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Shive-Hattery Inc logo
Shive-Hattery IncHouston, TX
Apply Job Type Full-time Description Montgomery Roth a division of Shive-Hattery Houston, TX office has an immediate opportunity for an Office Administration and Design Support with 5+ years of experience managing the day-to-day reception and administration duties in an Architecture and Engineering Consulting environment. This is an exciting opportunity for a motivated individual to play an integral part in the growth and success of the Houston, TX office. What You'll Do: Participate actively as a member of the office leadership team, contributing insights on policies impacting office culture and social activities Greet and assist guests, manage incoming and outgoing deliveries, and handle front door access requests in a professional manner Provide general administrative support and assist office staff with technology and project needs Collaborate with the Managing Director and coordinate administrative functions to ensure the office operates efficiently while maintaining a clean, safe, and organized environment Oversee inventory and restocking of office supplies, and ensure all equipment and appliances are maintained and functioning properly Coordinate and participate in new hire orientation Act as liaison with the building landlord regarding repairs and maintenance needs Manage office expenses and collaborate with corporate accounting to ensure accurate documentation of office expenditures Arrange in-office meals for monthly meetings and events, and coordinate hotel accommodations for visiting staff Manage communications with product representatives and assist in scheduling lunch-n-learns and rep presentations May supervise or direct the work activities of administrative support positions Requirements Self-motivated, detail-oriented, and enthusiastic 5+ years supervisory or related experience; minimum associate degree Comfortable in fast-paced, multitasking environments Strong communication, interpersonal, organizational, and time management skills Proficient in Microsoft Word and Excel, InDesign, Graphic Design Preferred: Familiar with Microsoft Teams, Deltek Vantagepoint, Bluebeam, and Newforma Notary public certification a plus Why Shive-Hattery? Our learning and teaching culture is founded on collaboration. You will learn from and teach other employees while working across disciplines. You will grow your skills and continue your professional growth at Shive-Hattery. Shive-Hattery offers an outstanding and competitive total compensation package including competitive pay and over 35 different benefits. Benefit Highlights Medical, Dental, Vision- 4 tiers of coverage Voluntary Life Insurance- Employee, Spouse, and Child Voluntary Insurance Plans- Accident, Critical Illness, & Hospital Indemnity FSA - Medical & Dependent Care 8 Paid Holidays + PTO Paid Parental Leave 401K/Roth 401K with Company Match Overtime Bonus Profit Sharing Bonus First Time License Bonus Tuition Reimbursement & Licensure/Certification Financial Support Professional Development Opportunities Calm Meditation & Stress Relief Subscription …And Many More! U.S. Citizen, U.S. Person, or Immigration Status Requirements: At this time, we are unable to provide visa sponsorship now or in the future. Candidates must have current and ongoing authorization to work in the United States without employer sponsorship. Shive-Hattery offers a flexible work environment and supports balancing personal and professional responsibilities. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Posted 30+ days ago

DLA Piper logo
DLA PiperAtlanta, GA

$146,349 - $232,701 / year

DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let's see what we can achieve. Together. Summary As a Sr. Manager Billing Administration in collaboration with and in support of the firm's strategic initiatives, you will manage all aspects of the e-Billing, Service Desk, and Billing Operations Support functions. You will be responsible for ensuring established service levels are met and exceeded through tracking and monitoring team metrics. You will identify areas for improvement and implement enhancements to processes or practices. You will provide training to billing team members, lawyers, and other support staff to ensure consistency in application across the firm. Location This position can sit in any of our U.S. offices and offers a hybrid work schedule. Responsibilities Manages the performance of a consolidated Legal Billing Administrative Team responsible for areas such as e-Billing, Accounting Service Desk, Matter Creation, Rates Administration, and various Operations Support teams / processes to meet and exceed service delivery standards of a large dynamic legal billing department. Responsible for evaluating individual performance throughout the year and preparing annual performance evaluations. Ensures first-level support for all clients is timely, accurate, and complete. Reviews, aggregates, and communicates relevant, critical service trending data to Billing leadership to assist with overall billing effectiveness Responsible for ensuring the team meets or exceeds performance standards and metrics. Creates an environment of continual process improvement. Evaluates, plans, and implements improvements in business processes and practices. Regularly communicates with and solicits feedback from all Billing teams to continually refine and improve performance. Proactively identifies automation opportunities and technology improvements to billing tools; prioritizes efforts and drives improvement tasks to completion. Executes process improvement solutions to billing problems, using data analysis and optimization tools to support strategic process improvement plans. Establishes and enforces support policies, including service level agreements, escalation processes, ticket handling, and customer satisfaction monitoring and measurement. Works closely with e-Billing staff on new client e-billing set-up. Reviews new entries for accuracy and ensures all relevant data has been entered. Ensures billing rates are entered correctly. Monitors for accuracy and updates. Leads a variety of different projects. Develops plans, schedules, and resources aimed at expanding service delivery, including the development of new technology. Serves as subject matter expert to internal and external cross-functional teams including accounting, billing, and information technology. Analyzes business processes and analyzes process flows based on analyses to ensure that the most effective processes are in place. Develops effective processes flows to ensure the most effective processes are in place. Continually researches and remains current on best practices. Identifies, documents, and communicates system and procedural issues across departments. Liaises with leads in other departments to develop best practices and implement solutions. Works closely with 3rd party vendors on resolution of technical or system issues. Confirms systems are working properly and that issues have been resolved. Facilitates regular communication of Service Desk results and trends to the Billing department. Manages and monitors requests coming into billing support teams such as a Finance / Billing Service Desk, various other administrative team, and e-Billing processes. Addresses escalated and complex issues independently. Facilitates resolution with appropriate resources. Other duties as assigned. Desired Skills Two plus years' experience managing second tier managers supporting administration and service staff in a high-traffic, first level contact Legal Billing Customer Service setting. Must have experience working with, establishing standards for, and managing a networked tracking system to create, manage, report on and resolve call tickets and escalate support requests. In-depth understanding of Service Desk operations and using telephone and email support techniques particularly in the area of assisting users with immediate response requirements. Working knowledge of Financial Systems, specifically familiarity with invoice creation and electronic invoicing in legal systems such as Elite or Aderant. Must have strong proficiency in Microsoft Office. Strong communication and interpersonal skills required to interact with staff and timekeepers. Must be a strategic, creative and innovative thinker. Must be team-oriented and have ability to work effectively and collaboratively in a fast-paced environment which may require long hours to meet workload needs. Must have strong attention to detail. Ability to troubleshoot and resolve complex problems required. Must have proven analytical skills. Has ability to work independently and is able to take direction well. Has ability to lead and manage a diverse team and provide training and guidance to ensure consistent application of billing procedures across the team. Must exercise sound judgment and decision-making skills. Minimum Education Bachelor's Degree in Business Management, Accounting, Finance, or a similar field. Preferred Education Master's Degree in Accounting, Finance, or a similar field. Certificates Customer Service certification desired, such as SDI, HDI, ITIL preferred. Minimum Years of Experience 8 years of experience in an accounting or billing environment, preferably in a law firm or professional services organization. Essential Job Expectations While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to: Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties. Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner. Provide timely, accurate, and quality work product. Successfully meet deadlines, expectations, and perform work duties as required. Foster positive work relationships. Comply with all firm policies and practices. Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed. Ability to work under pressure and manage competing demands in a fast-paced environment. Perform all other duties, tasks or projects as assigned. Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people. Physical Demands Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Work Environment The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in-office work, the requirement for which will be determined in coordination with the hiring manager or supervisor and may be modified in the firm's discretion in the future. Disclaimer The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm's discretion at any time. This job description does not change the at-will nature of employment. Application Process Applicants must apply directly online instead of sending application materials via email. Accommodation Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact careers@us.dlapiper.com. Agency applications will not be considered. No immigration sponsorship is available for this position. The firm's expected hiring range for this position is $146,349-$232,701 per year depending on the candidate's geographic market location. The compensation offered for employment will also be dependent on other factors including the candidate's experience, skills, educational and professional background, and overall qualifications. We offer a comprehensive package of benefits including medical/dental/vision insurance, and 401(k). #LI-SB1 #LI-Hybrid DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Job applicant poster viewing center.

Posted 3 weeks ago

JLL logo
JLLBedminster, NJ

$100,000 - $150,000 / year

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Location: Dallas, TX,Pittsburgh, Bedminster, NJ or Remote Dallas, TX, Pittsburgh, PA or Bedminster, NJ are preferred locations for this position. If candidates are located in any of these areas, there would be an on-site requirement. Candidates located outside of these cities will also be considered. JLL's Lease Administration platform supports a diverse set of client needs from basic management of lease abstractions and critical dates to full financial management of landlord invoices and reconciliation audits. We provide comprehensive knowledge and access to data across the portfolio that enables our clients to make strategic real estate decisions that support and enhance their core business. The Senior Manager is responsible for overseeing and managing the on-site and remote work force to ensure the delivery of professional and quality lease administration Services. Currently we are seeking a Senior Manager to join our global client-dedicated Lease Administration account team. Responsibilities The individual must possess the ability to address and resolve any questions or issues regarding Client's operation or delivery of the Work with Client's Representative, including evaluating the existing workforce, interviewing, and hiring potential candidates. The Senior Manager position requires 10+ years of lease administration, retail lease administration and/or equivalent contract administration / management experience. The Senior Manager must possess strong interpersonal and customer service skills for daily interactions; must demonstrate exceptional leadership skills, attention to detail and excellent written and verbal communication skills. The Senior Manager will be responsible for managing multiple teams providing a full scope of Lease Administration services for clients including: Serving as Executive Relationship manager and point of client escalation, attending meetings with Company's Representative or other Company personnel to discuss the Work, process improvements, system enhancements and/or special projects; Communicating with the Jones Lang LaSalle Account Executive on important issues on on-going performance; Assuming primary responsibility for client satisfaction of lease administration teams; Overseeing the performance, career development and deliverables for as many as 6 internal teams through the supervision of multiple team Managers and/or Supervisors; Assuming responsibility for timeliness and accuracy of client reporting, including compiling and/or comparing results of Key Performance Indicators (KPI's), no less than quarterly with Client's Representative, and providing data analysis and recommendations if necessary; Ensuring account teams are complying with both Client and JLL internal controls and compliance steps, ensuring immediate mediation of errors and putting performance plans in place as necessary, and reviewing with Client's Representative as required; Supporting Client M&A activity, working directly with the Client and Account Delivery Teams to ensure appropriate integration into the ongoing business structure; Working with LA team Managers and Supervisors to ensure knowledge sharing and cooperation between the teams and all employees. Encourage teamwork. Support delivery teams to ensure or exceed all performance indicators, internal and client; Developing and implementing work methods and procedures, including written training documents; Documenting and sharing best practices and participating in efforts to document and strengthen internal controls and improve data quality; Collaborating with Global Compliance Manager and Americas Compliance team to ensure that business has appropriate risk management process in place, driving on going internal audit program and ensuring ongoing compliance with SOC1; Managing any potential financial exposures resulting from service delivery issues and collaborate with legal, finance and account delivery teams to ensure appropriate treatment, tracking and closure; Ensuring compliance with Client FASB requirements; Providing assistance to the national lease administration group when requested. Qualifications Bachelor's Degree with at least 10 years of work experience in Lease Administration, Real Estate Accounting or Property Management (of which at least 5 years is Lease Administration or closely related) 5 years experience in a supervisory role Strong financial/analytical skills Ability to interpret complex commercial lease language Problem solver and critical thinker Ability to support multiple teams and projects simultaneously Independent worker and team player Strong organizational skills Superior attention to detail Ability to process work quickly, accurately and with changing priorities Excellent verbal and written communication skills Advanced Proficiency in Microsoft office suite Advanced knowledge of accounting practices Willingness for light travel This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without employer sponsorship. Estimated compensation for this position: 100,000.00 - 150,000.00 USD per year This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations. Location: Remote -Bedminster, NJ, Dallas, TX, Pittsburgh, PA If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays Early access to earned wages through Daily Pay JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate. California Residents only If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device. Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Accepting applications on an ongoing basis until candidate identified.

Posted 6 days ago

New York Botanical Garden logo
New York Botanical GardenBronx, NY

$78,000 - $85,000 / year

NYBG Job Description Title Reports to Senior Manager of Administration, Science Dean of Science Position Summary: The New York Botanical Garden is seeking a proactive, initiative-taking Senior Manager of Administration to oversee activities related to science administration and strategy. The Senior Manager of Administration will be expected to maintain financial and administrative records, coordinate strategic planning for the division, and support communications and reporting from the Dean's office. The Senior Manager of Administration will conduct research, compile and synthesize information, prepare reports and presentations, assist with grant writing, and complete special assignments related to strategy, administration, and communications. Specific Duties & Responsibilities: Supports and oversees administration and related strategy in the Science Division Responsible for preparing briefings and summarizing information for the Dean of Science and Science leadership team Maintains organizational financial systems related to budget and planning, grant management, procurement, travel, and personnel records Oversees delegation of assignments and coordinates administrative effort in the Science Division related to engagement, events, communications, reports, and financial management. Conducts research, synthesizes information, prepares reports and presentations, and assists with grant proposal preparation Manages the calendar for the Dean of Science, and organizes and coordinates meetings and special events Directs communications and correspondence for the Dean of Science Prepares meeting agendas; takes notes and minutes; coordinates meeting follow-up Manages and implements special projects and provides support as assigned This position may require occasional national or international travel Qualifications: Bachelor's or Master's degree required, preferably in a field related to life sciences, environmental studies, or museum studies. Three or more years of experience in administrative or executive support preferred; project management experience a plus; applicants with backgrounds in science encouraged to apply Strong writing and editing skills Good organizational, communication and interpersonal skills Strong and varied computer skills including advanced Microsoft Office (especially Excel, PowerPoint, Word), also with advanced analytical and problem-solving skills for diverse projects Strong quantitative skills; ability to manage financial record keeping Valid driver's license required for on-campus transportation of personnel and meeting materials Superior time management skills, commitment, and ability to multitask and meet deadlines in a fast-paced environment Diplomacy, tact, discretion, and ability to maintain confidentiality Ability to give and receive constructive feedback A self-starter willing to be proactive, take initiative, and follow through as needed Physical Demands & Work Environment: While performing the duties of this position, the employee is required to, at minimum, sit at a desk, lift or move up to 25 pounds, and occasionally work outdoors or under moderate or loud work conditions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Baseline Work Schedule: Monday-Friday, 9-5, some early mornings, evenings, and weekends required. Salary: Commensurate with experience within the range of $78,000-$85,000. Please include a cover letter.

Posted 2 weeks ago

Reinsurance Group of America logo
Reinsurance Group of AmericaVarious, AR

$104,350 - $155,350 / year

You desire impactful work. You're RGA ready RGA is a purpose-driven organization working to solve today's challenges through innovation and collaboration. A Fortune 200 Company and listed among its World's Most Admired Companies, we're the only global reinsurance company to focus primarily on life- and health-related solutions. Join our multinational team of intelligent, motivated, and collaborative people, and help us make financial protection accessible to all. A Brief Overview The Investment Systems Administration Specialist supports and manages critical Investment platforms and vendors, ensuring stability, security, and alignment with business needs. The role combines technical administration, vendor coordination and continuous improvement to optimize how systems are used across the department. The ideal candidate has deep, hands-on experience working in the Blackrock/Aladdin ecosystem (or equivalent enterprise Investment platforms). What you will do Provide day-to-day application support, including troubleshooting and incident resolution as well as coordination and communication of system upgrades and new releases with business and vendor teams. Engage with vendors to track, escalate, and resolve support tickets. Lead the technical implementation and deployment of Aladdin modules (and other Investment systems) into our environment - requirements, design, configuration, testing, rollout, and post-go-live support. Evaluate new BlackRock and other Investment system product releases and modules; translate product capabilities into business use cases and recommended adoption plans for investment, operations, risk, and data teams Manage relationships with external Investment system vendors including invoice reconciliation and disbursement. Manage user access, permissions, and entitlements across investment systems. Manage network access for the Investments department by maintaining role-based groups and coordinating with system access controls. Maintain vendor repositories and track application versions. Develop and maintain reporting policies, procedures, standards, and controls to ensure accuracy and consistency. Drive continuous process improvement and automation across platforms. Create, monitor, and track key performance indicators (KPIs) to measure system performance, user satisfaction, and operational efficiency. Education and Experience Required Bachelor's degree in Accounting, Finance, Information Technology, Mathematics or equivalent working experience AND 7+ years' experience in the investment industry INCLUDING: 5+ years' experience with investment operations processes and systems 5+ years' experience with data management processes, functions, and methodologies 2+ years' experience as a liaison to IT as a system Product Owner OR Master's degree in Accounting, Finance, Math or equivalent field AND 5+ years' experience in the investment industry Preferred Experience with data visualization software (Tableau, PowerBI etc.) Experience with BlackRock Solutions Aladdin, Bloomberg, MarkitEDM or other Data Management Platform Experience with Azure DevOps or similar tool Experience with SQL Server Management Studio Skills and Abilities Required Exceptional investigative, analytical, and problem-solving skills Leader and role model in a highly collaborative environment Intermediate knowledge of broad investments operations and market data Well organized with the ability to multi-task and effectively manage changing priorities Ability to liaise with individuals across a wide variety of operational, functional, and technical disciplines Ability to translate business needs and problems into viable/ accepted solutions Ability to work independently with little supervision, as well as in a team Advanced Knowledge of Microsoft products, Visio Strong knowledge of the Aladdin product set, common integration patterns (SFTP, APIs, file feeds), and data domains (positions, holdings, prices, transactions) Proven experience managing vendor relationships and participating in contract/SLA negotiations for enterprise software. #LI-MB1 What you can expect from RGA: Gain valuable knowledge from and experience with diverse, caring colleagues around the world. Enjoy a respectful, welcoming environment that fosters individuality and encourages pioneering thought. Join the bright and creative minds of RGA, and experience vast, endless career potential. Compensation Range: $104,350.00 - $155,350.00 Annual Base pay varies depending on job-related knowledge, skills, experience and market location. In addition, RGA provides an annual bonus plan that includes all roles and some positions are eligible for participation in our long-term equity incentive plan. RGA also maintains a full range of health, retirement, and other employee benefits. RGA is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, age, gender identity or expression, sex, disability, veteran status, religion, national origin, or any other characteristic protected by applicable equal employment opportunity laws.

Posted 30+ days ago

DLA Piper logo
DLA PiperShort Hills, NJ

$146,349 - $232,701 / year

DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let's see what we can achieve. Together. Summary As a Sr. Manager Billing Administration in collaboration with and in support of the firm's strategic initiatives, you will manage all aspects of the e-Billing, Service Desk, and Billing Operations Support functions. You will be responsible for ensuring established service levels are met and exceeded through tracking and monitoring team metrics. You will identify areas for improvement and implement enhancements to processes or practices. You will provide training to billing team members, lawyers, and other support staff to ensure consistency in application across the firm. Location This position can sit in any of our U.S. offices and offers a hybrid work schedule. Responsibilities Manages the performance of a consolidated Legal Billing Administrative Team responsible for areas such as e-Billing, Accounting Service Desk, Matter Creation, Rates Administration, and various Operations Support teams / processes to meet and exceed service delivery standards of a large dynamic legal billing department. Responsible for evaluating individual performance throughout the year and preparing annual performance evaluations. Ensures first-level support for all clients is timely, accurate, and complete. Reviews, aggregates, and communicates relevant, critical service trending data to Billing leadership to assist with overall billing effectiveness Responsible for ensuring the team meets or exceeds performance standards and metrics. Creates an environment of continual process improvement. Evaluates, plans, and implements improvements in business processes and practices. Regularly communicates with and solicits feedback from all Billing teams to continually refine and improve performance. Proactively identifies automation opportunities and technology improvements to billing tools; prioritizes efforts and drives improvement tasks to completion. Executes process improvement solutions to billing problems, using data analysis and optimization tools to support strategic process improvement plans. Establishes and enforces support policies, including service level agreements, escalation processes, ticket handling, and customer satisfaction monitoring and measurement. Works closely with e-Billing staff on new client e-billing set-up. Reviews new entries for accuracy and ensures all relevant data has been entered. Ensures billing rates are entered correctly. Monitors for accuracy and updates. Leads a variety of different projects. Develops plans, schedules, and resources aimed at expanding service delivery, including the development of new technology. Serves as subject matter expert to internal and external cross-functional teams including accounting, billing, and information technology. Analyzes business processes and analyzes process flows based on analyses to ensure that the most effective processes are in place. Develops effective processes flows to ensure the most effective processes are in place. Continually researches and remains current on best practices. Identifies, documents, and communicates system and procedural issues across departments. Liaises with leads in other departments to develop best practices and implement solutions. Works closely with 3rd party vendors on resolution of technical or system issues. Confirms systems are working properly and that issues have been resolved. Facilitates regular communication of Service Desk results and trends to the Billing department. Manages and monitors requests coming into billing support teams such as a Finance / Billing Service Desk, various other administrative team, and e-Billing processes. Addresses escalated and complex issues independently. Facilitates resolution with appropriate resources. Other duties as assigned. Desired Skills Two plus years' experience managing second tier managers supporting administration and service staff in a high-traffic, first level contact Legal Billing Customer Service setting. Must have experience working with, establishing standards for, and managing a networked tracking system to create, manage, report on and resolve call tickets and escalate support requests. In-depth understanding of Service Desk operations and using telephone and email support techniques particularly in the area of assisting users with immediate response requirements. Working knowledge of Financial Systems, specifically familiarity with invoice creation and electronic invoicing in legal systems such as Elite or Aderant. Must have strong proficiency in Microsoft Office. Strong communication and interpersonal skills required to interact with staff and timekeepers. Must be a strategic, creative and innovative thinker. Must be team-oriented and have ability to work effectively and collaboratively in a fast-paced environment which may require long hours to meet workload needs. Must have strong attention to detail. Ability to troubleshoot and resolve complex problems required. Must have proven analytical skills. Has ability to work independently and is able to take direction well. Has ability to lead and manage a diverse team and provide training and guidance to ensure consistent application of billing procedures across the team. Must exercise sound judgment and decision-making skills. Minimum Education Bachelor's Degree in Business Management, Accounting, Finance, or a similar field. Preferred Education Master's Degree in Accounting, Finance, or a similar field. Certificates Customer Service certification desired, such as SDI, HDI, ITIL preferred. Minimum Years of Experience 8 years of experience in an accounting or billing environment, preferably in a law firm or professional services organization. Essential Job Expectations While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to: Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties. Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner. Provide timely, accurate, and quality work product. Successfully meet deadlines, expectations, and perform work duties as required. Foster positive work relationships. Comply with all firm policies and practices. Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed. Ability to work under pressure and manage competing demands in a fast-paced environment. Perform all other duties, tasks or projects as assigned. Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people. Physical Demands Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Work Environment The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in-office work, the requirement for which will be determined in coordination with the hiring manager or supervisor and may be modified in the firm's discretion in the future. Disclaimer The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm's discretion at any time. This job description does not change the at-will nature of employment. Application Process Applicants must apply directly online instead of sending application materials via email. Accommodation Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact careers@us.dlapiper.com. Agency applications will not be considered. No immigration sponsorship is available for this position. The firm's expected hiring range for this position is $146,349-$232,701 per year depending on the candidate's geographic market location. The compensation offered for employment will also be dependent on other factors including the candidate's experience, skills, educational and professional background, and overall qualifications. We offer a comprehensive package of benefits including medical/dental/vision insurance, and 401(k). #LI-SB1 #LI-Hybrid DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Job applicant poster viewing center.

Posted 3 weeks ago

Community Hospital of Monterey Peninsula logo
Community Hospital of Monterey PeninsulaMonterey, CA

$72 - $97 / hour

Welcome to Montage Health's application process! Job Description: Position Summary The Nursing Professional Practice Coordinator reports to the Nursing Director, Nursing Administration and is responsible for advancing nursing practice standards, ensuring compliance with regulatory requirements, and supporting evidence-based care delivery. This role serves as a resource for nursing staff and leadership in the development, review, and implementation of policies, procedures, and professional practice guidelines. Key Responsibilities Develop, review, and maintain nursing policies and procedures in alignment with current standards, BRN advisories, and organizational goals. Monitor compliance with nursing practice standards and regulatory requirements. Collaborate with clinical leaders to promote evidence-based practice and continuous quality improvement. Serve as a subject matter expert on nursing standards, scope of practice, and professional regulations. Coordinate education and training related to policy updates and professional practice initiatives. Participate in audits and assessments to ensure adherence to nursing standards. Support Unit Practice and House Councils Coordinate and Oversee Clinical Advancement Program activities Experience Minimum 5-7 years of nursing experience. Demonstrated experience in policy and procedure development and review. Strong understanding of BRN advisories and nursing standards. Excellent written and verbal communication skills. Ability to lead projects and collaborate across multidisciplinary teams. Preferred Attributes Exceptional attention to detail and accuracy Data-driven approach to decision-making and problem-solving Strong communication and interpersonal skills Ability to manage multiple priorities and meet deadlines Commitment to continuous learning and professional development Education Bachelor's of Science in Nursing (BSN) required, Master of Science in Nursing (MSN) preferred. Licensure/Certifications State of California RN license required. American Heart Association Healthcare Provider BLS required. Current certification in a nursing specialty. Equal Opportunity Employer #LI-ES1 Assigned Work Hours: Exempt Full Time Monday through Friday, day shift hours Position Type: Regular Pay Range (based on years of applicable experience): $72.45 to $96.90

Posted 3 days ago

Reinsurance Group of America logo
Reinsurance Group of AmericaVarious, VT

$104,350 - $155,350 / year

You desire impactful work. You're RGA ready RGA is a purpose-driven organization working to solve today's challenges through innovation and collaboration. A Fortune 200 Company and listed among its World's Most Admired Companies, we're the only global reinsurance company to focus primarily on life- and health-related solutions. Join our multinational team of intelligent, motivated, and collaborative people, and help us make financial protection accessible to all. A Brief Overview The Investment Systems Administration Specialist supports and manages critical Investment platforms and vendors, ensuring stability, security, and alignment with business needs. The role combines technical administration, vendor coordination and continuous improvement to optimize how systems are used across the department. The ideal candidate has deep, hands-on experience working in the Blackrock/Aladdin ecosystem (or equivalent enterprise Investment platforms). What you will do Provide day-to-day application support, including troubleshooting and incident resolution as well as coordination and communication of system upgrades and new releases with business and vendor teams. Engage with vendors to track, escalate, and resolve support tickets. Lead the technical implementation and deployment of Aladdin modules (and other Investment systems) into our environment - requirements, design, configuration, testing, rollout, and post-go-live support. Evaluate new BlackRock and other Investment system product releases and modules; translate product capabilities into business use cases and recommended adoption plans for investment, operations, risk, and data teams Manage relationships with external Investment system vendors including invoice reconciliation and disbursement. Manage user access, permissions, and entitlements across investment systems. Manage network access for the Investments department by maintaining role-based groups and coordinating with system access controls. Maintain vendor repositories and track application versions. Develop and maintain reporting policies, procedures, standards, and controls to ensure accuracy and consistency. Drive continuous process improvement and automation across platforms. Create, monitor, and track key performance indicators (KPIs) to measure system performance, user satisfaction, and operational efficiency. Education and Experience Required Bachelor's degree in Accounting, Finance, Information Technology, Mathematics or equivalent working experience AND 7+ years' experience in the investment industry INCLUDING: 5+ years' experience with investment operations processes and systems 5+ years' experience with data management processes, functions, and methodologies 2+ years' experience as a liaison to IT as a system Product Owner OR Master's degree in Accounting, Finance, Math or equivalent field AND 5+ years' experience in the investment industry Preferred Experience with data visualization software (Tableau, PowerBI etc.) Experience with BlackRock Solutions Aladdin, Bloomberg, MarkitEDM or other Data Management Platform Experience with Azure DevOps or similar tool Experience with SQL Server Management Studio Skills and Abilities Required Exceptional investigative, analytical, and problem-solving skills Leader and role model in a highly collaborative environment Intermediate knowledge of broad investments operations and market data Well organized with the ability to multi-task and effectively manage changing priorities Ability to liaise with individuals across a wide variety of operational, functional, and technical disciplines Ability to translate business needs and problems into viable/ accepted solutions Ability to work independently with little supervision, as well as in a team Advanced Knowledge of Microsoft products, Visio Strong knowledge of the Aladdin product set, common integration patterns (SFTP, APIs, file feeds), and data domains (positions, holdings, prices, transactions) Proven experience managing vendor relationships and participating in contract/SLA negotiations for enterprise software. #LI-MB1 What you can expect from RGA: Gain valuable knowledge from and experience with diverse, caring colleagues around the world. Enjoy a respectful, welcoming environment that fosters individuality and encourages pioneering thought. Join the bright and creative minds of RGA, and experience vast, endless career potential. Compensation Range: $104,350.00 - $155,350.00 Annual Base pay varies depending on job-related knowledge, skills, experience and market location. In addition, RGA provides an annual bonus plan that includes all roles and some positions are eligible for participation in our long-term equity incentive plan. RGA also maintains a full range of health, retirement, and other employee benefits. RGA is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, age, gender identity or expression, sex, disability, veteran status, religion, national origin, or any other characteristic protected by applicable equal employment opportunity laws.

Posted 30+ days ago

Southcentral Foundation logo
Southcentral FoundationAnchorage, AK

$89,918 - $122,886 / year

Senior RN Case Manager: Hiring Range $89,918.40 to $122,886.40 Pay Range $89,918.40 to $139,360.00 Hiring Incentives Sign on bonus Relocation Summary of Job Responsibilities: The Southcentral Foundation (SCF) Senior RN Case Manager is responsible for the delivery of appropriate, timely, and beneficial care for customer-owners which promotes quality and cost-effective health care outcomes working within established standards for case management practice and Advance Access principles. In addition to RN Case Manager duties, the Senior RN Case manager is responsible for mentoring and coaching staff assigned to them on the Nuka System of Care. Minimum Qualifications: SCF programs are established to serve a primary population comprised of Alaska Native people who are affiliated with Cook Inlet Region, Inc. (CIRI) and Alaska Native and American Indian people within SCF's geographical service area. Employees should have a thorough understanding of the cultures and the needs of this population. Such knowledge is critical to ensure the achievement of SCF's vision of a Native Community that enjoys physical, mental, emotional, and spiritual wellness, and mission of working together with the Native Community to achieve wellness through health and related services: Graduate of an accredited school of nursing. Licensed in the State of Alaska as a Registered Nurse. Basic Life Support (BLS) certification is required. ACLS, NRP, ATLS, ALSO and PALS as required for specialty. Demonstrated proficiency as a RN Case Manager at SCF or two (2) years RN supervisory or management experience. Native Preference: Under P.L. 93-638, as amended, the company pursues a policy of Native preference in hiring, contracting and training. SCF Human Resources must receive certification before applicants receive preference. Employee Health Requirements: Compliance with our Employee Health procedure is a condition of SCF employment. You are required to agree that you will comply with all job-related employee health screening and immunizations prior to your first day of employment. Jobs designated as a Health Care Personnel (HCP) position, requires that you have documentation that you have completed the following immunizations prior to your first day of employment: MMR (Measles, Mumps and Rubella, Varicella (Chicken Pox), Hepatitis B, Influenza, T-dap (Tetanus- Diphtheria- Pertussis) and Covid-19 Vaccine.

Posted 30+ days ago

A logo
Armanino McKenna Certified Public Accountants & ConsultantsEl Segundo, CA

$114,400 - $154,800 / year

At Armanino, you determine your career path. This means it's possible to pursue challenges you are passionate about, in industries you care about. Armanino is proud to be Among the top 20 Largest Firms in the Nation and one of the Best Places to Work. We have a community of resources that are ready and willing to support your ideas, build your skills and expand your professional network. We want you to integrate all aspects of your life with your career. At Armanino, we know you don't check-out of life when you check-in at work. That's why we've created a unique work environment where your passions, work, and family & friends can overlap. We want to help you achieve growth by giving you access to a network of smart and supportive people, willing to listen to your ideas. Job Responsibilities Manage fund accounting for private investments, including debt, private equity, and real estate, ensuring accurate reporting and compliance. Lead multiple client engagements in a fast-paced, entrepreneurial environment with a hands-on approach to service delivery. Oversee investor relations, treasury functions, and financial reporting while guiding both onshore and offshore teams. Oversee day-to-day fund operations, monthly/quarterly reporting, and regulatory compliance as a first- and second-level reviewer. Review and approve capital calls, distributions, liquidity forecasting, valuations, and performance calculations. Ensure accuracy of NAVs, cash positions, waterfalls, and other key fund metrics. Partner with the Director to manage client relationships and support fund accounting teams in delivering timely, high-quality work. Implement operational processes, reconciliations, and reporting aligned with LPAs, GAAP, and SEC requirements. Support the launch and onboarding of new funds and entities. Lead audit coordination and provide tax support as needed. Provide clear guidance to client service team members and support a high-quality, service-focused culture. Contribute to an environment where team members share knowledge, learn, and grow. Identify opportunities to improve processes across client engagements and internal operations. Requirements Bachelor's degree in Accounting, Finance, or related field, or equivalent experience. Minimum of 5 years of experience in the asset management or fund accounting industry. Minimum of 1 year of experience leading or managing team members. Strong exposure to private debt, private equity, and real estate fund structures. Experience with multi-tiered master-feeder structures and investor reporting. Experience in public accounting or fund administration. Strong experience managing the financial close process. Background working with open- and closed-ended funds. Experience with waterfall and performance fee calculations. Familiarity with Investran and common investor portals. Ability to work in a hybrid environment, collaborating in person approximately half of the time. Flexibility to work from home while collaborating in person half the time. Preferred Qualifications CPA strongly preferred. "Armanino" is the brand name under which Armanino LLP, Armanino CPA LLP, and Armanino Advisory LLC, independently owned entities, provide professional services in an alternative practice structure in accordance with law, regulations, and professional standards. Armanino LLP and Armanino CPA LLP are licensed independent CPA firms that provide attest services, and Armanino Advisory LLC and its subsidiary entities provide tax, advisory, and business consulting services. Armanino Advisory LLC and its subsidiary entities are not licensed CPA firms. Armanino provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Armanino complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Armanino expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Armanino employees to perform their job duties may result in discipline up to and including discharge. Armanino does not accept unsolicited candidates, referrals, or resumes from any staffing agency, recruiting service, sourcing entity, or third-party paid service at any time. Any referrals, resumes, or candidates submitted to Armanino or any employee or owner of Armanino without a pre-existing agreement signed by both parties covering the submission will be considered the property of Armanino and not subject to any fees or charges. For existing agreements, a role must be approved and open to external search; otherwise, unsolicited and unapproved submittals and referrals will be considered Armanino property and free of fees. In addition, Talent Acquisition is the sole point of contact, and contacting others in our organization without Talent Acquisition's knowledge will result in termination of contract. Certain states require us to disclose the pay range and benefits summary for job openings. For Colorado residents, the compensation range for this position: $114,400-$134,600. For Washington residents, Illinois residents, New York residents, and Southern California residents, the compensation range for this position: $125,900-$148,100. For Northern California residents, the compensation range for this position: $131,600-$154,800. Compensation may vary based on skills, role, and location. Eligible employees at certain levels can participate in a discretionary long-term financial incentive plan, subject to plan participation rules. Armanino has a robust offering of benefits, including: Medical, dental, vision Generous PTO plan and paid sick time Flexible work arrangements 401K with Profit Sharing Wellness program Generous parental leave 11 paid holidays For positions based in San Francisco, consistent with the SF Fair Chance Ordinance, an arrest and conviction record will not automatically disqualify a qualified applicant from consideration. For Individuals who would be working within the City of Los Angeles, Armanino will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance To view our Consumer Notice at Collection for job applicants, please visit: https://www.armanino.com/terms/ccpa-employee-notice/ We have a community of resources that are ready and willing to support your ideas, build your skills and expand your professional network.

Posted 6 days ago

Tufts Medicine logo
Tufts MedicineBoston, MA

$47,924 - $59,895 / year

Job Profile Summary This role focuses on providing administrative and business support to the organization in order to achieve operational goals. In addition, this role focuses on performing the following Clinical Administration duties: Long-term strategic planning, determines strategic issues and opportunities that could affect practice success, prioritizes and tracks investments across practices, allocates resources and makes decisions regarding practice growth, and develops need to accomplish the practice's vision. A management role that supervises employees focusing on tactical, operational activities within a specified area, with the majority of time spent overseeing area of responsibility, planning, prioritizing and/or directing the responsibilities of employees. Goal achievement is typically accomplished through performance of direct and/or indirect reports. A role that supervises para-professional employees. Responsibilities that typically include: Setting day-to-day operational objectives for team, problems faced may be difficult but typically are not complex, and ensures policies, practices and procedures are understood and followed by direct reports, customers and stakeholders. Job Overview This position is responsible for daily operations including the scheduling, training and coaching of these valued team members while ensuring optimal customer service is maintained at all times. This position will review, maintain and update the patient scheduling templates for the clinical services of the department and for all hospital systems related to clinical inpatient and outpatient services. The candidate will engage in quality improvement and efficiency projects while taking ownership and resolving any customer. Adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency, and achieve the goals and objectives of administration. Job Description Minimum Qualifications: Associate's Degree plus one (1) year of experience or High school diploma or equivalent plus more than five (5) years of experience. Two (2) years of experience in a healthcare setting including staffing and scheduling. Preferred Qualifications: Bachelor's degree Three (3) years of experience in a healthcare setting including staff training and development, job coaching, and evaluation. Duties and Responsibilities: The duties and responsibilities listed below are intended to describe the general nature of work and are not intended to be an all-inclusive list. Other duties and responsibilities may be assigned. Provides direct supervision of assigned clinical, support, and/or bulling staff. Participates in and provides oversight of support activities in clinical area to ensure that the highest standards of customer service are maintained which includes greeting all patients and visitors promptly. Engages in quality improvement and efficiency projects Serves as the "super user" for all hospital systems related to clinical inpatient and outpatient services May participate in the interviewing, hiring, performance review, and/or corrective action of staff. Conducts continuous training with all support staff on customer service standards (12 Tenets) and hospital systems. May assist in the ongoing analysis of the department's organizational clinical structure and job design. Recommends, plans and implements changes to improve the utilization of resources and organizational performance. Works on special projects related to revenue, charge capture, and documentation. Provides backup during vacations and time away. Manages administrative activities and systems, which support the departments' clinical work. Reviews, maintains and updates the patient scheduling templates for the clinical services. Manages the automated telephone answering system as it relates to clinical operations. Coordinates the triaging of patients, and internal department customer telephone calls with all support staff. Oversees the collection of co-payments from patients and daily cash deposits. Monitors status of pending reappointments and ensures timely completion of physician and allied health reappointments by maintaining logging system to ensure all packets are returned in a timely manner. Upon return of reappointment packets, reviews data for completeness. Follow up to obtain missing information as needed Maintains collaborative team relationships with peers and colleagues in order to effectively contribute to the team's achievement of goals, and to help foster a positive work environment May coordinate on-boarding for all new clinical and non-clinical staff Monitor and track trends in OR utilization across GYN Identify opportunities to optimize existing OR time Responsible for onboarding and training of Surgical Booking Coordinators and employees requiring Gyn Surgical Scheduling training Actively participate in process improvement efforts in surgical scheduling and OR time utilization Attend and/or facilitate meetings regarding OR utilization and block time Develop and maintain guidelines related to GYN surgical scheduling to support optimal training, education and inform standard practices across the department Facilitate surgical booking coverage during staff PTO, LOA etc. Physical Requirements: Frequent sitting, occasional standing or working, and lifting of 10-15 points. May be exposed to dust and other typical office-like discomforts. Manual dexterity using fine hand manipulations for computer keyboard operation. Requires ability to see computer screen and read reports. Requires ability to hear instructions from physicians and other clinical or nursing staff. Some exposure to hazardous materials (blood, etc). Skills & Abilities: Computer literacy required including familiarity with Microsoft Office (Word, Excel, PowerPoint, Outlook), relational databases (Access), and comfortable learning new computer applications. Excellent interpersonal and customer service skills including excellent interpersonal and telephone skills. High degree of tact is necessary due to frequent interaction with patients, physicians, and insurance companies. Strong business skills, including understanding of health care expense, billing, revenue, and reimbursement models and how they affect business plans. Analytic and quantitative skills are needed to design and produce financial and clinical reports to make resource-planning decisions. Excellent organizational skills required with attention to detail. Ability to prioritize work and be flexible with work assignments. Knowledge of medical terminology. Ability to work independently with a minimum of supervision in routine matters. Self-motivated. Excellent organizational skills. Ability to maintain sensitive and confidential medical information. At Tufts Medicine, we want every individual to feel valued for the skills and experience they bring. Our compensation philosophy is designed to offer fair, competitive pay that attracts, retains, and motivates highly talented individuals, while rewarding the important work you do every day. The base pay ranges reflect the minimum qualifications for the role. Individual offers are determined using a comprehensive approach that considers relevant experience, certifications, education, skills, and internal equity to ensure compensation is fair, consistent, and aligned with our business goals. Beyond base pay, Tufts Medicine provides a comprehensive Total Rewards package that supports your health, financial security, and career growth-one of the many ways we invest in you so you can thrive both at work and outside of it. Pay Range: $47,924.24 - $59,894.75

Posted 1 week ago

State of Oklahoma logo
State of OklahomaOklahoma City, OK

$70,000 - $100,000 / year

Job Posting Title Vice President Finance & Administration Agency 266 OKLA. EDUC. TELEVISION AUTH. Supervisory Organization Educational Television Auth Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation $70,000 - $100,000 per year Job Description The Oklahoma Educational Television Authority (OETA) announces the opening of the full-time position titled VICE PRESIDENT OF FINANCE & ADMINISTRATION located in Oklahoma City. The most qualified candidates will be contacted for an interview. Reporting to the Executive Director/CEO, the Vice President of Finance & Administration is a key member of the executive team responsible for the combined financial, operational, and strategic direction of both the public broadcast state agency and its affiliated 509(a)(3) fundraising nonprofit. This position provides expert leadership in finance, human resources, compliance, and legislative advocacy. RESPONSIBILITIES I. Financial Management & Oversight Provide executive leadership, expertise, and support in all aspects of budgeting, administration, and accounting processes across the state agency and the affiliated nonprofit. Manage comprehensive in-house financial records, including general ledgers, accounts receivables/payables, and fixed asset management. II. Compliance & External Reporting Manage all aspects of financial reporting, including the preparation for and liaison with external auditors for both organizations. Prepare and file all mandated external reports. Produce required financial and personnel reports for board review at both entities. Manage compliance reporting, including Workers Compensation and EEOC reporting with the Federal Communications Commission. III. Operations & Human Resources Oversee human resources functions, including hiring, termination, and retirement procedures. Coordinate the Performance Management Process. Negotiate and review all contracts for the organization. IV. Budgeting & Other Develop agency budget requests, budget work programs and department budgets. Develop revenue and expenditure reports. Other duties may be assigned. QUALIFICATIONS Bachelor's degree in finance, Accounting, or a closely related field is required. CPA certification or an MBA or master's degree in accounting is highly preferred. Minimum 7 years of progressive experience in finance and operations, with at least 3 years in an executive leadership role (e.g., CFO, VP of Finance). Knowledge of state budget processes and financial reporting systems is preferred. Experience using an Enterprise Resource Planning (ERP) system such as Microsoft Dynamics GP, Tyler Enterprise, OpenGov, or NetSuite and/or accounting software such as QuickBooks is preferred. Exceptional executive-level written, oral, and presentation skills for communicating complex financial data to the Board, legislators, and staff. COMPENSATION Salary ranges from $70,000 to $100,000. A generous benefit package including health, leave, retirement plus much more is included. OETA IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information: Agency Contact

Posted 1 week ago

Alcatraz Cruises logo
Alcatraz CruisesBoston, MA

$25 - $30 / hour

Boston Harbor City Cruises is seeking a Contract Compliance Administrator for our operation in Boston, MA. Salary Range: $25-$30/hour About You: This person will be adaptable, dynamic, and embody City Experiences' RESPECT Service System. About the Opportunity: The Administration Assistant will support the Regional Vice President in the execution and monitoring of Boston Harbor City Cruises' MBTA Commuter Ferry contracts with compliance & MWBE (Minority, Women, Business, Enterprise) coordination. This position requires close collaboration with the Dir. Of Marine Operations, Port Directors and Accounting Operations to ensure compliance with all MBTA contract deliverables and reporting requirements. This position will also assist in meeting BHCC and MBTA supplier diversity goals by supporting and monitoring all current and future (MWBE) Minority, Women, Business, Enterprise vendors. The ideal candidate is detail-oriented, proactive, and passionate about supplier diversity and inclusion. Essential Duties & Responsibilities: Data Collection and Reporting: Support BHCC's Port Directors and Accounting Operations Manager with data collection and process reporting according to the MBTA Contract General Technical Specifications which includes all MBTA daily, weekly, monthly, quarterly and annual reports as well as all Performance Assurance Metric (PAM) Assessments. MWBE Vendor Monitoring: Track and document current MWBE spend within the MBTA contract and throughout the City Cruises Boston Operation and maintain a comprehensive list of additional certified MWBE firms for future opportunities. Assist in Certification Process: Support small businesses through the MWBE certification process by providing guidance and resources. Help firms navigate the requirements and complete necessary documentation. Promote Good Faith Efforts: Ensure that Hornblower's efforts to engage MWBE firms are documented. Additional job duties assigned. Requirements & Qualifications: Bachelor's degree in business administration, Supply Chain Management, Public Administration, or a related field, or a High School Diploma with equivalent experience. Familiarity with MWBE certification processes and compliance requirements is a plus. Experience in procurement, supplier diversity, or related fields is preferred but not required. Strong customer service, organization, and interpersonal skills. Maintain a high level of organization, detailed oriented and meet deadlines. Handle multiple tasks/projects at one time. Establish and maintain effective working relationships as required by job responsibility. Listen effectively, assess the situation, determine relevant issues, & suggest solutions. Have a working knowledge of computer skills, including but not limited to proficiency with Microsoft Office Suites. Must be able to effectively understand and convey written and verbal information to coworkers and guests. Maintain uniform and personal grooming in compliance with appearance standards. Will be required to be available for work nights, weekends and on all major holidays. About Us: City Experiences' passion is to provide amazing experiences on land and water. Our 40-year success through organic growth and acquisitions has resulted in a portfolio of over 25+ brands that welcome upwards of 30 million guests/riders annually. If you're an enthusiastic team player who thrives in an environment where communication, creativity, and cooperation are encouraged, this may just be the opportunity for you. The RESPECT Service System embodies City Experiences' mission, vision, values and operating principles. By creating a company culture that puts RESPECT at its core, we believe it will drive us to achieve our goal of becoming a Global Experiences and Transportation Leader. EEO / Disabled / Protected Veteran Employer. Hornblower is proud to be an Equal Employment Opportunity employer. We offer equal employment opportunities to all qualified individuals and prohibit discrimination and/or harassment of any type, including but not limited to discrimination and or harassment based upon race, religion, religious creed, color, national origin, ancestry, citizenship, sex, sexual orientation, gender, gender identity, gender expression, age, pregnancy or relation medical conditions, childbirth, breastfeeding, parental status, veteran and/or military status, disability (physical or mental), medical condition, genetic information or characteristics, political affiliation, domestic violence survivor status, marital status, or other characteristics prohibited by federal, state, or local law. Additionally, as a federal, state, and local contractor, Hornblower complies with government regulations, including affirmative action responsibilities for qualified individuals, where and as they apply. The company also participates in the E-Verify program in certain locations.

Posted 30+ days ago

Hospital for Special Surgery logo
Hospital for Special SurgeryNew York, NY

$112,000 - $170,875 / year

How you move is why we're here. Now more than ever. Get back to what you need and love to do. The possibilities are endless... Now more than ever, our guiding principles are helping us in our search for exceptional talent - candidates who align with our unique workplace culture and who want to maximize the abundant opportunities for growth and success. If this describes you then let's talk! HSS is consistently among the top-ranked hospitals for orthopedics and rheumatology by U.S. News & World Report. As a recipient of the Magnet Award for Nursing Excellence, HSS was the first hospital in New York City to receive the distinguished designation. Whether you are early in your career or an expert in your field, you will find HSS an innovative, supportive and inclusive environment. Working with colleagues who love what they do and are deeply committed to our Mission, you too can be part of our transformation across the enterprise. Emp Status Regular Full time Work Shift Day (United States of America) Compensation Range The base pay scale for this position is $112,000.00 - $170,875.00. In addition, this position will be eligible for additional benefits consistent with the role. The salary of the finalist selected for this role will be determined based on various factors, including but not limited to: scope of role, level of experience, education, accomplishments, internal equity, budget, and subject to Fair Market Value evaluation. The hiring range listed is a good faith determination of potential compensation at the time of this job advertisement and may be modified in the future. What you will be doing Job Qualifications Responsibilities: Lead budgeting, forecasting, and financial reporting for all types of funded research projects, including federal, foundation, gifts, industry-funded and endowments. Oversee a diverse portfolio of research projects from setup through closeout. Provide leadership and oversight for post-award research administration staff and managers, guiding recruitment, training, professional development, and performance management fostering a collaborative and high-performing team. Ensure compliance with award terms, sponsor requirements, and institutional financial policies. Review and approve financial transactions and corrections. Act as key liaison between Research Administration, research teams and centralized Accounts Payable office to ensure timely and complete transactions. Ensure adherence to all applicable federal, state, and institutional regulations governing research administration and funded projects. Partner with Research Accounting to support internal and external audits across the full spectrum of research projects, ensuring compliance and financial accountability. Coordinate efforts with the Director of Research Accounting to ensure seamless integration and alignment of administrative and financial post-award processes, systems and reporting. Lead the development, implementation, and communication of institutional policies and procedures governing research administration. Serve as a key point of contact for researchers (PIs, service line specific research teams), institutional leadership, and external funding agencies or partner organizations. Provide training and guidance to PIs and research staff on post-award administration, financial management and regulatory compliance. Collaborate with pre-award team, research accounting and other departments to optimize research administration workflows and support efficient post-award management. Leverages expertise in Workday, CTMS, and Epic to optimize post-award research administration and financial processes. Keep abreast of laws, regulations, external and internal policies and procedures governing the administration of grants and contracts. Perform other duties or projects as assigned by the Chief Research Officer. Experience and Educational Background: Bachelor's degree in a relevant field (e.g., business, finance, accounting) is typically required; a master's degree preferred. 7+ years experience in research administration, preferably at a director's level, with broad oversight of post-award functions. Comprehensive knowledge of federal regulations, including OMB Uniform Guidance (2 CFR 200), NIH Grants Policy Statement, HHS and FDA requirements. Proven leadership and team management skills, with a track record of driving operational efficiency and excellence. Strong analytical, problem-solving, and communication skills are essential. Advanced proficiency in financial and administrative software, including Workday, Monday.com, and Microsoft Office Programs. Non-Discrimination Policy Hospital for Special Surgery is committed to providing high quality care and skilled, compassionate, reliable service to our community in a safe and healing environment. Consistent with this commitment, Hospital for Special Surgery provides care, admits, and treats patients and provides all services without regard to age, race, color, creed, ethnicity, religion, national origin, culture, language, physical or mental disability, socioeconomic status, veteran or military status, marital status, sex, sexual orientation, gender identity or expression, or any other basis prohibited by federal, state, or local law or by accreditation standards.

Posted 1 week ago

EisnerAmper logo
EisnerAmperCharlotte, NC
Job Description At EisnerAmper, we look for individuals who welcome new ideas, encourage innovation, and are eager to make an impact. Whether you're starting out in your career or taking your next step as a seasoned professional, the EisnerAmper experience is one-of-a-kind. You can design a career you'll love from top to bottom - we give you the tools you need to succeed and the autonomy to reach your goals. We are looking for a Manager - Government Services (Program Administration) who is responsible for assisting in the management of large, multi-faceted projects and/or multiple projects simultaneously. They will assist the team through all phases of a program including strategic planning, work planning, mobilization, execution, and closeout consistent with established program delivery processes to meet the scope, schedule, budget and other contract requirements Note: this is a hybrid role, where you would be required to work out of our local office or client's location 2 or more days a week. What it Means to Work for EisnerAmper: You will get to be part of one of the largest and fastest growing accounting and advisory firms in the industry You will have the flexibility to manage your days in support of our commitment to work/life balance You will join a culture that has received multiple top "Places to Work" awards We believe that great work is accomplished when cultures, ideas and experiences come together to create new solutions We understand that embracing our differences is what unites us as a team and strengthens our foundation Showing up authentically is how we, both as professionals and a Firm, find inspiration to do our best work What Work You Will be Responsible For: Evaluates client needs, recommends project approaches, and understands engagement scope, manages activities for completing work, and assists with oversight of overall quality control of client deliverables. Assists the team through all phases of a program including strategic planning, work planning, mobilization, execution, and closeout consistent with established program delivery processes to meet the scope, schedule, budget and other contract requirements. Ensures that the scope of work is completed to the satisfaction of the client and key stakeholders, while simultaneously ensuring that quality, financial, risk management, business and policy expectations are met. Serves as one of the firm's primary contacts with the client. Provides leadership and facilitates technical and management collaboration amongst project team members and the client. Participates on proposal writing teams including writing and coordinating submissions Assists with preparation of written reports, deliverables, and other materials for clients Communicates and works with the client on a variety of issues potentially including progress and status, scope, schedule and budget as well as progress of deliverables, client reviews, technical input, and comment resolution. Facilitates collaboration with external agencies, if required, and other stakeholders as needed to enable successful development and implementation of complex project workflow and processes Ensures compliance with applicable policies and procedures, laws and regulations, and keeps current on compliance-related areas. Exhibits excellent client service skills including the identification of opportunities to provide additional services to clients and/or non-clients. Ensures that engagement procedures comply with professional requirements and identifying engagement efficiencies. Estimates effort and resources required for responsibilities and ensures all are prioritized effectively and delivered on time. Collaborates with engagement leaders to ensure that the scope of work is completed to the satisfaction of the client and key stakeholders, while simultaneously ensuring that quality, financial, risk management, business and policy expectations are met. Builds and maintains trusted relationships with diverse group of clients, team members, managers, and subject matter experts. Maintains required CPE hours for Firm and applicable licensing standards. Basic Qualifications: Bachelor's Degree Experience in a consulting/advisory practice 5+ years of program management experience At least 1-year experience directly leading/managing a large program Preferred Qualifications: Master's Degree Project Management Institute's (PMI) Project Management Professional (PMP) certification, or other related professional certification is preferred Experience managing projects using established project management principles (e.g., PMBOK, Agile, or Lean), including scoping, scheduling, budgeting, and monitoring deliverables Demonstrated ability to supervise project teams, including assigning responsibilities, monitoring progress, and guiding team performance Experience with federally funded grants management programs and reporting requirements, including ARPA, IIJA, EPA, FEMA, or Broadband is desired. Experience managing multiple projects of various sizes, including the development of a project plan, managing a team, creating, and managing project budgets. A strong policy background including a comprehensive understanding of the Uniform Guidance, Title 2 of the Code of Federal Regulations (CFR) Section 200, and post-award grant management activities and compliance requirements is desired. Experience supporting programs from initiation through closeout in a supervisory capacity managing scope, schedule, budget, and risks to ensure client satisfaction is desired. Experience collaborating with cross-functional departments and external stakeholders, communicating with clients, and ensuring compliance with company policies and industry standards is desired. EisnerAmper is proud to be a merit-based employer. We do not discriminate on the basis of veteran or disability status or any protected characteristics under federal, state, or local law. About our Government Sector Services Team: EisnerAmper provides assurance, advisory and outsourcing services to hundreds of governmental clients, including federal, state, local and county/parish governmental entities, municipalities, public retirement systems, school boards and districts and more. Because of our diverse governmental client base, our professionals understand a wide range of funding sources, operational challenges and reporting requirements. Keeping up with ever-changing regulatory requirements, Governmental Accounting Standards Board ("GASB") pronouncements and federal grant administrative requirements can be overwhelming. Our team can help you navigate these requirements while displaying transparency with the people you serve. EisnerAmper provides a full scope of services to large programs, including those funded for federal relief to recover from significant declared disasters (ARPA, CARES, FEMA PA/IA and HUD-CDBG/CDSG) and large federally funded infrastructure, housing and energy programs (IIJA, IRA, EPA, etc.). As strategic advisors, we provide services that help to maintain compliance, streamline operations and maximize resources so governmental entities can focus on providing citizens with the vital services they need. About EisnerAmper: EisnerAmper is one of the largest accounting, tax, and business advisory firms, with approximately 450 partners and 4,500 employees across the world. We combine responsiveness with a long-range perspective; to help clients meet the pressing issues they face today and position them for success tomorrow. Our clients represent enterprises of every form, ranging from sophisticated financial institutions to startups, global public firms to middle-market companies, governmental entities as well as high-net-worth individuals, family offices, nonprofit organizations and entrepreneurial ventures across a variety of industries. We are also engaged by the attorneys, financial professionals, bankers, investors, and key stakeholders who serve these clients. Should you need any accommodations to complete this application please email: talentacquisition@eisneramper.com #LI-Hybrid #LI-IN1 Preferred Location: Baton Rouge

Posted 30+ days ago

T logo
Truist Financial CorporationCharlotte, NC
The position is described below. If you want to apply, click the Apply Now button at the top or bottom of this page. After you click Apply Now and complete your application, you'll be invited to create a profile, which will let you see your application status and any communications. If you already have a profile with us, you can log in to check status. Need Help? If you have a disability and need assistance with the application, you can request a reasonable accommodation. Send an email to Accessibility (accommodation requests only; other inquiries won't receive a response). Regular or Temporary: Regular Language Fluency: English (Required) Work Shift: 1st shift (United States of America) Please review the following job description: This is a Remote position, preferably within the geography of Truist. JOB SUMMARY Directly administers and provides fiduciary advice and oversight for all types of Wealth trust accounts including personal trusts, special needs trusts, investment management, custodial and guardianship accounts. Manages a portfolio of varying accounts in levels of complexity and asset size. ESSENTIAL DUTIES AND RESPONSIBILITIES Following is a summary of the essential functions for this job. Other duties may be performed, both major and minor, which are not mentioned below. Specific activities may change from time to time. Understands and is conversant with financial and estate planning strategies and is able to understand and interpret legal and fiduciary documents. Uses this expertise to help deliver fiduciary advice directly to clients or to the client team, depending on segmentation. Partners with client teams to help drive fiduciary new business identification and onboarding. Meets or exceeds client service standards, aligned by Truist Wealth segmentation strategy, by partnering with Client Advisors, Investment Portfolio Managers, Wealth Strategists, and external advisors to define and meet clients' tax, financial, estate planning, and banking goals and objectives. Ensures trust administrative duties are completed in an effective and efficient manner. These tasks include comprehensive review and interpretation of governing trust and account documents, cash management, trouble shooting, and proper memorialization of files in the iWork document imaging system and Advisor Desktop systems. Coordinates annual Reg-9 administrative review resolution and coordinates tax matters for assigned accounts including 1099s, 1041s, and others as appropriate. Responsible for the proper escalation of matters to various internal parties including Risk Oversight, Legal, and Compliance. Responsible for the completion of projects as determined by the line of business. Conforms to Truist policies and procedures, applicable laws and the terms of the underlying documents (including Reg 9, Discretionary Distribution policies and procedures, Sarbanes Oxley/Anti-money Laundering). QUALIFICATIONS Required Qualifications: The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 10+ years experience as a relationship manager in the Fiduciary Services, Private Wealth, or Institutional Investment Management industry with 5+ years in Trust Administration. Strong knowledge of estate planning, fiduciary and tax laws. Strong analytical skills including, issue identification and resolution. Significant legal document interpretation skills. Very knowledgeable of banking and trust systems. Intermediate or advanced PC skills including standard Microsoft Office products and database applications. Demonstrated organization skills and ability to prioritize work in a fast-paced environment. Excellent verbal and written communication skills; able to communicate complex information clearly to clients and internal partners. Ability to mentor and informally coach Trust Advisors and other members of the team. Serves as a brand ambassador for the group in engagement with clients and partners. Preferred Qualifications: Undergraduate degree in business, accounting, Fiduciary Administration or related field. Working towards or possess an advanced degree or certification (e.g. JD, MBA, CFP, CPA, or CTFA). Experience working with Trust Financial Software General Description of Available Benefits for Eligible Employees of Truist Financial Corporation: All regular teammates (not temporary or contingent workers) working 20 hours or more per week are eligible for benefits, though eligibility for specific benefits may be determined by the division of Truist offering the position. Truist offers medical, dental, vision, life insurance, disability, accidental death and dismemberment, tax-preferred savings accounts, and a 401k plan to teammates. Teammates also receive no less than 10 days of vacation (prorated based on date of hire and by full-time or part-time status) during their first year of employment, along with 10 sick days (also prorated), and paid holidays. For more details on Truist's generous benefit plans, please visit our Benefits site. Depending on the position and division, this job may also be eligible for Truist's defined benefit pension plan, restricted stock units, and/or a deferred compensation plan. As you advance through the hiring process, you will also learn more about the specific benefits available for any non-temporary position for which you apply, based on full-time or part-time status, position, and division of work. Truist is an Equal Opportunity Employer that does not discriminate on the basis of race, gender, color, religion, citizenship or national origin, age, sexual orientation, gender identity, disability, veteran status, or other classification protected by law. Truist is a Drug Free Workplace. EEO is the Law Pay Transparency Nondiscrimination Provision E-Verify

Posted 30+ days ago

Marsh & McLennan Companies, Inc. logo
Marsh & McLennan Companies, Inc.Dublin, OH

$16 - $27 / hour

About Marsh McLennan Agency Midwest Marsh McLennan Agency's Midwest Region is a full-service brokerage providing business insurance, employee benefits, private client insurance, and retirement services to businesses and individuals across the country. MMA Midwest is consistently recognized as a top workplace, attracting and retaining its insurance talent by rewarding expertise and investing in career development. Colleagues enjoy an award-winning culture that fosters a highly productive and results-driven working environment. A day in the life. As our Part-Time Administration & Facilities Coordinator, you'll support our Administration & Facilities Supervisor in all things office and mailroom related. You will manage the ordering and stocking of supplies, ensuring that every team has the resources they need to perform their jobs seamlessly. You'll act as a brand ambassador, creating an inviting office environment that reflects our culture. Your role will involve prioritizing tasks, providing centralized administrative support, and building strong relationships with employees and vendors. Our future colleague. We'd love to meet you if your professional track record includes these skills: 1-3 years of relevant experience Strong organizational and time management skills Excellent communication skills, both written and verbal Proficiency in Microsoft Office Suite Availability to work part-time in the Dublin Ohio office 4-5 days a week, totaling 20 hours per week Ability to lift up to 40 lbs Ability to sit, stand, and walk throughout the day These additional qualifications are a plus, but not required to apply: High School Diploma or equivalent Previous mailroom and/or office management experience within an insurance agency Experience with Client Resource Management systems Familiarity with event planning and execution We know there are excellent candidates who might not check all these boxes. Don't be shy. If you're close, we'd be very interested in meeting you. A Great Place to Work. A Great Place to Perk. Recognized for workplace culture by the likes of Fortune Magazine, The Chicago Tribune and more, our colleagues enjoy an environment that fosters creativity as well as individual and organizational growth. A small sampling of the benefits our colleagues enjoy include: 401K benefits Paid Time Off A paid day off to volunteer and company-organized volunteer events Up to $1,000 per year in matching charitable donations Up to $750 per year in wellness rewards A company-wide mentality that you can never appreciate your co-workers too much Who You Are is Who We Are MMA Midwest has created an award-winning culture largely due to meeting our colleagues where they are, celebrating their differences and building an inclusive environment. We challenge ourselves to create a workplace where our colleagues feel not only welcomed, but feel they belong; where we not only embrace diverse perspectives and opinions but seek them out; and where we ask not how a colleague fits our culture, but what they add to it. Marsh McLennan and its affiliates are EOE Minority/Female/Disability/Vet/Sexual Orientation/Gender Identity employers. To learn more about a career at MMA, check us out online: http://marshmma.com/careers or flip through our recruiting brochure: https://bit.ly/3Qpcjmw Follow us on social media to meet our colleagues and see what makes us tick: https://www.instagram.com/lifeatmma_midwest/ https://www.facebook.com/MMAMidwest https://x.com/MarshMMAMidwest https://www.linkedin.com/company/marsh-mclennan-agency #MMAMW #LI-Onsite The applicable hourly rate range for this role is $16.00 to $27.31. The hourly rate offered will be determined on factors such as experience, skills, training, location, certifications, and education. Decisions will be determined on a case-by-case basis. The applicable base salary range for this role is $34,100 to $58,200. The base pay offered will be determined on factors such as experience, skills, training, location, certifications, education, and any applicable minimum wage requirements. Decisions will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives. We are excited to offer a competitive total rewards package which includes health and welfare benefits, tuition assistance, 401K savings and other retirement programs as well as employee assistance programs.

Posted 1 week ago

B logo
Barings Corp.Chicago, IL
At Barings, we are as invested in our associates as we are in our clients. We recognize those who work diligently for us and reward them for personal and professional integrity, communication skills, distinct competencies and expertise in specific strategies, ability to collaborate as a team member and true dedication to the interests of our clients. We thank you for your interest in joining the Barings team, and invite you to explore our current employment opportunities. Title: Associate Director, Loan Agency Administration Business Unit: Bank Loan Operations Agency Location: Chicago, IL or Charlotte, NC Barings is a leading global financial services firm dedicated to meeting the evolving investment and capital needs of our clients and customers. Through active asset management and direct origination, we provide innovative solutions and access to differentiated opportunities across public and private capital markets. A subsidiary of MassMutual, Barings maintains a strong global presence with business and investment professionals located across North America, Europe, and Asia Pacific. Job Summary Barings is seeking a seasoned commercial lending operations professional to join our Loan Agency Administrative Team, providing administrative support to the investment team by managing the closing, funding, and servicing activity of the Global Private Finance loan portfolio. This position can be located be in our Chicago, IL or Charlotte, NC office. Primary Responsibilities Oversight and management of closing/funding process for new deals, restructures, and amendments. Work with internal teammates and external vendors on the set-up and processing of agented bank loan transactions. Review and interpret credit agreements and related loan documentation to ensure that the set-up of deal and borrower level information is captured accurately by third-party agency services providers. Oversee the loan portfolio's ongoing loan servicing activities including the loan drawdown funding, billing, and repayment processes in conjunction with internal stakeholders and third-party vendors. Follow and enforce established controls and suggest new ones as products and team processes evolve to support a growing private credit business. Oversee transfer requests between multiple private fund investment vehicles and ensure internal allocations align with the agent's books. Validate that deal set-up changes have been made in a timely and accurate manner by our third-party service providers. Assist in monitoring overall vendor performance and flag issues to leadership as needed. Review borrower invoices for accuracy. Ensure that preparation, distribution and tracking of invoices is complete. Provide requested documentation for the completion of annual audits as needed. Work on special projects upon request. Qualifications 4 years' experience in commercial lending in loan closing, booking and/or servicing functions preferably in Agency Services. Bachelor's degree in finance, accounting or related fields and/or equivalent combination of education and industry experience Ability to multi-task and adapt to changing circumstances and adjust priorities as needed in a deadline driven environment while maintaining careful attention to detail and accuracy. Excellent attention to detail, taking individual responsibility for quality and accuracy. Works well independently as well as in a team environment. Excellent communication and interpersonal skills with the ability to liaise effectively with internal and external counterparts and stakeholders. Can-do attitude: resilient with the ability to remain calm when under pressure. Takes ownership and responsibility for tasks; follows through to completion. Highly organized. Demonstrated initiative for problem solving with a focus on providing an excellent customer experience. #LI-JS1 Requisite Skills Additional Skills Barings is an Equal Employment Opportunity employer; Minority/Female/Age/Sexual Orientation/Gender Identity/Individual with Disability/Protected Veteran. We welcome all persons to apply. Barings offers a comprehensive benefits package including: CORE BENEFITS & WELLNESS Medical (including Virtual Care), Prescription, Dental, and Vision Coverage Fitness Center Reimbursement Program (Including Online Memberships) Employee Assistance Program (EAP) Fertility Benefits FINANCIAL WELL-BEING Highly competitive 401(k) Plan with Company Match Health Savings Account (HSA) with Company Contributions Flexible Spending Accounts (FSA) - Health Care & Dependent Care Retirement Health Reimbursement Account LIFE INSURANCE Basic and Supplemental Life Insurance Spouse and Child Life Insurance TIME OFF, DISABILITY AND LEAVE OF ABSENCE Paid Vacation, Sick Days and Annual Holidays Paid Leave of Absences (Maternity Leave, Parental Leave, Caregiver Leave, Bereavement Time) Short and Long Term Disability Plans Paid Volunteer Time OTHER BENEFITS Education Assistance Program Charitable Matching Gifts Program Commuter Reimbursement Program Adoption and Surrogacy Reimbursement Program

Posted 30+ days ago

Universal Forest Products, Inc. logo
Universal Forest Products, Inc.Grandview, TX
Job Summary The Regional Inside Sales and Admin Manager is responsible for overseeing, developing, and managing the region's office administration teams and sales support staff. They will work under the general guidance and direction of the Regional OVP, and site leaders, to align our teams and structure in accordance with the Company's strategic goals, as well as ensure consistency of best practices and adherence to company policies across all locations. Principle Duties and Responsibilities Works under general direction, exercises discretion and judgment on work priority on a regular basis, and a certain degree of creativity is expected. Ensures on time closing of plant MODS across all plants. Ability to run P&L's with a general understanding of our financial reports. Assist with inventory issues in the system and participates in inventory counts as needed. Works closely with site management to assist with their staffing needs. Posting jobs and screening applicants for admin and sales support at regional sites Oversees temporary agency usage and employee compliance. Ensures all sites are setup for adequate HR support and usage of self-service kiosks by our employees, and that all employee record keeping is in accordance with Company policy. Ensures compliance of all record keeping of plant transactions and that inventory corrections are correctly classified. Ensures time and attendance, and payroll is processed and submitted in a timely manner at each facility weekly. Identify, research, and resolve administrative problems and opportunities. Cross-train and fill in as necessary for admin and sales support personnel. Ensures plant compliance with Federal and State laws, regulations, and Company policies. Completes audits of employee reviews and works with site leaders to ensure completion. Assesses and identifies opportunities to streamline regional admin staffing and activities in line with Company targets. Ensures all team members have an adequate understanding of MSR and works with BSA's to establish training needs and system enhancement opportunities. Establishes best practices for customer service support to ensure a positive experience. Establishes best practices to ensure on-time invoicing goals are achieved at each location. Establishes best practices to ensure credits and accounting discrepancies are resolved in a timely and assists in resolving any AP and PO issues. Establishes best practices to ensure fluid communication, and the most up to date information is available between sales and production in MSR. Establishes best practices for I/C offsite processing transactions. Completes special projects as needed and performs other duties as required. Qualifications Minimum of bachelor's degree in administration, business or related area, or equivalent experience Minimum one to three years of experience in office administration or related areas Working knowledge and proficiency in the use of computer and business-related software, including Microsoft applications (Excel, Word, Workday, Outlook, and MSR) Working knowledge of various office equipment (computer, scanner, etc) Willingness to travel as needed to fulfill duties. The Company is an Equal Opportunity Employer.

Posted 2 weeks ago

ROCKWOOL logo
ROCKWOOLParis, TX
RESPONSABLE PAIE ET ADMINISTRATION DU PERSONNEL - CDI Direction des Ressources Humaines ROCKWOOL FRANCE S.A.S. appartient au Groupe ROCKWOOL, leader mondial de l'isolation en laine de roche. L'ensemble de nos produits et solutions contribuent à façonner une économie circulaire, à améliorer l'efficacité des ressources et à favoriser la sécurité, la santé et le bien-être de ceux qui les fabriquent et les utilisent. Nous sommes le premier fabricant mondial de produits en laine de roche fabriqués à partir de l'une des ressources naturelles les plus abondantes de la planète. Nous proposons différentes solutions allant de l'isolation des bâtiments, des systèmes de murs et de façades et des plafonds acoustiques aux solutions de substrats horticoles. Et il reste encore des innovations à découvrir, ce qui rend notre avenir très excitant. En tant qu'entreprise familiale et axée sur les valeurs avec plus de 80 ans d'expérience, nous construisons notre avenir sur des bases solides - et nous avons l'intention de continuer à faire croître nos employés et notre entreprise. Missions : Rattaché(e) à la Responsable des Ressources Humaines du siège social, vous travaillez en binôme sur les principales missions suivantes : Gestion de la paie sur votre périmètre (environ 250 personnes) : saisie et/ou contrôle des variables, des entrées, des soldes, des cotisations, des dossiers individuels ; Contrôle de la DSN, des déclarations, du paiement des cotisations et de la comptabilité ; Gestion des temps (suivi des absences, des badgeages,..) Administration du personnel (contrats de travail et avenants, courriers, période d'essai, intégration, absences, documents de sorties, de la subrogation et des dossiers de prévoyance, médecine du travail, suivi des tickets restaurant…) Suivi d'indicateurs RH Mise en application de la législation du travail et des règles conventionnelles en rapport avec la paie et l'administration du personnel. Contribution au développement des outils numériques, Participation à différents projets RH. Ce que vous offrez : Une expérience de 8 ans minimum, Une maîtrise outils Office avec une compétence avancée sur Excel, Un anglais opérationnel, De l'autonomie tout en sachant travailler en équipe, Une démarche constructive et proactive contribuant à l'amélioration continue, Eventuellement une Connaissance de Cegid RHPI et d'Horoquartz. Ce que nous offrons : . Un travail qui fait du sens dans une entreprise contribuant à la durabilité, au confort de l'habitat et à la protection de l'environnement, Une équipe dynamique et sympathique, Des bureaux en plein Paris accessibles par la Ligne 14, Un jour hebdomadaire de télétravail régulier et 6 jours de télétravail occasionnels par an, Un CSE et des avantages afférents, Un salaire compétitif, Un paiement sur 13 mois, Une participation intéressante, Une prime vacances, Des frais de santé bien remboursés, Des tickets restaurant à 13 € dont la moitié est prise en charge par l'employeur, Un parking gratuit et la recharge gratuite des véhicules électriques.

Posted 2 weeks ago

Shive-Hattery Inc logo

Office Administration And Design Support

Shive-Hattery IncHouston, TX

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Job Description

Apply

Job Type

Full-time

Description

Montgomery Roth a division of Shive-Hattery Houston, TX office has an immediate opportunity for an Office Administration and Design Support with 5+ years of experience managing the day-to-day reception and administration duties in an Architecture and Engineering Consulting environment. This is an exciting opportunity for a motivated individual to play an integral part in the growth and success of the Houston, TX office.

What You'll Do:

  • Participate actively as a member of the office leadership team, contributing insights on policies impacting office culture and social activities
  • Greet and assist guests, manage incoming and outgoing deliveries, and handle front door access requests in a professional manner
  • Provide general administrative support and assist office staff with technology and project needs
  • Collaborate with the Managing Director and coordinate administrative functions to ensure the office operates efficiently while maintaining a clean, safe, and organized environment
  • Oversee inventory and restocking of office supplies, and ensure all equipment and appliances are maintained and functioning properly
  • Coordinate and participate in new hire orientation
  • Act as liaison with the building landlord regarding repairs and maintenance needs
  • Manage office expenses and collaborate with corporate accounting to ensure accurate documentation of office expenditures
  • Arrange in-office meals for monthly meetings and events, and coordinate hotel accommodations for visiting staff
  • Manage communications with product representatives and assist in scheduling lunch-n-learns and rep presentations
  • May supervise or direct the work activities of administrative support positions

Requirements

  • Self-motivated, detail-oriented, and enthusiastic
  • 5+ years supervisory or related experience; minimum associate degree
  • Comfortable in fast-paced, multitasking environments
  • Strong communication, interpersonal, organizational, and time management skills
  • Proficient in Microsoft Word and Excel, InDesign, Graphic Design
  • Preferred: Familiar with Microsoft Teams, Deltek Vantagepoint, Bluebeam, and Newforma
  • Notary public certification a plus

Why Shive-Hattery?

Our learning and teaching culture is founded on collaboration. You will learn from and teach other employees while working across disciplines. You will grow your skills and continue your professional growth at Shive-Hattery.

Shive-Hattery offers an outstanding and competitive total compensation package including competitive pay and over 35 different benefits.

Benefit Highlights

  • Medical, Dental, Vision- 4 tiers of coverage
  • Voluntary Life Insurance- Employee, Spouse, and Child
  • Voluntary Insurance Plans- Accident, Critical Illness, & Hospital Indemnity
  • FSA - Medical & Dependent Care
  • 8 Paid Holidays + PTO
  • Paid Parental Leave
  • 401K/Roth 401K with Company Match
  • Overtime Bonus
  • Profit Sharing Bonus
  • First Time License Bonus
  • Tuition Reimbursement & Licensure/Certification Financial Support
  • Professional Development Opportunities
  • Calm Meditation & Stress Relief Subscription
  • …And Many More!

U.S. Citizen, U.S. Person, or Immigration Status Requirements:

  • At this time, we are unable to provide visa sponsorship now or in the future. Candidates must have current and ongoing authorization to work in the United States without employer sponsorship.

Shive-Hattery offers a flexible work environment and supports balancing personal and professional responsibilities. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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