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Director, Administration

Yonkers Partners in EducationYonkers, NY

$70,000 - $85,000 / year

Position Description: Director, Administration Location: YPIE National Office YPIE partners with students to ensure they are ready for, enroll in, and complete college. At Yonkers...

Posted 1 week ago

Community Bridges logo

[Summer 2026] Residential Program & Administration Internship

Community BridgesConcord, NH
2026 Residential Programs & Administration Internship Community Bridges is a 501(c)(3) non-profit serving individuals with developmental disabilities in Concord, NH and the Lakes R...

Posted 3 weeks ago

Aspen Valley Hospital logo

Patient Care Technician - Nursing Administration - Full time

Aspen Valley HospitalAspen, Colorado

$22 - $35 / hour

We are currently hiring for a full time Patient Care Technician within the Nursing Administration department here at Aspen Valley Health. Work Shift: Nights- 12 Hour Compensation R...

Posted 6 days ago

Servpro logo

Administration Office Manager

ServproAmarillo, Texas
SERVPRO of Amarillo Office Manager Do you love working with people and educating them? Don’t miss your chance to join our Franchise as an Office Manager. In this position, you will...

Posted 3 weeks ago

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Project Manager 2, Construction Administration

Massachusetts School Building AuthorityBoston, Massachusetts

$86,267 - $94,893 / year

Job Title: Project Manager 2 - Construction Administration (2 positions) Department: Capital Planning Reports To: Senior Project Manager/Project Manager 3 FLSA: Exempt Grade: 11 Po...

Posted 2 weeks ago

Harbor Capital Advisors logo

Investment Operations Analyst - Fund Administration

Harbor Capital AdvisorsChicago, Illinois

$75,000 - $95,000 / year

Summary Harbor Capital Advisors, Inc. ("Harbor Capital") is seeking an Investment Operations Analyst to join its Fund Administration and Analysis team. This role is operations-focu...

Posted 1 week ago

C logo

Application Engineer / Architect – Policy Administration Systems (PAS)

CbDetroit, Michigan
About US: We are a company that provides innovative, transformative IT services and solutions. We are passionate about helping our clients achieve their goals and exceed their expe...

Posted 2 weeks ago

Franklin Templeton logo

Undergrad Intern – Global Fund Administration & Oversight (Rancho Cordova, CA or Ft. Lauderdale, FL)

Franklin TempletonRancho Cordova, California

$24 - $26 / hour

2024 Undergraduate Summer Intern – Job Posting Department Title: Undergrad Intern – Global Fund Administration & Oversight Location: The intern must be located in Rancho Cordova, C...

Posted 30+ days ago

CNA logo

Senior Product Owner - Policy Administration & Guidewire

CNAChicago, Illinois

$72,000 - $141,000 / year

You have a clear vision of where your career can go. And we have the leadership to help you get there. At CNA, we strive to create a culture in which people know they matter and ar...

Posted 1 day ago

Jobot logo

Administration Assistant

JobotJericho, NY

$55,000 - $67,000 / year

Property Management Corp in Long Island Is Looking for Hire a Full Time Administration Asst. M-F , Benefits, IMMEDIATE START This Jobot Job is hosted by: Adam CejnowskiAre you a fi...

Posted 1 week ago

Area Temps logo

Estate Administration Paralegal

Area TempsYoungstown, OH

$45,000 - $55,000 / hour

Join Our Team as an Estate Administration Paralegal – Make a Meaningful Impact Every Day Are you an experienced paralegal with a passion for helping families navigate the complexit...

Posted 30+ days ago

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Azure Administration (Federal Experience Required) In-Office

Business Management Associates, Inc.Washington, DC
Job Summary: We are seeking a skilled and motivated Azure Administrator (Mid-Level) to support the administration, configuration, monitoring, and performance tuning of Microsoft Az...

Posted 30+ days ago

The Quest Organization logo

Director Of Finance & Administration

The Quest OrganizationAlbany, NY
Director of Finance & Administration A family owned real estate firm is seeking a Director of Finance and Administration to lead the company’s finance and human resources funct...

Posted 30+ days ago

Jobot logo

Estate Administration Attorney

JobotFairfax, VA

$100,000 - $170,000 / year

Consistently Recognized as a Great Place to Work- Growing Mid-Sized Regional Firm- Hybrid Flexibility This Jobot Job is hosted by: Stanton SikorskiAre you a fit? Easy Apply now by...

Posted 1 week ago

Straz Center for the Performing Arts logo

Vice President - Administration

Straz Center for the Performing ArtsTampa, FL
Be a Star at Straz Center for the Performing Arts! Straz Center is seeking a dynamic and experienced professional to join our leadership team as Vice President of Administration. T...

Posted 30+ days ago

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IT Equipment And System Administration Support Specialist

Spectrum Comm IncNellis Air Force Base, NV
Spectrum is seeking an Information Technology Equipment & System Administration Support Specialist. This candidate will provide information technology/assurance, help desk services...

Posted 2 weeks ago

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Administration - Interviewer, Ins Risk

TalentBurst, Inc.Lees Summit, MO

$17 - $17 / hour

Title: Administration Hours: 1: 7-4PM CST, 2: 8-5PM CST, 2: 9-6PM CST Duration: 3+ months Location: Lees Summit MO 64063 (Not a remote role, candidate needs to be local ) Not Remot...

Posted 30+ days ago

M logo

Advanced Practice Leader, (Float) Network Administration, (Novato), Full-Time, Days

MarinHealth Medical CenterNovato, California

$45 - $54 / hour

ABOUT MARINHEALTH Are you looking for a place where you are empowered to bring innovation to reality? Join MarinHealth, an integrated, independent healthcare system with deep roots...

Posted 30+ days ago

Santa Clara University logo

On-Call Staff, Finance & Administration Specialist

Santa Clara UniversityBerkeley, California

$28 - $32 / hour

Position Title: On-Call Staff, Finance & Administration Specialist Position Type: Fixed Term (Fixed Term) Salary Range: $28.13 - $32.34/hour; commensurate with experience Pay Frequ...

Posted 30+ days ago

CD Baby logo

Royalty Administration Technician

CD BabyPortland, Oregon

$28 - $33 / hour

Contract Duration: 6 months+ About Us: CD Baby is a globally recognized leader in the music industry and the first platform to offer artists direct distribution to their fans. As w...

Posted 3 days ago

Y logo

Director, Administration

Yonkers Partners in EducationYonkers, NY

$70,000 - $85,000 / year

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Overview

Compensation
$70,000-$85,000/year

Job Description

Position Description: Director, Administration

Location: YPIE National Office

YPIE partners with students to ensure they are ready for, enroll in, and complete college.

At Yonkers Partners in Education (YPIE), we believe:

  • All young people, regardless of zip code, are entitled to a quality education, and a chance to discover their passions and share their talents with the world.

  • Post-secondary education is essential to upward economic mobility.

  • Readiness for, access to, and persistence in college are integral to degree attainment.

With support from the YPIE team, students become lifelong learners equipped to thrive in the future economy and empowered to contribute to their communities and humanity. If you have the experience and determination to change the course of a student’s life, review this position description for info and next steps.

JOB MISSION

The Director of Administration strengthens YPIE’s mission by ensuring the organization operates with sound fiscal management, accountability, and efficiency. Reporting to the Senior Director, YPIE National, this role provides oversight of financial operations in partnership with YPIE’s external accounting firm and supports human resources systems that sustain a strong organizational culture. The Director monitors budgets, financial reporting, and compliance processes to ensure accuracy, transparency, and alignment with nonprofit best practices. Through careful stewardship of YPIE’s financial and administrative systems, this role safeguards the organization’s resources and enables its continued growth and impact.

JOB RESPONSIBILITIES & RESULTS

FINANCE COORDINATION & OVERSIGHT

  • Financial Partnership & Reporting

    • Serve as YPIE’s primary liaison with the outsourced finance firm for day-to-day accounting, payroll, and financial reporting.

    • Review monthly financial statements, budget-to-actual reports, and grant tracking documents prepared by the external firm for accuracy and clarity.

    • Uphold internal controls and nonprofit compliance requirements.

    • Coordinate the annual audit process, providing documentation and timely responses to auditor requests.

    • Maintain accurate, consistent financial records across systems (DonorPerfect, Intacct, and payroll).

  • Budgeting & Financial Planning

    • Support the annual budgeting process by providing accurate internal data and projections.

    • Contribute program and expense data for grant proposal budgets and funder reports.

    • Annually review insurance coverage to ensure adequate and comprehensive protection.

  • Banking, Payments, & Reconciliation

    • Manage and reconcile YPIE’s bank accounts, vendor payments, investment accounts, petty cash, and credit card accounts.

    • Oversee bank transfers and maintain account security.

    • Perform monthly reconciliation between Intacct and DonorPerfect records to ensure data accuracy.

    • Process and record checks in accordance with accounting procedures.

    • Prepare and distribute year-end donor tax letters.

HUMAN RESOURCES MANAGEMENT

  • Payroll, Benefits & Compensation

    • Serve as the primary liaison with YPIE’s PEO to process timesheets and payroll, ensuring accuracy and compliance with all state and federal labor laws.

    • Oversee benefit enrollments, compensation adjustments, and employee leave plans.

    • Ensure the confidentiality and accuracy of payroll and benefits data.

  • Employee Lifecycle Management

    • Partner with YPIE’s PEO and benefits providers to manage recruitment, onboarding, performance tracking, and offboarding.

    • Coordinate hiring logistics, including postings, scheduling, and communication.

    • Maintain confidential employee records and HRIS data integrity.

  • Policy & Compliance

    • Maintain and update HR policies and the Employee Handbook to ensure compliance with employment laws and internal standards.

    • Ensure consistency and fairness in HR practices across all YPIE sites.

  • Staff Development, Recognition & Support

    • Coordinate professional development, staff recognition, and engagement initiatives with leadership.

    • Serve as a trusted point of contact for staff on HR questions, policy clarification, and benefits support.

OPERATIONS & COMPLIANCE

  • Organizational Filings & Regulatory Compliance

    • Oversee annual organizational filings (e.g., charitable registration renewals, insurance documentation, and employee certifications).

    • Ensure operational and administrative practices comply with legal requirements, funder expectations, and internal standards.

    • Stay current with nonprofit regulations to maintain compliance.

  • Documentation, Contracts & Recordkeeping

    • Review, prepare, and maintain contracts, ensuring compliance and secure recordkeeping.

    • Maintain accurate documentation across departments to support audits, HR compliance, and grant reporting.

  • Mail & Administrative Coordination

    • Manage incoming and outgoing mail, ensuring timely distribution and accurate tracking of all correspondence and payments.

    • Support cross-departmental administrative needs to maintain smooth, compliant operations.

VALUES

YPIE team members:

  • are always learning, embracing feedback, and pursuing growth alongside our students.

  • do whatever it takes, consistently going the extra mile to get the job done with the highest degree of quality.

  • sweat the details, approaching tasks with meticulous attention to every element and pride in high-quality work.

  • collaborate, regularly coordinating with key internal and external partners to advance strategic goals.

  • track and use data, maintaining strong records and regularly consulting data to inspire effective decision-making.

CANDIDATE QUALIFICATIONS

To be eligible for consideration:

  • Bachelor’s degree in Accounting, Finance, Business Administration, or Human Resources.

  • 3-5 years of experience in nonprofit finance and/or HR management.

  • Strong understanding of accounting principles, HR compliance, and payroll operations.

  • Proficiency in QuickBooks and Microsoft Excel

  • General knowledge of HR and Payroll rules & regulations

  • Demonstrated ability to manage confidential information with integrity.

  • Passion for YPIE’s mission

The most competitive applicants will possess:

  • Master’s degree in Accounting, Finance, Business Administration, or Human Resources

  • Proficiency with QuickBooks, Google Workspace, and HRIS systems (e.g., PEO platforms).

  • Experience with grant financial management and nonprofit audits.

  • PHR or SHRM-CP certification.

  • Familiarity with New York and New Jersey employment law.

  • Notary license.

You are likely to be successful in this role if you:

  • Pay close attention to detail

  • Possess strong organizational skills

  • Have the ability to multitask

  • Have the ability to foster cross-departmental collaboration

  • You thrive in an entrepreneurial environment where you will manage your own time and workload.

JOB DETAILS

Location: In-person in Yonkers, NY

Hours: Full Time (40 hours per week)

Reports to: Senior Director, YPIE National

Salary range: $70,000 - $85,000 based on experience

Benefits: YPIE offers a competitive compensation and benefits package commensurate with experience. Benefits include:

  • Health, dental, and vision insurance

  • Retirement plan with matching contributions

  • Flexible Spending Account

  • Commuter benefit

  • Life insurance

  • Employee assistance program (EAP)

  • On-site free gym

  • Partial cell phone reimbursement

  • Personalized staff learning opportunities

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