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Marketing Coordinator
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Overview
Job Description
- Maintain marketing calendars, project trackers, task lists, contact lists, meeting notes, timelines, and shared files.
- Coordinate meetings, prepare agendas and materials, document next steps, and follow up on outstanding items.
- Manage month-end marketing requirements, including confirming invoices, updating expense trackers, documenting open commitments, and gathering recurring report inputs.
- Compile basic reports, status updates, and supporting information from internal teams, agencies, vendors, and marketing platforms.
- Help maintain clear, organized workflows so recurring tasks are completed accurately and on time.
- Make routine updates to approved website content, including hours, offers, events, outlet information, links, imagery, and other property details.
- Monitor assigned hotel, restaurant, and third-party digital listings for accuracy and coordinate corrections when information is outdated or inconsistent.
- Conduct regular quality checks of guest-facing digital touchpoints, including links, QR codes, event pages, and promotional information.
- Maintain organized records of digital updates, open requests, platform contacts, and access information.
- Escalate technical issues, larger content needs, and information discrepancies to the appropriate internal or external partner.
- Coordinate updates, proofing, production, delivery, and reorders for printed and digital marketing collateral.
- Work with internal teams, designers, printers, fabricators, and other vendors to gather specifications, request quotes, track approvals and timelines, and confirm delivery.
- Review materials carefully for accuracy, consistency, and alignment with approved brand standards before production.
- Maintain an organized library of current logos, photography, templates, brand guidelines, working files, and final approved assets.
- Fulfill routine asset and document-update requests, monitor collateral inventory, and flag replacement or reprint needs before materials become outdated or run out.
- Support approved social media calendars by scheduling, publishing, and quality-checking posts and stories across assigned channels.
- Monitor comments, direct messages, tags, mentions, and guest questions; respond to routine inquiries using approved information and escalate guest-service or reputation issues appropriately.
- Identify relevant user-generated content, secure usage permission, and maintain organized records of approved assets and rights.
- Assist with simple content capture, asset selection, caption adaptation, social coverage, and basic reporting when needed.
- Assist with the coordination and execution of marketing events, programming, partnership activations, hosted experiences, and other on-property initiatives.
- Gather assets and information, update event listings, prepare materials, coordinate logistics, and support on-site setup and execution as assigned.
- Maintain organized records of event details, vendor and partner contacts, schedules, deliverables, assets, and post-event materials.
- Help ensure internal teams and external partners have the information and materials they need to execute successfully.
- Provide responsive, hands-on support for occasional property needs that involve marketing materials, guest or partner items, document updates, asset pulls, or on-property logistics.
- Coordinate ad hoc requests with the appropriate marketing team member, clarify timelines and requirements, and help bring approved needs through completion.
- Pitch in on time-sensitive projects and property initiatives while maintaining visibility into priorities and existing commitments.
- 1-3 years of experience
- Exceptional organization, attention to detail, and the ability to manage multiple small but important workstreams at once.
- Reliable follow-through and a strong sense of ownership for assigned tasks, deadlines, and details.
- A hands-on, collaborative mindset and a willingness to help with both administrative work and on-property execution.
- Strong written communication, proofreading, and interpersonal skills.
- Resourcefulness, sound judgment, and the ability to understand what can be handled independently and what should be escalated.
- An eye for brand consistency and sensitivity to how guest-facing details come together.
- Curiosity about hospitality marketing, a genuine desire to learn across functions, and a positive, professional presence when working with hotel teams, vendors, agencies, partners, and guests.
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