businesses improve how they serve everyday people. We're currently expanding our presence in the Indianapolis area and looking for motivated individuals who are reliable, detail-focused, and capable of managing tasks independently. Industries We Serve Include: Administrative Services Energy & Environmental Sciences Airlines & Transportation E-commerce & Online Retail Apparel/Textiles Automotive Food & Beverage Technology & Digital Communications Customer Service & Support Data Organization & Analysis Education Media & Entertainment Health Care Manufacturing Marketing Research Outdoor Gear & Recreation Pet Products Hospitality & Food Service Travel & Tourism Toy & Game Industry Indianapolis-Focused Projects Some assignments may be aligned with local trends, industries, and consumer habits. As Indiana's capital and largest city, Indianapolis is a key hub for healthcare, logistics, and advanced manufacturing. It also boasts a vibrant cultural scene and growing tech ecosystem. Your feedback can help brands better engage with this dynamic and evolving Midwest market. Qualifications High-speed internet connection Laptop or desktop computer with webcam and microphone Quiet, organized workspace at home Key Skills Clear written and verbal communication Self-directed and dependable work habits Comfortable with basic digital tools and platforms Attention to detail and strong sense of confidentiality Benefits Choose part-time or full-time hours Share your feedback on real-world products and services No previous experience required — supportive onboarding provided Opportunity for recurring assignments based on reliability and performance No office commute needed You choose where you work Compensation Pay ranges from $18.50 to $36.00 USD per hour, depending on the complexity of the assignment. Experience No prior experience required. Resources and support are provided to help you begin confidently. How to Apply If you're based in Indianapolis and are seeking a flexible position that fits your schedule, we invite you to apply online to get started.

Posted 6 days ago

Office Administration Support – Entry-Level (Part-Time or Full-Time) (Remote)-logo
Office Administration Support – Entry-Level (Part-Time or Full-Time) (Remote)
Top Level PromotionsCorpus Christi, TX
Office Administration Support – Entry-Level (Part-Time or Full-Time) About the Job Position This entry-level remote role is ideal for individuals based in Corpus Christi, Texas. Depending on your skills and interests, tasks may include data organization, product evaluations, reviewing consumer insights, updating spreadsheets, basic email communication, or assisting with internal documentation. With a flexible schedule and a home-based setup, you'll contribute to projects supporting both national and U.S. market research. About Us Top Level Promotions is a remote-first research and consulting firm that works with well-known brands to collect meaningful consumer insights. We lead digital projects such as service reviews and product assessments that help companies improve real-world customer experiences. Our Corpus Christi-based remote team is growing, and we're looking for dependable, detail-oriented individuals who are comfortable working independently. Industries We Serve Include: Administrative Services Energy & Environmental Sciences Airlines & Transportation E-commerce & Online Retail Apparel/Textiles Automotive Food & Beverage Technology & Digital Communications Customer Service & Support Data Organization & Analysis Education Media & Entertainment Health Care Manufacturing Marketing Research Outdoor Gear & Recreation Pet Products Hospitality & Food Service Travel & Tourism Toy & Game Industry Corpus Christi-Focused Projects Some assignments may highlight Corpus Christi's industries, demographics, and regional consumer behavior. Known for its coastal location, Corpus Christi is a key center for energy, shipping, and tourism. With a vibrant mix of culture, nature, and economic activity—including one of the largest ports in the U.S.—the city offers valuable insights into Gulf Coast lifestyles. Your input will help companies better understand and respond to the needs of this unique region. Qualifications Reliable high-speed internet connection Laptop or desktop computer with webcam and microphone Quiet, organized workspace at home Key Skills Strong written and verbal communication Dependability and self-managed work habits Familiarity with common digital tools and platforms Attention to detail and commitment to confidentiality Benefits Fully remote role — no commuting required Flexible part-time or full-time hours available Opportunity to provide feedback on real products and services Potential for ongoing assignments based on consistency and performance Compensation Pay ranges from $18.50 to $36.00 USD per hour, depending on assignment type and complexity. Experience No prior experience is required. Resources and support are provided to help you begin confidently. How to Apply If you are located in Corpus Christi, Texas, and are interested in a flexible remote position, please apply online to get started.

Posted 1 week ago

Health Services Administration - Adjunct Professor-logo
Health Services Administration - Adjunct Professor
Bryant & Stratton CollegeAlbany, NY
Unlock your full potential in the innovative and inclusive environment at Bryant & Stratton College. We are a career-focused, private, nonprofit college built differently to serve the needs of students, alumni, associates, employers, and the community. Founded in 1854, Bryant & Stratton College offers real-world education leading to bachelor's, associate's, and professional certificates after completion in the fields of healthcare, technology, legal, business, graphic design, and more. Bryant & Stratton College faculty support the college mission by facilitating a Blended Learning Model through engaging classroom activities supplemented by comprehensive course content that are consistent with the Community of Inquiry framework, Seven Principles of Good Practice and Bloom's Taxonomy while adhering to the college's Rigor Standards Framework. Faculty are subject matter experts in their respective fields grounded in a high level of skill and ability which are the catalyst to managing their classroom responsibilities. Faculty are offered extensive training and development in teaching strategies and are expected to participate in departmental and campus wide activities to support the needs of the students in meeting their learning outcomes. Adjunct Health Services Administration Professor MINIMUM QUALIFICATIONS Degree Requirements: Master's Degree in the following discipline is required: Master of Public Health or, MBA with Healthcare concentration/focus or, MBA and ACHE, ACMPE certification or state license for LTC administration or, Master of Health Administration or, Master of Health Services Administration or, MA Hospital Administration or, MS in Management (MSM) with an emphasis in Health Care Management or, MA in Health Care Administration or, Master's in Healthcare Informatics or, Master's degree in applicable discipline with Healthcare concentration/strong focus Work Experience Requirements: Experience working in Health and Human Services field ESSENTIAL POSITION RESPONSIBILITIES/FUNCTIONS Provide instruction with the focus on teaching and learning to help assure students I each class successfully meet all course outcomes and classroom objectives. Participate in professional development activities that develop and enhance teaching and facilitation skills. Participate in campus wide initiatives in support of recruitment, retention and graduation goal attainment including but not limited to, monitoring, adjusting (when needed), and assessing classroom program retention/graduation and meeting with program advisors on a regular basis to discuss student performance and academic concerns. Fulfill all administrative duties related to instructional responsibilities Interested in teaching but are not sure it's for you? Observe a class and meet one-on-one with a faculty member to learn more about this amazing, life-changing opportunity. Apply today! Please note that the compensation information is a good faith estimate of the base pay for this position. Information about the total compensation package for this position will be provided during the interview process. Adjuncts sign a contract with the Dean at the beginning of each term that outlines the class, contact hours, the dates and time of class. Campus based classes are 15 weeks and are paid bi-monthly over an 8-paycheck time frame. This class has a salary range for 3-credit class $53.33 - $57.77 per contact hour for a total compensation of $2,400 - $2,600. This class has a salary range for 4-credit class $53.33 - $62.22 per contact hour for a total compensation of $2,400 - $2,800.00. All qualified applicants will receive consideration for employment without regard to age, race, ethnicity, national origin, color, religion, disability, marital status, veteran status, sex/gender (including pregnancy or pregnancy related conditions), sexual orientation, gender identity (including transgender status) or any other legally protected characteristics ("protected characteristics"). Bryant & Stratton College is an Equal Opportunity Employer.

Posted 30+ days ago

Associate Specialist, Fund Administration, Hedge Fund Services-logo
Associate Specialist, Fund Administration, Hedge Fund Services
Northern TrustChicago, IL
About Northern Trust: Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889. Northern Trust is proud to provide innovative financial services and guidance to the world's most successful individuals, families, and institutions by remaining true to our enduring principles of service, expertise, and integrity. With more than 130 years of financial experience and over 22,000 partners, we serve the world's most sophisticated clients using leading technology and exceptional service. The job involves working as part of a team within Northern Trust Hedge Fund Services, a global fund administrator, specializing in administering assets of complex hedge funds, private equity funds, and hybrids. The successful candidate will be an ambitious self-starter who has demonstrated the ability to function as an effective and strategic contributor in a dynamic, fast-paced and demanding environment. This individual will have a strong technical accounting background, experience with hedge funds or private equity funds, a client service focus. Key Duties and Responsibilities: Review monthly/quarterly fund investor allocations, management fee, and incentive fee calculations Review fund documents in order to interpret and execute allocation requirements Build allocation models to support bespoke fund and client requirements Work directly with clients, including CFOs and fund controllers, for onboarding, monthly/quarterly deliverables, and escalations Serve as a client escalation point for issues, providing direction and judgment calls for internal team while providing necessary client communication to resolve external issue Collaborate with other team members to build scalable operations to meet the service needs of a large portfolio of clients Consistently look to streamline and automate the reporting/analytical process with the use of technology Work closely with technology resources to troubleshoot issues and scope new or desired functionality Minimum Qualifications (Education, Experience, Skills): A minimum of 5 years of accounting experience Experience with hedge funds or private equity funds investor allocations, management fee, and performance fee calculations Bachelors degree with emphasis in accounting CPA strongly preferred Big 4 public accounting experience preferred Excellent Excel and MS Office skills Salary Range: $95,600 - 162,400 USD Salary range is a good faith estimate of base pay. Northern Trust provides a comprehensive benefits package including retirement benefits (401k and pension), health and welfare benefits (medical, dental, vision, spending accounts and disability), paid time off, parental and caregiver leave, life & accident insurance, and other voluntary and well-being benefits. Northern Trust also provides a discretionary bonus program that may include an equity component. Working with Us: As a Northern Trust partner, greater achievements await. You will be part of a flexible and collaborative work culture in an organization where financial strength and stability is an asset that emboldens us to explore new ideas. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to assisting the communities we serve! Join a workplace with a greater purpose. We'd love to learn more about how your interests and experience could be a fit with one of the world's most admired and sustainable companies! Build your career with us and apply today. #MadeForGreater Reasonable accommodation Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at MyHRHelp@ntrs.com. We hope you're excited about the role and the opportunity to work with us. We value an inclusive workplace and understand flexibility means different things to different people. Apply today and talk to us about your flexible working requirements and together we can achieve greater.

Posted today

Associate Specialist, Fund Administration, Hedge Fund Services-logo
Associate Specialist, Fund Administration, Hedge Fund Services
Northern TrustChicago, IL
About Northern Trust: Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889. Northern Trust is proud to provide innovative financial services and guidance to the world's most successful individuals, families, and institutions by remaining true to our enduring principles of service, expertise, and integrity. With more than 130 years of financial experience and over 22,000 partners, we serve the world's most sophisticated clients using leading technology and exceptional service. The job involves working as part of a team within Northern Trust Hedge Fund Services, a global fund administrator, specializing in administering assets of complex hedge funds, private equity funds, and hybrids. The successful candidate will be an ambitious self-starter who has demonstrated the ability to function as an effective and strategic contributor in a dynamic, fast-paced and demanding environment. This individual will have a strong technical accounting background, experience with hedge funds or private equity funds, a client service focus. Key Duties and Responsibilities: Review monthly/quarterly fund investor allocations, management fee, and incentive fee calculations Review fund documents in order to interpret and execute allocation requirements Build allocation models to support bespoke fund and client requirements Work directly with clients, including CFOs and fund controllers, for onboarding, monthly/quarterly deliverables, and escalations Serve as a client escalation point for issues, providing direction and judgment calls for internal team while providing necessary client communication to resolve external issue Collaborate with other team members to build scalable operations to meet the service needs of a large portfolio of clients Consistently look to streamline and automate the reporting/analytical process with the use of technology Work closely with technology resources to troubleshoot issues and scope new or desired functionality Minimum Qualifications (Education, Experience, Skills): A minimum of 5 years of accounting experience Experience with hedge funds or private equity funds investor allocations, management fee, and performance fee calculations Bachelors degree with emphasis in accounting CPA strongly preferred Big 4 public accounting experience preferred Excellent Excel and MS Office skills Salary Range: $95,600 - 162,400 USD Salary range is a good faith estimate of base pay. Northern Trust provides a comprehensive benefits package including retirement benefits (401k and pension), health and welfare benefits (medical, dental, vision, spending accounts and disability), paid time off, parental and caregiver leave, life & accident insurance, and other voluntary and well-being benefits. Northern Trust also provides a discretionary bonus program that may include an equity component. Working with Us: As a Northern Trust partner, greater achievements await. You will be part of a flexible and collaborative work culture in an organization where financial strength and stability is an asset that emboldens us to explore new ideas. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to assisting the communities we serve! Join a workplace with a greater purpose. We'd love to learn more about how your interests and experience could be a fit with one of the world's most admired and sustainable companies! Build your career with us and apply today. #MadeForGreater Reasonable accommodation Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at MyHRHelp@ntrs.com. We hope you're excited about the role and the opportunity to work with us. We value an inclusive workplace and understand flexibility means different things to different people. Apply today and talk to us about your flexible working requirements and together we can achieve greater.

Posted today

Evaluation Manager - Conviction Integrity Projects, Quattrone Ctr. For The Fair Administration Of Justice-logo
Evaluation Manager - Conviction Integrity Projects, Quattrone Ctr. For The Fair Administration Of Justice
University of PennsylvaniaPhiladelphia, PA
University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. Posted Job Title Evaluation Manager- Conviction Integrity Projects, Quattrone Ctr. for the Fair Administration of Justice Job Profile Title Manager Research Project B Job Description Summary Reporting to the Assistant Director, the Evaluation Manager will conduct evaluations of grantees under the Upholding the Rule of Law/Preventing Wrongful Convictions program funded by the Bureau of Justice Assistance (BJA). This grant program supports wrongful conviction entities providing high-quality and efficient post-conviction representation for defendants in post-conviction claims of innocence. Grantees include innocence organizations and prosecutor's offices engaged in post-conviction investigation and litigation of actual innocence claims. In addition, the Evaluation Manager will provide direct training and assistance to grantees and assist with connecting organizations to subject matter experts to assist them in their funded projects. Job Description Job Responsibilities Project Evaluation Develop and carry out an evaluation of Grantees pursuing project funded by the Upholding the Rule of Law/Preventing Wrongful Convictions program with BJA Complete evaluation and submit report to BJA including analyses of project successes and challenge Coaching Grantees Work directly with grantees to provide support and technical assistance Coach grantees to meet their project goals as defined by their federal grants Outreach and Training Assist Assistant Director in working directly with grantees and prosecutor offices seeking to improve the functioning of existing conviction review units Working with subject matter experts to assist grantees in increasing the efficiency of their programs to reduce risk of error and increase ability to litigate claims of actual innocence Coordinating regional and national meetings of grantees Other Duties as Assigned Qualifications Bachelor of Science, Bachelor of Arts, and 5 to 7 years or Master of Science, Master of Arts, and 3 to 5 years of experience or equivalent combination of education and experience is required. Job Location- City, State Philadelphia, Pennsylvania Bachelor's Degree, 5 - 7 years of experience or equivalent combination of education and experience, and experience with or knowledge of post-conviction investigations or litigation are required. Advanced degree (JD, Ph.D., MA) in a qualitative data field (e.g., Sociology) preferred. A minimum of five years of successful and relevant professional experience criminal justice with a preference for work in the Conviction Review process. The successful candidate will have experience as a prosecutor or as a defense lawyer with significant experience in conviction integrity review and post-conviction practice or will have significant experience with a post-conviction advocacy organization; Familiarity with and appreciation of the role and mission of the Quattrone Center for the Fair Administration of Justice and the Law School and its relationship to the University, as well as understanding of the criminal justice system; strong ability to articulate that role and interact comfortably with the broad range of individuals and constituency groups crucial to the advancement of the Law School and the Center; Solid strategic and administrative skills and the ability to establish objectives, set performance standards, and organize and motivate staff, faculty, and volunteers to achieve research goals in timely and cost-effective fashion; Demonstrated ability to partner with government agencies and/or public organizations to conduct research or to implement change; Demonstrated capacity for data-driven research; Strong written and oral communication skills. Department / School Law School Pay Range Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered. Equal Opportunity Statement The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law. Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. University Benefits Health and Life: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard. Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be. Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting. Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance. University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free. Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks. Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

Posted today

International Bancshares Corp logo
Branch Administration Administrative Assistant I
International Bancshares CorpMcallen, TX
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Job Description

IBC Bank successes are the result of an aggressive and innovative attitude. The Bank's "We Do More" philosophy reflects its dedication to the growth and success of its employees, customers and communities. IBC bank hires talented, creative and dedicated individuals to help our business succeed. We are a company that values leadership, community engagement and relationship building that leads to a culture of excellence. We are currently seeking to fill positions across all business segments. IBC's focus is to be customer centric and strive to provide excellent customer experience.

Time Type:

Full time

This is an in-office position.

Department:

420 Branch Administration

Job Summary:

The Branch Administration Administrative Assistant I provides high-level administrative support to the Retail division of the bank to maintain customer service standards, increase sales profitability and overall employee support in conjunction with retail management.

Job Description:

ESSENTIAL JOB FUNCTIONS

The statements on this job description are intended to describe the general nature of level of work being performed by incumbents. They are not an exhaustive list of all responsibilities, duties, and skills required by all incumbents.

  • Generate management reports that will aid in branch profitability
  • Prepare and update essential documents for meetings and record keeping
  • Facilitate processes to internal and external customers to improve overall branch experience
  • Assign customer service feedback to improve overall branch experience
  • Manage the maintenance of office equipment, supplies, and branch image
  • Create Market branch schedule deviations
  • Collaborate with other departments as needed
  • Flexibility to assist and perform sales and teller operation functions
  • Attend and participate in meetings as needed
  • Serve as a backup for the review of market's staff time and attendance
  • Analyzing sales reports (review sales performance and sales strategies)
  • Other duties as assigned

SKILLS

  • Computer literate in all Microsoft programs
  • Problem analysis
  • Initiative
  • Organization
  • Planning
  • Service Orientation
  • Focus on Quality
  • Teamwork
  • Openness to change
  • Oral and written communication (Bilingual preferred for border markets).

EDUCATION & EXPERIENCE

  • High School Diploma or GED equivalent
  • 1-3 years retail banking or customer service related experience preferred