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Commercial Lease Administration Accounting Clerk-logo
Commercial Lease Administration Accounting Clerk
Mass General BrighamorporatedSomerville, Massachusetts
Site: Mass General Brigham Incorporated Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Job Summary General Overview Mass General Brigham currently occupies over 20 million square feet of space including nearly 200 owned buildings and approximately 400 leased sites. In conjunction with its affiliated hospitals, the Mass General Brigham Real Estate office is responsible for management of this portfolio including all types of real estate transactions, project management, engineering and utilities, lease administration, asset management and sustainability. Under the direction of the Senior Lease Administrator, the Lease Administration Accountant is a key player on the team providing accounting support to lease administration for the leased portfolio of properties, and for the management of the Owned portfolio including analytical support around ongoing strategic Enterprise initiatives. Responsibilities • Investigate rent payment issues with landlords and business partners/internal clients, working with AP and company accountants to resolve accounting discrepancies • Perform account reconciliations and journal entries as required or needed • Process Landlord invoices for payment. • Perform desktop audits of annual reconciliation statements from Landlords, tracking year over year Landlord expense for variance analysis. • Identify portfolio trends for opportunities for improved efficiencies and cost reduction. • Work with budget managers across the Enterprise during annual budget preparation to report future lease expense. • Prepare monthly Common Area Maintenance, Real Estate Tax, water/sewer/utility tenant invoices for receivable leases and/or coordinate with Non-Patient Billing for their invoicing of tenant pass-through expense. • Track percentage rent, prepare invoices as necessary, and pursue collection of associated rent. • Work in Lease Administration tool (Visual Lease) entering monthly Tenant receipts. • Establish and maintain all necessary records, files and reports as required for day-to-day lease accounting. • Process Third-Party property management invoices, tracking costs and maintaining files and records, ensuring accuracy in billing cost centers. • Perform ad hoc projects and analyses of issues to support Lease Administration management of lease portfolio, all performed within time sensitive deadlines and with a high degree of attention to detail. Qualifications Qualifications Bachelor’s degree required with an emphasis on accounting and finance, and an understanding of basic real estate and leasing terminology, i ncluding 2 - 3 years of ASC 842 experience (required), and property and portfolio analysis Strong understanding of US GAAP, with specific knowledge of lease and property accounting. Strong Microsoft Excel skills (Pivot Tables, VLOOKUP, SUMIF, etc.) and the ability to quickly manipulate and analyze large data sets and build reports. Will consider candidates with a financial background and knowledge of commercial real estate concepts Experience with one or more software solutions for leasing, asset, or portfolio management Skills/Abilities/Competencies Possess strong interpersonal skills to effectively communicate with cross functional teams including staff at all levels of the organization Ability to successfully negotiate and collaborate with others of different skill sets, backgrounds, and levels within and external to the organization Strong problem solving, customer service and negotiation skills Ability to take initiative, learn quickly, work independently and pursue initiatives to completion Excellent micro-computer skills with spreadsheets and word processing. Knowledge of PeopleSoft 9.1 and databases, a strong plus. Excellent organizational skills and the flexibility to handle multiple tasks and deadline pressures. Must have strong oral and written communication skills, and interpersonal tact for interacting with all levels of hospital & finance personnel. Must be customer service focused. Excellent organizational and analytical skills are required to effectively engage in systemic problem solving and innovative thinking in a timely, accurate, detail-oriented manner. Ability to work effectively in teams, and also ability to work autonomously in a deadline-driven environment. Ability to positively internalize constructive feedback for professional development. A tolerance for ambiguity, changing priorities and unexpected events. Must also be able to process routine transactions and identify process improvements. Ability to meet deadlines. Additional Job Details (if applicable) Additional Job Description Remote Type Hybrid Work Location 399 Revolution Drive Scheduled Weekly Hours 40 Employee Type Regular Work Shift Day (United States of America) EEO Statement: Mass General Brigham Incorporated is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Posted 6 days ago

Human Resources & Administration Intern-logo
Human Resources & Administration Intern
Presents.Detroit, Michigan
Job Summary : We’re looking for an enthusiastic Human Resources Intern to join our team and gain hands-on experience in HR operations, talent acquisition, and employee engagement. This is a great opportunity to develop your skills in a dynamic, fast-paced environment while learning how HR supports a thriving sports and entertainment business. This role is ideal for a college student pursuing a degree in Human Resources, Business Administration, Communications, or a related field who is eager to grow, learn, and contribute to a team dedicated to excellence and experiences. Key Responsibilities: Assist in posting job openings on various platforms. Participate in screening resumes and help schedule interviews. Participate in candidate outreach and engagement. Help plan and coordinate employee appreciation events. Support HR initiatives that enhance workplace culture. Maintain internal communications, ensuring employees feel informed and connected. Assist with onboarding new employees, including documentation and orientation support. Organize HR files and ensure compliance with company policies. Help maintain HR databases and track important metrics. Social Media & Employer Branding. Assist with managing 313 Presents’ HR presence on platforms like LinkedIn and Glassdoor. Support the creation of content that reflects our brand and company culture. Engage with the community to strengthen our employer brand. Required Knowledge, Skills and Abilities: Enrolled in a college or university, pursuing a degree in HR, Business, Communications, or a related field. Passionate about people, culture, and community engagement. A strong communicator with excellent verbal and written skills. Organized and detail-oriented, with the ability to manage multiple tasks. Familiar with social media platforms and design and visual communication platforms such as Canva and understands their role in employer branding. A self-starter with a positive attitude and eagerness to learn. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. All items listed above are illustrative and not comprehensive. They are not contractual in nature and are subject to change at the discretion of 313 Presents. 313 Presents is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regards to that individual’s race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender identity, age, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. The Company will strive to provide reasonable accommodations to permit qualified applicants who have a need for an accommodation to participate in the hiring process (e.g., accommodations for a job interview) if so requested.

Posted 3 weeks ago

Qualified Medication Administration Personnel (QMAP)-logo
Qualified Medication Administration Personnel (QMAP)
Ringling GroupColorado Springs, Colorado
Location: Colorado Springs, CO. Status: PRN; Minimum Expectation of 2 shifts per month Hourly rate: $18.00-$20.00 per hour (with CNA license $21.00 per hour) Shifts available: Morning, Day, Evening, Overnight, weekend; 12 hour shifts Qualified Medication Administration Personnel (QMAP) Do you enjoy caring for others? Is it who you are? If you have integrity, drive and are motivated to do what is right. If you are seeking an opportunity that allows you to step into a patient's life and become a part of their story. This is the right choice for you. We support creativity, integrity and curiosity so that each of us can find extraordinary qualities within ourselves. At Interim HealthCare we work hand in hand with you so that you have a meaningful career. There is no limit to your potential here. Right now, Interim HealthCare is hiring Qualified Medication Administration Personnel (QMAP). In this role you are expected to administer medications according to the Colorado Department of Health QMAP training, and provide residents with routine daily care in accordance with the established procedures and as may be directed by the supervisor. Practice safe administration of medications via multiple routes using written Physician. Our Qualified Medication Administration Personnel (QMAP) enjoy some excellent benefits: $18.00-$20.00 per hour (with CNA license $21.00 per hour) Competitive, Weekly pay with Direct Deposit available! Flexible assignments, you choose when and where! Sick pay for you, to care for yourself when you need it the most! Dental, vision and supplemental benefits available. Supportive, caring management that will have your back 24/7! Come and grow with us! Continuing education benefits and discounted courses through Colorado Christian University and Rasmussen University Minimum Education & Experience Requirements: Must be 18 years of age Must be qualified as a QMAP in the State of Colorado at the time of employment and keep qualification current CPR (demonstration course required) or BLS Healthcare provider card Must have six (6) months of personal care/healthcare experience within the last 2-3 years, as well as six (6) months recent experience as QMAP. Proof of flu vaccination, during Flu season in the months of October-March Knowledge, Skills & Abilities Required: Pass criminal and abuse background checks as required by the State of Colorado Able to communicate with all levels of clinical and non-clinical individuals Able to read and interpret technical instructions; use vision and hearing to observe the patient Requires hand-eye coordination and fine motor function necessary to assist in the operation of patient care equipment Meets applicable health requirements to provide patient care, as appropriate Why Work for Interim HealthCare Staffing? Founded in 1966, Interim HealthCare Staffing is the nation’s first healthcare staffing company. Operating through 300+ offices, our commitment to you is expressed through a family-oriented culture that values and appreciates QMAP's, and a passion to put patients first. Join a nationwide network of QMAP's who have discovered the flexibility and fulfillment that healthcare staffing brings Interim HealthCare is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws Application Deadline: Accepting ongoing applications.

Posted 2 weeks ago

Undergrad Intern – Global Fund Administration & Oversight (Rancho Cordova, CA or Ft. Lauderdale, FL)-logo
Undergrad Intern – Global Fund Administration & Oversight (Rancho Cordova, CA or Ft. Lauderdale, FL)
Franklin TempletonRancho Cordova, California
2024 Undergraduate Summer Intern – Job Posting Department Title: Undergrad Intern – Global Fund Administration & Oversight Location: The intern must be located in Rancho Cordova, CA or Ft. Lauderdale, FL, and be able to commute into the office on a hybrid basis. Position Summary: Department Overview: Franklin Templeton Services (“FTS”) provides the following services globally: Fund administration & service provider oversight Institutional & separate account administration Investment operations & services Project support & shared services for back and middle office applications FTS has over 900 employees working in 13 countries and also services over 900 funds (Retail Funds, ETF’s & Private Funds) globally. Within FTS Global Fund Administration and Oversight, the Global Fund Administration and Reporting (“GFAR”) team is primarily responsible for: Oversight of various third-party administrators NAV and Distribution Oversight Financial Reporting Oversight Ensure adherence to Accounting Standards and Regulatory Rules Oversight over Regulatory filings Funds Boards and Audit Committees Reporting and Management Support of Product Events (i.e., Fund launches, liquidations, mergers, etc.) Our team values contribution and innovation and is looking forward to working with interns who want to learn, add value and be innovative! Team Culture: Our team’s purpose is “To be a value-add business partner by providing solutions to support the Franklin Templeton funds through innovation, execution and risk management.” GFAR engages with a number of stakeholders outside of FTS, such as the Portfolio Managers, Legal, Compliance and Marketing to provide input into other administrative areas of the Fund which these stakeholders are party to. Our cultural priories are: Engage, Innovate and Own it! Some of our key goals and initiatives this year involve data & technology (digital tools, GenAI, data science and machine learning) and stakeholder support (integrating the Putnam funds). GFAR will continue the digitization of work through the expanded use of digital tools (i.e., Alteryx, Power BI), identify and execute GenAI use cases to improve oversight processes (i.e., Financial Reporting oversight), and the integration and transition of the Putnam funds. Key Responsibilities Can Include: Over the course of the summer, our interns will assist the department in achieving its goals around digitization and integrating the Putnam funds. This may involve reviewing processes for efficiency and automation enhancements as well as assist with building and implementing those enhancements through the use of digital tools. This may also include reviewing practices and policies for harmonization opportunities. By the end of the summer, our interns will have built up their digital automation tools knowledge, will obtain valuable insights into how investment companies and mutual funds operate, and will have a comprehensive understanding of mutual fund administration and oversight functions. Ideal Qualifications: What top qualifications, skills & experience would help someone to be successful? Entering your junior or senior year of your undergraduate degree Pursuing a degree in Finance, Accounting or Economics Strong verbal and written communication skills Attention to detail and analytical skills Ability to work independently, with minimal guidance Familiarity with digital automation tools (including digital literacy and analysis) Curiosity to learn and add value Innovative Ready to make moves? Apply today! When applying, please be sure to attach your resume. Applications without a resume file attachment will not be reviewed. Due to the large volume of applications anticipated, we may not be able to personally contact every applicant. If you are interested in applying to more than one Franklin Templeton internship, please apply for other internships that pique your interest. Compensation Range: This is a full-time internship where students will work approximately 37.5 hours per week and earn competitive hourly pay of $24-$26 USD per hour, dependent on location. There are several factors taken into consideration in making compensation decisions including but not limited to location, job-related knowledge, skills, and experience. At Franklin Templeton, we apply a total reward philosophy where all aspects of compensation and benefits are taken into consideration in determining compensation. What makes Franklin Templeton unique? We believe that being a good corporate citizen is good business. To us, corporate citizenship means being accountable, serving our clients, being an employer of choice, managing our environmental impact, and supporting our communities . An emphasis on corporate citizenship is embedded in our culture , and is an important element of how we achieve success. We are also committed to your learning and development with resources focused around Experience, Exposure, and Education, to help you achieve your professional development goals. Franklin Templeton is an Equal Opportunity Employer. We are committed to equal employment opportunity for all applicants and existing employees and we evaluate qualified applicants without regard to ancestry, age, color, disability, genetic information, gender, gender identity, or gender expression, marital status, medical condition, military or veteran status, national origin, race, religion, sex, sexual orientation, and any other basis protected by federal, state, or local law, ordinance, or regulation. We invite you to visit us at Franklin Templeton Careers to learn more about our company, career opportunities and recruitment process. Franklin Templeton is committed to fostering a diverse and inclusive environment. If you believe that you need an accommodation to search for, or apply for, one of our positions please send an email to accommodations@FranklinTempleton.com . In your email, please include the accommodation you are requesting and the job title and job number you are applying for. It may take up to three business days to receive a response to your request. Please note that only requests for accommodations will receive a response.

Posted 30+ days ago

Office Administration – Licensing & Permits Coordinator-logo
Office Administration – Licensing & Permits Coordinator
Henley VIOCNewton Highlands, Massachusetts
Henley Enterprises Inc., Henley Pacific LLC and our associated entities operate as a privately-owned Franchisee of Valvoline Instant Oil Change (VIOC) currently operating over 265 VIOC locations in Massachusetts, New Hampshire, Rhode Island, Maryland, Virginia, Delaware, Florida and California. The Company has grown rapidly and is projecting continued growth moving forward. POSITION SUMMARY: The Licensing & Permits (L & P) Coordinator is a fulltime nonexempt, hourly office position, eligible for a hybrid work arrangement (office and work from home), based out of the corporate office in Newton, Massachusetts. The position is within the Corporate Development department and reports to the Associate Director, Corporate Development. The L & P Coordinator will work in a team environment with responsibilities to include maintaining regulatory compliance with the various permits, licenses, and registrations; the timely, accurate processing and completion of those submissions, and providing general administrative and clerical support to the Corporate Development department. Starting pay is $30 to $35 per hours based on experience. ESSENTIAL JOB FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Maintain the database and electronic files of all regulatory permits, licenses, and fees to allow tracking for trigger dates (renewal periods, generating reports for the various departments, etc.) Process all necessary industry, environmental, and regulatory permits, licenses and fees, including timely filing of applications and payment of fees online or in coordination with Accounts Payable. Analyze the procedures and processes of filing and maintaining the numerous regulatory permits and licenses to eliminate redundancy and improve efficiency Conduct routine audits of current permits, licenses and registrations to ensure compliance with current regulations. Daily monitoring and organization of the shared email box to respond and/or disseminate in a timely manner. Research and maintain signage ordinances by facility Handle sensitive and/or confidential documents and information Scan records and documents to company software and maintain the electronic filing system Perform other administrative and clerical duties as assigned. QUALIFICATIONS Skills and Competencies PC skills: intermediate knowledge of Quickbase software and Microsoft Office (including Outlook, Word and Excel) Proficient with online research Organizational skills: ability to multi-task and manage workflow with focus on priorities and deadlines Detail orientation: strong alpha and numerical skills, thorough and precise recordkeeping Reliability: dependable, strong follow through, self-sufficient Communication: clear, concise written and verbal communication skills Interpersonal skills: ability to work effectively with internal and external resources Ability to work independently and perform as a self-starter Ability to interact professionally with peers and management Diligent in following-up on tasks as necessary Legible Penmanship Education and Experience High School degree required; prefer some college or post-secondary education 1 – 2 years of clerical, administrative or comparable office work experience preferred Industry exposure/experience helpful but not required ENVIRONMENT & PHYSICAL REQUIREMENTS 90-95% of work in a climate-controlled internal office environment working under normal office conditions. While performing the duties of this job, the employee is regularly required to sit, stand, walk, use hands and fingers to feel and handle, reach with arms and hands, talk and hear. While performing the duties of this job, the employee may incidentally be required to stoop, kneel and crouch, lift weight or exert a force up to a maximum of 25 pounds. A current valid driver’s license and insurability rating is required; 5-10% of time personal vehicle use, and local travel may be required. The above description is not intended to be an "all-inclusive" list of the duties and responsibilities of the job described, nor is it intended to be such a listing of the skills and abilities required to do the job. Rather, it is intended only to describe the general nature of the job. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Henley Enterprises, Inc. and its affiliates are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Posted 3 weeks ago

Database Administration Manager-logo
Database Administration Manager
CACINorfolk, Virginia
Database Administration Manager Job Category: Information Technology Time Type: Full time Minimum Clearance Required to Start: Secret Employee Type: Regular Percentage of Travel Required: Up to 10% Type of Travel: Continental US * * * The Opportunity: Join CACI as the prime contractor on a growing program supporting NAVSEA 03D3 Digital Program Office as a Database Administration Manager supporting the Navy Maintenance and Modernization Enterprise Solution (NMMES), a mission-critical program that supports over 45,000 users executing naval ship and submarine maintenance operations worldwide. Key Responsibilities: Lead and manage database architecture, design, development, and administration activities Oversee the installation of databases onto appropriate computer operating systems Direct the creation, configuration, and management of databases for complex systems Lead database performance tuning and optimization efforts Manage the creation and maintenance of database objects, including Indexes, Clusters, Snapshots, and Views Oversee Rollback Segments, Data File Size, and all aspects of database performance Direct code development for update queries and data dictionary maintenance Ensure proper documentation of all database corrections and changes Lead database backup, recovery, and security initiatives Manage a team of database administrators Coordinate database activities across legacy and modern systems Provide strategic direction for database architecture and operations Qualifications: Required: Bachelor's Degree in Computer Science, Information Systems, or related field At least 7 years of experience in database administration Experience managing database teams and projects Strong knowledge of database management systems Experience with database performance tuning and optimization Proven leadership and team management abilities Desired: Experience with DoD/Navy programs or similar government IT systems Knowledge of multiple database platforms (Oracle, SQL Server, etc.) Experience managing large-scale, complex database environments Familiarity with data security requirements and compliance Knowledge of data modeling and database design Experience with database high availability and disaster recovery SAFe certification Professional database certifications Additional Information: FLSA Status: Exempt Job Family: Database Administration T4 Location: 2510 Walmer Avenue (Suite A), Norfolk, VA 23513 Telework: Up to 20% of required hours may be performed at an alternative worksite This position offers an opportunity to lead database management for critical Navy maintenance systems. The ideal candidate will combine strong technical database expertise with leadership abilities and strategic thinking. Success in this role requires: Expert knowledge of database management principles Strong leadership and mentoring abilities Excellent problem-solving skills Strategic planning capabilities Team management experience Ability to balance multiple priorities Note: Position supports NMMES software suite which includes both legacy software applications and current web application technologies running on multiple operating systems. Must be comfortable managing databases across diverse technology stacks. Key Success Factors: Leadership in database administration Experience managing complex database environments Expertise in performance tuning and optimization Strong team management abilities Strategic planning capabilities Understanding of emerging database technologies The role requires someone who can: Lead database administration teams Develop database strategies Ensure database availability and performance Mentor team members Manage complex database environments Drive best practices Balance operational needs with modernization efforts Special Requirements: Must be able to obtain and maintain required security clearances Must be available for on-call support as needed Must understand and comply with data security requirements Must be able to manage critical database operations in a high-availability environment Must be able to coordinate database activities across multiple teams and locations - ________________________________________________________________________________________ What You Can Expect: A culture of integrity. At CACI, we place character and innovation at the center of everything we do. As a valued team member, you’ll be part of a high-performing group dedicated to our customer’s missions and driven by a higher purpose – to ensure the safety of our nation. An environment of trust. CACI values the unique contributions that every employee brings to our company and our customers - every day. You’ll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality. A focus on continuous growth. Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground — in your career and in our legacy. Your potential is limitless. So is ours. Learn more about CACI here. ________________________________________________________________________________________ Pay Range : There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits. Learn more here . The proposed salary range for this position is: $90,300-$189,600 CACI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic.

Posted 6 days ago

On-Call Staff, Finance & Administration Specialist-logo
On-Call Staff, Finance & Administration Specialist
President and Board of Trustees of Santa Clara CollegeBerkeley, California
Position Title: On-Call Staff, Finance & Administration Specialist Position Type: Fixed Term (Fixed Term) Salary Range: $28.13 - $32.34/hour; commensurate with experience Pay Frequency: Hourly POSITION PURPOSE This position provides oversight of financial matters and general administration. The position has responsibility for overseeing all financial operations, human resource matters within the Jesuit School of Theology and ensures that the School’s operations are in compliance with University policies and procedures, as well as applicable Local, State, and Federal laws. The position reports directly to the Dean of the Jesuit School of Theology. ESSENTIAL DUTIES AND RESPONSIBILITIES Financial and Accounting Management Human Resources Liaison Facilities, Housing, Infrastructure and Auxiliary services Supervision and Management- SPECIFIC RESPONSIBILITIES A. Financial and Accounting Management Reconcile and update monthly budget and operation expense reports for all departments and academic programs; advise academic program directors and administrative department heads on revenue and expense trends and projections. Manage School’s discretionary, overhead, housing, and gift funds Establish, manage and provide guidance on the School’s internal grants Manage faculty, staff and student salary budget. Prepare special analyses for Dean as requested Maintain program and faculty development accounts; Ensure adherence to all hiring and payroll procedures and processes Serve as chief liaison with the Provost Office, University Finance Office, Human Resources and Student Employment to ensure mutual alignment and harmonized financial systems Prepare and deliver reports related to finance, facilities, personnel and housing to JST Board of Directors. B. Facilities, Housing and Auxiliary Management and Supervision Liaison between SCU IT department, various vendors and support departments relating to phones and other information technology. Maintain technology inventory and oversee PC purchases and replacement. Manage School’s auxiliary budget; provide guidance to all units on use of funds C. Human Resources Serve as chief liaison with University Office of Human Resources and Provost Office Ensure all HR processes, including but not limited to hiring, performance planning, disciplinary action, and termination are implemented and in accordance with all University policies and procedures; ensure processes are applied consistently throughout the School. Ensure equity, fairness & consistency amongst all departments within the Jesuit School of Theology regarding job postings and compensation Organize meetings with HR reps on the main campus to ensure staff and faculty have access to human resources services. Oversee reasonable accommodation and leave requests in collaboration with HR. Responsible for approval of independent contractor and honoraria requests, and collaboration with HR Counsels and Finance Office to ensure the School follows all appropriate guidelines. GENERAL GUIDELINES Identifies and determines cause of problems; Maintains contact with customers and solicits feedback for improved services. Maximizes productivity through use of appropriate tools; Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions. Prepares and submits reports as requested and required. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred. This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment. 1.Knowledge Knowledge of and experience with essential computer programs. Demonstrated knowledge of Workday preferred. 2.Skills Excellent interpersonal and communication skills, both written and oral. Presentation, and team motivation skills 3.Abilities Ability to work effectively with School administrators, faculty, students and staff as well as university administrators at various levels. Ability to handle multiple projects, set priorities, meet deadlines and maintain a high level of performance in a fast paced environment with frequent interruptions. Ability to work effectively with staff across horizontal relationships. Ability to maintain a high level of confidentiality. A commitment to inclusion and diversity and a demonstrated ability to work with an increasingly diverse campus community 4.Education Bachelor’s degree required. 5.Years of Experience 3-5 years of progressively responsible experience in oversight and administration organizations, including experience in financial analysis and management, management of personnel functions, Experience in higher education administration preferred. Mission Appreciation for the mission of the Jesuit School of Theology as a theology center in the Catholic and Jesuit tradition. V. PHYSICAL DEMANDS The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation. Considerable time is spent at a desk using a computer terminal. Required travel to other buildings on the main campus. May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations. May be required to occasionally travel to outside customers, vendors or suppliers. G. WORK ENVIRONMENT The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job. (Examples) Typical office environment. Mostly indoor office environment with windows. Offices with equipment noise. EEO Statement ​ Equal Opportunity/Notice of Nondiscrimination Santa Clara University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and California State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Applications from members of historically underrepresented groups are especially encouraged. For a complete copy of Santa Clara University’s equal opportunity and nondiscrimination policies, see https://www.scu.edu/title-ix/policies-reports/ Title IX of the Education Amendments of 1972 Santa Clara University does not discriminate in its employment practices or in its educational programs or activities on the basis of sex/gender, and prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internally or externally. The Title IX Coordinator and Section 504 and ADA Coordinator is Belinda Guthrie, Director of Equal Opportunity and Title IX, 408-551-3043, bguthrie@scu.edu , www.scu.edu/title-ix . Inquiries can also be made to the Assistant Secretary of Education within the Office for Civil Rights (OCR). Clery Notice of Availability Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website . To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences. Americans with Disabilities Act Santa Clara University affirms its' commitment to employ qualified individuals with disabilities within the workplace and to comply with the Americans with Disability Act. All applicants desiring an accommodation should contact the Department of Human Resources , and 408-554-5750 and request to speak to Indu Ahluwalia by phone at 408-554-5750 or by email at iahluwalia@scu.edu. Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website . To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.

Posted 30+ days ago

Service Finance Dealer Administration Analyst-logo
Service Finance Dealer Administration Analyst
Service Finance CompanyBoca Raton, Florida
The position is described below. If you want to apply, click the Apply Now button at the top or bottom of this page. After you click Apply Now and complete your application, you'll be invited to create a profile, which will let you see your application status and any communications. If you already have a profile with us, you can log in to check status. Need Help? If you have a disability and need assistance with the application, you can request a reasonable accommodation. Send an email to Accessibility (accommodation requests only; other inquiries won't receive a response). Regular or Temporary: Regular Language Fluency: English (Required) Work Shift: 1st shift (United States of America) Please review the following job description: Responsible for enrolling dealers and ensuring the accuracy of their enrollment packages by verifying they meet the compliance guidelines set within the company’s standards. Following is a summary of the essential functions for this job. Other duties may be performed, both major and minor, which are not mentioned below. Specific activities may change from time to time. 1. Receive and process incoming Enrollment Packages to verify accuracy and completeness. Ensure all necessary documentation is present including dealer company profile, master dealer agreement, financial statements, warranties, trade references and dealer summary letter. 2. Contact dealers for any missing information or required paperwork. 3. Contact dealer/contractor to notify them if they do not meet our requirements for enrollment 4. Contact dealer/contractor for FHA renewals 5. Notify dealer upon completion and approval 6. Update dealer information in NLS with company’s information such as change of addresses and phone numbers, banking information, email addresses, dealer fees, marketing fees 7. Provide dealers with friendly, upbeat, courteous and accurate verbal and written communications. QUALIFICATIONS Required Qualifications: The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • High School diploma or equivalent education and related training or experience. • Ability to use problem solving skills to identify and resolve customer related issues • Strong attention to detail. • Demonstrated ability to work in a team atmosphere • Strong communication and organizational skills • Demonstrated proficiency in basic computer applications, such as Microsoft Office software products Preferred Qualifications: 1. OTHER JOB REQUIREMENTS / WORKING CONDITIONS Sitting/Standing/Walking/Bending/Lifting  Sitting (if checked, indicate frequency) Constantly (More than 50% of the time)  Standing (if checked, indicate frequency) Occasionally (Less than 25% of the time)  Walking (if checked, indicate frequency) Frequently (25% - 50% of the time)  Bending (if checked, indicate frequency) Occasionally (Less than 25% of the time)  Lifting (if checked, indicate pounds) Up to 10 lbs.  Visual / Audio / Speaking Able to access and interpret client information received from the computer and able to hear and speak with individuals in person and on the phone.  Manual Dexterity / Keyboarding Able to work standard office equipment, including PC keyboard and mouse, copy/fax machines, and printers.  Availability Able to work all hours scheduled, including overtime as directed by manager/supervisor and required by business need.  Travel (Must select one) Minimal and up to 10% General Description of Available Benefits for Eligible Employees of Truist Financial Corporation: All regular teammates (not temporary or contingent workers) working 20 hours or more per week are eligible for benefits, though eligibility for specific benefits may be determined by the division of Truist offering the position. Truist offers medical, dental, vision, life insurance, disability, accidental death and dismemberment, tax-preferred savings accounts, and a 401k plan to teammates. Teammates also receive no less than 10 days of vacation (prorated based on date of hire and by full-time or part-time status) during their first year of employment, along with 10 sick days (also prorated), and paid holidays. For more details on Truist’s generous benefit plans, please visit our Benefits site . Depending on the position and division, this job may also be eligible for Truist’s defined benefit pension plan, restricted stock units, and/or a deferred compensation plan. As you advance through the hiring process, you will also learn more about the specific benefits available for any non-temporary position for which you apply, based on full-time or part-time status, position, and division of work. Truist is an Equal Opportunity Employer that does not discriminate on the basis of race, gender, color, religion, citizenship or national origin, age, sexual orientation, gender identity, disability, veteran status, or other classification protected by law. Truist is a Drug Free Workplace. EEO is the Law Pay Transparency Nondiscrimination Provision E-Verify

Posted 1 week ago

Senior Workday Transformation Consultant – Research Administration-logo
Senior Workday Transformation Consultant – Research Administration
Seattle Children's HospitalSeattle, Washington
This role will serve as a key expert in the implementation and optimization of the Workday Grants module, ensuring all processes, configurations, and integrations align with the complex requirements of research grant management. Leverage deep operational knowledge of research grants to design, configure, and enhance Workday processes for grant applications, post-award management, financial reporting, costing allocations, effort certification, compliance, and tracking. Partner with Workday Reporting Leadership to design and implement tailored reporting solutions that provide critical insights for grant managers, financial officers, and research teams. Collaborate with the technical team, Workday Research Architect, and Project Leadership to strategize and manage the integration of Workday with external systems supporting research administration and financial management, ensuring accurate data flow and system interoperability. Work closely with the Organizational Transformation Leader, Project Director, and key stakeholders to ensure Workday's configuration aligns with organizational goals and promotes a smooth transformation across multiple functions. Guide the team in customizing Workday modules to meet the specific needs of research administration, focusing on grants tracking, compliance monitoring, financial stewardship, and user adoption. Provide an unbiased, enterprise-wide view of Workday configurations to ensure cross-functional alignment and consistent value delivery across the organization. Leverage lessons learned from previous successful Workday implementations, particularly in the research and grants domain, to guide the project team in following industry best practices. Actively participate in PMO, Executive, and Sponsor meetings, providing regular updates on transformation progress, particularly as it relates to research administration, ensuring alignment with institutional goals. Own the documentation of current state of the Research Institutes process and strategic envisioning of future state. This role demands a high level of expertise and leadership in Workday transformation, with a particular emphasis on the complex requirements of research administration Required Education and Experience 7+ years experience in multiple Workday implementations with a strong focus on Research Grants Administration, including expertise in configuring grants modules and integrating systems. In-depth understanding of the end-to-end lifecycle of research grant administration, from pre-award to post-award, financial management, compliance, and reporting. Demonstrated experience in creating customized reports within Workday for grants-specific metrics, financial tracking, and compliance reporting. Strong experience with Workday integrations, particularly related to research and grants management, ensuring seamless data flow across external systems. Exceptional leadership and communication skills, with the ability to influence senior stakeholders, guide cross-functional teams, and drive complex transformations in high-pressure environments. Experience in configuring Workday security frameworks, with a focus on compliance with federal regulations, grant requirements, and institutional policies. Proven ability to offer an enterprise-wide perspective on Workday configurations, ensuring alignment with strategic goals and delivering impactful organizational change. Required Credentials Required Workday certifications in relevant areas, including Grants, Financials, and Integrations. Preferred Compensation Range $153,434.00 - $230,152.00 per year Salary Information This compensation range was calculated based on full-time employment (2080 hours worked per calendar year). Offers are determined by multiple factors including equity, skills, experience, and expertise, and may vary within the range provided. Disclaimer for Out of State Applicants This compensation range is specific to Seattle, positions located outside of Seattle may be compensated differently depending on various factors . Benefits Information Seattle Children’s offers a generous benefit package, including medical, dental, and vision plans, 403(b), life insurance, paid time off, tuition reimbursement, and more. Additional details on our benefits can be found on our website www.seattlechildrens.org/careers/benefits . About Us Hope. Care. Cure. These three simple words capture what we do at Seattle Children’s – to help every child live the healthiest and most fulfilling life possible. Are you ready to engage with a mission-driven organization that is life-changing to many, and touches the hearts of all? #HOPECARECURE Our founding promise to the community is as valid today as it was over a century ago: we will care for all children in our region, regardless of the families’ ability to pay. Together, we deliver superior patient care, advance new discoveries and treatments through pediatric research, and serve as the pediatric and adolescent, academic medical center for Washington, Alaska, Montana and Idaho – the largest region of any children’s hospital in the country. U.S. News & World Report consistently ranks Seattle Children’s among the nation’s best children’s hospitals. For more than a decade, Seattle Children’s has been nationally recognized in key specialty areas. We are honored to be one of the nation’s very best places to care for children and the top-ranked pediatric hospital in Washington and the Pacific Northwest. As a Magnet designated institution, we recognize the importance of hiring and developing great talent to provide best-in-class care to the patients and families we serve. Our organizational DNA takes form in our core values: Compassion, Excellence, Integrity, Collaboration, Equity and Innovation. Whether it’s delivering frontline care to our patients in a kind and caring manner, practicing the highest standards of quality and safety, or being relentlessly curious as we work towards eradicating childhood diseases, these values are the fabric of our culture and community. The future starts here. Our Commitment Seattle Children’s welcomes people of all experiences, backgrounds, and thoughts as this is what drives our spirit of inquiry and allows us to better connect with our patients and families. Our organization recruits, employs, trains, compensates, and promotes based on merit without regard to race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. The people who work at Seattle Children’s are members of a community that seeks to respect and celebrate all the qualities that make each of us unique. Each of us is empowered to be ourselves. Seattle Children’s is proud to be an Equal Opportunity Workplace and Affirmative Action Employer.

Posted 5 days ago

Senior Analyst (ServiceNow Administration & Governance)-logo
Senior Analyst (ServiceNow Administration & Governance)
InvenergyChicago, Illinois
This position will be open for application for at least 3 calendar days from the posting date. This position will remain open for application based on business need, which may be before or after the 3-day posting window. Job Description Summary: As an Senior ITSM Analyst you will be responsible for achieving effectiveness and efficiency in the delivery, support, and improvement of ITSM across the enterprise with a deep subject matter expertise related to ITIL process capabilities including Incident, Problem, Change, Service Request, Asset and Configuration, Knowledge and Service Level Management. We are seeking a highly motivated and collaborative individual knowledgeable and experienced in all aspects of IT Service Management (ITSM) to join our team focusing on Problem Management. The ideal candidate will be a service-oriented self-starter and strong collaborator with a good blend of technical and soft skills who takes the initiative on projects and is able to perform all aspects of ITSM and work well in a team environment. This role reports to the Vice President, Technology Solutions and Delivery. Responsibilities: Function as the Subject Matter Expert (SME) for end-to-end Problem Management. Build, lead, develop and enhance Problem Management reporting, policy, process, procedures, and act at Product Owner for the Problem module on our ServiceNow platform instance. Drive root cause investigations with infrastructure and support teams. Ensure the prioritization, planning, and execution of problems achieves the best results for the company and our customers. Provide training, coaching and guidance to internal teams, growing ITSM best practices throughout the organization. Coordinate resources with teams across disciplines to ensure ITSM SLA targets are met and drive resolution for high priority tickets. Ensure compliance with ITSM process-specific standards and policies. Develop and implement ITSM evidence-driven process improvement initiatives across the organization. Provide oversight in design, implementation, management, and reporting on the core ITSM processes Participate in the configuration, deployment, and implementation of ITSM related tools and processes. Participate and lead ITSM initiatives and meetings. Leverage knowledge and hands-on experience to identify and champion recommendations for improvement opportunities for each ITSM process area. Support and perform ITSM metrics and workflow analysis and suggest improvements based on findings. Lead requirement gathering workshops to identify use cases and value-based acceptance criteria. Competencies: Works well both alone or in a team setting Excellent customer service skills Strong verbal and written communications skills, position-appropriate mentoring/leadership abilities, ability to quickly master new systems and/or processes, capacity to stay organized while managing competing priorities, and a deep customer service orientation, both internally and externally. Minimum Qualifications: A Bachelor’s Degree in, Information Technology or a related discipline, or equivalent work experience. 5+ years of relevant professional experience in ITSM focused on Problem Management. ITIL knowledge (at least Foundation V3 or V4). Demonstrated experience using and leveraging ServiceNow ITSM (Incident, Problem, Change, and Request Management) products. A solid understanding of all aspects of ITSM with practical experience designing, implementing, and supporting ITIL improvements. Can define problems, collect data, establish facts, and draw valid conclusions to benefit the organization. Demonstrated ability to build and maintain effective working relationships across all levels. Practical project management experience. #LI-ONSITE Base Pay $85,000.00 - $115,000.00 USD Annual Bonus: 20% - 30% The base pay range reflects the minimum and maximum target salary for the position. Invenergy considers a number of factors when determining base pay offers such as the scope and responsibilities of the position and the candidate's experience, education and skills. In addition to base pay, the total annual compensation package may also include eligibility to participate in our bonus program(s) which are designed to reward individual and company performance. Your recruiter can share more about bonus eligibility for this position during the hiring process. Invenergy offers a variety of other benefits including medical, dental and vision insurance, 401k, paid time off, etc. Invenergy LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability.

Posted 2 weeks ago

Administrative Coordinator, Administration - Jefferson Einstein Philadelphia-logo
Administrative Coordinator, Administration - Jefferson Einstein Philadelphia
Albert Einstein Medical CenterPhiladelphia, Pennsylvania
Job Details Provides comprehensive administrative support to the Vice President of Healthcare Operations and Chief Operating Officer -JMG within the This role ensures smooth daily operations and fosters a professional, welcoming environment for guests and visitors. Job Description Interacts professionally and courteously with co-workers, visitors, and other staff, consistently embodying and promoting the core values of Jefferson. Manages all incoming phone calls, providing a welcoming and helpful first point of contact by greeting visitors and guests and directing them to the appropriate departments or individuals in a timely manner. Efficiently organizes, maintains, and retrieves physical and electronic files, records, and logs to ensure accurate documentation and easy access as required Oversees the ordering, tracking, and management of inventories for office supplies, computer equipment, and other general administrative materials to support uninterrupted operations. Sorts, prioritizes, and distributes incoming and outgoing correspondence and documents, ensuring timely and accurate routing to the appropriate recipients. Coordinates and schedules a variety of appointments and meetings for the Vice President & Chief Operating Officer and their team, managing complex calendars involving both internal and external participants. Prepares and drafts professional correspondence, memos, presentations, and reports at the direction of the Executive team, maintaining a high standard of accuracy, clarity, and timeliness. Attends designated meetings and is responsible for capturing detailed and accurate meeting minutes, ensuring key points, decisions, and action items are documented and distributed as appropriate. Education and Experience: HS Diploma Required, Bachelor's Degree preferred Minimum of 2 years' experience in administrative setting Work Shift Workday Day (United States of America) Worker Sub Type Regular Primary Location Address 5501 Old York Road, Philadelphia, Pennsylvania, United States of America Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University , home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health , nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years. Jefferson is committed to providing equal educa­tional and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status. Benefits At Jefferson, we offer a comprehensive total rewards package designed to support the health and well-being of our colleagues and their families. It includes a wide range of benefits including competitive pay, health and retirement benefits, life and disability insurance, paid time off, educational benefits, financial and mental health resources and much more. Our diverse benefits offerings ensure you have the coverage and access to services you need to thrive both personally and professionally.

Posted 5 days ago

Administration and Clerical Associate-logo
Administration and Clerical Associate
Ed Rinke Chevrolet Buick GMCCenter Line, Michigan
Job Summary: A great opportunity for an enthusiastic Clerical Associate to join the team at Ed Rinke Chevrolet Buick GMC in Center Line, Michigan. As a Clerical Associate, you will be responsible for providing administrative support to our dealership. You will be responsible for various tasks including data entry, filing, and database management. Your strong organizational skills and attention to detail will be essential in this role. Compensation & Benefits: This is a full-time, hourly position where you will be compensated $16 per hour, paid weekly. As an Ed Rinke Chevrolet Buick GMC employee, you will be eligible for a competitive benefits package, including: No weekends! Medical insurance Dental insurance 401(k) with company match after 1 year Employee Referral Program Responsibilities : -Organize and compile reports, memos and documents -Create and maintain organized filing systems -Perform general office duties such as answering phones, schedule appointments, copying and distributing documents -Enter customer and vehicle information into the dealership’s database -Reconcile data and transactions within the database -Process invoices, financial documents, and annual fee payment -Maintain a professional and friendly work environment for customers and colleagues Requirements: -High school diploma or equivalent -Strong organizational and communication skills -Ability to work independently and stay on-task -Proficient in Microsoft Office suite -Familiarity with dealership databases preferred EEOC Statement: Ed Rinke Chevrolet Buick GMC is dedicated to creating a diverse working environment. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We provide a safe and accepting work environment for all.

Posted 3 weeks ago

Billing/Scheduling Associate II - Pediatrics Central Administration-logo
Billing/Scheduling Associate II - Pediatrics Central Administration
Washington University In St. LouisSaint Louis, MO
Scheduled Hours 40 Position Summary Obtains insurance information and referral forms and counsels patients on financial assistance over the phone. Schedules and registers patients over the phone or by email, with no patient contact. Job Description Primary Duties & Responsibilities: Obtains insurance information from patients and counsels alternative ways for financial assistance. Communicates with physicians and clinical staff to assist with scheduling urgent or referred patient scheduling calls/requests. Provides patient scheduling services to include collecting demographics and insurance registration. Reviews schedule for new patients and makes updates when necessary. Calls patients with appointment time reminders; obtains insurance information and referral forms. Processes internal physician referrals for clinical care. Explains billing process to patients, answers incoming inquiries from patients and third-party payers. Works with others to solve moderately complex problems. Explains billing process to other staff; assists with basic account maintenance activities. Assists patients with insurance questions regarding the billing process. Assists staff with sending out reminder cards and other scheduling duties. Works Relatient patient reminder system results and contacts patients or makes scheduling changes. May make daily edits and temporary changes to provider scheduling templates based on physician input. Performs other duties as assigned. Working Conditions: Job Location/Working Conditions Normal office environment. Physical Effort Typically sitting at desk or table. Repetitive wrist, hand or finger movement. Equipment Office equipment. The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time. Required Qualifications Education: High school diploma or equivalent high school certification or combination of education and/or experience. Certifications: No specific certification is required for this position. Work Experience: Relevant Experience (3 Years) Skills: Not Applicable Driver's License: A driver's license is not required for this position. More About This Job WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles. Preferred Qualifications Education: No additional education beyond what is stated in the Required Qualifications section. Certifications: No additional certification beyond what is stated in the Required Qualifications section. Work Experience: No additional work experience beyond what is stated in the Required Qualifications section. Skills: Billing Systems, Customer Service, Epic EHR, Financial Information, Insurance, Interpersonal Communication, Medical Office Support, Microsoft Excel, Microsoft Office, Microsoft Word, Organizing, Prioritization, Scheduling, Third Party Claims Grade G06-H Salary Range $17.87 - $27.06 / Hourly The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ. Accommodation If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits Statement Personal Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Take advantage of our free Metro transit U-Pass for eligible employees. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! Family We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We've got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/ EEO Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment - fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

Posted 30+ days ago

Network Administration II-logo
Network Administration II
Vectrus (V2X)Madison, MS
Network Administrator II - "W-TRS" Grafenwoehr, Germany Onsite Role The WTRS Network Administrator at the Grafenwoehr Training Area will responsible for maintaining, configuring, and securing the sites networks, ensuring reliable and efficient communication across all systems to enable an effective training environment for the US forces and allies conducting training. Required Skills: 5+ years of progressive technical (hands-on) experience related to network administration Excellent problem-solving and analytical skills Strong communication and teamwork abilities Experience in Cisco, Juniper, Palo Alto, Fortinet, or another enterprise-grade networking equipment Ability to maintain enterprise-grade network infrastructure including LAN, WAN, and SD-WAN Experienced in maintenance and optimization of VPNs, VLANs, and QoS, NAC, and identity-based network access control systems policies for secure and optimized traffic routing Proficient in implementing and managing network security solutions such as firewalls, intrusion detection/prevention systems (IDS/IPS), and Zero Trust architectures using STIGs, SCG and relevant NIST controls. Capable of optimizing high-speed data transfer, load balancing, and bandwidth utilization across global networks Automate network configuration management using tools like Ansible, Terraform, or PowerShell Troubleshoot and optimize BGP, OSPF, and MPLS routing protocols for optimal data flow Perform penetration testing and vulnerability assessments to identify and mitigate security risks Oversee network monitoring and analytics using SNMP, NetFlow, and AI-driven anomaly detection Monitor network traffic and security events in real time using SIEM tools (Splunk, QRadar, or Microsoft Sentinel) Investigate and respond to network intrusions, anomalies, and security incidents Configure and maintain firewalls, IDS/IPS, and endpoint security solutions Conduct packet analysis and forensic investigations using Wireshark or Zeek Develop and implement network hardening strategies to mitigate vulnerabilities Automate security processes with Python, PowerShell, or Ansible for rapid response Collaborate with SOC analysts and security teams to improve incident response procedures Implement zero-trust networking, micro-segmentation, and secure access policies Ensure compliance with security frameworks such as NIST, CIS, ISO 27001, or MITRE ATT&CK Desired Skills: Certifications such as CCNP, CCIE, JNCIP, CISSP Strong proficiency in network automation and scripting (Python, Bash, PowerShell) Deep knowledge of multicast routing, and network segmentation strategies Ability to architect enterprise-grade network infrastructure including LAN, WAN, and SD-WAN Experienced in design of VPNs, VLANs, and QoS policies for secure and optimized traffic routing Experience with software-defined networking (SDN) and network function virtualization (NFV) Ability to analyze packet captures using Wireshark or other forensic tools Proven track record in high-performance network optimization Education Requirements: Bachelor's degree in Computer Science, Information Technology, or related field (or equivalent experience)

Posted 4 weeks ago

UM Administration Coordinator 2-logo
UM Administration Coordinator 2
Humana Inc.Louisville, KY
Become a part of our caring community and help us put health first Are you looking to join a team where you can be a part of our important mission of supporting the TRICARE healthcare program for our nation's military and use your data skills? Humana Government Business is a top 10 Department of Defense contractor, with a long history in the TRICARE business and has recently been awarded the T-5 East Region, the next generation of military health contracts. Do you enjoy supporting beneficiaries and providers? Our team within Second Level Review is focused on ensuring time standards and proper determinations are made to best serve our Tricare providers and beneficiaries. We collaborate with many areas to ensure successful outcomes within the East Tricare Contract. If you enjoy problem solving and providing innovation solutions come join our team! This will be a hybrid role - working some days at home and others in the office (could be at least 1 day a week), located at 101 E. Main Street, Louisville, KY. This will require candidates that live within a commutable distance to the in office location. The UM Administration Coordinator 2 performs in a support role providing clerical fulfillment for medical management team(s). Functions include: reviewing, scanning and rerouting in-office physical mail related to appeals and other denial correspondence; reviewing and distributing returned mail for research. Will have working knowledge of claim denial codes eligible for appeal, and ability to identify denial correspondence to be directed to other departments, when applicable. Will also have responsibility for processing emails and faxes related to appeals and correspondence, as well as sending out non covered benefit letters. Additional responsibilities will include: Enter appropriate information into the Medical Service Review (MSR) system and other required applicable systems utilized by the Second Level Review Department. Compose Non-Covered Benefit /Correspondence Letters and send to the print shop to be mailed via the Second Level Review Letter System Respond to Defense Health Agency (DHA) & TRICARE Quality Monitoring Contract (TQMC) requests for documentation. Work within defined parameters to identify work expectations and quality standards, but has some latitude over prioritization/timing, and works under minimal direction. Follow standard policies/practices that allow for some opportunity for interpretation/deviation and/or independent discretion. Success in role requires focus, being self-driven and result oriented. Use your skills to make an impact Required Qualifications Our Department of Defense contract requires U.S. Citizenship Successfully receive interim approval for government security clearance (eQIP - Electronic Questionnaire for Investigation Processing) HGB is not authorized to do work in Puerto Rico per our government contract. We are not able to hire candidates that are currently living in Puerto Rico. Live within a commutable distance to the Clocktower Building, at 101 E. Main Street, Louisville KY 1 or more years of administrative and technical support experience. Strong attention to detail Capacity to maintain confidentiality and work independently in support of the department. Must be flexible, friendly, engaging, and proactive, self-directed, versatile, dependable and also able to work well in a group/team player. Must be able to sit or stand in a stationary position for up to 8 hours. Must be able to lift up to 30 lbs. Excellent verbal and written communication skills Proficient and/or experience with medical terminology and/or ICD-10 codes Working knowledge of MS Office including Word, Excel, and Outlook in a Windows based environment and an ability to quickly learn new systems Ability to handle multiple tasks simultaneously and to prioritize appropriately Preferred Qualifications Prior experience working in a Mailroom setting Prior experience working in a managed care organization to include TRICARE Experience with Utilization Review and/or Prior Authorization Experience in claims Experience with electronic medical record and documentation programs Bachelor's Degree in Business or a related field Prior member service or customer service telephonic experience desired Work at Home Requirements To ensure Hybrid Office/Home associates' ability to work effectively, the self-provided internet service of Hybrid Office/Home associates must meet the following criteria: At minimum, a download speed of 25 Mbps and an upload speed of 10 Mbps is recommended; wireless, wired cable or DSL connection is suggested Satellite, cellular and microwave connection can be used only if approved by leadership Associates who live and work from Home in the state of California, Illinois, Montana, or South Dakota will be provided a bi-weekly payment for their internet expense. Humana will provide Home or Hybrid Home/Office associates with telephone equipment appropriate to meet the business requirements for their position/job. Work from a dedicated space lacking ongoing interruptions to protect member PHI / HIPAA information Scheduled Weekly Hours 40 Pay Range The compensation range below reflects a good faith estimate of starting base pay for full time (40 hours per week) employment at the time of posting. The pay range may be higher or lower based on geographic location and individual pay will vary based on demonstrated job related skills, knowledge, experience, education, certifications, etc. $40,000 - $52,300 per year Description of Benefits Humana, Inc. and its affiliated subsidiaries (collectively, "Humana") offers competitive benefits that support whole-person well-being. Associate benefits are designed to encourage personal wellness and smart healthcare decisions for you and your family while also knowing your life extends outside of work. Among our benefits, Humana provides medical, dental and vision benefits, 401(k) retirement savings plan, time off (including paid time off, company and personal holidays, volunteer time off, paid parental and caregiver leave), short-term and long-term disability, life insurance and many other opportunities. About Us Humana Inc. (NYSE: HUM) is committed to putting health first - for our teammates, our customers and our company. Through our Humana insurance services and CenterWell healthcare services, we make it easier for the millions of people we serve to achieve their best health - delivering the care and service they need, when they need it. These efforts are leading to a better quality of life for people with Medicare, Medicaid, families, individuals, military service personnel, and communities at large. Equal Opportunity Employer It is the policy of Humana not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status. It is also the policy of Humana to take affirmative action, in compliance with Section 503 of the Rehabilitation Act and VEVRAA, to employ and to advance in employment individuals with disability or protected veteran status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment.

Posted 4 days ago

Contract Administration Assistant-logo
Contract Administration Assistant
Branco Enterprises, Inc.Neosho, MO
This position will operate out of our Neosho, Missouri, office Branco Enterprises, Inc. is a leading provider of General Contracting, Design Build and Construction Management services in the four-state region. CONTRACT ADMINISTRATION ASSISTANT This is a full-time clerical/administrative position which will assist our contract administration department. Position Summary: We are seeking a highly organized and detail-oriented Contract Administration Assistant to join our team. This role will support the contract administration process by assisting in the preparation, review, and management of contracts and associated documentation for commercial construction projects. The ideal candidate will work collaboratively with project teams, subcontractors, and clients to ensure contract compliance and accuracy while maintaining efficient administrative processes. Responsibilities: Manage and maintain contract-related databases, logs, and electronic files Monitor contract timelines, including deadlines for deliverables, payments, and insurance certificates Ensure submitted pay applications have met requirements, all required documentation has been received, and insurance is current. Include the project manager and the accounting department in any correspondence with the subcontractor when requesting any changes with the pay application. Assist with the reception desk as needed for lunch breaks and vacation time. Perform any other duties as needed to assist the team. Qualifications: High School Diploma or equivalent; Associate's or Bachelor's degree in Business Administration, Construction Management, or related field preferred. 2+ years of experience in contract administration, construction, or a related administrative role. Strong understanding of construction industry terminology, contracts, and processes is a plus. Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with construction management software (Procore, Viewpoint, etc.) is preferred. Excellent organizational skills with high attention to detail. Ability to handle multiple tasks, prioritize workload, and meet deadlines. Strong written and verbal communication skills. Ability to work independently and as part of a team in a fast-paced environment. This is an hourly position. The compensation package includes excellent health benefits, 401k retirement plan with company match, education reimbursement, paid holidays and vacation, and opportunities for career growth. Branco Enterprises, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Branco complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Branco Enterprises, Inc. expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Branco's employees to perform their job duties may result in discipline up to and including discharge.

Posted 30+ days ago

Gxp Training And Administration Manager-logo
Gxp Training And Administration Manager
Apellis Pharmaceuticals, Inc.Waltham, MA
Position Summary: The GxP Training and Administration Manager will oversee the Learning Management System (LMS), manage the LMS and associated processes, and develop training as needed. In addition, this position will ensure that GxP Staff meet compliance requirements relating to knowledge, skill, and practices necessary successful job performance and remain prepared to perform assigned tasks. This includes overseeing the development, deployment, and maintenance of GxP training matrices to ensure alignment with role-specific competencies, managing onboarding compliance to confirm that new hires are trained in a timely and comprehensive manner, and coordinating the accurate and consistent rollout of GxP training and procedural updates across the organization. The role will also support departmental training managers by facilitating collaboration, providing guidance on best practices, reporting, communication, and ensuring consistency in training strategy and execution. Furthermore, this position will be responsible for managing the annual review of training requirements within departments to ensure continued relevance and alignment with evolving regulatory expectations and business needs. Key Responsibilities Include: Serve as the primary administrator for ComplianceWire and manage overall LMS governance. Provide Organization Administration level support. Perform routine LMS maintenance activities, escalate issues as needed, and oversee system performance. Manage user access, role assignments, and onboarding/offboarding processes to ensure timely access to training, accurate deployment of curricula, and completion of onboarding GxP training requirements. Support LMS system upgrades, validations, integrations with HR and document management systems, and change control processes. Maintain system governance documentation, including procedures, work instructions, user guides, and validation records. Oversee and ensure onboarding compliance by verifying that GxP training is deployed accurately and completed within the required timeframe for new hires and job changes. Lead and coordinate the annual review of departmental training curricula and role assignments to ensure relevance, completeness, and alignment with quality system updates. Participate in internal and external audits, provide LMS-related documentation, and support inspection readiness activities. Facilitate ongoing communication with cross-functional stakeholders to align on training priorities, share compliance updates, and promote continuous improvement in training processes. Train and support LMS users, including departmental Training Managers and Administrators, by providing guidance, tools, and oversight to ensure consistency, accuracy, and compliance in training deployment and maintenance. Develop, deploy, and maintain GxP training curricula and role-based assignments in partnership with functional departments, ensuring alignment with QMS requirements and timely delivery of procedural updates. Develop and deploy learning assessments and support the development of training content. Create and maintain reports, dashboards, and training compliance metrics, and regularly communicate key findings, trends, and areas for improvement to stakeholders and leadership. Monitor training program effectiveness and identify gaps, recommending improvements based on performance metrics and stakeholder feedback. Manage and maintain GxP training matrices with departmental training managers, when necessary, to ensure training assignments are current, role-specific, and aligned with regulatory and operational requirements. Act as the point of contact for Helpdesk to resolve system issues and requests. Partner with cross-functional teams to create user groups and training curricula tailored to business needs. Lead LMS-related projects including system upgrades, UAT coordination, and validation documentation efforts. Identify and deploy LMS best practices to enhance system utilization and feature adoption. Contribute to quality systems projects and support other system-related tasks as required. Education, Registration & Certification: B.S. in Life Sciences related field. Experience: 5-7 years in biotech/pharmaceutical industry preferred. Strong understanding of ComplianceWire is preferred. Strong organizational skills and attention to detail. Strong communication skills (written & oral) Physical Demands and Work Environment: This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets. This job operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Travel Requirements: Up to 20% travel expected. Benefits and Perks: Apellis offers a comprehensive benefits package, including a 401(k) plan with company match, inclusive family building benefits, flexible time off, summer and winter shutdowns, paid family leave, disability and life insurance, and more! Visit https://apellis.com/careers/benefits/ to learn more. Company Background: Apellis Pharmaceuticals, Inc. is a global biopharmaceutical company that combines courageous science and compassion to develop life-changing therapies for some of the most challenging diseases patients face. We ushered in the first new class of complement medicine in 15 years and now have two approved medicines targeting C3. These include the first and only therapy for geographic atrophy, a leading cause of blindness around the world. With nearly a dozen clinical and pre-clinical programs underway, we believe we have only begun to unlock the potential of targeting C3 across many serious diseases. For more information, please visit http://apellis.com or follow us on Twitter and LinkedIn EEO Statement: Apellis is an equal opportunity employer and complies with all applicable federal, state and local fair employment practices laws. Apellis strictly prohibits and does not tolerate discrimination against employees, applicants or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including pregnancy), gender (including gender nonconformity and status as a transgender or transsexual individual), age, physical or mental disability, citizenship, past, current or prospective service in the uniformed services, genetic information, marital status, AIDS/HIV status, smoker/nonsmoker, and occupational pneumoconiosis or any other characteristic protected under applicable federal, state or local law. For San Francisco postings: Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Posted 4 days ago

Network Administrator I (Internal Applicants Only) For Central Administration In NE Portland (Hybrid/Remote)-logo
Network Administrator I (Internal Applicants Only) For Central Administration In NE Portland (Hybrid/Remote)
The Oregon ClinicPortland, OR
Make an Impact at The Oregon Clinic! Premium Benefits, Competitive Pay, and Inspiring Purpose Join us at The Oregon Clinic as a full-time Network Administrator I (Hybrid/Remote- Internal Applicants only). Must live in the Portland or SW Washington area to come on-site to support projects as needed. Work alongside a collaborative team of patient-focused colleagues in our thriving Central Administration office. Every person at TOC makes a difference in our mission of delivering world-class care with kindness and empathy. As a member of our team, you have the opportunity to make a valuable impact within the local community and our ecosystem of care. By providing patients and internal and external stakeholders with a consistent, efficient, and easy experience, you'll help ensure that patients at The Oregon Clinic receive the highest value care tailored to their needs. Using excellent customer service and communications skills, your primary duties in this role include: Ensuring the operation and availability of enterprise-wide IT systems, including Local Area Networks (LANs), Wide Area Networks (WANS), Storage Area Networks (SANs), virtual environments, and VOIP systems. Installs, configures, maintains, and upgrades networks, storage, servers, VOIP system and software. Supports the Information Security Analyst with network security and connectivity by performing preventive maintenance, performance modifications, security monitoring, investigation, and troubleshooting. Manages user accounts, emails, licenses, and permissions. Manages hardware and software support/maintenance contracts and licenses. Manages complex projects from design and development to implementation including project team coordination, timelines, problem resolution, budgets, and deliverables. Other duties as assigned. Salary: Hiring range, based on experience and credentials: Level I: $72,533.76 - $108,800.64 per year. Workdays: This role is located in the Central Administration Office. Hybrid/Remote work is available once training is completed and expectations are met. Must live in SW Washington or the Portland area to come on-site to support projects as needed. Travel Coverage at TOC clinics will be required on an as-needed basis. Typical hours are Monday-Friday (9:00 a.m. to 6:00 p.m.) On-Call Rotation will be required; Monday to the following Monday 6:00pm-7:00am, this schedule occurs every 6 weeks). Qualifications that support success in this role are based on education, experience and values including: Bachelor's degree or Associate's degree & experience are strongly preferred. Minimum three (3) years of previous relevant (IT) experience is required. Experience with moderate to highly complex IT projects is preferred. Experience with IT standards, procedures, and best practices (NIST, ITIL, HIPAA, etc.) is a plus! Experience with Microsoft Windows Server, Microsoft Azure, O365, and Active Directory. Experience with network installation & configuration, backup, and recovery software. Experience with Avaya VOIP system, H 323, and SIP protocols. Demonstrated ability to initiate, work independently, and effectively multitask. Excellent attendance and work ethic. Positive attitude and desire to be a team player. Ability to communicate professionally and effectively with patients, physicians and other team members. A commitment to patient-focused care, privacy, and safety. This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities and working conditions may change as needs evolve. Make an impact in patient-focused healthcare. Look forward to coming to work and feel good about the work you do - apply today! Premium Benefits: Healthcare: Employee is 100% covered Medical, Dental, Vision, and Prescription Insurance Financial Wellbeing: Generous 401(k) plan and Flexible Spending Account options Work-Life Balance: Paid Time Off plus 8 paid holidays annually Wellness Support: Robust wellness program and employee assistance services Commuter Benefits: 70% of Tri-Met transit pass covered Additional Perks: Employee discounts and optional benefits like Pet Insurance Patients and peers recognize The Oregon Clinic as a top regional healthcare provider and employer. We are: Guided by our values of dedicating to excellence, compassionate and joyful connection, inclusive collaboration, listening humbly, and leading with integrity. The largest physician-owned, multi-specialty medical and surgical practice in Oregon with a team of 1,500 team members across 30 specialties and our business office. Dedicated to providing the highest value care tailored to the needs of each unique patient. Proud to be consistently ranked by our employees as a Top 10 Workplace by The Oregonian. Our Commitments: Diversity, Equity, & Inclusion: We are more than an Equal Opportunity Employer. We welcome and embrace differences and a diversity of backgrounds. Our goal is for patients, physicians, and team members see and feel diversity, equity, safety and inclusion in all aspects of their interactions with TOC clinics and administration. A safe workplace: We are an alcohol and drug-free workplace for the safety of our patients and employees. Offers are contingent on successful completion of drug and background screenings.

Posted 2 weeks ago

Document Administration - Title Specialist II (On-Site)-logo
Document Administration - Title Specialist II (On-Site)
NewrezTempe, AZ
Exceed the expectations of our residential mortgage borrowers & business partners through superior service, simple processes, and effective communications. We deliver on this mission by empowering our employees by encouraging and recognizing superior performance and innovative solutions, by promoting teamwork and divisional cooperation. Primary Function The Document Administration Title Specialist II is responsible for reviewing, preparing, executing, and recording mortgage documentation to ensure clear chain of title of loans serviced by Newrez/Shellpoint Mortgage Servicing (SMS). The Document Administration Title Specialist II will work directly with borrowers, clients, investors, and servicing/originations partners to review and evaluate requests, abstract land records, available collateral and originations documents and investor/client/guarantor servicing guides to ensure the appropriate documents are prepared, recorded, or filed. The Document Administration Title Specialist II communicates heavily with borrowers, legal, compliance, custodians and servicing and originations partners to facilitate all serving document related needs in a timely manner. The Document Administration Title Specialist II is expected to have an intermediate working knowledge of knowledge of all systems, investor requirements, mortgage documents and land records abstracting. They should be able to provide feedback to senior team members and leadership about possible issues. They should be able complete their workload with limited input from supervisors while acting as a resource for more junior team members Principal Duties: Review/abstract land records, title reports and available mortgage related documents to determine documents needed to perfect security interest, transfer ownership, or complete a borrower requested land transaction (Assumption, Partial Release, Subordination), Identify, process, and prepare required documents (Lien Release, Assignments of Mortgage, Allonges, Lost Note Affidavits, Lost Mortgage Affidavits, Partial Releases, Modifications, Legal Description Corrections, Assumptions, Subordinations, Corrective Documents, etc.) for loans serviced by Newrez/Shellpoint Mortgage Servicing with various levels of complexity. Review prepared loan documentation to ensure thoroughness, accuracy, and completeness with documentation standards within specific task SLAs. Address inquiries from vendors, investors, Portfolio Managers, etc. professionally and in a timely fashion. Review daily task queue and exception reports to ensure completion of assigned duties within specific SLAs. Update and annotate all actions/follow-ups processed on loans in all appropriate systems. Prepare required reporting - management, investor, vendor, etc. Complete bulk updates to the Mortgage Electronic Records System, Inc. (MERS) database to ensure adequate reporting of changes in mortgage servicing rights and beneficial ownership interests in loans serviced by SMS. Administer and audit MERS system, signing authority, and MERS executed documents to ensure compliance with MERS membership rules. Review and process exception reporting at various stages of the inventory and check-in/check-out process. Complete monthly inventory audits with custodians, file centers and the onsite file room. Performs related duties as assigned by supervisor. These essential functions are fundamental to the role, and must be performed on-site, as they cannot physically be performed remotely. In addition, the Company has determined that an in-person presence is important to critical components of our work, including oversight, training, collaboration, and productivity. Items not marked (*) as essential on-site may still require partial on-site work to perform the role satisfactorily. Education and Experience High school diploma or equivalent, required. Associates or bachelor's degree preferred. 2-4 years' experience in Document Administration or Mortgage Servicing or similar field. Prior year performance evaluation of 3.3 or better. (Internal candidates only) Direct Supervisor recommendation. (Internal candidates only) Knowledge, Skills, and Abilities Intermediate understanding of mortgage servicing and originations - Post Closing, Loss Mitigation, Bankruptcy, Foreclosure, and REO (Real Estate Owned). Intermediate knowledge of all servicing systems, image repositories, MERS, collateral tracking systems, custodial systems, and vendor systems. Intermediate knowledge of abstracting land records, reviewing title reports, reading legal descriptions, and surveys/plat maps. Intermediate knowledge of documents used to perfect security interest, transfer ownership and modify, subordinate, assume or correct existing mortgage documents. Intermediate knowledge of investor requirements for perfected collateral for delivery, sales, and certifications. Intermediate knowledge of Foreclosure and Bankruptcy requirements for perfected collateral. Ability to handle confidential material in a professional, ethical manner. Strong interpersonal skills to build and maintain professional relationships with vendors, co-workers, etc. Professional communication skills - written & verbal. Strong time management skills & ability to respond to vendor/inter-departmental requests in a timely fashion. Ability to prioritize workload to meet deadlines and achieve volume goals and performance standards. Proficient knowledge of MS Office: Word, Excel & Outlook Ability to merge, summarize and present data using excel functions such as pivot tables and formulas. Research & analytical skills to comprehend applicable state laws. While this description is intended to be an accurate reflection of the position's requirements, it in no way implies/states that these are the only job responsibilities. Management reserves the right to modify, add or remove duties and request other duties, as necessary. All employees are required to have smart phones that meet Company security standards with the ability to install apps such as Okta Verify and Microsoft Authenticator. Employment will be contingent on this requirement. By applying to this position candidate acknowledges that this is not a remote role and is required to be on-site. Additional Information: While this description is intended to be an accurate reflection of the position's requirements, it in no way implies/states that these are the only job responsibilities. Management reserves the right to modify, add or remove duties and request other duties, as necessary. All employees are required to have smart phones that meet Company security standards with the ability to install apps such as Okta Verify and Microsoft Authenticator. Employment will be contingent on this requirement. Company Benefits: Newrez is a great place to work but we are only as strong as our greatest asset, our employees, so we believe in rewarding them! Medical, dental, and vision insurance Health Savings Account with employer contribution 401(k) Retirement plan with employer match Paid Maternity Leave/Parental Bonding Leave Pet insurance Adoption Assistance Tuition reimbursement Employee Loan Program The Newrez Employee Emergency and Disaster Fund is a new program to support our team members Newrez NOW: Our Corporate Social Responsibility program, Newrez NOW, empowers employees to become leaders in their communities through a robust program that includes volunteering, philanthropy, nonprofit grants, and more 1 Volunteer Time Off (VTO) day, company-paid volunteer day where all eligible employees may participate in a volunteer event with a nonprofit of their choice Employee Matching Gifts Program: We will match monetary employee donations to eligible non-profit organizations, dollar-for-dollar, up to $1,000 per employee Newrez Grants Program: Newrez hosts a giving portal where we provide employees an abundance of resources to search for an opportunity to donate their time or monetary contributions Equal Employment Opportunity We're proud to be an equal opportunity employer- and celebrate our employees' differences, including race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, and Veteran status. Different makes us better. CA Privacy Policy CA Notice at Collection

Posted 30+ days ago

Senior Consultant, Equity Administration-logo
Senior Consultant, Equity Administration
Armanino Mckenna Certified Public Accountants & ConsultantsSan Jose, CA
At Armanino, you determine your career path. This means it's possible to pursue challenges you are passionate about, in industries you care about. Armanino is proud to be Among the top 20 Largest Accounting and Consulting Firms in the Nation and one of the Best Places to Work. We have a community of resources that are ready and willing to support your ideas, build your skills and expand your professional network. We want you to integrate all aspects of your life with your career. At Armanino, we know you don't check-out of life when you check-in at work. That's why we've created a unique work environment where your passions, work, and family & friends can overlap. We want to help you achieve growth by giving you access to a network of smart and supportive people, willing to listen to your ideas. Job Responsibilities Work directly with clients to support their equity plan management, auditor, and participant needs, including reporting, reconciliation. Lead system implementation and private-public conversions. Serve as primary client contact and quickly assume ownership for the client relationship and its specific needs. Maintain active communication with clients to manage project and budget expectations, ensure satisfaction, make sure deadlines are met, and lead change efforts effectively. Use and implement various equity administration software packages on behalf of our clients, including Carta, Shareworks, Certent, Fidelity and Equity Edge Online. Support clients in their equity accounting data needs, assisting Armanino professionals responsible for stock-based compensation reporting and valuations of warrants, modifications, performance awards, tender offers, and EPS. Provide value-added recommendations to our clients on business and process improvement. Provide updates to supervisors regarding progress and issues that may affect timely completion of assigned tasks within budget. Have the drive to become an expert in a fast-growing area of our practice. Attend professional development and training sessions on a regular basis. Requirements Bachelor's degree in Accounting, Finance, Business, or relevant work experience is required. Minimum 3 years of experience as a stock plan administrator at a public company or equity administration vendor is required. Certified Equity Professional (CEP) certified, or completed one or two levels in expectation of becoming CEP certified is preferred. Experience or exposure to Equity Edge Online or Shareworks, Carta, Certent, Fidelity and other equity administration systems is strongly preferred. Stock option accounting, valuation, or other equity accounting experience is helpful. Ability to quickly absorb and implement complex requirements, multi-task, and work in a demanding, fast-paced environment of continuous change. Excellent analytical, technical, and detail-oriented skills Strong knowledge and proficiency with Microsoft Excel "Armanino" is the brand name under which Armanino LLP, Armanino CPA LLP, and Armanino Advisory LLC, independently owned entities, provide professional services in an alternative practice structure in accordance with law, regulations, and professional standards. Armanino LLP and Armanino CPA LLP are licensed independent CPA firms that provide attest services, and Armanino Advisory LLC and its subsidiary entities provide tax, advisory, and business consulting services. Armanino Advisory LLC and its subsidiary entities are not licensed CPA firms. Armanino provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Armanino complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Armanino expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Armanino employees to perform their job duties may result in discipline up to and including discharge. Armanino does not accept unsolicited candidates, referrals, or resumes from any staffing agency, recruiting service, sourcing entity, or third-party paid service at any time. Any referrals, resumes, or candidates submitted to Armanino or any employee or owner of Armanino without a pre-existing agreement signed by both parties covering the submission will be considered the property of Armanino and not subject to any fees or charges. For existing agreements, a role must be approved and open to external search; otherwise, unsolicited and unapproved submittals and referrals will be considered Armanino property and free of fees. In addition, Talent Acquisition is the sole point of contact, and contacting others in our organization without Talent Acquisition's knowledge will result in termination of contract. Certain states require us to disclose the pay range and benefits summary for job openings. For Colorado residents, the compensation range for this position: $90,000 - $115,000. For Illinois residents, the compensation range for this position: $90,000 - $115,000. For Washington residents, the compensation range for this position: $100,000 - $125,000. For New York residents, the compensation range for this position: $100,000 - $125,000. For Southern California residents, the compensation range for this position: $100,000 - $125,000. For Northern California residents, the compensation range for this position: $105,000 - $130,000. Compensation may vary based on skills, role, and location. Eligible employees at certain levels can participate in a discretionary long-term financial incentive plan, subject to plan participation rules. Armanino has a robust offering of benefits, including: Medical, dental, vision Generous PTO plan and paid sick time Flexible work arrangements 401K with Profit Sharing Wellness program Generous parental leave 11 paid holidays For positions based in San Francisco, consistent with the SF Fair Chance Ordinance, an arrest and conviction record will not automatically disqualify a qualified applicant from consideration. For Individuals who would be working within the City of Los Angeles, Armanino will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance To view our Consumer Notice at Collection for job applicants, please visit: https://www.armanino.com/terms/ccpa-employee-notice/ We have a community of resources that are ready and willing to support your ideas, build your skills and expand your professional network.

Posted 30+ days ago

Mass General Brighamorporated logo
Commercial Lease Administration Accounting Clerk
Mass General BrighamorporatedSomerville, Massachusetts
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Job Description

Site: Mass General Brigham Incorporated


 

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.


 


 

Job Summary

General Overview

Mass General Brigham currently occupies over 20 million square feet of space including nearly 200 owned buildings and approximately 400 leased sites. In conjunction with its affiliated hospitals, the Mass General Brigham Real Estate office is responsible for management of this portfolio including all types of real estate transactions, project management, engineering and utilities, lease administration, asset management and sustainability.

Under the direction of the Senior Lease Administrator, the Lease Administration Accountant is a key player on the team providing accounting support to lease administration for the leased portfolio of properties, and for the management of the Owned portfolio including analytical support around ongoing strategic Enterprise initiatives.

Responsibilities

• Investigate rent payment issues with landlords and business partners/internal clients, working with AP and company accountants to resolve accounting discrepancies

• Perform account reconciliations and journal entries as required or needed

• Process Landlord invoices for payment.

• Perform desktop audits of annual reconciliation statements from Landlords, tracking year over year Landlord expense for variance analysis.

• Identify portfolio trends for opportunities for improved efficiencies and cost reduction.

• Work with budget managers across the Enterprise during annual budget preparation to report future lease expense.

• Prepare monthly Common Area Maintenance, Real Estate Tax, water/sewer/utility tenant invoices for receivable leases and/or coordinate with Non-Patient Billing for their invoicing of tenant pass-through expense.

• Track percentage rent, prepare invoices as necessary, and pursue collection of associated rent.

• Work in Lease Administration tool (Visual Lease) entering monthly Tenant receipts.

• Establish and maintain all necessary records, files and reports as required for day-to-day lease accounting.

• Process Third-Party property management invoices, tracking costs and maintaining files and records, ensuring accuracy in billing cost centers.

• Perform ad hoc projects and analyses of issues to support Lease Administration management of lease portfolio, all performed within time sensitive deadlines and with a high degree of attention to detail.


 

Qualifications

Qualifications

  • Bachelor’s degree required with an emphasis on accounting and finance, and an understanding of basic real estate and leasing terminology, including 2 - 3 years of ASC 842 experience (required), and property and portfolio analysis
  • Strong understanding of US GAAP, with specific knowledge of lease and property accounting.
  • Strong Microsoft Excel skills (Pivot Tables, VLOOKUP, SUMIF, etc.) and the ability to quickly manipulate and analyze large data sets and build reports.
  • Will consider candidates with a financial background and knowledge of commercial real estate concepts
  • Experience with one or more software solutions for leasing, asset, or portfolio management

Skills/Abilities/Competencies

  • Possess strong interpersonal skills to effectively communicate with cross functional teams including staff at all levels of the organization   
  • Ability to successfully negotiate and collaborate with others of different skill sets, backgrounds, and levels within and external to the organization 
  • Strong problem solving, customer service and negotiation skills
  • Ability to take initiative, learn quickly, work independently and pursue initiatives to completion
  • Excellent micro-computer skills with spreadsheets and word processing. Knowledge of PeopleSoft 9.1 and databases, a strong plus.
  • Excellent organizational skills and the flexibility to handle multiple tasks and deadline pressures.
  • Must have strong oral and written communication skills, and interpersonal tact for interacting with all levels of hospital & finance personnel. Must be customer service focused.
  • Excellent organizational and analytical skills are required to effectively engage in systemic problem solving and innovative thinking in a timely, accurate, detail-oriented manner.
  • Ability to work effectively in teams, and also ability to work autonomously in a deadline-driven environment.
  • Ability to positively internalize constructive feedback for professional development.
  • A tolerance for ambiguity, changing priorities and unexpected events.
  • Must also be able to process routine transactions and identify process improvements.
  • Ability to meet deadlines. 


 

Additional Job Details (if applicable)

Additional Job Description


 

Remote Type

Hybrid


 

Work Location

399 Revolution Drive


 

Scheduled Weekly Hours

40


 

Employee Type

Regular


 

Work Shift

Day (United States of America)


 

EEO Statement:

Mass General Brigham Incorporated is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.


 

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.